Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 9 June 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

6 June 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

09 June 2017

 

 

 


Papanui-Innes Community Board

09 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Glenfield Crescent Proposed No Stopping Restrictions............................................. 13

C       7.       Sheppard Place Proposed P3 Parking and No Stopping Restrictions....................... 19

C       8.       Proposed No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane................................................................................................................ 25

C       9.       Code of Conduct............................................................................................................ 33

C       10.     Standing Orders............................................................................................................. 65

C       11.     Papanui-Innes Community Board - Community Service Awards 2017................... 133

C       12.     Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Northcote Community Event and Belfast Friendly Club. ............................ 135

C       13.     Application to the Papanui- Innes Community Board's  2016/17 Positive Youth Development Fund - Thomas James Russel............................................................... 139

C       14.     Application to the Papanui- Innes Communityboard's 2016/17 Positive Youth Development Fund - Caitlin Bailey Louise Kennett.................................................. 141

C       15.     Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Jacob Gant-Cowen................................................................... 145

B       16.     Papanui-Innes Community Board Area Report........................................................ 147

B       17.     Elected Members Information Exchange................................................................... 159

B       18.     Question Under Standing Orders............................................................................... 159 

 

 


Papanui-Innes Community Board

09 June 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 26 May 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Boat Safety Stakeholders Group – James Ensor

James Ensor will speak on behalf of the Boat Safety Stakeholders Group regarding the improvement of safety around the Naval Point boat ramps in Lyttelton Harbour.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

09 June 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 26 May 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

24 May 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

Ali Jones declared an interest in Item 9.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00113

Part C

That the minutes of the Papanui-Innes Community Board meeting held on Tuesday, 9 May 2017 be confirmed.

Emma Norrish/John Stringer                                                                                                                                  Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Fund Report – Renny Dephoff

             Renny Dephoff reported back to the Board on his participation in the Gymnastic Development Tour to South Essex in England from 6 to 23 April 2017

Part B

             The Chairperson thanked Renny Dephoff for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    


 

6.   Winters Road Proposed Give Way Control

 

Community Board Resolved PICB/2017/00114 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved:

1.         That a Give Way control be placed against the western arm of Winters Road at its intersection with Fraser Street.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

 

7.   Proposed Bus Stop - Briggs Road near Birchgrove Gardens

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve that all parking and stopping restrictions on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of four metres.

3.         Approve that a marked bus stop be installed on the north side of Briggs Road commencing at a point 42 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 56 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of eight metres.

 

Community Board Recommendation

Part C

That the Papanui-Innes Community Board:

1.         Approve that all parking and stopping restrictions on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of four metres.

3.         Approve that a marked bus stop be installed on the north side of Briggs Road commencing at a point 42 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 56 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of eight metres.

Mike Davidson/Emma Norrish                                                                                                                                     Lost

 

Community Board Resolved PICB/2017/00115

             The Papanui-Innes Community Board resolved :

 

1.         That a safety audit be undertaken together with consultation with stakeholders regarding the proposed location of the bus stop on Briggs Road and that a report be brought back to the Board for further consideration.

Ali Jones/John Stringer                                                                                                                                             Carried

 

 

8.   Papanui-Innes Parking Restrictions at existing bus stops

 

Community Board Resolved PICB/2017/00116 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

100 Sawyers Arms Road Bus Stop

1.         Approve that all parking and stopping restrictions on the northeast side of Sawyers Arms Road commencing at a point 253 metres northwest of its intersection with Nyoli Street and extending in a north westerly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the northeast side of Sawyers Arms Road commencing at a point 253 metres northwest of its intersection with Nyoli Street and extending in a north westerly direction for a distance of four metres.

3.         Approve that a marked bus stop be installed on the northeast side of Sawyers Arms Road commencing at a point 257 metres north west of its intersection with Nyoli Street and extending in a westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on northeast side of Sawyers Arms Road commencing at a point 271 metres west of its intersection with Nyoli Street and extending in a westerly direction for a distance of eight metres.

482 Innes Road Bus Stop

5.         Approve that all parking and stopping restrictions on the south side of Innes Road commencing at its intersection with Hills Road and extending in a westerly direction for a distance of 49 metres be revoked.

6.         Approve that the stopping of vehicles is prohibited at all times on the south side of Innes Road commencing at its intersection with Hills Road and extending in a westerly direction for a distance of 23 metres.

7.         Approve that a marked bus stop be installed on the south side of Innes Road commencing at a point 23 metres west of its intersection with Hills Road and extending in a westerly direction for a distance of 22 metres.

8.         Approve that the stopping of vehicles is prohibited at all times on the south side of Innes Road commencing at a point 45 metres west of its intersection with Hills Road and extending in a westerly direction for a distance of four metres.

Pauline Cotter/Mike Davidson                                                                                                                              Carried

 

 

 

9.   Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund -  Angus Lachlan McWilliam, Nomads AFC and Olivia Jane Brett

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $500 from its 2016/17 Positive Youth Development Fund to Angus Lachlan McWilliam towards attending the FIBA U19 World Basketball Championships in Cairo, Egypt from 1-8 July 2017 as part of the Junior Tall Blacks team.

2.         Approves a grant of $450 from its 2016/17 Positive Youth Development Fund to Nomads United AFC towards assisting Jazmine Tufau, Sophie Barnes, Annie Foote, Taylah Holdem and Kate Taylor to attend the Kanga Cup tournament in Canberra from 30 June to 9 July 2017.

3.         Approves a grant of $500 from its 2016/17 Positive Youth Development Fund to Olivia Jane Brett towards attending the World Junior Kayak Championships in Romania from 7 July to 2 August 2017. 

 

Community Board Resolved PICB/2017/00117

Part C

The Papanui-Innes Community Board resolved to :

1.         Approve a grant of $500 from its 2016/17 Positive Youth Development Fund to Angus Lachlan McWilliam towards attending the FIBA U19 World Basketball Championships in Cairo, Egypt from 1-8 July 2017 as part of the Junior Tall Blacks team.

John Stringer/Pauline Cotter                                                                                                                                  Carried

 

Community Board Resolved PICB/2017/00118

Part C

2.        Approve a grant of $250 per person (making a total of $1,250) from its 2016/17 Positive Youth Development Fund to Nomads United AFC towards assisting Jazmine Tufau, Sophie Barnes, Annie Foote, Taylah Holdem and Kate Taylor to attend the Kanga Cup tournament in Canberra from 30 June to 9 July 2017.

