Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                     Tuesday 13 June 2017

Time:                                    4.30pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Anne Galloway

Ross McFarlane

Debbie  Mora

 

 

13 June 2017

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Halswell-Hornby-Riccarton Community Board

13 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved HHRB/2017/00157

That the apology received for absence from Catherine Chu, be accepted.

Natalie Bryden/Debbie Mora                                                                                                                                 Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HHRB/2017/00158

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 23 May 2017, be confirmed.

Natalie Bryden/Ross McFarlane                                                                                                                            Carried

4.   Deputations by Appointment

Part B

4.1       BIBIANA STREET AND AIDANFIELD DRIVE

             Allan Goulstone, Secretary of the Anthony Wilding Retirement Village Residents’ Group,  and Diana Hanafin Village Manager, addressed the Board requesting that consideration be given to (a) extending the existing no stopping restriction on the west side of Bibiana Street and, (b) for a bus shelter to be provided on the north side of Aidanfield Drive opposite the complex.

             In support, the deputees tabled two petitions, the prayers of which read:

1.       We would ask the Christchurch City Council to extend the No Parking dotted yellow lines on the west side of Bibina Street for 20 metres from the existing area opposite the entrance to Corbett Crescent. This would protect Vehicles existing Corbett Crescent and turning either left or right from faster traffic exiting the roundabout at the intersection of Bibina Street and Aidanfield Drive. There have been a number of “near misses” in this area due to cars being parked on Bibna Street in the area described.

2.       We would ask the Christchurch City Council, Metro Buses and any other constituted body that may be involved in this decision to install a bus shelter on the north side of Aidanfield Drive opposite the Village gate which is alongside Town House 12. This shelter wold protect our residents, area residents and school children from the weather while they wait for the number 60 service bus.

             After questions from members, the Chairperson thanked Allan Goulstone and Diana Hanafin for their presentation.

Community Board Resolved HHRB/2017/00159

That the Halswell-Hornby-Riccarton Community Board decided:

1.         That the deputation from the Anthony Wilding Retirement Village representatives, and the two tabled petitions, be received, and further that the matters raised be referred to staff for consideration and response back to the Board.

Mike Mora/Helen Broughton                                                                                                                                Carried

 

4.2       BOAT SAFETY AT NAVAL POINT, LYTTELTON PROJECT

             James Ensor and Eden Husband, addressed the Board regarding the Boat Safety at Naval Point, Lyttelton Project.

             After questions from members the Chairperson thanked James Ensor and Eden Husband for their presentation.

             Members indicated their general support for the project and asked that staff provide information back to the Board on the status of project related funds held by the former Banks Peninsula District Council. 

 

4.3       HALSWELL DOMAIN ACTION GROUP

             Geoff Feasey and Anya Besley, on behalf of the Halswell Domain Action Group, addressed the Board regarding the Halswell Skate and Recreation Parks – Landscape Concept Plans report

             After questions from members, the Chairperson thanked Geoff Feasey and Anya Besley for their deputation.

             Item 15 of these minutes details the Board’s decision on this matter. 

 

15. Halswell Skate and Recreation Parks - Landscape Concept Plans

 

Staff in attendance spoke to the accompanying report and also tabled a Noise Assessment Report from Marshall Day dated June 2017.

The Board also had regard to the submission made by the deputation in Item 4.3 above.

 

Community Board Resolved HHRB/2017/00160 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Receive the tabled Noise Assessment Report from Marshall Day dated June 2017.

2.         Approve the landscape concept plan for a skate and recreation park at Halswell Domain, as referred to in Attachment C of the staff report.

Mike Mora/Anne Galloway                                                                                                                                    Carried

Helen Broughton requested that her vote be recorded against the above decision.

 

 

Community Board Resolved HHRB/2017/00161

3.         Approve the landscape concept plan for a skate and recreation park at Knights Stream Park, as referred to in Attachment F of the staff report.

Mike Mora/Anne Galloway                                                                                                                                    Carried

 

 

14. Picton Reserve - New Swing and Slide

 

Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board:

1.         Receive the information.

2.         Consider using the Halswell-Hornby-Riccarton Community Board Discretionary Response Fund for a new swing and slide at Picton Reserve.

