Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 30 June 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

26 June 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

jenny.hughey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

30 June 2017

 

 

 


Papanui-Innes Community Board

30 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 4 

B       7.       Correspondence............................................................................................................. 13  

STAFF REPORTS

C       8.       Mary Street, Frank Street and Gambia Street Proposed Give Way Controls.......... 17

C       9.       Randall Street (Petrie Street to North Parade) - Street Renewal Project................ 23

C       10.     Property Review Process.............................................................................................. 31

C       11.     Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Edgeware Tennis Club, St Albans Playcentre, St Albans Amateur Swimming and Life-Saving Club Inc. and Nor'west Brass..................................................................... 39

C       12.     Application to the Papanui-Innes Community Board's Positive Youth Development Fund 2016/17 - Nick Andre Moulai.............................................................................. 45

B       13.     Papanui-Innes Community Board Area Report.......................................................... 47

B       14.     Elected Members’ Information Exchange.................................................................... 55

C       15.     Resolution to Exclude the Public................................................................................. 56  

 

 


Papanui-Innes Community Board

30 June 2017

 

 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 9 June 2017 be confirmed (refer page 5).

4.   Public Forum

A period of up to 30 minutes may be available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

It is intended that the public forum session will be held at approximately 9.05am.

4.1       Road and Intersection Safety – Rachael Lane

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared. 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

30 June 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 9 June 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

6 June 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

Ali Jones left the meeting at 9:04am and Emma Norrish took the chair.

 

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00124

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 26 May 2017 be confirmed subject to the following amendment to Item 13.2: replace the words “initiate conversations” with “start relationships between different people in the community.”

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

John Stringer entered the meeting at 9:07am.

4.   Deputations by Appointment

Part B

4.1       Boat Safety Stakeholders Group – James Ensor

             James Ensor and Roger Allen spoke on behalf of the Boat Safety Stakeholders Group regarding the improvement of safety around the Naval Point boat ramps in Lyttelton Harbour.

This is the only all-weather boat launching facility in Christchurch. Urgent safety improvements have been identified by the Group and have been submitted to the Annual Plan for funding.

Mr Ensor noted that boat owners came from all areas in Christchurch and asked the Board to support the Annual Plan submission.

             The Chairperson thanked Mr Ensor and Mr Allen for their deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Glenfield Crescent Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2017/00125 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the northern side of Glenfield Crescent commencing at a point 93 metres south-west from its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Glenfield Crescent commencing at a point 93 metres south-west of its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

7.   Sheppard Place Proposed P3 Parking and No Stopping Restrictions

 

Community Board Resolved PICB/2017/00126 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 163 metres.

2.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 24 metres;

3.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on the north-west side of Sheppard Place commencing at a point 24 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 68 metres.  This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm on school days only;

4.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side and then the south-east side of Sheppard Place commencing at a point 92 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction, then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 71 metres.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

 

8.   Proposed No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane

 

Community Board Resolved PICB/2017/00127 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve that all parking and stopping restrictions on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 44 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 20 metres.

3.         Approve that a marked bus stop be installed on the south west side of Sawyers Arms Road commencing at a point 188 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 202 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 10 metres.

 

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

Community Board Resolved PICB/2017/00128

The Papanui-Innes Community Board resolved to

5.         Request a memorandum from staff clarifying the funding for the No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane project.

 

Emma Norrish/Mike Davidson                                                                                                                               Carried

 


 

 

9.   Code of Conduct

 

Community Board Resolved PICB/2017/00129 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

Ali Jones returned to the meeting at 9:43 am.

 

10. Standing Orders

Board Comment

Members noted the addition of a Public Forum to the agenda to allow presentations from the community on any issue/s. Deputations are now only to relate to reports on the Agenda.

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved PICB/2017/00130

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolve that the Chairperson of the Board will not have a casting vote.

4.         Authorise the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

 

Pauline Cotter left the meeting at 10:14 am.   Pauline Cotter returned to the meeting at 10:15 pm.

 

11. Papanui-Innes Community Board - Community Service Awards 2017

 

Community Board Resolved PICB/2017/00131 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Endorse the chosen award recipients for the Papanui-Innes Community Board 2017 Community Service Awards as agreed at the workshop held on 26 May 2017.

2.         Confirm that the Board Chair and Deputy Chair be delegated the authority to accept late applications for community service awards received from other Community Boards should this eventuate.

Ali Jones/Mike Davidson                                                                                                                                          Carried

 

 

Ali Jones left the meeting at 10:20 am.  Ali Jones returned to the meeting at 10:25 am.

 

12. Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Northcote Community Event and Belfast Friendly Club.

 

Community Board Resolved PICB/2017/00132 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $850 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Belfast Friendly Club towards Operating costs.