Jo Byrne/Pauline Cotter                                                                                                                                           Carried

Ali Jones declared an interest and took no part in the voting on this item.

 

Community Board Resolved PICB/2017/00119

Part C

3.        Approve a grant of $500 from its 2016/17 Positive Youth Development Fund to Olivia Jane Brett towards attending the World Junior Kayak Championships in Romania from 7 July to 2 August 2017. 

Mike Davidson/Ali Jones                                                                                                                                          Carried

 

10. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Cross Roads with a Future Trust and Shirley Ladies Probus

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $6,000 to Crossroads Youth With A Future Trust towards salary costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

2.         Approves a grant of $500 to Shirley Ladies Probus towards the Bus Trips costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

 

Community Board Resolved PICB/2017/00120

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $6,000 to Crossroads Youth With A Future Trust towards salary costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

2.         Approve a grant of $600 to Shirley Ladies Probus towards the Bus Trips costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

The Board discussed the responsibility for the funding of psycho-social programmes within schools as provided by the Crossroads Youth With A Future Trust. In addition the Board decided to write to the Ministry of Education and the Ministry of Social Development regarding the funding of psycho-social programmes in the community.

 

 

11. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Santa Claus Workshop Charitable Trust

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $1,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Santa Claus Workshop Charitable Trust towards the purchase of materials.

 

Community Board Resolved PICB/2017/00121

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $2,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Santa Claus Workshop Charitable Trust towards the purchase of materials.

Jo Byrne/Mike Davidson                                                                                                                                          Carried

 

12. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00122

Part B

The Papanui-Innes Community Board resolved to:

1.         Receive the Area Update.

Pauline Cotter/John Stringer                                                                                                                                  Carried

 

Community Board Resolved PICB/2017/00123

Part C

The Papanui-Innes Community Board resolved to:

 

2.         Request that staff undertake an urgent investigation of traffic congestion along the length of Sisson Drive and along Sawyers Arms Road and at the intersection of Main North Road (around Sawyers Arms Road) and report back by memorandum to the Board at the 30 June meeting.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

12.1   St Albans Community Centre

·     Relocation of the St Albans Lions International Transitional Community Facility to MacFarlane Park

It is intended to move this building from its Colombo Street site to MacFarlane Park.

 

 

·     Progress of St Albans Community Centre Rebuild

The Papanui-Innes Community Board requested that fortnightly reports on the progress of the St Albans Community Centre rebuild project, with costs, be presented to the Board.

 

Pauline Cotter left the meeting at 10:33 am and returned at 10:34 am.

 

13. Elected Member Information Exchange

Part B

Board members exchanged information on matters of current interest including:

13.1    Styx River “Source to Sea” Bus Trip

Members reported on the success of the recent Styx River “Source to Sea” bus tour. Attendees included Board members, elected members from neighbouring wards, staff from Christchurch City Council and Environment Canterbury as well as representatives from the Styx Living Laboratory Trust. It was suggested that a similar community tour be held following the Styx community meeting.

13.2    New Zealand Community Board Conference 2017

Members noted the “Start with a Smile” project involving a blue couch being used to initiate conversations. Members agreed that this could be a Papanui-Innes project.

13.3    Board’s Profile with Young People

Members discussed raising the profile of the Papanui-Innes Community Board with young people and it was suggested members visit schools to present information.

Members also asked to meet with Te Ora Hou over lunch or morning tea.

14. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

    

Meeting concluded at 10.58am.

 

CONFIRMED THIS 9th DAY OF JUNE 2017.

Ali Jones

Chairperson

   


Papanui-Innes Community Board

09 June 2017

 

 

6.        Glenfield Crescent Proposed No Stopping Restrictions

Reference:

17/237730

Contact:

Penny Gray

Enter email address

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the installation of ‘No Stopping’ restrictions on Glenfield Crescent in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a request from a resident in the area.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revokes all parking and stopping restrictions on the northern side of Glenfield Crescent commencing at a point 93 metres south-west from its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Glenfield Crescent commencing at a point 93 metres south-west of its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a north-westerly direction for a distance of 32 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install No Stopping Restrictions (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines on a corner;

4.3.2   The disadvantages of this option include:

·     Removes two car parking spaces

 

5.   Context/Background

Site

5.1       Glenfield Crescent has two ninety degree corners in it.  The northern corner has no stopping restrictions on both sides of the road.  The southern corner does not have no stopping restrictions.  There is a night time parking demand in this southern location.  Cars generally park on the outside of the corner.  However, if a car was to park on the inner bend then this would restrict visibility and create a pinch point for drivers on this 9 metre road.

5.2       It is proposed to install no-stopping restrictions around the inside bend of the corner to prevent parking.  This will remove any conflict around this corner and ensure appropriate sightlines.

5.3       Legally ‘a driver or person in charge of a vehicle must not stop, stand or park the vehicle on any part of a roadway so close to any corner, bend or rise, dip, traffic island or intersection as to obstruct or be likely to obstruct other traffic or any view of the roadway to the driver of a vehicle approaching that corner, bend, rise, dip, traffic island or intersection.’  This is open to interpretation and as far as enforcement is concerned it is more easily enforceable through the installation of no stopping restrictions.  No-stopping restrictions also make it obvious to drivers that they must not park on this bend.

6.   Option 1 – Install No Stopping Restrictions (preferred)

Option Description

6.1       Install ‘No Stopping’ restrictions on Glenfield Crescent as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Affected residents were sent consultation letters on Thursday 2 March.  They were asked to respond by Wednesday 22 March 2017.  The consultation plan proposed to remove the parking on both sides of the road, which is consistent with the northern bend.

6.6       One resident responded to the request and was opposed to the extent of the no stopping lines proposed.  They park on the outside bend of the corner most evenings.

6.7       Following correspondence with this resident it was agreed to install no stopping on the inside bend, as per the consultation, and remove the no stopping on the outside bend.  A new centreline is also proposed to direct drivers around the corner.  The resident was supportive of this scheme.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies

Financial Implications

6.9       Cost of Implementation - $250

6.10    Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to the overall asset.

6.11    Funding source – Traffic Operations budget

Legal Implications

6.12    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.13    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.14    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.15    None identified.

