Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Friday 16 June 2017

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

13 June 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Spreydon-Cashmere Community Board

16 June 2017

 

 

 


Spreydon-Cashmere Community Board

16 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 13

STAFF REPORTS

C       7.       Pioneer Basketball Club Discretionary Response Fund 2016/17 - Coaching in Low Decile Schools............................................................................................................................ 15

C       8.       Discretionary Response Fund Application - Review of Community Development Addington...................................................................................................................... 19

C       9.       Youth Achievement and Development Scheme - Tuumana Winiata Kirner............ 23

C       10.     Spreydon-Cashmere Community Board Area Report................................................ 25

B       11.     Elected Members Information Exchange..................................................................... 40 

 

 


Spreydon-Cashmere Community Board

16 June 2017

 

 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 6 June 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Jill Borland will speak on behalf of Sport Canterbury and Healthy Families.

 

4.2

Duane Major and Cheryl Scanlan will speak on behalf of West Spreydon School Community Pool Committee regarding the community pool.

 

4.3

Jannette Sprott will speak regarding the recent door knocking campaign is north Spreydon.

 

4.4

Mike Smith will speak the Board regarding parking the No Stopping Proposal along Rapaki Road.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

16 June 2017

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Tuesday 6 June 2017

Time:                                    5.01pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

 

 

 

6 June 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

1.1 Apologies for absence

 

 

 

Community Board Resolved SCCB/2017/00079

That an apology for absence be accepted from Tim Scandrett.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00080

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday 19 May 2017 be confirmed.

Lee Sampson/Melanie Coker                                                                                                                                 Carried

4.   Deputations by Appointment

Part B

4.1       Alma Sturgess  - Rowley Resource Centre

Part B

Ms Alma Sturgess  who has worked at the Rowley Resource Centre, for  over 19 years spoke to the Board and thanked it for the support it has given to the centre and the Rowley community over this time.

On behalf of the Board, the Chairperson thanked Ms Sturgess for her deputation, paid tribute to her work at Rowley Resource Centre, and wished her well for the future..

 

4.2       Hamish Wright – Development opposite Worsleys Road

Part B

Mr Hamish Wright, the developer of Cashmere estate, addressed the Board regarding the 396 sections housing development in the Worsley Valley.  Stage 1 of the development will have 37 sections along Shalimar Drive available, and is anticipated to be completed in February-March 2018.  

Mr Wright outlined several components of the development  including flood protection and planting plans.

Following question from members, the Chairperson thanked Mr Wright for his deputation

 

4.3       James Ensor and Eden Husband– Boat Safety at Naval Point

Part B

Mr James Ensor and Mr Eden Husband spoke to the Board on a project aimed at improving boat safety at the Naval Point.

Messrs Ensor and Husband explained that the  purpose of this project is to establish a safe environment for people from the greater Christchurch area taking part in aquatic activities on Lyttelton Harbour, which must include safe access to and from the water in all weather and sea conditions. 

Following question from members, the Chairperson thanked Messrs Ensor and Husband for their deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Standing Orders

 

Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

 

Board consideration

The Board noted that the new Standing Orders are based on the Local Government New Zealand template but will introduce a change to the process for public speaking at meeting. Deputations may only be made in respect of a report on the agenda but a public forum may be held at meetings to provide an opportunity for members of the public to bring matters to the attention of the Board.

Following discussion it was agreed that the Chairperson should not have a casting vote.

 

 

Community Board Resolved SCCB/2017/00081

Part C

That the Spreydon-Cashmere Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves that the Chairperson shall not have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Helene Mautner/Lee Sampson                                                                                                Carried Unanimously

 

 

7.   Code of Conduct

 

Community Board Resolved SCCB/2017/00082  (Original staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

Melanie Coker/Helene Mautner                                                                                              Carried Unanimously

 

 

8.   Proposed Remediation of an Existing Bus Stop - 124 Wilsons Road

 

Community Board Resolved SCCB/2017/00083 (Original staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves that all parking and stopping restrictions on the north east side of Wilsons Road South commencing at its intersection with Wades Avenue and extending in a north westerly direction for a distance of 46 metres be revoked.

