Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Tuesday 6 June 2017

Time:                                    5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

1 June 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Spreydon-Cashmere Community Board

06 June 2017

 

 

 


Spreydon-Cashmere Community Board

06 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Standing Orders............................................................................................................. 11

C       7.       Code of Conduct............................................................................................................ 79

C       8.       Proposed Remediation of an Existing Bus Stop - 124 Wilsons Road....................... 111

C       9.       Proposed No Stopping Restrictions - Hendersons Rd / Rowley Ave...................... 119

C       10.     Proposed No Stopping Restrictions - 280 Hoon Hay Road...................................... 127

C       11.     St Martins Bowls Club Inc Discretionary Response Fund Application.................... 135

C       12.     Spreydon-Cashmere Community Board Area Report.............................................. 139

B       13.     Elected Members Information Exchange................................................................... 142

B       14.     Question Under Standing Orders............................................................................... 142

C       15.     Resolution to Exclude the Public............................................................................... 143  

 

 


Spreydon-Cashmere Community Board

06 June 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 19 May 2017 be confirmed(refer page 5).

4.   Deputations by Appointment

4.1

Alma Sturgess will address the Board.

 

4.2

Hamish Wright will speak to Board regarding the development opposite Worsleys Road.

 

4.3

James Ensor will speak to the Board on behalf of Boat Safety, regarding the need for safety improvements at the marina at Naval Point.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

06 June 2017

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 19 May 2017

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

19 May 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00073

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 2 May 2017 be confirmed.

Melanie Coker/Lee Sampson                                                                                                                                 Carried

 

4.   Deputations by Appointment

Part B

4.2       Bronwyn Humphries- Winsor Crescent Native Community Garden Project

Part B

Bronwyn Humphries, local resident   spoke  to the Board about the Winsor Crescent Native Community Garden Project and upcoming planting day.

Ms Humphries outlined the work that had been undertaken so far by residents working in collaboration with local Park s staff. She advised that plants have been obtained and a planting day is to be held on Saturday 27 May 2017. Ms Humphries invited Board members to attend the planting day.

Following questions from members, the Chairperson thanked Ms Humphries for her deputation.

 

 


 

 

4.1       Edward Wright, John Yin, and Claire Nicholls - Environment Canterbury -

Part B

             Mr Edward Wright, Manager Public Transport Strategy, Planning and Marketing, Mr John Yin, Public Transport Operations Manager, and Ms Claire Nicholls, Community Engagement Adviser addressed the Board on behalf of Environment Canterbury (ECan) and outlined how public transport in Christchurch is planned and the  governance structure including the Public Transport Joint Committee.

Messrs Wright and Yin and Ms Nicholls spoke about the Regional Public Transport Plan, which is currently under review.  The passenger transport revenue sources was outlined.

Following questions from members, the Chairperson thanked Messrs Wright and Yin and Ms Nicholls for their deputation.

 

4.3       Doug Hesp - Opawa Farmers’ Market

Part B

Mr Doug Hesp addressed the Board on a proposal for the Opawa Farmers Market to be relocated from its current site to 54 Colombo Street (the pump site) and the suitability of the site for a market.

Following questions from members, the Chairperson thanked Mr Hesp for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

8.   Markets at South Library - Hunter Terrace

 

Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Acknowledge that the best site option for a market in this locality is the portion of road to the north of the library – 70 Colombo Street.

2.         Request that the original proposers, if still interested, submit a formal request that can be evaluated as set out in this report.

 

Board Discussion

The Board discussed the possible availability of the pump site at 54 Colombo Street as a site for a farmers’ market, and noted that the area is held by the Parks Unit and is included in the mid-Heathcote Linear Plan. It was agreed that further staff advice was required on the potential use.

 

Community Board Resolved SCCB/2017/00074

Part C

That the Spreydon-Cashmere Community Board:

1.         Receives the report.

2.         Requests urgent staff advice on the proposal for use of the site at 54 Colombo Street (pump site) for a farmers’ market.