2.         Approve a grant of $3,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to Belfast Community Network towards the costs associated with the launch event for the Neighbourhood Links.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

13. Application to the Papanui- Innes Community Board's  2016/17 Positive Youth Development Fund - Thomas James Russel

 

Community Board Resolved PICB/2017/00133 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $500 from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Thomas James Russel towards competing in the Junior World Rowing Championships in Lithuania.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

14. Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Caitlin Bailey Louise Kennett

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $150 from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Caitlin Bailey Louise Kennett towards playing in the Southern Pride Softball team at the 2017 International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

 

Community Board Resolved PICB/2017/00134

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $200 from the Papanui-Innes Community Board’s Discretionary Response Fund should there be insufficient funds remaining in the Positive Youth Development Fund, to Caitlin Bailey Louise Kennett towards playing in the Southern Pride Softball team at the 2017 International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

15. Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Jacob Gant-Cowen

 

Community Board Resolved PICB/2017/00135 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $350 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund should there be insufficient funds remaining in the Positive Youth Development Fund, to Jacob Gant-Cowen towards the costs of travelling to Rarotonga as part of the Shirley Boys High School Senior Maori language group.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

16. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00136 (original Staff Recommendation accepted without change)

Part B

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         That the Papanui-Innes Community Board agree to extend the period for Neighbourhood Week functions to occur from Friday 27 October 2017 to the end of March 2018 and acknowledge the change of name to “Summer with your Neighbours”.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

16.1   St Albans Community Centre Rebuild

It was noted that staff wish to present the information on the progress of this project to the Board prior to presenting to the Working Party.

Members were asked to consider the process for the opening of the St Albans Time Capsule and the putting down of a new time capsule.

 

16.2   Smile Campaign

Members agreed to hold a workshop about how a “Smile Campaign” could be organised in the Community Board area to start relationships between different people in the community.

Staff from the Ashburton District Council will be invited to attend to offer advice from their experience of running a “Smile Campaign”.

 

 

17. Elected Members Information Exchange

Part B

 

17.1   Courtenay Street

             The Papanui-Innes Community Board requested that staff ask that Police monitor the intersection of Courtenay Street with St Albans and Trafalgar Streets at night as reports have been received alleging that drivers are speeding and ignoring the Stop sign.

 

17.2   Cranford Street

             The Papanui-Innes Community Board requested that staff provide a briefing on noise levels, vibrations, and air quality on Cranford Street and collect baseline data prior to the Northern Arterial route being commissioned.

 

18. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

    

 

Meeting concluded at 10.50am.

 

CONFIRMED THIS 30th DAY OF JUNE.

 

Ali Jones

Chairperson

 


Papanui-Innes Community Board

30 June 2017

 

 

7.        Correspondence

Reference:

17/632879

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Dahl Robertson

Parking Issues Gosset and Malvern Streets

Lorraine Thomas

Speeding Vehicles – Tuckers Road/Farnwood Place

 

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the correspondence report dated 30 June 2017.

 

 

Attachments

No.

Title

Page

a

Parking Issues Gosset and Malvern Streets

14

b

Speeding Vehicles Tuckers Road/Farnswood Place

15

 

 


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

 


Papanui-Innes Community Board

30 June 2017

 

 

8.        Mary Street, Frank Street and Gambia Street Proposed Give Way Controls

Reference:

17/544771

Contact:

Penny Gray

penny.gray@ccc.govt.nz

941 8633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve a Give Way control against Mary Street, Frank Street and Gambia Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated and is in response to an enquiry from a resident of area asking about the existing Give Way control on Frank Street.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revoke the Give Way control against Frank Street at its intersection with Mary Street as shown as Location A on Plan TG131048.

2.         Resolve that a Give Way control be placed against the southern arm of Mary Street at its intersection with Frank Street, as shown as Location B on Plan TG131048;

3.         Resolve that a Give Way control be placed against the eastern arm of Frank Street at its intersection with Mary Street, as shown as Location C on Plan TG131048;

4.         Resolve that a Give Way control be placed against the northern arm of Gambia Street at its intersection with Frank Street, as shown as Location D on Plan TG131048.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.32 Assess risks on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install Give Way Controls (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by clarifying to road users who is required to give way.

4.3.2   The disadvantages of this option include:

·     None

 

5.   Context/Background

Site

5.1       This area of Papanui was redeveloped using a local area traffic management plan in 2007.  The standard roading grid system was replaced with off-set T-intersections and localised narrowing’s and landscaping.  Priorities on some roads were changed to give the main traffic flow the right of way.

5.2       The current road layout uses line marking and changes in road surfacing to indicate which street has priority over the other street.  This makes the Give Way rules at these intersections ambiguous. 

5.3       The existing give way arrangement at Frank Street and Mary Street is poorly laid out.  By removing this give way control and changing it to Mary Street, road users will have better sightlines and increased safety due to a more obvious location for a give way control.

5.4       By installing the three Give Way signs and associated line markings the road priorities are clarified to all road users at this location.  This will reduce any ambiguity and improve road safety.

6.   Option 1 – Install Give Way Controls (preferred)

Option Description

6.1       Install a Give Way controls against Mary Street, Frank Street and Gambia Street as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Affected residents were sent consultation letters on 5 May 2017.  They were asked to respond by Thursday 25 May 2017.