2.         Approves that the stopping of vehicles is prohibited at all times on the north east side of Wilsons Road South commencing at its intersection with Wades Avenue and extending in a north westerly direction for a distance of 24 metres.

3.         Approves that a marked bus stop be installed on the north east side of Wilsons Road South commencing at a point 24 metres north west of its intersection with Wades Avenue and extending in a north westerly direction for a distance of 14 metres.

4.         Approves that the stopping of vehicles is prohibited at all times on the north east side of Wilsons Road South commencing at a point 38 metres north west of its intersection with Wades Avenue and extending in a north westerly direction for a distance of eight metres.

Phil Clearwater/Melanie Coker                                                                                                                             Carried

 

 

9.   Proposed No Stopping Restrictions - Hendersons Road / Rowley Avenue

 

Community Board Resolved SCCB/2017/00084 (Original staff recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Revokes all existing parking restrictions on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a northerly direction for 12 metres.  

2.         Revokes all existing parking restrictions on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a southerly direction for 12 metres.  

3.         Revokes all existing parking restrictions on the northern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 26 metres.  

4.         Revokes all existing parking restrictions on the southern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 20 metres.  

5.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a northerly direction for 12 metres.  

6.         Approves that the stopping of vehicles be prohibited at any time on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a southerly direction for 12 metres.  

7.         Approves that the stopping of vehicles be prohibited at any time on the northern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 26 metres.  

8.         Approves that the stopping of vehicles be prohibited at any time on the southern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 20 metres.  

Lee Sampson/Melanie Coker                                                                                                                                 Carried

 

 

 

10. Proposed No Stopping Restrictions - 280 Hoon Hay Road

 

Community Board Resolved SCCB/2017/00085 (Original staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Revokes all existing parking restrictions on the western side of Hoon Hay Road commencing at its intersection with Blakiston Street and extending in a northerly direction for 35 metres.

2.         Approves that the stopping of vehicles be prohibited at any time on the western side of Hoon Hay Road commencing at its intersection with Blakiston Street and extending in a northerly direction for 35 metres.

Melanie Coker/Helene Mautner                                                                                                                          Carried

 

 

11. St Martins Bowls Club Incorporated Discretionary Response Fund Application

 

Community Board Resolved SCCB/2017/00086 (Original staff recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $8,000 from its 2016/17 Discretionary Response Fund to the St Martins Bowls Club towards the club’s heating system.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

 

12. Spreydon-Cashmere Community Board Area Report

 

Community Board Resolved SCCB/2017/00087 (Original staff recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Decides to fund its 2017/18 Community Board projects from its 2017/18 Discretionary Response Fund. 

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

 

 

 

 

13. Elected Members Information Exchange

Part B

The Board received the following information from Board Members

·   Community Board Plan Engagement was discussed, and it was noted that further efforts were to be made to gather the views of young people.  Angle parking on Ashgove  Terrace is damaging the berm near the bridge at the Colombo Street end of Ashgrove Terrace. A request for service will be sent in respect of this 

·   It was noted that several people in the Spreydon-Cashmere area have been recognised in the Queen’s Birthday’s Honours: Deborah Bush (co-founder and Chief Executive Endometriosis New Zealand, services to women’s health), Vicky Cameron (geneticist – services to health) and Jim Anderton (services as a member of parliament) – the Board agreed to send cards to these local recipients to congratulate them on being honoured.

·   There is local concern at the species of trees being planted around the Beckenham Loop in relation to the Mid-Heathcote Linear Plan.

·   Beckenham School is undertaking fundraising for the provision of bike and scooter parking. It was recognised that this initiative could contribute to a reduction in the use of vehicular transport to and from school.

Community Board Resolved SCCB/2017/00088

Part B

That the Board requests staff advice on a possible Board contribution to the Beckenham School Parent Teacher Association fundraising effort for the provision of bike and scooter parking.