Phil Clearwater/Tim Scandrett                                                                                                   Carried unanimously

 

 

6.   Correspondence

 

Community Board Resolved SCCB/2017/00075 (Staff Recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board:

1.            Receives the information in the correspondence report dated 19 May 2017.

Lee Sampson/Helene Mautner                                                                                                                             Carried

 

7.   Proposed No Stopping Restrictions - Sylvan Street

 

Community Board Resolved SCCB/2017/00076 (Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board:

1.      Approves that the stopping of vehicles be prohibited at any time on the north east side of Sylvan Street, commencing at its intersection with Hillmorton Street and extending in a north westerly direction for 18 metres.

Lee Sampson/Tim Scandrett                                                                                                                                  Carried

 

 

 

9.   Spreydon-Cashmere Community Board Area Report

 

Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Agrees that the following items to be reported by the Chairperson in her report to the Council:

·             Port Hills tour                      

·             Community Board Plan development

·             Deputations

·             Board Bus tour

3.         Seeks provision for the renewal of Worsleys Road as a recovery action in the Port Hills Recovery Plan; to be undertaken immediately after the completion of proposed logging of the forestry blocks.

 

 

Community Board Decided SCCB/2017/00077

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Agrees that the following items to be reported by the Chairperson in her report to the Council:

·             Port Hills tour                      

·             Community Board plan development

·             Deputations

·             Board Bus tour

·          The Little River Link cycleway  Cycleways Opening

·             Heathcote River Public Meeting

·             Mother of All Cleanups

·             Get Set Go workshop with Hoon Hay youth

 

3.         Agrees  that the renewal of Worsleys Road be included as a recovery action in the Port Hills Recovery Plan; to be undertaken immediately after the completion of proposed

logging of the forestry blocks.

 

Helene Mautner/Lee Sampson                                                                                                                             Carried

 

 

10. Elected Member Information Exchange

Part B

·    Opening of the Little River Link cycleway -  a well attended ceremony was held to open this cycleway, despite the short notice given.

·    Passenger transport – the challenges of operating an efficient an viable service were discussed.

·    Hoon Hay Community Association – Residents have met and decided to apply for Incorporation.

·    Local Government Community Board Conference- Members who attended reported on the conference.

·    Cashmere View Retirement Village odour discharge-It was noted that members had agreed to attend a meeting between BUPA and neighbouring residents to discuss monitoring of the odour. Mother of All Cleanups was held on 13 May 2017 and was a very successful event.

·    New herbicides  are giving rise to odour concerns. The need for education around what is being used and why was discussed.

·    Summit Road Society – funding for the society  is being provided from the ASB Marathon

·    St Martins School – 40 kilometres per hour speed zone. The need to ensure that this project is not delayed was noted.

 

11. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

12. Resolution to Exclude the Public

 

Community Board Resolved SCCB/2017/00079

Part C

That at 10.08am the resolution to exclude the public set out on pages 43 to 44 of the agenda be adopted.

Phil Clearwater/Tim Scandrett                                                                                                                                 Carried

 

The public were re-admitted to the meeting at 10.16am.

Phil Clearwater left the meeting at 10:36 am.

Meeting concluded at 10.59am.

 

CONFIRMED THIS 6TH DAY OF JUNE 2017

 

Karolin Potter

Chairperson

   


Spreydon-Cashmere Community Board

06 June 2017

 

 

6.        Standing Orders

Reference:

17/521386

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it replaces its current set of Standing Orders with the new set attached to the report.

 

2.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

 

3.   Key Points

3.1       All local authorities must adopt a set of Standing Orders for the conduct of its meetings and those of its committees (cl. 27(1), schedule 7 LGA 2002).

3.2       This requirement also applies to Community Boards (s. 54(2).

3.3       The Council’s current Standing Orders are based on a New Zealand standards model, last revised in 2003.

3.4       In 2015 Local Government NZ set up a working party to review the model and to develop its own template.  This was made available to local authorities in September 2016.

3.5       Council staff reviewed the template and made a number of changes they believed would best suit the Council’s needs.  Their draft, and an explanatory note, were distributed to all elected members (the governing body and Community Boards) in November 2016.