Implementation

6.16    Implementation dependencies  - Community board approval

6.17    Implementation timeframe – approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.18    The advantages of this option include:

·   Reduces the risk of a crash by increasing sightlines on the corner.

6.19    The disadvantages of this option include:

·   Removes two parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Glenfield Crescent will remain as is.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See sections 6.5 - 6.7.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – not applicable

7.8       Maintenance / Ongoing Costs – Not applicable

7.9       Funding source – Not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations    

7.11    Not applicable

Implementation

7.12    Implementation dependencies  - Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Does not remove car parking spaces.

7.15    The disadvantages of this option include:

·   It does not address the visibility issue and therefore the risk of a crash.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board - Glenfield Crescent Proposed No Stopping Plan

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

09 June 2017

 


Papanui-Innes Community Board

09 June 2017

 

 

7.        Sheppard Place Proposed P3 Parking and No Stopping Restrictions

Reference:

17/484222

Contact:

Penny Gray

penny.gray@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve the P3 (drop off/pick up) parking on Sheppard Place outside St Albans School and the no stopping in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to a request from the school to review parking in Sheppard Place.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Revokes all parking and stopping restrictions on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 163 metres.

2.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side of Sheppard Place commencing at its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 24 metres;

3.         Approve that the parking of vehicles be restricted to a maximum period of three minutes on the north-west side of Sheppard Place commencing at a point 24 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction for a distance of 68 metres.  This restriction is to apply between the hours of 8.15am to 9.15am and 2.30pm to 3.30pm on school days only;

4.         Approve that the parking and stopping of vehicles be prohibited at any time on the north-west side and then the south-east side of Sheppard Place commencing at a point 92 metres north-east of its intersection with Trafalgar Street and extending in a north-easterly direction, then following the kerbline around the cul-de-sac to a south-westerly direction for a distance of 71 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 – Install P3 Parking and No Stopping Restrictions (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Allowing parents and caregivers an area to drop off and pick up their children which may have been otherwise occupied by all day parkers;

·     Upgrades the existing five minute restriction to the current Council standard of three minutes.

4.3.2   The disadvantages of this option include:

·     Drivers unable to park for lengths of time other than what is stated on signs.

 

5.   Context/Background

Background

5.1       St Albans School main entrance is off Sheppard Place, which is a narrow 8.5 metre cul-de-sac.  On the north side of Sheppard Place is St Albans School and 1 residential property and on the south side of Sheppard Place is 3 residential properties and a preschool.

5.2       Staff met with St Albans school regarding their school rebuild and the traffic situation on Sheppard’s Place was mentioned.  Staff investigated this and proposed the removal of the majority of parking on the residential side of Sheppard Place.

5.3       This proposal allowed a 2-way traffic flow on Sheppard Place, limited unrestricted parking on Sheppard Place and a P3 parking zone outside of St Albans School.

5.4       There are also major changes in this area due to the Papanui Parallel major cycleway.  Although these works do not directly affect Sheppard Place, there are significant changes to Trafalgar Street, including removal of parking near the Sheppard Place intersection. 

Community Feedback

5.5       The results of the consultation for the removal of the parking on the residential side of Sheppard Place were negative.  St Albans school and the residents of the street were all opposed to the proposal.

5.6       Staff reconsidered their proposal and subsequently only made minor changes to the existing road layout which was extending the P3 parking on the school side of Sheppard Place.

5.7       Staff met with the school to discuss these changes and the school were supportive of the changes.  The P3 area is solely a drop off and pick up zone and not a waiting area.  Extending the zone to the extents of the parking area on the school side should make this zone easier to utilise as there are no parked cars to navigate around.

 


 

6.   Option 1 – Install P3 Parking and No Stopping Restrictions (preferred)

Option Description

6.1       Install ‘P3 Parking’ and ‘No Stopping’ restrictions on Sheppard place as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The original proposal involved a P3 parking area on the northwest side of Sheppard Place and No Stopping restrictions along the majority of the southeast side of the street.  Submissions were received on this plan between 15 of March to 31 March 2017. Thirty-two were hand delivered to local residents, 7 were sent to Absentee owners and 85 were sent to Stakeholders (including emails).

6.6       Sixteen submissions were received during this period. Of this 2 generally supported the proposal and 14 did not generally support the proposal.

6.7       Of those who did not generally support there were 3 key themes:

·   concern over loss of on street parking and the negative effect this will have on residents;

·   concern over removing parking on one side which may increase speeds and result in a more dangerous environment;

·   Concerns over the enforcement of the P3 area

6.8       As a result of consultation responses a revised plan was sent to submitters.  This plan removed the no stopping on the south-east side of Sheppard Place and made a minor alteration to the P3 parking area. 

6.9       One member of the public commented on this asking if the no stopping on either side of the P3 could also be removed. As a result of this feedback as well as feedback from St Albans school the plan (now the preferred option) has been amended so that the proposed P3 covers the whole side of the road adjacent to the school. 

Alignment with Council Plans and Policies

6.10    This option is consistent with Council’s Plans and Policies

Financial Implications

6.11    Cost of Implementation - $500

6.12    Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to the overall asset.

6.13    Funding source – Traffic Operations budget.

Legal Implications

6.14    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.15    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.16    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.17    None identified.

Implementation

6.18    Implementation dependencies  - community board approval

6.19    Implementation timeframe – approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.20    The advantages of this option include:

·   Allowing parents and caregivers an area to drop off and pick up their children which may have been otherwise occupied by all day parkers;

·   Upgrades the existing five minute restriction to the current Council standard of three minutes.

6.21    The disadvantages of this option include:

·   Drivers unable to park for lengths of time other than what is stated on signs.

7.   Option 2 – Do Nothing

Option Description

7.1       Sheppard Place will remain as is.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See sections 6.5-6.9.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation – not applicable

7.8       Maintenance / Ongoing Costs – not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations    

7.11    Not applicable

Implementation

7.12    Implementation dependencies  - not applicable

7.13    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   None

7.15    The disadvantages of this option include:

·   It does not address the issues that parents and caregivers require a larger area to drop off and pick up their children which may have been otherwise occupied by all day parking.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board - Proposed P3 parking and No Stopping Plan

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

09 June 2017

 


Papanui-Innes Community Board

09 June 2017

 

 

8.        Proposed No Stopping and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane

Reference:

17/472891

Contact:

Peter Rodgers

Peter.rodgers@ccc.govt.nz

941 6303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to ‘no stopping’ restrictions and alterations to a bus stop on Sawyers Arms Road near Lacebark Lane in accordance with Attachment A.