6.6       One resident responded to the letter and were supportive of the Give Way controls.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies

Financial Implications

6.8       Cost of Implementation - $1,000

6.9       Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to the overall asset.

6.10    Funding source – Traffic operations budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.14    None identified

Implementation

6.15    Implementation dependencies - Community board approval.

6.16    Implementation timeframe – Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Reduces the risk of a crash by clarifying to road users who is required to give way.

6.18    The disadvantages of this option include:

·   None

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the existing road layout.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See section 6.5 – 6.6.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation - $0

7.8       Maintenance / Ongoing Costs – not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations   

7.11    Not applicable

Implementation

7.12    Implementation dependencies  - Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   None

7.15    The disadvantages of this option include:

·   The give way rules at these intersections will remain ambiguous.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board - Proposed Give Way Controls Against Mary Street, Frank Street and Gambia Street - Plan

21

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

30 June 2017

 

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Papanui-Innes Community Board

30 June 2017

 

 

9.        Randall Street (Petrie Street to North Parade) - Street Renewal Project

Reference:

17/489729

Contact:

Kirsty Mahoney

kirsty.mahoney@ccc.govt.nz

03 941 5330

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the Randall Street (Petrie Street to North Parade) – Street Renewal project to proceed to detailed design, tender and implementation, following the completion of the land drainage works for the Dudley Creek Bypass project along the street.

Origin of Report

1.2       This report is staff generated following the completion of consultation on the project.  A report was provided to the ITE Committee on 10 May 2017, which was endorsed by Council on 1 June 2017.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council’s Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revoke all existing parking and stopping restrictions on the north side of Randall Street, commencing at its intersection with Chrystal Street and extending in an easterly direction for a distance of 14 metres.

2.         Revoke all existing parking and stopping restrictions on the south side of Randall Street, commencing at its intersection with Chrystal Street and extending in an easterly direction for a distance of 16.5 metres.

3.         Revoke all existing parking and stopping restrictions on the north side of Randall Street, commencing at its intersection with North Parade and extending in a westerly direction for a distance of 16 metres.

4.         Revoke all existing parking and stopping restrictions on the south side of Randall Street, commencing at its intersection with North Parade and extending in a westerly direction for a distance of 16 metres.

5.         Revoke all existing parking and stopping restrictions on the north side of Randall Street, commencing at its intersection with Chrystal Street and extending in a westerly direction for a distance of 15 metres.

6.         Revoke all existing parking and stopping restrictions on the south side of Randall Street, commencing at its intersection with Chrystal Street and extending in a westerly direction for a distance of 17 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the north side of Randall Street, commencing at its intersection with Chrystal Street and extending in an easterly direction for a distance of 14 metres.

8.         Approve that the stopping of vehicles be prohibited at any time on the south side of Randall Street, commencing at its intersection with Chrystal Street and extending in an easterly direction for a distance of 16.5 metres.

9.         Approve that the stopping of vehicles be prohibited at any time on the south side of Randall Street, commencing at its intersection with North Parade and extending in a westerly direction for a distance of 16 metres.

10.       Approve that the stopping of vehicles be prohibited at any time on the north side of Randall Street, commencing at its intersection with North Parade and extending in a westerly direction for a distance of 16 metres.

11.       Approve that the stopping of vehicles be prohibited at any time on the north side of Randall Street, commencing at its intersection with Chrystal Street and extending in a westerly direction for a distance of 15 metres.

12.       Approve that the stopping of vehicles be prohibited at any time on the south side of Randall Street, commencing at its intersection with Chrystal Street and extending in a westerly direction for a distance of 17 metres.

13.       Approve the general layout of Randall Street between its intersection with Chrystal Street and its intersection with North Parade, as detailed in Attachment A, including new kerb alignments, landscaping, surface treatments and line markings.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Roads and Footpaths

·     Level of Service: 16.0.19 Maintain Road infrastructure

4.2       The following feasible options have been considered:

·     Option 1 – The preferred option is to deliver the street renewal project for Randall Street (Petrie Street to North Parade) in conjunction with the current Dudley Creek Bypass project in the street.  The Randall Street carriageway between Petrie Street and North Parade will be reduced from 13 metres to 9 metres as a consequence of these works.

·     Option 2 – Do minimum. This option would involve minimum works to reinstate any asset effected by the Dudley Creek Bypass project.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     An opportunity to provide timely and efficient delivery of the street renewal portion of this project as the land drainage project will affect at least a 9-metre width of the existing carriageway.  Co-ordination of the two projects will achieve an optimal road profile to residential street standards and remove the existing deep-dish channel.

·     Co-ordination of projects across Council.

·     Provide efficiencies in the renewal of storm water and transport assets.

·     Deliver a complete rather than an incomplete project for Randall Street.

4.3.2   The disadvantages of this option include:

·     Short consultation opportunity.

 

5.   Context/Background

Randall Street

5.1       Randall Street is designated in the City Plan as a Local Road, and is shown below in Figure 5.1.

 

Figure 5.1 – Aerial photo of Randall Street from Petrie Street to North Parade

Project Objectives

5.2       The key objective of this project is asset condition based renewals of all transport assets within the road corridor along Randall Street between Petrie Street and North Parade, which is being affected by the Dudley Creek Bypass project.