3.6       Since then a number of comments have been received and, where appropriate, reflected in the draft.  The Council adopted new Standing Orders on 6 April 2016.

3.7       The Council also requested that each Community Board replaces its current set of Standing Orders with the Standing Orders adopted by the Council.  These are attached to this report.

3.8       Each Board has the opportunity to decide whether or not a Chairperson is to have a casting vote (cl. 24, schedule 7 LGA 2002).  Unless Standing Orders provide otherwise matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

3.9       The Standing Orders adopted by the Council on 6 April provide that a Council and Committee Chairperson does not have a casting vote but that this is a matter for each Community Board to decide on.

3.10    It is recommended that the Board adopts the Standing Orders attached to this report, and resolves whether or not the Chairperson is to have a casting vote.

3.11    The adoption of a new set of Standing Orders requires a vote of not less than 75% of members present.

 

Attachments

No.

Title

Page

a

Standing Orders 6 April 2017

13

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Spreydon-Cashmere Community Board

06 June 2017

 

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Spreydon-Cashmere Community Board

06 June 2017

 

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06 June 2017

 

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Spreydon-Cashmere Community Board

06 June 2017

 

 

7.        Code of Conduct

Reference:

17/520951

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it adopts the Code of Conduct attached to the report, replacing its current Code of Conduct.

 

2.   Staff Recommendations

 

That the Spreydon-Cashmere Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

 

 

3.   Key Points

3.1       Clause 15, schedule 7 of the Local Government Act (LGA) 2002 requires the Council to adopt a Code of Conduct.

3.2       This must set out:

3.2.1   understandings and expectations about the manner in which members may conduct themselves while acting in their capacity as members, including:

·     their behaviour towards one another, staff, and the public; and

·     the disclosure of information, including documents provided to elected members in their capacity as elected members, and which relate to how the Council gives effect to any provision of the LGA 2002.

3.3       The Code must also contain a general explanation of the Local Government Official Information and Meetings Act 1987, and any other enactment or rule of law applicable to members.

3.4       The Mayor and Councillors must comply with the Council’s Code of Conduct, although a breach of the Code does not constitute an offence under the Act (cl. 15, schedule 7 LGA 2002).

3.5       The Council adopted a new Code of Conduct on 4 May 2017.

3.6       At the same time the Council requested that each Community Board replaces its current Code of Conduct with the Code of Conduct adopted by the Council.

3.7       The previous Code had been due for an overhaul, particularly with regard to the process for dealing with an alleged breach. In October 2016, LGNZ distributed to all local authorities a template for a new Code.  Staff reviewed the template and made a number of changes they believed best suited the Council’s needs.  Their draft, and an explanatory note, were provided to all elected members (the governing body and Community Boards) in November 2016.

3.8       As a result of that, a number of comments were received (including from Community Boards) and, where appropriate, reflected in the document adopted by the Council.

3.9       The LGA requirement to adopt a Code of Conduct does not apply to Community Boards (s. 54(2).  However the Community Boards in the Christchurch City Council district all adopted the Council’s previous Code of Conduct.

3.10    This is important for consistency across the organisation.  For example some Council staff, as part of their employment by the Council, have regular contact with Community Board members.  Comments made about staff by those members may create the same issues as comments made by Council members, and should be treated the same.

3.11    Also, the positive aspects of having a Code of Conduct apply as much to a Community Board as they do to the Council, particularly with regard to the community’s interest in the Boards’ governance practices.

3.12    It is recommended therefore that the Spreydon-Cashmere Community Board adopts the Code of Conduct attached to this report, replacing the Board’s current Code of Conduct.

3.13    Adopting a new Code of Conduct for the Council requires a vote of at least 75% of members present (cl. 15(7), schedule 7 LGA 2002).  It is recommended this should apply to the Board’s vote as well.

 

Attachments

No.