Origin of Report

1.2       This report staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Papanui-Innes Community Board:

1.         Approve that all parking and stopping restrictions on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 44 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 168 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 20 metres.

3.         Approve that a marked bus stop be installed on the south west side of Sawyers Arms Road commencing at a point 188 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the south west side of Sawyers Arms Road commencing at a point 202 metres south east of its intersection with Morrison Avenue, measured along the kerb line, and extending in an south easterly direction for a distance of 10 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.1.2   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.10 Improve the accessibility of bus stops via a targeted review and improvement programme

4.2       The following feasible options have been considered:

·     Option 1  – Approve ‘No Stopping’ and alterations to existing bus stop on Sawyers Arms Road adjacent to Lacebark Lane (preferred option)

·     Option 2 – Do nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009). 

·     Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·     Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·     Addresses deficiencies identified in the Greater Christchurch Bus Stop Audit (2015)

·     Addresses local residents requests for improvement

4.4       The disadvantages of this option include:

·     Loss of two on street parking spaces.

 

5.   Context/Background

Bus Stop Guidelines Recommended bus stop layout

5.1       The Christchurch City Council Bus Stop Guidelines (2009) recommends that a kerbside bus stop be marked with a 14 metre bus stop box, plus eight metres of ‘no stopping’ (broken yellow lines) on the entry to the bus stop and four metres of ‘no stopping’ on the exit of the bus stop. This is a total of 26 metres. In some cases, bus stops can been marked with a longer bus stop box, and shorter ‘no stopping’ provided the total of 26 metres is met. The size of the bus stop near Lacebark Lane does not meet the recommended minimum of 26 metres.

5.2       This allocation of additional kerbside road space for bus stops is reflected in the priorities in the Parking Strategy (2003), which states that kerbside road space should be allocated first for safety, traffic flow, pedestrian or cycle facilities and landscaping. Any leftover kerbside road space shall be allocated for parking, according to priority tables in sections 6-11 of the Parking Strategy. In all cases except industrial areas, bus stops are the top priority (in industrial areas, loading zones take priority over bus stops when required).

Background: Lacebark Lane (bus stop on Sawyers Arms Road)

5.3       The bus stop adjacent to Lacebark Lane is located opposite #100 Sawyers Arms Road, and is marked with a length of 14 metres. The space between the bus stop and Lacebark Lane provides the recommended four metres exit. However, there are no road markings to indicate this and the recommended eight metres entry is absent on this bus stop. When vehicles legally park near the bus stop, buses are unable to pull into a bus stop in a safe and efficient manner.

5.4       This bus stop is serviced by the 108 Casebrook / Northlands bus route. This bus stop is not a timing point so buses only need to stop long enough to pick up and drop off passengers.

5.5       This bus stop was identified as needing road markings extended in the Greater Christchurch Bus Stop Audit (2015).

5.6       Following consultation, additional no stopping was requested on the northwest side of the intersection of Sawyers Arms Road with Lacebark Lane. Staff investigated and agree that some ‘no stopping’ is justified at this intersection and extended the consultation period in order to consult on additional ‘no stopping’.

5.7       It is proposed to reduce the size of the bus stop box to 14 metres, and to install ten metres of ‘No stopping’ restrictions to the southwest of the bus stop, and ‘no stopping’ restrictions on both sides of Lacebark Lane as per Attachment A. This will bring the bus stop up to standard, and improve visibility from Lacebark Lane.

6.   Option 1 – Approve ‘No Stopping’ and alterations to existing bus stop on Sawyers Arms Road adjacent to Lacebark Lane (preferred)

Option Description

6.1       Approve the ‘No Stopping’ restrictions and alterations to the existing bus stop on Sawyers Arms Road adjacent to Lacebark Lane as per Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report

6.3       Engagement requirements for this level of significance are consultation with adjacent property owners and occupiers, and engagement with Environment Canterbury as the bus service operator.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Consultation documentation was mailed and delivered by hand to neighbouring properties.  The consultation period commenced Wednesday 5th April 2017, and finished Friday 28th April 2017.

6.6       Environment Canterbury supports this proposal.

6.7       Two responses were received in support of this proposed changes to the bus stop near Lacebark Lane. One response requested additional ‘no stopping’ on Sawyers Arms Road, northwest of the intersection with Lacebark Lane.

6.8       As a result of consultation, a second consultation period began on 28th April and finished on  15th May, regarding the proposed ‘no stopping’ restrictions on Sawyers Arms road to the northwest of Lacebark Lane.

6.9       No further responses were received from the second consultation period.

Alignment with Council Plans and Policies

6.10    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.11    Cost of Implementation – about $1500.

6.12    Maintenance / Ongoing Costs - Maintenance of road markings is covered by the existing maintenance budget and the impact will be minimal to the overall asset.

6.13    Funding source – Public Transport Minor Works

Legal Implications

6.14    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Parking Restrictions Subcommittee.

6.15    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

6.16    Follows best practice by adhering to the minimum recommendations of the Christchurch Bus Stop Guidelines (2009)

Risks and Mitigations    

6.17    Risk - Illegal parking: caused by road users parking in the marked bus stop box and/or on the ‘No Stopping’ lines.  This will result in the bus stop being difficult or impossible to access for buses, buses stopping in the traffic lane or bypassing the bus stop altogether and inconveniencing passengers. This can also result in the sight lines for right turning traffic on Lacebark Lane being restricted.

6.17.1 Treatment: Parking Enforcement and road users obeying the road rules.

6.17.2 Residual risk rating: the rating of the risk is Low.

Implementation

6.18    Implementation dependencies  - Community Board approval

6.19    Implementation timeframe - Work is expected to be completed within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.20    The advantages of this option include:

·   Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009). 

·   Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·   Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·   Addresses deficiencies identified in the Greater Christchurch Bus Stop Audit (2015)

·   Addresses local residents requests for improvement

6.21    The disadvantages of this option include:

·   Loss of two on street parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Do nothing, do not install no stopping restrictions around Lacebark Lane, and existing bus stop road marking are not amended to adhere to the Christchurch City Bus Stop Guidelines.