6.   Option 1 – Randall Street (Petrie Street to North Parade) – Preferred Option

Option Description

6.1       The preferred option is to deliver the street renewal project for Randall Street (Petrie Street to North Parade) in conjunction with the current Dudley Creek Bypass project in the street.  The Randall Street carriageway width will be reduced from 13 metres to 9 metres as a consequence of these works, between Petrie Street and North Parade.

6.2       The key features of this option are:

·    Carriageway renewal

·    Replacement of deep dish channels with kerb and flat channels

·    Reduction of the carriageway width from 13 metres to 9 metres

·    Footpath renewal

·    Landscaping, planting of grass berms and street trees along the street.

6.3       The section of Randall Street, between Stapletons Road and Petrie Street will not be renewed as part of this proposal as it is not impacted by the Dudley Creek Bypass project.

Significance

6.4       The level of significance of this option is low consistent with Section 2 of this report.

6.5       Engagement requirements for this level of significance are distribution of a letter and scheme plan to properties in the area, and absentee landowners; and receipt of feedback.

Impact on Mana Whenua

6.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.7       Community engagement on the Randall Street (Petrie Street to North Parade) street renewal was undertaken from Tuesday 23 May to Tuesday 6 June 2017.

6.8       A total of 20 letters and scheme plans were hand delivered to properties along Randall Street between Petrie Street and North Parade, including the preschool on the corner of Randall Street / North Parade.  The letter and plan was also sent to all absentee landowners and the Community Board.

6.9       Two email responses were received in relation to the street renewal project.  Both submitters were supportive of the street renewal project.  As a result of the community engagement, the following summarises the key queries raised, along with project team responses:

·    … Strongly in favour of proposed layout.  Can we reinstate the grass outside 16 Randall St (on Petrie) which has been damaged by the trucks as part of the land drainage works?

The project team confirmed that the grass berm will be reinstated as shown on the scheme plan, as part of the street renewal works.

·    … We are just looking at the proposed street renewal plans for the Randall Street to North Parade site.  May we make a suggestion of providing angle street parking on the left hand side of the road coming from Chrystal Street along Randall Street to North Parade?   This seems to be working really well at the moment and provides more room for cars to park, on the North side of Randall Street, especially parents dropping children off at the Childcare Centre.  Also by keeping the road wider it enables more room for cars to perform U turns if they no longer want to access North Parade, which becomes very congested at certain times of the day, especially heading North, after 4.00 pm towards The Palms and Marshland Road.  For some time the access into Randall Street, heading west, from North Parade is very narrow and at times dual use of the carriageway by vehicles travelling in opposite directions is very restricted.

 

The project team has widened the entrance from Randall Street to North Parade from 6m to 7m prior to consultation.  The request for angle parking has not been included in the design, as this is considered to be less safe than the parallel parking provided as part of the street renewal works.  The project team do not want to encourage U-turns in this section of Randall Street.  The street will be narrowed from 13 metres to 9 metres wide, but will retain on-street parking, and will replace the existing deep dish channel with kerb and flat channel.

 

·        There are no changes proposed to the scheme plan as a result of the consultation undertaken.

6.10    A letter has been sent to all those who submitted, advising the outcome of the engagement process, including details of the Community Board meeting and how they can request speaking rights.

Alignment with Council Plans and Policies

6.11    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.12    Cost of Implementation – all street renewal budgets are based on full carriageway renewal being required.  The preliminary estimate for the section of Randall Street between Chrystal Street and North Parade project is $340,000, which will be funded from the Dudley Creek Bypass Project and the Medway Street – Street Renewal project budget.  The section of Randall Street between Petrie Street and Chrystal Street will be funded from Dudley Creek Bypass Project and SCIRT funding.

6.13    Maintenance / Ongoing Costs – There are no additional maintenance costs.

6.14    Funding source – This project is funded from the Street Renewals Program Capital Funds

Legal Implications

6.15    There are no legal implications beyond Christchurch City Council’s rights as the Road Controlling Authority for this street.

6.16    It is noted that the intersection controls and no stopping restrictions for the intersection of Randall Street and Petrie Street were approved by the Shirley / Papanui Community Board at its meeting held on 16 December 2015.

Risks and Mitigations   

6.17    There is a risk of the street renewal project not being ready to proceed when the land drainage works are completed.

6.17.1 Treatment: Acceleration of the process and investigation of the most appropriate procurement method to meet time and budget constraints.

6.17.2 Residual risk rating: The rating of the risk is Low.

Implementation

6.18    Implementation dependencies - The street renewal project is dependent upon the completion of the land drainage works, which form part of the Dudley Creek bypass project.  This is expected to be completed by mid-July 2017.  Implementation of the street renewal works should be in conjunction with, or immediately following the land drainage construction.

6.19    Implementation timeframe – Construction of the street renewal is planned to commence and be completed in the second half of 2017.