Title

Page

a

Code of Conduct - Community Board Draft - May 2017

81

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Spreydon-Cashmere Community Board

06 June 2017

 

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Spreydon-Cashmere Community Board

06 June 2017

 

 

8.        Proposed Remediation of an Existing Bus Stop - 124 Wilsons Road

Reference:

17/15876

Contact:

Peter Rodgers

peter.rodgers@ccc.govt.nz

9416303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider approving road marking alteration for an existing bus stop adjacent to 122-124 Wilsons Road, as shown on Attachment A. The context of this location, including public transport routes, is shown in Attachment B.

Origin of Report

1.2       This report is staff generated following a request from the public to improve the clear line of sight for drivers exiting the nearby side street of Wades Avenue.  The driver sightline can be restricted by a stopped bus, the reasons for which are explained in this report.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Approve that all parking and stopping restrictions on the north east side of Wilsons Road South commencing at its intersection with Wades Avenue and extending in a north westerly direction for a distance of 46 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the north east side of Wilsons Road South commencing at its intersection with Wades Avenue and extending in a north westerly direction for a distance of 24 metres

3.         Approve that a marked bus stop be installed on the north east side of Wilsons Road South commencing at a point 24 metres north west of its intersection with Wades Avenue and extending in a north westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the north east side of Wilsons Road South commencing at a point 38 metres north west of its intersection with Wades Avenue and extending in a north westerly direction for a distance of eight metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.10 Improve the accessibility of bus stops via a targeted review and improvement programme

4.2       The following feasible options have been considered:

·     Option 1 – Approve an altered bus stop road marking configuration at an existing bus located adjacent to 122-124 Wilsons Road. (preferred option)

·     Option 2 – Do nothing

4.2.2   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.10 Improve the accessibility of bus stops via a targeted review and improvement programme

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).  Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·     Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·     Improved clear line of sight for drivers exiting Wades Avenue onto Wilsons Road.

4.3.2   The disadvantages of this option include:

·     Loss of one on street parking space.

 

5.   Context/Background

Background

5.1       The Christchurch City Council Bus Stop Guidelines (2009) recommend that a kerbside bus stop be marked with a 14 metre bus stop box, plus eight metres of ‘no stopping’ (broken yellow lines) on the entry to the bus stop and four metres of ‘no stopping’ on the exit of the bus stop. This is a total of 26 metres. In some cases, bus stops can been marked with a longer bus stop box, and shorter ‘no stopping’ provided the total of 26 metres is met.

5.2       This allocation of additional kerbside road space for bus stops is reflected in the priorities in the Parking Strategy (2003), which states that kerbside road space should be allocated first for safety, traffic flow, pedestrian or cycle facilities and landscaping. Any leftover kerbside road space shall be allocated for parking, according to priority tables in sections 6-11 of the Parking Strategy. In all cases except industrial areas, bus stops are the top priority (in industrial areas, loading zones take priority over bus stops when required).

5.3       The bus stop adjacent to 124 Wilsons Road is marked with a length of 14 metres, plus 15 metres of no stopping on the exit to the bus stop extending to the intersection with Wades Avenue. However, it does not have the recommended eight metres of no stopping on the entry to the bus stop. A utility pole near the kerb in the middle of the bus stop also restricts the ability of buses to pull up adjacent to the kerb. This bus stop is serviced by the clockwise Orbiter, 17 – Huntsbury and 145 - Eastgate bus routes. This bus stop is a timing point for all of these routes so buses running ahead of schedule are required to stop here and wait until their scheduled departure time.

5.4       Several complaints were received from members of the public that when buses are stopped at the bus stop, traffic on Wades Avenue has difficulty seeing oncoming southbound traffic on Wilsons Road.

5.5       Site visits confirmed that buses are unable to stop in the bus stop box as it is marked on the road when cars are parked outside #124 Wilsons Road, and buses stop partially over the ‘no stopping’ restrictions at the corner of Wilsons Road and Wades Avenue.