Significance

7.2       See section 6.2-6.3

Impact on Mana Whenua

7.3       See section 6.4

Community Views and Preferences

7.4       See section 6.5 – 6.9

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   This option is inconsistent with the Council Parking Strategy (2003), as it does not prioritise allocating kerbside road space for traffic flow and parking for public transport over parking for all other purposes.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – Not applicable

7.8       Funding source – Not applicable

Legal Implications

7.9       The insufficient length of a marked bus stop and ‘no stopping’ restrictions does not adhere to the bus stop road marking recommendations as outlined in the Christchurch City Bus Stop Guidelines (2009).

Risks and Mitigations  

7.10    Risk: Vehicles legally park near the bus stop affect how the bus can pull into a bus stop in a safe and efficient manner, and how close to the kerb the stop can stop to pick-up or set-down passengers. The likelihood of this occurring is ‘likely to almost certain’, due to the high demand for on street parking in the vicinity of the bus stops on Sawyers Arms Road. The impact of this is on passenger accessibility (particularly mobility impaired passengers) and bus line journey time efficiency.

7.10.1 Treatment: No treatment possible as such parking is legal and permitted.

7.10.2 Residual risk rating: the rating of the risk is at least Medium to High due to the likelihood of the risk occurring.

7.11    Risk: Vehicles legally park on Sawyers Arms Road immediately to the northwest of Lacebark Lane restricts the sight lines for traffic turning right from Lacebark Lane onto Sawyers Arms Road. The likelihood of this occurring is ‘likely to almost certain’, due to the high demand for on street parking in the vicinity. The impact of this is that residents of Lacebark Lane and their visitors will have difficulty choosing a suitable gap in traffic to turn right, which may lead to motorists taking unnecessary risks.

7.11.1 Treatment: No treatment possible as such parking is legal and permitted. Motorists on Lacebark Lane will be forced to move further into the road to see around parked cars.

7.11.2 Residual risk rating: the rating of the risk is at least Medium to High due to the likelihood of the risk occurring.

Implementation

7.12    Implementation dependencies – Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No impact on on-street parking

7.15    The disadvantages of this option include:

·   The lack of bus stop road markings continues to not adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).

·   Lack of adherence to the recommended bus stop length does not provide good passenger accessibility, nor provide improvements to the operational performance of the bus line(s) that use the bus stop.

·   It does not address deficiencies identified in the Greater Christchurch Bus Stop Audit (2015).

·   Does not address concerns raised by a member of the public.

 

Attachments

No.

Title

Page

a

Proposed Bus stop alterations and no stopping restrictions- Sawyers Arms Road near Lacebark Lane

31

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Rodgers - Consultant

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

09 June 2017

 


Papanui-Innes Community Board

09 June 2017

 

 

9.        Code of Conduct

Reference:

17/520933

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it adopts the Code of Conduct attached to the report, replacing its current Code of Conduct.

 

2.   Staff Recommendations

 

That the Papanui-Innes Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

 

 

3.   Key Points

3.1       Clause 15, schedule 7 of the Local Government Act (LGA) 2002 requires the Council to adopt a Code of Conduct.

3.2       This must set out:

3.2.1   understandings and expectations about the manner in which members may conduct themselves while acting in their capacity as members, including:

·     their behaviour towards one another, staff, and the public; and

·     the disclosure of information, including documents provided to elected members in their capacity as elected members, and which relate to how the Council gives effect to any provision of the LGA 2002.

3.3       The Code must also contain a general explanation of the Local Government Official Information and Meetings Act 1987, and any other enactment or rule of law applicable to members.

3.4       The Mayor and Councillors must comply with the Council’s Code of Conduct, although a breach of the Code does not constitute an offence under the Act (cl. 15, schedule 7 LGA 2002).

3.5       The Council adopted a new Code of Conduct on 4 May 2017.

3.6       At the same time the Council requested that each Community Board replaces its current Code of Conduct with the Code of Conduct adopted by the Council.

3.7       The previous Code had been due for an overhaul, particularly with regard to the process for dealing with an alleged breach. In October 2016, LGNZ distributed to all local authorities a template for a new Code.  Staff reviewed the template and made a number of changes they believed best suited the Council’s needs.  Their draft, and an explanatory note, were provided to all elected members (the governing body and Community Boards) in November 2016.

3.8       As a result of that, a number of comments were received (including from Community Boards) and, where appropriate, reflected in the document adopted by the Council.

3.9       The LGA requirement to adopt a Code of Conduct does not apply to Community Boards (s. 54(2).  However the Community Boards in the Christchurch City Council district all adopted the Council’s previous Code of Conduct.

3.10    This is important for consistency across the organisation.  For example some Council staff, as part of their employment by the Council, have regular contact with Community Board members.  Comments made about staff by those members may create the same issues as comments made by Council members, and should be treated the same.

3.11    Also, the positive aspects of having a Code of Conduct apply as much to a Community Board as they do to the Council, particularly with regard to the community’s interest in the Boards’ governance practices.

3.12    It is recommended therefore that the Papanui-Innes Community Board adopts the Code of Conduct attached to this report, replacing the Board’s current Code of Conduct.

3.13    Adopting a new Code of Conduct for the Council requires a vote of at least 75% of members present (cl. 15(7), schedule 7 LGA 2002).  It is recommended this should apply to the Board’s vote as well.

 

Attachments

No.

Title

Page

a

Code of Conduct - Community Board Draft - May 2017

35

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Papanui-Innes Community Board

09 June 2017

 

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Papanui-Innes Community Board

09 June 2017

 

 

10.    Standing Orders

Reference:

17/521334

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it replaces its current set of Standing Orders with the new set attached to the report.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

 

3.   Key Points

3.1       All local authorities must adopt a set of Standing Orders for the conduct of its meetings and those of its committees (cl. 27(1), schedule 7 LGA 2002).

3.2       This requirement also applies to Community Boards (s. 54(2).

3.3       The Council’s current Standing Orders are based on a New Zealand standards model, last revised in 2003.

3.4       In 2015 Local Government NZ set up a working party to review the model and to develop its own template.  This was made available to local authorities in September 2016.

3.5       Council staff reviewed the template and made a number of changes they believed would best suit the Council’s needs.  Their draft, and an explanatory note, were distributed to all elected members (the governing body and Community Boards) in November 2016.