Option Summary - Advantages and Disadvantages

6.20    The advantages of this option include:

·   Replacement of the deep dish channel with kerb and flat channels

·   Renewed carriageway

·   Renewal of footpaths and new berms

·   Landscaping enhancements

·   Co-ordination of projects across Council, included delivery of a complete rather than incomplete project for Randall Street

·   Community benefits because rework and further construction disruption to local residents is not required in future years

·   Provision of efficiencies in the renewal of storm water and transport assets.

6.21    The disadvantages of this option include:

·   Short consultation opportunity.

7.   Option 2 – Do Minimum

Option Description

7.1       This option would result in no changes being made to the existing street, following the completion of the land drainage works.  The land drainage construction will re-instate the trench and retain the existing street profile.

Significance

7.2       The level of significance of this option is low consistent with Section 2 of this report.

7.3       Engagement requirements for this level of significance are to advise residents and submitters on the preferred scheme that the project is not proceeding.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Community views were not obtained on this option.  They were only obtained for the preferred option.  There is general support from the community on the preferred option.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies, specifically the Long Term Plan 2015-20, which now includes the section of Randall Street between Petrie Street and North Parade.

Financial Implications

7.7       Cost of Implementation - Nil

7.8       Maintenance / Ongoing Costs – These would be expected to increase over time.

7.9       Funding source – N/A

Legal Implications

7.10    There are understood to be no legal implications for this option.

Risks and Mitigations     

7.11    There is a risk of adverse public reaction, and damage to the Council’s reputation, if the project did not proceed after consulting with the public on the preferred scheme option for the road. 

Implementation

7.12    Implementation timeframe – N/A

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Initial cost savings

7.14    The disadvantages of this option include:

·   No coordinated renewal of the carriageway, berms and footpaths following the land drainage works.

·   None of the other advantages of the preferred option.

 

Attachments

No.

Title

Page

a

Plan Consultation TP351901 Randall St

30

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Kirsty Mahoney - Project Manager

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Papanui-Innes Community Board

30 June 2017

 


Papanui-Innes Community Board

30 June 2017

 

 

10.    Property Review Process

Reference:

17/386169

Contact:

Angus Smith

Angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for information to the Papanui-Innes Community Board.

1.2       This is a generic report that has been sent to all Community Boards to formally provide a list of properties in their area that are no longer required, or being utilised, for the purpose that they were originally purchased. At this time there are no such properties in the ward areas covered by this board.

1.3       If there were properties this report would initiate the process to review those properties for the purpose of making future use decisions.

Origin of Report

1.4       This report is staff generated to follow up on a Council resolution of 12 May 2016 Council Resolved CNCL/2016/00242 and related workshops held with Community Boards.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and engagement assessment worksheet.

2.1.2   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in this report.

 

 

4.   Key Points

4.1       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work i.e. delivering a service or activity.

4.2       That process has been socialised with Community Board’s on a couple of occasions and this report serves to formally commence that process.

4.3       A list of the properties in the Community Boards area is attached - not applicable in this instance.

4.4       The next steps following this report are for the Community Board to either make some early decisions in respect of the specific properties, or develop and work through a process to develop alternative public uses to inform an options report in six months’ time.

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service / activity / public work. They are held and funded by the business unit (titular asset owner) delivering that service / activity or project.

5.2       When a property is no longer required for the purpose for which it was originally purchased it is incumbent on the Council to make a decision to determine the future use of that property.

5.3       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

5.4       In general terms the Council should only hold land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk. It also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

Process

5.6       A flow chart of the process is attached, but in summary is as follows:

5.6.1   When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then it is circularised around business units, Community Boards and possible stakeholders to assess and identify community needs and develop options to for alternative public uses.

5.6.2   This is done on a portfolio basis annually or as required.

5.6.3   A period of six months is provided to establish the alternative public uses and options.

5.6.4   The results are collated into an options report which would usually incorporate as one of the options sale.

5.6.5   The Council then resolve future use based on staff and Community Board recommendations.

5.7       Retaining the property for an alternative public use needs:

5.7.1   To be rationalised,

5.7.2   A clearly identified need,

5.7.3   To be supported by a sound and robust business case,

5.7.4   Supporting Council strategies,

5.7.5   Established funding in the Council’s annual and long term plans

5.7.6   To have an identified sponsor i.e. end asset owner (titular internal owner) / sponsor and budget provision within the LTP

Process initiation

5.8       Attached are the following:

5.8.1   A list of properties in the ward that is no longer being utilised for the original intended purpose for which they were purchased – not applicable in this instance.

5.8.2   A plan of the ward showing the property locations - not applicable in this instance.

5.8.3   A brief status report, street view and aerial photo of each property - not applicable in this instance.

5.8.4   A list of all the properties across the city grouped in terms of Board/Ward areas.

5.9       If there were properties in this community board the next step would be for the Board to consider how it approaches the process of considering alternative future public uses. This may involve:

5.9.1   Whether the properties can/should be prioritised.

5.9.2   Whether early decisions can be made e.g. retention for a particular use or purpose or to declare some surplus for disposal because it is obvious there are no practical alternative options

5.9.3   Develop a programme and process with the Community Governance Team to canvass the community’s needs and develop options over the next six months.