5.6       As this bus stop is used as a timing point, the bus stop is likely to be occupied the majority of the time, meaning that buses are often parked illegally and in such a way as to restrict sight lines for traffic waiting at the ‘Give Way’ control on Wades Avenue. When this happens, motorists on Wades Avenue need to move past the limit line and into the intersection in order to see oncoming traffic. This gives motorists sufficient sight distance to see oncoming traffic but places them in the path of cyclists travelling south through the intersection.

5.7       The current bus stop location is the closest feasible location to St Martins shopping centre and supermarket. The bus stop cannot be located on the southern side of the intersection with Wades Avenue (directly outside the shopping centre) as the Orbiter route turns right from Wilsons Road into Gamblins Road and this manoeuvre would not be possible for buses to perform safely when departing from the bus stop.

5.8       Relocating the bus stop further north, away from the St Martins shopping centre, has not been considered as a feasible option as it results in a greater loss of on street parking, inconveniences passengers by moving the bus stop further from a major destination, and requires relocation of the existing bus shelter and real time information infrastructure.

5.9       It is proposed to move the bus stop northwest by seven metres as per Attachment A. This will remove one parking space, and the driveways to 124 and 126 Wilsons Road will provide the 8 metres of clear space on the entry to the bus stop.

5.10    The proposed relocation of the bus stop will both improve the accessibility of the bus stop by allowing buses to pull up as close to the kerb as possible, and improve the sight lines for traffic on Wades Avenue.

Crash Analysis

5.11    Analysis of the crash history of this intersection found that there are no reported crashes in the last five years. An expanded search found none in the past decade. This indicates that motorists are finding some way to mitigate the restriction in sight lines due to stopped buses.

6.   Option 1 – Approval of an altered bus stop configuration adjacent to 122-124 Wilsons Road (preferred option)

Option Description

6.1       As shown on Attachment A, relocate the bus stop seven metres to the northwest.

6.2       The proposed bus stop is located directly adjacent to unrestricted, full height kerb that is present along the full length of the bus stop. A section of the grass berm will need to be sealed to provide a flat, hard, dry surface for passengers to disembark from and embark onto.

6.3       The dimensions of the proposed bus stops are compliant to the bus stop recommended configuration as indicated in the Christchurch City Bus Stop Guidelines (2009).

Significance

6.4       The level of significance of this option is low and is consistent with Section 2 of this report.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       Consultation information regarding the proposed bus stop relocation was posted by mail and hand delivered to each of the properties listed below.  The consultation period commenced 1 December 2016, and finished Friday 22 December 2016.

6.7       Two objections were received, regarding the loss of parking and suggested that the bus stop to the other side of Wades Avenue, outside St Martins shopping centre. Staff discussed this with the objectors, this location is not feasible because there is insufficient room for the Orbiter bus to both stop at the bus stop and then turn right into Gamblins Road. The bus shelter was also discussed, and the shelter is to remain where it is as staff do not consider it necessary to relocate it a short distance, and this will discourage passengers from waiting in the vicinity of the driveway of #124 Wilsons Road.

6.8       The objections were withdrawn as the objectors saw that this was the best possible option of those available.

Alignment with Council Plans and Policies

6.9       This option is consistent with Council’s Plans and Policies

Financial Implications

6.10    Cost of Implementation - The estimated cost of this proposal is about $3,500.

6.11    Maintenance / Ongoing Costs - Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

6.12    Funding source - Traffic Operations, Capital Expenditure budget for bus stop installation.

Legal Implications

6.13    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Community Board.

6.14    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

6.15    Adheres to the minimum recommendations of the Christchurch Bus Stop Guidelines (2009).

Risks and Mitigations

6.16    Risk - Illegal parking: caused by road users parking in the marked bus stop box and/or on the ‘No Stopping’ lines.  This will result in the bus stop being difficult or impossible to access for buses, buses stopping in the traffic lane or bypassing the bus stop altogether and inconveniencing passengers.

6.16.1 Treatment: Parking Enforcement and road users obeying the road rules.

6.17    Residual risk rating: the rating of the risk is Low.

Implementation

6.18    Implementation dependencies – Community Board approval.

6.19    Implementation timeframe - The timeframe for implementation is dependent on the contractor’s workloads.  It is estimated that implementation should occur within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.20    The advantages of this option include:

·   Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).  Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·   Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·   Improved clear line of sight for drivers exiting Wades Avenue onto Wilsons Road.