Melanie Coker/Karolin Potter                                                                                                                                Carried

14. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

15  Resolution to Exclude the Public

 

Community Board Resolved SCCB/2017/00089

Part C

That at 7.30pm the resolution to exclude the public set out on pages 143 to 144 of the agenda be adopted.

Melanie Coker/Lee Sampson                                                                                                                                   Carried

 

The public was re-admitted to the meeting at 7.33pm


 

Meeting concluded at 7.34pm.

 

CONFIRMED THIS 16TH DAY OF JUNE 2017

 

Karolin Potter

Chairperson

  


Spreydon-Cashmere Community Board

16 June 2017

 

 

6.        Staff Briefings

Reference:

17/471464

Contact:

Faye Collins

faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

School Travel Planning

Joy Kingsbury -Aitken

Transport - Operations

 

 

2.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Spreydon-Cashmere Community Board

16 June 2017

 

 

7.        Pioneer Basketball Club Discretionary Response Fund 2016/17 - Coaching in Low Decile Schools

Reference:

17/563001

Contact:

Emma Pavey

Emma.pavey@ccc.govt.nz

03 941 5107

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

# 56218

Pioneer Basketball Club

Coaching in Low Decile Schools

$4,768

 

Origin of Report

1.2       This report is to assist the Spreydon-Cashmere Community Board to consider an application for funding from Pioneer Basketball Club.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $2,300 to Pioneer Basketball Club towards the Coaching in Low Decile School's project.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$72,524

$20,150

$52,374

$50,074

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Pioneer Basketball Club Decision Matrix

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

16 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

16 June 2017

 

 

8.        Discretionary Response Fund Application - Review of Community Development Addington

Reference:

17/602789

Contact:

Jay Sepie

jay.sepie@ccc.govt.nz

5102

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56889

Anglican Care Community Development Trust

Review of Community Development Addington

$14,677

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Anglican Care Community Development Trust.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $12,000 to the Anglican Care Community Development Trust towards the Review of Community Development in Addington project.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$72,524

$20,150

$52,374

$40,374

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Anglican Care Community Development Trust Funding Matrix

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

16 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

16 June 2017

 

 

9.        Youth Achievement and Development Scheme - Tuumana Winiata Kirner

Reference:

17/610453

Contact:

Sol Smith

sol.smith@ccc.govt.nz

(03) 941-6634

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider Tuumana Winiata Kirner applications received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $4,215 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Tuumana Winiata-Kirner for the Shirley Boys High School Senior Maori haerenga ki Rarotonga.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $750 from its 2016/17 Youth Development Fund to Tuumana Winiata Kirner towards Senior Maori haerenga ki Rarotonga.

 

 

 

4.   Applicant 1 – Tuumana Winiata-Kirner

4.1       Tuumana Winiata-Kirner is 16 years of age student at Shirley Boys High School and lives in Barrington.  Tuumana will be joining twelve other students from Shirley Boys High School on a trip to Rarotonga exploring the migration of waka from Rarotonga to Aotearoa during the July School Holidays.

4.2       The trip itself is a first for any group apart of the school.  Students worked with teachers and the school to create the opportunity, as they recognised that language based subjects included trips to France and Japan to further explore language and culture and also could be undertaken for Maori.

4.3       The trip will include a retracing of the journey of waka from the Ngatangiia Harbour, Rarotonga to Aotearoa, explore sacred sites, history of the early ancestors of Maori and kapa haka performances at various locations around Rarotonga.

4.4       Tuumana is considered a role model and leader within his peer group and wider school.  The school identify this trip as providing Tuumana with an enriching educational experience and will enable to develop a strong pathway to further his education. 

4.5       Tuumana has applied to the Youth Achievement and Develop Fund, as there is strong need for financial support.  Tuumana has shown himself to be exemplary of character and is reflected in his letters of support.

4.6       Tuumana has undertaken all fundraising opportunities for the group and one of the parents supporting the trip singled out Tuumana, as one of most deserving individuals of this trip because of his dedication and commitment to helping raise funds.  Fundraisers have included hangi, sausage sizzle and bingo. 