 

Attachments

No.

Title

Page

a

Process flow chart

34

b

City List

35

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property and Planning

Anne Columbus - General Manager Corporate Services

  


Papanui-Innes Community Board

30 June 2017

 


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

 

11.    Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Edgeware Tennis Club, St Albans Playcentre, St Albans Amateur Swimming and Life-Saving Club Inc. and Nor'west Brass

Reference:

17/343462

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider four applications for funding from their 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00056378

Edgeware Tennis Club Inc.

Upgrading Kitchen Facilities in Tennis Clubrooms

$4,085

00056859

St Albans Playcentre

Assistance with Co-ordinators Wages

$2500

00056462

St Albans Amateur Swimming and Life-Saving Club Incorporated

Learn to Swim summer programme

$2500

0005673

Nor’west Brass Inc.

Community Brass Band

$9,835

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from Edgeware Tennis Club, St Albans Playcentre, St Albans Amateur Swimming and Life-Saving Club and the Nor’west Brass Band.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $3,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to Edgeware Tennis towards upgrading their water heater and stove.

2.         Approves a grant of $2,500 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to St Albans Playcentre towards funding wages for the Coordinator.

3.         Approves a grant of $2,500 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to St Albans Amateur Swimming and Life-Saving Club Inc. towards pool hire for their Learn to Swim programme.

4.         Approves a grant of $2,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to Nor’west Brass Inc. towards the purchase of instruments.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$73,121

$62,121

$10,776

$776

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrices (refer Attachment A to D) provide detailed information for each application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Papanui-Innes Decision Matrix Discretionary Response Fund 2016/17 - Edgeware Tennis Club Inc

41

b

Papanui-Innes Decision Matrix Discretionary Response Fund 2016/17 - St Albans Playcentre

42

c

Papanui-Innes Decision Matrix DRF 2016/17 - St Albans Amateur Swimming and Life-Saving Incorporated

43

d

Papanui-Innes Decision Matrix Discretionary Response Fund 2016/17 - Nor'west Brass Incorporated

44

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

PDF Creator


Papanui-Innes Community Board

30 June 2017

 

 

12.    Application to the Papanui-Innes Community Board's Positive Youth Development Fund 2016/17 - Nick Andre Moulai

Reference:

17/607060

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2016/17 Positive Youth Development Fund.

1.2       There is currently $0.00 remaining in the Positive Youth Development fund and any grant approved will be funded from the Discretionary Response Fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Nick Andre Moulai.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $500 from its 2016/17 Discretionary Response Fund to Nick Andre Moulai towards representing New Zealand at the Youth Commonwealth games held in Bahamas from 14-26 July 2017.

 

4.   Applicant 1 – Nick Andre Moulai

4.1       The applicant, Nick Moulai, is seeking financial support to assist with the costs of attending the Youth Commonwealth Games in Bahamas from 14-26 July 2017.

4.2       Nick is 17 years of age, lives in Papanui and attends St Bedes College as a Year 13 student.  Nick is a prefect at School and has leadership responsibilities for school athletics.

4.3       Nick has been involved with athletics since he was nine years old.  He currently competes for his school team and Toc H Club.   Nick represented New Zealand at the ISF World Cross Championships in Hungry last year placing 22nd.  Nick holds the National record for under-17 3000m at 8 minutes 16.77 seconds and has regularly run under four minutes for metric mile.

4.4       Nick's goals for this event is to achieve a personal best times in both the 1500 and 3000 meters.  Nick hopes to learn new techniques and to develop some great friendships.      Nick’s long term goals is to gain an American College scholarship and eventually run for New Zealand at the Olympics.

4.5       When not participating in Athletics, Nick can be found hanging out with friends and playing Xbox.

4.6       Nick has been busy fundraising toward the cost of the trip through a combination of activities including sausage sizzle, pub quiz, Treadmill race at Frontrunner and working as a dishwasher at O’Shea's.

Image result for nick moulai

4.7       The following table provides a breakdown of the costs for Nick Andre Moulai:

EXPENSES

Cost ($)

NZOC Athletic Fee

5,700.00

Team Uniforms

120.00

Team Management Fee

500.00

 

 

                                                                                                 Total

$6,320.00

 

4.8    This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

30 June 2017

 

 

13.    Papanui-Innes Community Board Area Report

Reference:

17/587119

Contact:

Judith Pascoe

judith.pascoe@ccc.govt.nz

941 5405

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         Is invited to consider nominating Jo Byrne to be a member of the Papanui Youth Development all access playground working party.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1      The new Board plan is currently under development with completion expected in July 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1      Information sent to the Board

·   Christchurch Northern Corridor – installation of second barrier on QEII Drive, traffic island installation and start of piling work

·   Christchurch Northern Corridor – Project update

·   Information Flier - Papanui Parallel new cycleway information

·   Community Facilities and Heritage Programme project update – May 2017

·   Memo re response to deputations on:

On-street Parking 47/51 Sawyers Arms Road

Mobility Park outside the Main North Road/Sawyers Arms Road businesses

·   Project Update – North Avon Road (Hills Road to North Parade) Street Renewal

·   Have your say – Riverlea Estate Drive proposed speed limit change consultation plan

·   Invitation to a Natural Heritage Strategy Workshop

·   St James Park – Replacement Tree Planting

·   Project Update – Rutland Street to Bealey Avenue road marking removal

3.2.2      Graffiti Suburb Report

The Graffiti Suburb report is attached, refer to Attachment A.