6.21    The disadvantages of this option include:

·   Loss of one on street parking space.

7.   Option 2 – Do nothing

Option Description

7.1       Do nothing, parking restrictions remain as they are.

Significance

7.2       The level of significance of this option is low, consistent with Section 2 of this report. Engagement requirements for this level of significance are consultation with adjacent property owners and/or occupiers, and engagement with Environment Canterbury as the relevant bus network operator.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngai Tahu, their culture and traditions.

Community Views and Preferences

7.4       See section 6.6 – 6.8

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source – not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations 

7.10    Risk: Vehicles that legally park near the bus stop affect how the bus can pull into a bus stop in a safe and efficient manner, and how close to the kerb the stop can stop to pick-up or set-down passengers. The likelihood of this occurring is ‘likely’, due to the demand for on street parking in the vicinity of supermarket. The impact of this is restrictions on driver sight lines on Wades Avenue, poor passenger accessibility (particularly mobility impaired passengers) and compromised bus line journey time efficiency.

7.10.1 Treatment: No treatment possible as such parking is legal and permitted.

7.10.2 Residual risk rating: the rating of the risk is at least Medium to High due to the likelihood of the risk occurring

Implementation

7.11    Implementation dependencies – Not applicable

7.12    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No impact on on-street parking.

7.14    The disadvantages of this option include:

·   The bus stop dimensions continue to fail to adhere to the minimum recommended dimensions in the Bus Stop Guidelines (2009), resulting in poor passenger accessibility.

·   This option does not address concerns raised by members of the community.

 

Attachments

No.

Title

Page

a

Wider Area Public Transport Network Plan

117

b

For Board Approval:  Proposed bus stop relocation 124 Wilsons Road South

118

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Peter Rodgers - Consultant

Brenda  ODonoghue - Passenger Transport Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

 

9.        Proposed No Stopping Restrictions - Hendersons Rd / Rowley Ave

Reference:

17/437378

Contact:

John Dore

John.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of 'No Stopping' restrictions in accordance with Attachment A.

1.2       The subject site is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to requests from the public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Revoke all existing parking restrictions on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a northerly direction for 12 metres.  

2.         Revoke all existing parking restrictions on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a southerly direction for 12 metres.  

3.         Revoke all existing parking restrictions on the northern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 26 metres.  

4.         Revoke all existing parking restrictions on the southern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 20 metres.  

5.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a northerly direction for 12 metres.  

6.         Approve that the stopping of vehicles be prohibited at any time on the eastern side of Hendersons Road commencing at its intersection with Rowley Avenue and extending in a southerly direction for 12 metres.  

7.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 26 metres.  

8.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Rowley Avenue commencing at its intersection with Hendersons Road and extending in an easterly direction for 20 metres.  

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Road Operations:

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

·     percentage share of public transport trips

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines whilst also allowing heavy vehicles to traverse the speed humps without causing undue vibration.

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces.

 

5.   Context/Background

5.1       Residents have raised concerns regarding vibration, largely caused by buses as they traverse the speed humps on Rowley Avenue. 

5.2       The humps in this location were specifically designed so that the wheels of heavy vehicles (such as buses) can straddle the humps thereby not creating unnecessary vibration for adjoining residents.  Because of some kerbside parking near the humps, some buses are being forced to cross over the humps rather than the flush area in between. This is causing some vibrations and concerns to some residents. 

5.3       To solve this problem, a no-stopping restriction is proposed around the intersection and each side of the existing speed humps.  This will encourage heavy vehicles to straddle the humps as originally designed.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install No Stopping’ restrictions at the Hendersons Road / Rowley Avenue intersection in accordance with Attachment A.

6.2       This option removes approximately 4-5 on street parking spaces, however parking demand is sufficiently low that the displacement of parking will be negligible.

Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Consultation plans were distributed to 1/107, 2/107 Rowley Avenue and 214 Hendersons Road – these being the properties adjoining the intersection.  No feedback was received from 1 & 2/107 Rowley Avenue.  The owner of 214 Hendersons Road is supportive of the proposed no-stopping, although has some remaining concerns that the pavement structure has deteriorated because of the earthquakes and that vibrations are being caused by substandard underground compaction.  A separate maintenance request has been initiated with the Council’s maintenance team to investigate this further. 

6.6       Car parking for two vehicles is still provided on each road frontage for the residents at 214 Hendersons Road.  Two car parking spaces are still provided along the Hendersons Road frontage for the residents at 1/107 Rowley Avenue.  Kerbside parking outside 2/107 Rowley Avenue remains unchanged.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation – Approximately $100 to install road markings.

6.9       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.10    Funding source - Traffic Operations Budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.14    Not applicable.

Implementation

6.15    Implementation dependencies - Community Board approval.

6.16    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines whilst also allowing heavy vehicles to traverse the speed humps without causing undue vibration.

6.18    The disadvantages of this option include:

·   Removes car parking.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing kerbside markings

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvement to the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   Potential on going vibration.

 

 

Attachments

No.

Title

Page

a

Preferred Option

124

b

Location Plan

125

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

 

10.    Proposed No Stopping Restrictions - 280 Hoon Hay Road

Reference:

17/510619

Contact:

John Dore

John.dore@ccc.govt.nz

941 8887p

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of a ‘No Stopping’ restriction on Hoon Hay Road in accordance with Attachment A.

1.2       The site is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to requests from the public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Revoke all existing parking restrictions on the western side of Hoon Hay Road commencing at its intersection with Blakiston Street and extending in a northerly direction for 35 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the western side of Hoon Hay Road commencing at its intersection with Blakiston Street and extending in a northerly direction for 35 metres.

 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Road Operations:

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines to the north;

·     Provides an appropriate entry taper for buses using the bus stop located outside 280 Hoon Hay Road. 

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces

 

5.   Context/Background

5.1       The owner/occupier at 282 Hoon Hay Road has raised concerns about cars parking over the existing white edge-line taper.  This resulting effect is that cars are parking close to the intersection with Blakiston Street and sometimes parking over the driveway access therefore restricting visibility.     

5.2       Upon investigation staff concur that parking in this location is blocking private property access.  Although this could be addressed through appropriate parking enforcement – noting that it is illegal to park over someone’s driveway or within 1.0 metre of a dropped kerb – the generous kerb radius at Blakiston Street is resulting in left-turning motorists suddenly encountering a parked vehicle.  This parked vehicle is located over the white edge-line taper marking which was never intended for this purpose.  To resolve this issue, a no-stopping restriction is considered appropriate.

5.3       The existing bus stop outside 282 Hoon Hay Road has no entry taper, therefore buses can struggle to enter the bus stop space when a car is parked right up against the bus stop.  The Christchurch City Bus Stop Guidelines require an 8.0 metre entry taper.  It is recommended the proposed no stopping restriction outside 282 Hoon Hay Road should be extended across the adjoining driveways and the 8.0 metres in front of the bus stop to provide the required entry taper, improving bus stop accessibility and level of service.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install No Stopping’ restriction on Hoon Hay Road in accordance with Attachment A.

6.2       This option removes approximately two on street parking spaces – noting that one of these spaces was never intended for kerbside parking.

Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Council officers met with the affected property owner at 282 Hoon Hay Road.  The proposal is supported by this resident.  Further consultation with 280 Hoon Hay Road was carried out, however no comments or concerns were received.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - Approximately $50 to install road markings.

6.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations Budget.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines to the north of the Blakiston Street intersection;

·    

·     Provides an appropriate entry taper for buses using the bus stop located outside 280 Hoon Hay Road.

6.17    The disadvantages of this option include:

·   Removes 1-2 on-street car parking spaces.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing kerbside parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvement to the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has impact on-available on street parking.