 

Community Board Resolved HHRB/2017/00162

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Receive the information in the Picton Reserve – New Swing and Slide staff report.

2.         Fund the provision of a new swing and slide at the Picton Reserve at an estimated cost of $11,600 from its Halswell-Hornby-Riccarton 2016-17 Discretionary Response Fund and 2016-17 Ward Enhancement Fund.

Debbie Mora/Vicki Buck                                                                                                                                           Carried

 

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

 

6.   Correspondence

 

Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board decide to:

1.         Receive the correspondence from the Halswell Residents’ Association regarding local planning matters.

 

Community Board Resolved HHRB/2017/00163

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.              Receive the correspondence from the Halswell Residents’ Association regarding local planning matters.

2.              Invite the Halswell Residents' Association to request a briefing about its planning concerns from the Council's consent staff.   

Anne Galloway/Debbie Mora                                                                                                                                Carried

 

10. Halswell-Hornby-Riccarton Wards - Proposed Road Names - Quarry View

 

Community Board Resolved HHRB/2017/00164 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to approve the following road and right-of-way names:

1.         Quarry View, 25 Provincial Road, Halswell (RMA/2016/3488)

·    Prospect Place

·    Foden Lane

·    Dennis Lane

Ross McFarlane/Natalie Bryden                                                                                                                            Carried

 

 

11. 299 Main South Road - Proposed P10, P30 and P120 Parking Restrictions

 

Community Board Resolved HHRB/2017/00165 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Revoke all existing parking restrictions on the southern side of the Main South Road commencing at a point 11 metres east of its intersection with Garvins Road and extending in an easterly direction for a distance of 29 metres.

2.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the southern side of the Main South Road commencing at a point 11 metres east of its intersection with Garvins Road and extending in a easterly direction for a distance of 17 metres.

3.         Approve that the parking of vehicles be restricted to a maximum period of 30 minutes on the southern side of the Main South Road commencing at a point 28 metres east of its intersection with Garvins Road and extending in a easterly direction for a distance of 12 metres.

4.         Revoke all existing parking restrictions on the north eastern side of Garvins Road commencing at a point 14 metres southeast of its intersection with the Main South Road and extending in an south easterly direction for a distance of 11 metres.

5.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north eastern side of Garvins Road commencing at a point 14 metres southeast of its intersection with the Main South Road and extending in a south easterly direction for a distance of 11 metres.

Mike Mora/Jimmy Chen                                                                                                                                          Carried

 

 

12. Sockburn Recreation Centre - Proposed Lease and Sub-Lease Agreements

 

Community Board Resolved HHRB/2017/00166 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board, acting in the capacity of the administering body, resolved to:

1.         Enter into a lease agreement with Squash Canterbury Incorporated pursuant to section 54 of The Reserves Act 1977, for a period of up to nine years, over that part of 134 Main South Road, Sockburn, described as being Sockburn Recreation Centre, having a footprint of approximately 900 square metres of land as depicted in Attachment A, subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

2.         Approve an application from Squash Canterbury Incorporated to sub-lease approximately 49 square metres of the Sockburn Recreation Centre, to Christchurch City Weightlifting Incorporated, having a footprint of approximately 49 square metres for a period of up to nine years less one day, as depicted more or less in Attachment B.

3.         Approve an application from Squash Canterbury Incorporated to sub-lease approximately 14 square metres of the Sockburn Recreation Centre, to Zone Fitness, having a footprint of approximately 14 square metres for a period of up to nine  years less one day, as depicted more or less in Attachment B.

4.         Recommends that the Chief Executive acting as the Minister of Conservation’s delegate, consent to the granting of the lease and sub-leases, as outlined in this report.

5.         In the event that there are objections through the notification process under section 119 of the Reserves Act 1977 that cannot be resolved and need to be determined through a hearing, then staff are delegated the authority to appoint a Hearings Panel that has the power to receive, consider, and determine any objections by rejecting or upholding them.