3.6       Since then a number of comments have been received and, where appropriate, reflected in the draft.  The Council adopted new Standing Orders on 6 April 2016.

3.7       The Council also requested that each Community Board replaces its current set of Standing Orders with the Standing Orders adopted by the Council.  These are attached to this report.

3.8       Each Board has the opportunity to decide whether or not a Chairperson is to have a casting vote (cl. 24, schedule 7 LGA 2002).  Unless Standing Orders provide otherwise matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

3.9       The Standing Orders adopted by the Council on 6 April provide that a Council and Committee Chairperson does not have a casting vote but that this is a matter for each Community Board to decide on.

3.10    It is recommended that the Board adopts the Standing Orders attached to this report, and resolves whether or not the Chairperson is to have a casting vote.

3.11    The adoption of a new set of Standing Orders requires a vote of not less than 75% of members present.

 

Attachments

No.

Title

Page

a

Standing Orders 6 April 2017

67

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Papanui-Innes Community Board

09 June 2017

 

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09 June 2017

 

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09 June 2017

 

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Papanui-Innes Community Board

09 June 2017

 

 

11.    Papanui-Innes Community Board - Community Service Awards 2017

Reference:

17/531352

Contact:

Christine Lane

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to present the 2017 Community Service Award nominations to the Papanui-Innes Community Board for endorsement following the workshop held on Friday 26 May 2017.

Origin of Report

1.2       This report is staff generated from the results of the Papanui-Innes Community Board’s workshop.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the level of community input needed into this decision

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Endorse the chosen award recipients as agreed at the workshop held on 26 May 2017.

2.         That the Board Chair and Deputy Chair are delegated authority to accept late applications received from other Community Boards should this eventuate.

 

 

 

4.   Context/Background

4.1       The Christchurch City Council created the Community Service Awards as a way to thank and honour those who, by their demonstrated commitment and example, inspire others to engage in volunteer service. Recognising and honouring community-focused initiatives sets a standard for service, encourages a sustained commitment to civic participation, and inspires others to make service a central part of their lives.

4.2       Local community groups, including residents’ associations, were sent information seeking nominations for Community Service Awards for 2017. There has also been promotion of the awards scheme through Council media releases and the Council’s social media networking avenues.

Nature of Service and Eligibility

4.3       The service undertaken should be of a voluntary nature. A paid employee may be eligible where the work undertaken is beyond the scope of that person's normal job description and the nominee has spent some of their own non-work time in the project. In this circumstance either one of the nominators should be an employer who states that the work is outside of normal work or a supporting letter supplied from an employer stating the same.

4.4       People will be eligible for Community Service Awards in the area that they do the work in, however, if the work is for a metropolitan organisation that covers more than two board areas then the nomination shall be considered in the community board area that the nominee lives in.

4.5       Service recognised may include work in the following areas: youth, older persons, education, cultural, church, recreation, sport and community service sectors.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

09 June 2017

 

 

12.    Application to the Papanui-Innes Community Board's 2017/18 Discretionary Response Fund - Northcote Community Event and Belfast Friendly Club.

Reference:

17/527460

Contact:

Christine Lane

Christine.lane@ccc.govt.nz

941 5213

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui - Innes to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56249

Belfast Friendly Club

Running of Belfast Friendly Club

$1,028

56204

Belfast Community Network

Neighbourhood Links Expo

$3,000

 

Origin of Report

1.2       This report is to assist the Papanui-Innes Community Board to consider an applications for funding from the Belfast Friendly Club and Belfast Community Network.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $850 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Belfast Friendly Club towards Operating costs.

2.         Approves a grant of $3,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to Belfast Community Network towards the costs associated with the launch event for the Neighbourhood Links.

 

 

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$73,121

$48,095

$20,026

$15,998

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrixs provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Funding Decision Matrix - Belfast Friendly Club

137

b

Funding Decision Matrix - Belfast Community Network - Neighbourhood Links Expo

138

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Christine Lane - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

09 June 2017

 

PDF Creator


Papanui-Innes Community Board

09 June 2017

 

PDF Creator


Papanui-Innes Community Board

09 June 2017

 

 

13.    Application to the Papanui- Innes Community Board's  2016/17 Positive Youth Development Fund - Thomas James Russel

Reference:

17/538240

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $650 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Thomas James Russel.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $500 from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Thomas James Russel towards competing in the Junior World Rowing Championships in Lithuania.

 

 

 

4.   Applicant 1 – Thomas James Russel

4.1       The applicant, Thomas Russel, is seeking financial support to assist with the costs of attending the Junior World Rowing Championships in Lithuania from 23 July through to 6 August 2017.

4.2       Thomas is 17 years of age, lives in St Albans and attends St Andrews College as a Year 13 student.  Thomas is Captain of Rowing at the school and also sits on their Sports Council.

4.3       Thomas has been rowing since he started High School.  He currently competes for his school team and Avon Rowing Club.  Thomas won gold medals at the Maadi Cup in the coxed eight and four.  He also won silver in the U18 coxless pair.  This is the second time he has been chosen to represent the New Zealand Juniors at the Rowing World Championships.  He will be competing in the coxless four.    His goal is to place at the World Championships and long term goal is to row for New Zealand at U21 or U23 next year.  

4.4       When not rowing Thomas can be found assisting novice rowers or working with a Year 9 class as their Peer Support person. 

4.5       Thomas has been busy fundraising toward the cost of the trip through a combination of activities including lawn mowing, pub quiz, and working at ARANZ Medical.

4.6       The following table provides a breakdown of the costs for Thomas James Russel:

EXPENSES

Cost ($)

Tour Costs

7,500

                                                                                                 Total

$7,500

 

4.7    This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

09 June 2017

 

 

14.    Application to the Papanui- Innes Communityboard's 2016/17 Positive Youth Development Fund - Caitlin Bailey Louise Kennett

Reference:

17/554662

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2016/17 Positive Youth Development Fund.

1.2       There is currently $650 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Caitlin Bailey Louise Kennett.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $150 from from the Papanui-Innes Community Board’s 2016/17 Positive Youth Development Fund to Caitlin Bailey Louise Kennett towards playing in the Southern Pride Softball team at the 2017 International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

 

 

 

4.   Applicant 1 – Caitlin Bailey Louise Kennett

4.1       The applicant, Caitlin Kennett, is seeking financial support to assist with the costs of attending the International Friendship Series being held in Redlands, Queensland from 3-7 July 2017.