4.7       The following table provides a breakdown of the costs:

EXPENSES

Cost ($)

Airfares

$1,145.00

Accommodation

$140.00

Transport on the island

$100.00

Planned Activities

$300.00

Travel Insurance

$35.00

Food

$100.00

                                                                                                 Total

$1,820.00

 

1.1.  This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sol Smith - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

16 June 2017

 

 

10.    Spreydon-Cashmere Community Board Area Report

Reference:

17/512244

Contact:

Arohanui Grace

Arohanui.grace@ccc.govt.nz

941 6663

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receive the Area Update.

2.         Agrees that the following items to be reported by the Chairperson in her report to the Council:

·             Passenger Transport Services public meeting

·             June Deputations

 

 

3.   Community Board Activities and Forward Planning

 

3.1       Upcoming meetings

 

3.1.1      Spreydon-Cashmere Community Board Meeting, 16 June 2017, 5pm.

3.1.2      Spreydon-Cashmere Community Service and Youth Service Awards, 27 June 2017, 7pm.

 

3.2       Community Board Plan update against outcomes

3.2.1   As agreed at the recent Board workshop engagement on the Community Board Plan to capture community views of local community priorities is currently underway.  At the time of writing this report, Community Board members have joined staff surveying citizens at four shopping areas:  Barrington Mall, St Martins, Cracroft, and Rowley.  The survey on line has attracted 44 responses.  Combined with some returns from four local library drop boxes, and several ad hoc survey interviews, the total return to date is 217 responses.  The survey remains open until 18 June.

 

The results should demonstrate geographic and age differentiated views about important, most liked, and improvable aspects of local suburbs that can inform Community Board planning priorities.  All feedback is being collated and recorded and will be available for consideration at the next Board workshop to develop the Community Board Plan. 

            

 

 

 

3.3       Memos/Information reporting back on Community Board matters

3.3.1   The bus tour to familiarise members with the Board area and its features which was planned for February 2017 and had to be postponed due to the Port Hills fires finally went ahead on 26 May 2017.  Board members were joined on the tour by Councillors Swiggs and Galloway and by the local traffic engineer who spoke to various traffic matters of interest to the Board.

 

There were a number of stops along the way at various sites where staff were available to give briefings. Sites visited included the Old Stone House, the Huntsbury Community Centre and nearby Reservoir site and Cornelius O’Connor Park (the proposed site for the new Manuka Cottage).

 

3.4       The provision of strategic, technical and procedural advice to the Community Board

3.4.1   Nothing to report 

 

3.5       Board area Consultations/Engagement

3.5.1   Somerfield Street – No Stopping Restrictions

A proposal to install no stopping restrictions along a length of Somerfield Street has been notified. The purpose of the no stopping restriction is to improve visibility and safety for pedestrians at the nearby zebra crossing.

Closing date for submissions is Wednesday 28 June 2017.

 

3.5.2 Wrights Road – No Stopping Restrictions

A proposal to install no stopping restrictions along a length of Wrights Road has been notified. The purpose of the no stopping restriction is to improve vehicle sight distance and safety for road users.

Closing date for submissions is Wednesday 28 June 2017.

 

3.6       Submission Opportunities

3.6.1   Nothing to report.

 

3.7       Annual Plan and Long Term Plan matters

3.7.1   Nothing to report.

 

3.8       Development of Civil Defence Emergency Plans

3.8.1   Nothing to report.

 

3.9       Requests for information from Board meeting on Newsline

3.9.1         The Board is asked to consider which matters it would like suggest as articles for the Council’s Newsline.

 

3.10    Significant Board matters of interest to raise at Council

·     June Deputations

·     Passenger Transport Services public meeting

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Nothing to report.

5.   Significant Community Issues

Passenger Transport Services

5.1       Status

In response to ongoing community interest in passenger transport services in the Spreydon-Cashmere area the Board hosted a public workshop on 12 June 2017 to consider the available services and routes. The workshop was attended by representatives of local residents associations, a passenger transport lobby group and interested individuals. Environment Canterbury representatives attended and provided information on the operation of passenger transport services including route selection and review. It was noted that the Regional Public Transport Plan is currently under review and will be available for public consultation.