6.         Authorise the Property Consultancy Manager, should the lease and sub-leases be granted with the consent of the Minister of Conservation, to manage and conclude all issues and processes associated with the above resolutions, including any determinations from a Hearings Panel.

Mike Mora/Vicki Buck                                                                                                                                               Carried

 

 

16. Halswell-Hornby-Riccarton Community Board Youth Development Fund - 2016/17 - Application - Casper Howell

 

Community Board Resolved HHRB/2017/00167 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to :

1.         Approve the making of a grant of $500 from its 2016/17 Youth Development Fund to Casper Howell towards attending the Under 17 Australian Cadet Championship in Sabre Fencing in Perth, Australia, in July 2017.

Natalie Bryden/Ross McFarlane                                                                                                                            Carried

 

17. Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2016/17 – Applications - Catholic Parish of Hornby and Darfield, University of Canterbury Foundation and Anglican Parish of Upper Riccarton-Yaldhurst

 

Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the making of a grant of $2,970 from its 2016-17 Discretionary Response Fund to the Catholic Parish of Hornby and Darfield towards the purchase of uniforms for the St Bernadette's Samoan Youth Group.

2.         Approve the making of a grant of $5,000 from its 2016-17 Discretionary Response Fund to the University of Canterbury Foundation towards Young Community Builders project implementation costs.

3.         Approve the making of a grant of $15,000 from its 2016-17 Discretionary Response Fund to the Anglican Parish of Upper Riccarton-Yaldhurst as a contribution to the compliance costs for the renovation of St Peter’s Church.

 

Community Board Resolved HHRB/2017/00168

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the making of a grant of $2,970 from its 2016-17 Discretionary Response Fund to the Catholic Parish of Hornby and Darfield towards the purchase of uniforms for the St Bernadette's Samoan Youth Group.

Helen Broughton/Mike Mora                                                                                                                                Carried

 

Community Board Resolved HHRB/2017/00169

2.         Approve the making of a grant of $5,000 from its 2016-17 Discretionary Response Fund to the University of Canterbury Foundation towards Young Community Builders project implementation costs.

Mike Mora/Helen Broughton                                                                                                                                Carried

 

Community Board Resolved HHRB/2017/00170

3.              Approve the making of a grant of $15,000 from its 2016-17 Discretionary Response Fund to the Anglican Parish of Upper Riccarton-Yaldhurst as a contribution to the compliance costs for the renovation of St Peter’s Church.

 

4.              Approve the making of a grant of $15,000 from its 2017-18 Discretionary Response Fund to the Anglican Parish of Upper Riccarton-Yaldhurst as a contribution to the compliance costs for the renovation of St Peter’s Church.

Helen Broughton/Mike Mora                                                                                                                                Carried

 

18. Halswell-Hornby-Riccarton Community Board Area Report - June 2017

 

Community Board Resolved HHRB/2017/00171 (Original Staff Recommendation Accepted without Change)

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.         Receive the Halswell-Hornby-Riccarton Area Report for June 2017.

2.         Receive the information provided in the staff memorandum regarding Gallaghan Close, and note the intention to carry out consultation locally on proposed parking restrictions for reporting back to the Board for a decision in due course. 

Natalie Bryden/Jimmy Chen                                                                                                                                   Carried

 

 

13. Licence for Gravel Extraction - 35 Miners Road

 

Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve an Access Agreement Licence for Gravel Extraction to Fulton Hogan Limited for a term of five (5) years with an annual licence fee based on royalties from the extraction of gravel from Reserve 2529 Canterbury at 35 Miners Road, Yaldhurst, Christchurch.

2.         Authorise the Manager Property Consultancy to conclude the Access Agreement Licence with Fulton Hogan Limited.

 

Community Board Resolved HHRB/2017/00172

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve an Access Agreement Licence for Gravel Extraction to Fulton Hogan Limited for a term of five (5) years with an annual licence fee based on royalties from the extraction of gravel from Reserve 2529 Canterbury at 35 Miners Road, Yaldhurst, Christchurch.