4.2       Caitlin is 17 years of age, lives in Shirley and attends Papanui High as a Year 13 student. 

4.3       Caitlin has been playing softball since she was 12 years old.  She currently plays for Parklands Christchurch United Club.  Caitlin has been in the Canterbury team for the last three years and was selected for this tournament at the last South Island Championships.

4.4       Caitlin also coaches an Under 9 girls’ team and assists with numerous other teams.    Her goal for the trip is to place in the top three, and to develop her playing technique and skills.  Caitlin’s long term goal is to play for New Zealand.

4.5       When not playing softball Caitlin can be found captaining the rugby ream, participating in touch hockey and korfball.  Caitlin has completed a Coaching Sports Performance Leadership course through school.

4.6       Caitlin has been busy fundraising towards the cost of the trip through a combination of activities including cleaning at AMI Stadium, and a fundraising meal at Winnie Bagoes.

4.7       The following table provides a breakdown of the costs for Caitlin Kennett:

EXPENSES

Cost ($)

Travel and Accommodation

1,340

Food and Entertainment

345

Van Hire and Fuel

162

Tournament Entry, Apparel, Contingency First Aid

353

 

 

                                                                                                 Total

$2,200

 

4.8    This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

09 June 2017

 

 

15.    Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Jacob Gant-Cowen

Reference:

17/540601

Contact:

Trevor Cattermole

Trevor.Cattermole@ccc.govt.nz

9415407

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider one application received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $650 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Jacob Gant-Cowen.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $350 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund should there be insufficient funds remaining in the Positive Youth Development Fund to Jacob Gant-Cowen towards the costs of travelling to Rarotonga as part of the Shirley Boys High School Senior Maori language group.

 

 

4.   Applicant 1 – Jacob Gant-Cowen

4.1       The applicant, Jacob Gant-Cowen, is seeking financial support to assist with the costs of travelling to Rarotonga as part of the Shirley Boys High School Senior Maori language group.

4.2       Jacob is 15 years of age, lives in Richmond and attends Shirley Boys’ High School and is in year 11.

4.3       Jacob previously attended bilingual classes at St Albans Primary and Shirley Intermediate before becoming a pupil at Shirley Boys High School.

4.4       Jacob believes this trip is an important educational opportunity for him to visit the land of his ancestors, gain a deeper understanding of the culture and language and visit the site where Waka embarked on the journey to Aotearoa. This experience will also provide a sound personal base as he moves forward towards NCEA level Maori studies.

4.5       Jacob is currently involved in rugby and basketball at school and Taekwondo in the community. Jacob has also been busy fund raising at school and through his after school work.

4.6       The following table provides a breakdown of the costs for Jacob:

EXPENSES

Cost ($)

Airfare

$1,100

Accommodation (Community Marae/School)

$240

Insurance, Activity costs, Food

$435

TOTAL

$1,775

FUNDRAISING TO DATE

 

Initial deposit

$250

School fundraising

$540

Jacob work earnings

$200

TOTAL FUNDRAISED TO DATE

$990

 

 

                                                                                                 Total

$785

 

4.7      This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

09 June 2017

 

 

16.    Papanui-Innes Community Board Area Report

Reference:

17/468132

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         That the Papanui-Innes Community Board agree to extend the period for Neighbourhood Week functions to occur from Friday 27 October 2017 to the end of March 2018 and acknowledge the change of name to “Summer with your Neighbours”.

 

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   An update will be provided to the Board at the next meeting. Further planning commenced on 17 May to develop a new Community Board Plan 2017-19 through an initial Board workshop. Community engagement is under way with which includes a research project around the exploring the needs of older people in the area. Since the previous meeting community governance staff have been involved in coordinating focus groups and interviewed people at various location. A further workshop with the Community Board will be held in June. Further updates will be provided at Board meetings until completion in July 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Information

Information recently sent to the Board included:

·   Memo re prioritisation of the Master Plan Capital Projects

·   Email from CNC Alliance - Information on changes to the Chaneys On-ramp

·   Information on Dulles Place – Proposed Give Way

·   Start Work Notice – Pedestrian Refuge Islands on Grampian Street

·   Information to property-owners – Proposed relocation of the Kea crossing on Tomes Road.


 

3.2.2   Keep New Zealand Beautiful Awards

Information is included regarding the 2017 Keep New Zealand Beautiful Awards. These annual Awards recognise and celebrate positive actions of individuals, groups, businesses and schools to protect and enhance their local environments. Entries must be projects, campaigns and initiatives that have been completed between 1 September 2016 and 1 September 2017.

http://www.knzb.org.nz/beautifulawards

Refer Attachment A.

3.2.3   Behind the scenes tour of Canterbury Museum

Information has been circulated with an invitation to take part in a behind-the-scenes tour of the Canterbury Museum. The invitation is extended to Mayors, Councillors, Council CEOs, Senior Council Managers and Community Board Members from the four contributing local authorities.

Two dates are available, Wednesday 2 August or Tuesday 15 August from 5.30-7.30pm.

Please reply to this invitation from the links contained in the email.

3.2.4   St Albans Community Centre Rebuild

A meeting of the Working Party has been scheduled to update the members on the progress of this project. The clearance of the structures on 122 Caledonian Road is now out for tender.

The Working Party will consider the process both for the opening of the previous time capsule and the deposit of a new time capsule at the start of the building process plus a position in the building for the previous foundation stone.

3.2.5   Relocation of St Albans Lions Building to MacFarlane Park

Arising from discussion at the previous Board meeting Board Member Pauline Cotter has been invited to attend the next meeting of the working group. The meeting held on 30 May discussed ongoing issues regarding positioning of the building on MacFarlane Park, details of plaques to acknowledge the Lions Club International donation of this building and discussions around activation of the building.

3.2.6   Photos for Board room wall

Board member John Stringer will work with Community Governance Staff to take additional photographs in the Innes ward area and design a suitable display for the Board room wall.

3.2.7   Smile Campaign

Members attending the recent Community Board Conference have suggested that the Board explore a Smile campaign for the area. A Board workshop could be arranged to discuss the parameters of a suitable campaign for this Community Board area with advice from Ashburton District Council staff who have previously conducted a successful Smile campaign.

3.2.8   Papanui Parallel Cycleway – parking on Sawyers Arms Road

Arising from the Board’s request for information at the meeting on 21 April 2017 a memorandum will be circulated separately.

