Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 9 June 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

6 June 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

09 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

Ali Jones left the meeting at 9:04am and Emma Norrish took the chair.

 

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00124

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 26 May 2017 be confirmed subject to the following amendment to Item 13.2: replace the words “initiate conversations” with “start relationships between different people in the community.”

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

John Stringer entered the meeting at 9:07am.

4.   Deputations by Appointment

Part B

4.1       Boat Safety Stakeholders Group – James Ensor

             James Ensor and Roger Allen spoke on behalf of the Boat Safety Stakeholders Group regarding the improvement of safety around the Naval Point boat ramps in Lyttelton Harbour.

This is the only all-weather boat launching facility in Christchurch. Urgent safety improvements have been identified by the Group and have been submitted to the Annual Plan for funding.

Mr Ensor noted that boat owners came from all areas in Christchurch and asked the Board to support the Annual Plan submission.

             The Chairperson thanked Mr Ensor and Mr Allen for their deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Glenfield Crescent Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2017/00125 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the northern side of Glenfield Crescent commencing at a point 93 metres south-west from its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Glenfield Crescent commencing at a point 93 metres south-west of its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

7.   Sheppard Place Proposed P3 Parking and No Stopping Restrictions

 

Community Board Resolved PICB/2017/00126 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Revoke all parking and stopping restrictions on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 163 metres.

2.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 24 metres;

3.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on the north-west side of Sheppard Place commencing at a point 24 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 68 metres.  This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm on school days only;

4.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side and then the south-east side of Sheppard Place commencing at a point 92 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction, then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 71 metres.

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

 

8.   Proposed No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane

 

Community Board Resolved PICB/2017/00127 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve that all parking and stopping restrictions on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 44 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 20 metres.

3.         Approve that a marked bus stop be installed on the south west side of Sawyers Arms Road commencing at a point 188 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 202 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 10 metres.

 

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

Community Board Resolved PICB/2017/00128

The Papanui-Innes Community Board resolved to

5.         Request a memorandum from staff clarifying the funding for the No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane project.

 

Emma Norrish/Mike Davidson                                                                                                                               Carried

 


 

 

9.   Code of Conduct

 

Community Board Resolved PICB/2017/00129 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

 

Ali Jones returned to the meeting at 9:43 am.

 

10. Standing Orders

Board Comment

Members noted the addition of a Public Forum to the agenda to allow presentations from the community on any issue/s. Deputations are now only to relate to reports on the Agenda.

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved PICB/2017/00130

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolve that the Chairperson of the Board will not have a casting vote.

4.         Authorise the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

 

Pauline Cotter left the meeting at 10:14 am.   Pauline Cotter returned to the meeting at 10:15 pm.

 

11. Papanui-Innes Community Board - Community Service Awards 2017

 

Community Board Resolved PICB/2017/00131 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Endorse the chosen award recipients for the Papanui-Innes Community Board 2017 Community Service Awards as agreed at the workshop held on 26 May 2017.

2.         Confirm that the Board Chair and Deputy Chair be delegated the authority to accept late applications for community service awards received from other Community Boards should this eventuate.

Ali Jones/Mike Davidson                                                                                                                                          Carried

 

 

Ali Jones left the meeting at 10:20 am.  Ali Jones returned to the meeting at 10:25 am.

 

12. Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Northcote Community Event and Belfast Friendly Club.

 

Community Board Resolved PICB/2017/00132 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $850 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Belfast Friendly Club towards Operating costs.

2.         Approve a grant of $3,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to Belfast Community Network towards the costs associated with the launch event for the Neighbourhood Links.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

13. Application to the Papanui- Innes Community Board's  2016/17 Positive Youth Development Fund - Thomas James Russel

 

Community Board Resolved PICB/2017/00133 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $500 from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Thomas James Russel towards competing in the Junior World Rowing Championships in Lithuania.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

14. Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Caitlin Bailey Louise Kennett

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $150 from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Caitlin Bailey Louise Kennett towards playing in the Southern Pride Softball team at the 2017 International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

 

Community Board Resolved PICB/2017/00134

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $200 from the Papanui-Innes Community Board’s Discretionary Response Fund should there be insufficient funds remaining in the Positive Youth Development Fund, to Caitlin Bailey Louise Kennett towards playing in the Southern Pride Softball team at the 2017 International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

Pauline Cotter/Emma Norrish                                                                                                                                Carried

 

15. Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Jacob Gant-Cowen

 

Community Board Resolved PICB/2017/00135 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $350 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund should there be insufficient funds remaining in the Positive Youth Development Fund, to Jacob Gant-Cowen towards the costs of travelling to Rarotonga as part of the Shirley Boys High School Senior Maori language group.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

16. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00136 (original Staff Recommendation accepted without change)

Part B

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         That the Papanui-Innes Community Board agree to extend the period for Neighbourhood Week functions to occur from Friday 27 October 2017 to the end of March 2018 and acknowledge the change of name to “Summer with your Neighbours”.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

16.1   St Albans Community Centre Rebuild

It was noted that staff wish to present the information on the progress of this project to the Board prior to presenting to the Working Party.

Members were asked to consider the process for the opening of the St Albans Time Capsule and the putting down of a new time capsule.

 

16.2   Smile Campaign

Members agreed to hold a workshop about how a “Smile Campaign” could be organised in the Community Board area to start relationships between different people in the community.

Staff from the Ashburton District Council will be invited to attend to offer advice from their experience of running a “Smile Campaign”.

 

 

17. Elected Members Information Exchange

Part B

 

17.1   Courtenay Street

             The Papanui-Innes Community Board requested that staff ask that Police monitor the intersection of Courtenay Street with St Albans and Trafalgar Streets at night as reports have been received alleging that drivers are speeding and ignoring the Stop sign.

 

17.2   Cranford Street

             The Papanui-Innes Community Board requested that staff provide a briefing on noise levels, vibrations, and air quality on the feasibility and best way to obtain data regarding noise levels, vibrations and air quality (amendment made at the 30 June 2017 Board meeting during the Confirmation of Minutes item, clause 3) on Cranford Street and collect baseline data prior to the Northern Arterial route being commissioned.

 

18. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

     

Meeting concluded at 10.50am.

 

CONFIRMED THIS 30th DAY OF JUNE.

 

Ali Jones

Chairperson