7.14    The disadvantages of this option include:

·   It does not address the restricted sightlines that are encountered by left-turning vehicles from Blakiston Street;

·   It may continue to enable or encourage cars to park outside 282 Hoon Hay Road  over the edge line marking (which was never intended for this purpose); and

·   It would not provide for the entry taper to the nearby bus stop which is now a requirement in the Council’s bus-stop guidelines.

 

 

Attachments

No.

Title

Page

a

Preferred Option

132

b

Location Plan

133

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

 

11.    St Martins Bowls Club Inc Discretionary Response Fund Application

Reference:

17/518251

Contact:

Emma Pavey

Emma.pavey@ccc.govt.nz

03 941 5107

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56235

St Martins Bowls Club Inc.

Heating System

$8,550

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from St Martins Bowls Club Inc.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approves a grant of $8,000 to St Martins Bowls Club towards the heating system.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$72,524

$20,150

$52,374

$44,374

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

St Martins Bowls Club Inc Decision Matrix

137

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emma Pavey - Community Recreation Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator


Spreydon-Cashmere Community Board

06 June 2017

 

 

12.    Spreydon-Cashmere Community Board Area Report

Reference:

17/558038

Contact:

Faye Collins

Faye.Collins@ccc.govt.nz

9415108

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receive the Area Update.

2.         Decides to fund its 2017/18 Community Board projects from its 2017/18 Discretionary Response Fund. 

 

 

3.   Community Board Activities and Forward Planning

 

3.1       Upcoming meetings

 

3.1.1      Rowley School Board of Trustees meeting, 8 June 2017, 5:30pm

3.1.2      Morning Tea at Rowley House to Farewell staff member, 9 June, 10am

3.1.3      Public Workshop on Passenger Transport Services, 12 June 2017, 5-6:30pm

3.1.4      St Martins School Board of Trustees meeting, 13 June 2017, 7pm

3.1.5      Spreydon-Cashmere Community Board Meeting, 16 June 2017, 5pm.

3.1.6      Community Service and Youth Service Awards, 27 June 2017, 5:30-7:30pm

 

 

3.2       Community Board Plan update against outcomes

3.2.1      Development of the Spreydon-Cashmere Community Board Plan 2017-19 is underway. A Board workshop was held on 5 May 2017 to consider development and the community engagement to be undertaken.  Initial engagements planned include a number of opportunities for face to face discussion with Board members at various times in a number of scheduled sessions at shopping centres in the Spreydon-Cashmere and randomly at meetings attended by members over the period.  A questionnaire  to gather feedback has been designed and will  be available  to be handed to Board members, completed online or returned to one of the drop boxes that are being installed at the South Library, Pioneer Stadium, St Martins Library/Community Centre, and Spreydon Library.

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   Community Grants Funding

The 2017-18 Strengthening Communities Grant round opened on 8 May 2017 and closes on 6 June.  This grants round includes applications that have been previously separated out into Strengthening Communities and Small Grants Funds, as well as Key Local Projects which were made from a metropolitan level.   The round continues to make multi-year funding possible.

In the 2016-17 Community Grants round, the Spreydon Cashmere Community Board took its Community Board projects from the Discretionary Response Fund, and staff advice is that the same occur this year. 

There will be a carry forward of approximately $11,300 from the Community Board projects and $42,000 from the 2016-17 Discretionary Response Fund, to 2017-18. 

 

 

 

 

 

 

 

 

Attachments

No.

Title

Page

a

Spreydon-Cashmere Community Board Funding Update

141

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Emma Pavey - Community Recreation Advisor

Jay Sepie - Community Development Advisor

Sol Smith - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

06 June 2017

 

PDF Creator

 


Spreydon-Cashmere Community Board

06 June 2017

 

 

13.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Spreydon-Cashmere Community Board

06 June 2017

 

 

15.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Spreydon-Cashmere Community Board

06 June 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

Public Excluded Spreydon-Cashmere Community Board Minutes - 19 May 2017

 

 

Refer to the previous public excluded reason in the agendas for these meetings.