3.3       The provision of strategic, technical and procedural advice to the Community Board

Nil to report.

3.4       Board area Consultations/Engagement

Nil to report.

3.5       Submission Opportunities

Nil to report.

3.6       Annual Plan and Long Term Plan matters

Nil to report.

3.7       Development of Civil Defence Emergency Plans

3.7.1   A list of resources is currently being compiled of the supplies to go into the Belfast Emergency Response storage container and marketing material is being developed to promote the Belfast Emergency Response Plan (BERP) within the local community. Adjacent communities such as Spencerville and Prestons are now included in the plan.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to consider items for inclusion in Newsline, the Council’s news service.

3.9       Significant Board matters of interest to raise at Council

3.9.1   Members are requested to identify any significant Community Board area issues to raise at the Council meeting on 13 June.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Papanui Baptist Freedom Trust

Status: The Papanui Baptist Freedom Trust is undergoing major changes with their governance board. The Trust provides community development programmes including Mainly Music for children through to foot clinics for the elderly. This process is forecast to take six to nine months. The Papanui Baptist Freedom Trust is still operating “business as usual” and nothing has changed for the community.

Action: A Community Governance Community Development Advisor is providing advice and assisting with this process.

Timeframe: This six to nine month period is being used to look at the current structure and the needs of the Papanui Community.

5.   Significant Community Issues

5.1       Neighbourhood Week 2017

Status: Following a community governance staff review of Neighbourhood Week it is recommended that the name be changed to "Summer with your Neighbours”, and that the period for the holding of events be extended to be held from Friday 27 October 2017 to the end of March 2018 coinciding with Neighbours Day Aotearoa. This change is recommended from feedback received from a number of applicants who were unable to hold events during the designated week due to the weather and neighbours being busy in the lead up to Christmas. In addition it is recommended that Neighbourhood Week should be rebranded to be called “Summer with your Neighbours”, to reflect applicants being able to hold gatherings over the whole of the summer period. Neighbourhood Week has been an annual event held in October/November each year.

Community Boards across the city set aside funding to go to individuals/groups that hold Neighbourhood Week activities (reimbursement takes place once activities have been held). Neighbourhood Week was initiated by the Shirley-Papanui Community Board, which held the first event in 1998.

This rebranding will assist in reaching more residents and general communities in Christchurch, helping to bring more people together (whether a small get together of a few households or a large gathering), which is the vision of Neighbourhood Week.

Action: The Papanui-Innes Community Board are made aware of the upcoming changes to Neighbourhood Week/Summer with your Neighbours and provide feedback to staff.

The Board is invited to consider the following resolution:

That the Papanui-Innes Community Board agrees to extend the period for Neighbourhood Week functions to occur from Friday 27 October 2017 to the end of March 2018 and acknowledge the change of name to “Summer with your Neighbours”.

Timeframe: Applications will be called for in July 2017, with a closing date of late August/early September 2017 with final applications being presented to Community Boards for their decision in late September/early October 2017

5.2       St Albans Park Amenities Rebuild

Status: The St Albans amenities need to be repaired as they are currently not functioning. This includes the changing shed, toilet and storage area. Prior to starting this project a report will be brought to the Board to discuss options to proceed. 

Action: Parks and Project Management staff will submit a report to inform and gather information and direction from the Board.

Timeframe: The report will come to the Board meeting on the 30 June 2017

5.3       Older Adults Research

Status: The Older Adults research is progressing well, focus groups are being undertaken throughout the ward with positive results. Individual interviews are also being conducted at various locations across the Community board area.

Action: The steering group will be holding a further meeting and the initial gathering of data should be completed by the 6 June 2017.

Timeframe: Research outcomes will be presented to the Papanui-Innes Community Board in July 2017 and will be integrated into the Community Board Plan.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

Nil to report

6.2       Partnerships with the community and organisations

Nil to report.

6.3       Infrastructure projects underway

Nil to report.

6.4       Events Report Back

6.4.1   Polyphony 2017

The annual polyphony project is on display at the Papanui Library and an opening function was held at 4pm on 1 June 2017. The polyphony project is a youth driven event that gives an opportunity for local youth to submit a piece of art to share their views around the theme set for youth week.

Over the past three years the polyphony project has involved young people from Casebrook Intermediate, Papanui High, Te Ora Hou, Papanui Youth Development, intellectually disabled youth, alternative education and the Canterbury University.  This event has become an annual event during Youth Week and involves the installation of art work on the windows of the Papanui Library and Service Centre.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

In garden areas, contracts to weed, spray and mulch plant borders are well underway. A dedicated person is engaged to monitor and audit for quality and progress. This is done separately to the maintenance contract and each park handed back once complete. It is expected that the visual presentation of the parks should look markedly improved.

7.2       Mowing and spraying programme

The mowing frequency for amenity turf is one cut per month.

The mowing frequency for sports field turf is two cuts per month.

7.3       Sports Parks Update

7.3.1   The high rainfall over past weeks resulted in strong turf growth. Additional mowing twice weekly was required to reduce the clipping volume sitting on the surface. With frost starting within the last week the turf growth has markedly slowed allowing our normal programme of mowing to recommence.

7.3.2   Line marking had some rain days where that activity was restricted and the visual impact lessened due to these rain events.

7.3.3   All winter code sports are well underway. The surface wear is carefully monitored to maximise the resilience of turf wear. Some fields, mainly due to the recent high rainfall event, will have limited endurance with soft ground conditions still current.

7.3.4   Papanui Domain

The turf establishment and grow-in is underway at Papanui Domain. The sports field will be handed back for full use on Friday 2 June 2017.

7.4       Capital Works Projects

None.

8.   Community Board funding budget overview and clarification

8.1       Papanui-Innes Community Board Discretionary Response and Positive Youth Development Funds balances.

Refer Attachment B.

 

Attachments

No.

Title

Page

a

Beautiful Awards 2017 - Keep New Zealand Beautiful

153

b

Papanui-Innes Community Board DRF and PYD Fund Balances as at 30 May 2017

158

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Helen Miles - Community Recreation Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

09 June 2017

 


 


 

PDF Creator


 


 


Papanui-Innes Community Board

09 June 2017

 

 


Papanui-Innes Community Board

09 June 2017

 

 

17.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

18.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.