2.         Authorise the Manager Property Consultancy to conclude the Access Agreement Licence with Fulton Hogan Limited.

3.         Notes that from the Board site visit undertaken on 17 May 2017, Fulton Hogan’s offer to discuss with the Council in year 3 of the renewed Access Licence Agreement, matters such as ongoing leasing, sale, site rehabilitation and land management options.

Mike Mora/Helen Broughton                                                                                                                                Carried

 

 

7.   Halswell-Hornby-Riccarton Community Board - Standing Orders

 

Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Receive the information in the report.

2.         Adopt the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolve whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorise the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved HHRB/2017/00173

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the set of Standing Orders attached to the staff report, replacing the Board’s current Standing Orders.

Anne Galloway/Jimmy Chen                                                                                                                                  Carried

 

Community Board Resolved HHRB/2017/00174

3.         Resolve that the Chairperson of the Board does not have a casting vote.

Vicki Buck/Ross McFarlane                                                                                                                                      Carried

 

Community Board Resolved HHRB/2017/00175

4.         Authorise the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Mike Mora/Natalie Bryden                                                                                                                                     Carried

 

 

8.   Halswell-Hornby-Riccarton Community Board - Code of Conduct

 

Community Board Resolved HHRB/2017/00176 (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Receive the information in the report.

2.         Adopt the Code of Conduct attached to the staff report, replacing the Board’s current Code of Conduct.

Helen Broughton/Vicki Buck                                                                                                                                   Carried

 

 

19. Elected Members Information Exchange

Part B

Board members exchanged information on matters of current interest.

 

 

20. Resolution to Exclude the Public

 

Community Board Resolved HHRB/2017/00177

Part C

That at 7.11pm, the resolution to exclude the public set out on pages 240 to 241 of the agenda, be adopted.

Mike Mora/Natalie Bryden                                                                                                                                       Carried

 

The public were re-admitted to the meeting at 8.11pm

 

9.   Yaldhurst Village Subdivision - Dedication of Road - Sir John McKenzie Avenue

 

The Board received oral legal advice on this matter in the Public Excluded section of the meeting.

 

 

Staff Recommendations: 

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That Lots 601 (residential) and 613 (commercial) on LT 448725 will be dedicated under Section 349 of the Local Government Act 1974 as a road, in order for the road to vest.

2.         Note that a Deed of Indemnity will be executed by Infinity Yaldhurst Limited which will indemnify and keep indemnified the Council from all actions, proceedings and claims made by any land owner in relation to the Council accepting the dedication of Lots 601 and 613 on LT 448725, as road.

3.         Also note that the Council shall not be required to issue a Section 224(c) Certificate under the Resource Management Act 1991 in respect to Lots 601 and 613 on LT 448725 until all the safety audit requirements as specified by the Council, and included in the Variations of the subdivision consent, have been physically built to the Council’s satisfaction.

4.         That the General Manager City Services be delegated authority to negotiate and enter into on behalf of the Council, such documentation required to implement the dedication.

 

 

Community Board Decided HHRB/2017/00178

Part A

Mike Mora moved that the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.              Option 2 of the staff report, namely, that the Council not agree to a dedication process and inform Infinity Yaldhurst Limited to pursue the matter through the Courts in accordance with the Property Law Act.

 

2.              That the Council agree to meet with the adjoining property owners to discuss options on a way forward regarding the Yaldhurst Village Subdivision.

 

The motion was seconded by Helen Broughton and on being put to the meeting was declared carried.

Vicki Buck and Anne Galloway requested that their votes against the above decision, be recorded.

Mike Mora/Helen Broughton                                                                                                                                Carried

 

A division was requested and recorded as follows:

 

For:                           Mike Mora, Helen Broughton, Jimmy Chen, Ross McFarlane, and Debbie Mora

Against:                 Vicki Buck and Anne Galloway

Abstained:                                                                                                                                                      Natalie Bryden

 

 

 

 

    

Meeting concluded at 8.35pm

 

CONFIRMED THIS 27TH DAY OF JUNE 2017

 

Mike Mora

Chairperson