Participants voiced their issues and ideas and discussed

 

Action

The notes of the workshop are to be distributed to all participants.  Environment Canterbury will advise all participants when the Regional Public Transport Plan is available for consultation and feedback.  All participants were encouraged to work with residents groups and lobby group BusgoCanterbury and to raise matters with Environment Canterbury.

                            

Timeframe

The workshop notes are to be distributed within two weeks.  Connections and identification of matters to be addressed will be ongoing.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Barrington Park Playground renewal

As advised at a recent Board seminar the playground at the Barrington Mall end of Barrington Park is to be renewed the and brought up to an accessibility standard. Playground equipment and furniture is to be accessible to people with a range of abilities. A concept plan has been prepared and peer reviewed by the Barrier Free NZ Trust and feedback has been given by KiwiAble and the Disability Advisory Group.  It is proposed that the play structure that was replaced following a fire in 2015 be retained.

 

Feedback received from early engagement with stakeholders involved with the fundraising to replace the fire damaged equipment in 2015 has been incorporated into the concept plan where appropriate. Public consultation is to be undertaken over the period Monday 10 July – Friday 4 August 2017 with a report expected to come to Board Report in October.  The draft Annual Plan provides construction funding for this project in the 2017/18 financial year, which if approved will allow for Construction in late summer/early autumn 2018.

 

6.1.2   Pioneer Stadium & Pools Complex - Pools, Squash, Sports Hall 

 

Pioneer Recreation and Sport Centre has earthquake damage throughout the building which requires repair. Earthquake repairs will be combined with planned maintenance work & renewals.  The phasing of work will be coordinated with those at Jellie Park Sport & Recreation Centre to ensure activities can be transferred to other facilities where possible. Due to the limited stock of gymnasium space in the City, Pioneer Stadium works (with the exception of urgent maintenance upgrades) will be deferred until after the opening of Metro Sports.

 

A Board seminar to provide an update on this project is currently being arranged.

 

6.1.3   Old Stone House

Earthquake repair and strengthening work on the Old Stone House was commenced in August 2016.   To date: the areas within the building at the corners of the hall, the mezzanine connections and the window lintels have been deconstructed; expansion joints in the entry lobby walls have been cut and filled; the drilled in hold down devices for the connection of the floor slab to the walls have been completed. Deconstruction of the chimney and fireplace has also been completed.  

 

The building has been scaffolded and wrapped and the slate tiles have been removed ready for the installation of a new steel framework.  The store areas on both sides of the gable ends have been deconstructed for the installation of new ring beams.  This work revealed a large amount of deteriorated stone work that required propping and new concrete beams to be positioned to the underside of the windows before the walls are made good.  Further deteriorated concrete and stone work has been found around the top ring beam for the roof Dormers and the Dormer window lintels are also non-compliant. The remedial work to these areas has been redesigned by the engineers and rebuilding has commenced. 

 

6.2       Partnerships with the community and organisations

6.2.1   Winsor Crescent Community Garden

The Community Board last month approved an Off the Ground Fund application to Bronwyn Humphries, key voluntary organiser for a community garden planting day. 
The site is a public walkway between Lyttelton Street opposite the West Spreydon School, and Winsor Crescent.  The grant enabled the purchase of native plants towards and enhancement for users of the walkway.  The project has been supported by Parks staff to proceed after initial enquiries by the community led to information from staff that the restricted status of the site meant a conventional community garden supplying food would not be possible.  The group has now been able to proceed with the development of a decorative Native Community Garden, involving approximately 20 individuals and families. A working bee was held on site 27 May.