3.2.3      Palm Planter Box, corner of Palm Drive and Laguna Gardens

Information will be presented to the Board at the 21 July meeting regarding the costs of reinstatement of the damaged palm planter box prior to any work being undertaken.

3.2.4      Intersection Improvements

·   The signalising of Marshland/Styx intersection is required by the Plan Change for the Prestons subdivision. Once property issues at the intersection are resolved it is anticipated that the intersection would be upgraded (most likely in the 2017-2018 financial year).

·   NZTA is currently modelling the addition of a third lane to the Waimakariri Bridge and the effect on downstream intersections. Work will begin on a Downstream Effects Management Plan in the next few months and will be overseen by MWH. Information will be presented to the Board.

·   Insufficient funding is available for the full signalisation of Chaneys Corner. Short term improvements are to be put into place and long term options investigated, taking into account changes in traffic flows as a result of the construction of the CNC and possible development in the area.

·   Posts have been installed at the intersection of Fraser and Cranford Streets to improve traffic flow.

3.2.5      Edgeware Master Plan

The planters and history boards have been removed and put into storage due to the expansion of the supermarket. Once this is completed they will be reinstalled.

Consultation in the area affected by the master plan design will proceed later in the year with a prior discussion with the Community Board.

3.2.6      Street and Park Tree Maintenance Programme

                New street trees and replacement trees projects are currently being completed prior to the end of the financial year. Specific projects include:

·   Replacement of trees removed along the St James Park walkway off St James Avenue

·   Low voltage line clearance underway

·   High voltage line clearance is planned on Grimseys Road and Marshland Road in conjunction with Orion

·   Some tree removals in Belfast Cemetery as part of the redevelopment of the cemetery.

·   Tree plantings in Springs Grove subdivision

·   Looking at tree maintenance in the Shirley area around MacFarlane Park.

3.2.7      Papanui-Innes Community Board Plan

Community engagement is continuing with regard to the Community Board Plan. A workshop will be held with the Board on 5 July to discuss the plan.

3.2.8      Request for removal of on-street parking on Sawyers Arms Road

From the meeting of 21 April 2017.

A deputation from Sawyers Arms Road residents was received at the Board Meeting of 21 April requesting that on-street parking be removed from outside their properties due to visibility issues when accessing Sawyers Arms Road from their properties.

Information from staff has been circulated to members noting that two properties do not wish to have their on-street parking removed and that the set-back from driveways for parked cars has increased from 1m to 3m due to the installation of the cycleway.

The presenters of the deputation have been advised of the outcome.

3.2.9      Request for Mobility Parking outside Main North Road/Sawyers Arms Road Businesses

From the meeting of 21 April 2017

A written submission and a deputation were received from the Disabled Person Assembly Christchurch and District asking for level access to the businesses on the Main North Road and Sawyers Arms Road corner for disabled persons plus a mobility carpark.

Information from staff has been circulated to members noting that staff have actioned a level path between the kerb and the footpath for four parks, two on Main North Road and two on Sawyers Arms Road. The Board may wish to recommend to staff to investigate the installation of a mobility carpark at the corner of Main North Road and Sawyers Arms Road.

The presenters of the deputation have been advised of the outcome.

3.2.10    Traffic Issues in the Ward

Concerns regarding traffic issues in this Board area in Gosset Street, St Albans, and Tuckers Road/Farnswood Place, Redwood, are included as correspondence in this agenda. Please note that information from staff on both these issues has been circulated to members. A Public Forum item on safety at intersections has also been received at this meeting.

In relation to Gosset Street the Board may wish to request that Christchurch City Council Parking Enforcement take consistent and proactive enforcement actions both until the street is no longer required to be used as a detour to accommodate roadworks and at the times of significant rugby events.

It is noted that Police recently monitored both the Berwick and Westminster Street intersections with Cranford Street and issued 20 tickets in one hour. Of these tickets 17 were traffic light offences and one each for no seatbelt, cell phone use and out of date diesel mileage.

3.2.11    St Albans Community Facility

A Board seminar on the St Albans Community facility was held on Friday 23 June. A further meeting of the working party is planned to update the community on matters relating to the rebuild.

3.2.12    Removal of Bus Stop

Concerns have been received from Papanui residents regarding the removal of the bus stop outside the Countdown Supermarket at Northlands Mall.

 

3.3       The provision of strategic, technical and procedural advice to the Community Board

Nil to report.

3.4       Board area Consultations/Engagement

Nil to report.

 

3.5       Submission Opportunities

Nil to report.

3.6       Annual Plan and Long Term Plan matters

Information has been circulated to members on Annual Plan and Long Term Plan decisions that relate to the Papanui-Innes Board area.

3.7       Development of Civil Defence Emergency Plans

3.7.1   Christchurch City Council staff met on the 21 June to discuss how Community Governance teams and Civil Defence can work together and support local Civil Defence Plans in the future.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to consider items for inclusion in Newsline, the Council’s news service.

3.9       Significant Board matters of interest to raise at Council

3.9.1   Members are requested to identify any significant Community Board area issues to raise at the Council meeting on 6 July 2017.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Papanui Baptist Freedom Trust

Status: The Papanui Baptist Freedom Trust will be door knocking at 1000 Papanui homes in the coming months and will report their findings back to the Papanui-Innes Community Board. The Papanui Baptist Freedom Trust hopes that these findings will assist community development work in the Papanui area. This information will be useful to supplement the development of the Community Board plan.

Action: Await collation of results.

Timeframe: July/August

5.   Significant Community Issues

5.1       All Access Playground

Status: A working party was initiated by the Papanui Youth Development (PYD) to support the installation of an all-access playground in the local area. Representatives on this working group include the Papanui Youth Development, the Allenvale and Ferndale Schools, Papanui-Innes Community Board and the Christchurch City Council. The working party will be briefed by the Council technical staff at their next meeting regarding the process currently being undertaken at Barrington Park for a new playground installation that has all-access elements.

Action: The Papanui-Innes Community Board will be kept informed of progress.

The Community Board is invited to consider nominating Jo Byrne to be a member of the Papanui Youth Development All Access Playground working party.

Timeframe: Ongoing.

5.2       Older Adults Research

Status: The Older Adults Research project is progressing well. All initial focus groups and interviews have taken place with positive results. Analysis of data is currently underway and gaps in the data will be followed up by 10 July.

Action: The steering group will be holding a further meeting to discuss the draft report and any further data needed. This will be completed by 30 June 2017.

Timeframe: Research outcomes will be presented to the Papanui-Innes Community Board in July 2017 and integrated into the Papanui-Innes Community Board Plan.

5.3       Styx River Catchment Information Sharing meetings

Status: A further public meeting was held on 14 June to continue the capacity building meetings with residents around Styx catchment management matters.

Action: The community governance teams will be working with the Papanui-Innes and Coastal‑Burwood Community Boards to establish a joint working party to consider issues raised in the capacity building community conversations. The community meeting agreed to work with a combined Community Board working party and several community members volunteered to be part of the working party.

Timeframe: A working party terms of reference will be discussed with the Board at a workshop in the first week of July and tabled at the 21 July meeting. 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

Nil to report

6.2       Partnerships with the community and organisations

6.2.1   MacFarlane Park

Status: Community Governance staff are continuing to work with the Lions and the Shirley Community Trust around locating the Lions transitional community facility from St Albans to MacFarlane Park.

Action:  Regular meetings are being held to discuss the details of the placing of the building on the Park. In addition discussions are focusing on the way in which the building will be fully activated through community liaison with the Shirley Community Trust and other interested organisations in the local area.

Timeframe: The next meeting of the working group will be held on the 28 June.

6.3       Infrastructure projects underway

Nil to report.

6.4       Events Report Back

6.4.1   Papanui-Innes Community Service Awards 2017

The Papanui-Innes Community Service Awards 2017 will be held on 5 July 2017. Organisation for this event is almost complete.

6.4.2   Dusk to Dawn

The Dusk to Dawn event will happen on 7 and 8 July. One hundred and fifty young people from the Papanui-Innes and Fendalton-Waimairi-Harewood wards will kick off the start to the school holidays with an all-nighter. Excitement is high and planning is well underway.

7.   Parks, Sports and Recreation Update (bi-monthly)

The next report will be received in July 2017.

8.   Community Board funding budget overview and clarification

8.1       Papanui-Innes Community Board 2016/17 Discretionary Response Fund and Positive Youth Development Funds balance sheet, refer Attachment B.

8.2       Applications for the Strengthening Communities Fund closed on 8 May 2017. The Papanui-Innes Community Board has received 36 applications for funding ranging between $675 and $128,000. The funding requested by applicants amounts to $919,556 in total. For the 2016/17 funding round where there were two separate funds (Strengthening Communities and Small Grants), the total amount requested was $563,143 from 74 applications.

 

 

Attachments

No.

Title

Page

a

Graffiti Suburb Report for May 2017

53

b

Discretionary Response and Positive Youth Development Fund Balances as at 30 June 2017

54

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

30 June 2017

 


Papanui-Innes Community Board

30 June 2017

 

 


Papanui-Innes Community Board

30 June 2017

 

 

14.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 


Papanui-Innes Community Board

30 June 2017

 

 

15.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Papanui-Innes Community Board

30 June 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

16

 Conduct of Negotiations

s7(2)(i)

Conduct Negotiations

Request for information to inform the Board's decision

21 December 2017

 Board decision