 

6.2.2   Christchurch Community Response (CCR)

The voluntary teams of the CCR completed a door knock exercise in the northern Spreydon area in April this year, and will report to the Community Board at today's meeting.  This third initiative the group has delivered in the Spreydon-Cashmere area was preceded by work in Bowenvale and the St Martins/Waltham area. Staff have worked with the initiative to target areas of interest to the community board, particularly those that may need assistance with ongoing earthquake related recovery. The group, which received a civic award last year, is undertaking its final door knock in the Cashmere area this month before it ceases operations. For this and the previous Spreydon exercise, questions about disaster readiness have been included. The group will be joined this time by volunteers sourced from the Salvation Army.  The CCR volunteers have knocked on well over 85,000 doors across the city and provided follow up assistance and connections for mainly elderly or vulnerable people, and those with very young families.

 

6.2.3   Give Gear Get Great

Give Gear Get Great was a Spreydon/Heathcote Community Board initiative approved in August 2015 to run a sports equipment donation to help reduce barriers to participation for children to partake in sport and be active.  This was advertised throughout the ward area and sporting equipment and sports shoes were donated over a seven month period before they were then recycled back into the community at PHITfest (a Pacific Sports tournament) on Easter Monday 2016.  The initiative was hugely successful, with all donated items being given out.

 

Due to the popularity of recycling outgrown and not used sporting equipment, the initiative was opened all year round for donations, with a view to recycle the equipment at the beginning of the winter and summer codes at community events.   To date the Community Recreation Advisor has approached all local schools, churches and sporting organisations to work together to have wheelie bins positioned locally for children/youth/adults to drop off equipment and shoes.  The wheelie bins will be provided and emptied on a regular basis with donated equipment stored in the Distribution Centre.   It is anticipated that the first donations will be recycled back into the community at Hoon Hay Fiesta in November 2017, if enough donations have been received.

 

Next steps for the project is to price and purchase the wheelie bins and design and price the decals that will stick onto the wheelie bins advertising the initiative.  The Spreydon-Cashmere Community Board has considered changing the name of the initiative so further work cannot progress until the name has been confirmed.

 

6.3       Infrastructure projects underway

6.3.1   Nothing to report.

                               

6.4       Events Report Back

6.4.1   Nothing to report.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

7.1.1   The mulching program which was initiated to help with weed control following the change to the organic spray is now well under way. This program involves weeding and spraying of all garden areas across the city, followed by spreading of mulch.  We have a member of staff dedicated to monitoring the progress and quality of this work.  This program is on top of the maintenance program and it should help to greatly improve the appearance of the parks.  

7.1.2   Mowing frequency for amenity turf is currently at one cut per month.  Mowing frequency for sports fields is at two cuts per month.

7.1.3   The annual all park clean-ups are ongoing around the city over the next few months. This clean-up targets all garden areas including shrub groups, and hedges within park boundaries.

7.1.4   The Lower Cashmere Residents Association organised a planting day in Cashmere View Playground on the 10th of June which saw 50 new plants added to the gardens with hopefully some more to come in the near future.

7.1.5   CCC teamed up with Cherry’s Preschool with the help of OHRN and Enviroschools to install some plantings along the donkey track by the Thorrington School entrance. The kids, parents and staff of Cherry’s were all fantastic and really eager and hopefully we will work together again very soon.  

7.2       Sports Parks Update

7.2.1   See attachment for renovations update.

7.2.2   The wet weather conditions at the start of the season compared to previous years has seen the grounds off to a muddy start. We are trying to keep the fields open as much as possible at this stage but will keep monitoring them closely to ensure their condition doesn’t deteriorate too much.

7.3       Capital Works Projects

7.3.1   See attachment for renewals update.

 

8.   Community Board funding budget overview and clarification

8.1       Funding update attached.

 

 

 

 

 

Attachments

No.

Title

Page

a

Spreydon-Cashmere Community Board Funding Update 19 June 2017

31

b

Autumn sportsfield renovation update

32

c

Sports Park Turf Renewal Update 26 May 2017

35

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Spreydon-Cashmere Community Board

16 June 2017

 

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Spreydon-Cashmere Community Board

16 June 2017

 

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Spreydon-Cashmere Community Board

16 June 2017

 

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Spreydon-Cashmere Community Board

16 June 2017

 

 

11.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.