Greater Christchurch Partnership Committee

Agenda

 

 

Notice of Meeting:

A meeting of the Greater Christchurch Partnership Committee will be held on:

 

Date:                                     Friday 2 June 2017

Time:                                    10.30am

Venue:                                 Council Chamber, Environment Canterbury, 200 Tuam Street

 

 

 

26 May 2017

 

 

 

 

 

 

                           
                   


To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

 

Committee Members

 

 

 

UDS Independent Chair

Bill Wasley

 

Christchurch City Council

Mayor Lianne Dalziel, Councillors Phil Clearwater and Sara Templeton

 

Environment Canterbury

Chairman David Bedford, Councillors Cynthia Roberts and Peter Skelton

 

Selwyn District Council

Mayor Sam Broughton, Councillors Malcolm Lyall and Mark Alexander

 

Waimakariri District Council

Mayor David Ayers, Councillors Kevin Felstead and Neville Atkinson

 

Te Rūnanga o Ngāi Tahu

Dr Te Maire Tau, Jane Huria and Gail Gordon

 

Canterbury District Health Board

Tā Mark Solomon

 

New Zealand Transport Agency (Non-Voting Member)

Jim Harland

 

Department of the Prime Minister and Cabinet (Non-Voting Member)

Kelvan Smith

 

Regenerate Christchurch (Non-Voting Member)

Ivan Iafeta

 

 

 

Partnership Manager

Keith Tallentire

ph 941 8590

 

Committee Adviser

Aidan Kimberley

ph 941 6566

 


 

 

1.       TERMS OF REFERENCE

1.1.        The role of the Committee is to:

                                   i.            Foster and facilitate a collaborative approach between the Partners to address strategic challenges and opportunities for Greater Christchurch.

                                  ii.            Show clear, decisive and visible collaborative strategic leadership amongst the Partners, to wider stakeholders, agencies and central government and to communities across Greater Christchurch.

                                iii.            Establish, and periodically review, an agreed strategic framework to manage growth and address urban development, regeneration, resilience and long-term economic, social, cultural and environmental wellbeing for Greater Christchurch

                                iv.            Oversee implementation of strategies and plans endorsed by the Committee and ratified at individual partner governance meetings, including through the adoption and delivery of an annual joint work programme.

                                 v.            Ensure the Partnership proactively engages with other related partnerships, agencies and organisations critical to the achievement of its strategic goals.

1.2.        The functions of the Committee are to:

                                   i.            Establish an agreed strategic framework to manage growth and address urban development, regeneration, resilience and long-term wellbeing for Greater Christchurch. This is currently expressed through the Greater Christchurch Urban Development Strategy (2007) and the associated Strategy Update (2016).

                                  ii.            As required, develop new and review existing strategies and plans to enable Partners to work more collaboratively with each other and to provide greater clarity and certainty to stakeholders and the community. Existing strategies and plans endorsed by the UDSIC and inherited by this Committee are:

a.       Greater Christchurch Urban Development Strategy (2007)

b.      Greater Christchurch Travel Demand Management Strategy and Action Plan (2009)

c.       Greater Christchurch Urban Development Strategy Action Plan (2010)

d.      Greater Christchurch Transport Statement (2012)

e.      Greater Christchurch Freight Study and Action Plan (2014/15)

f.        Greater Christchurch Urban Development Strategy Update (2016)

g.       Resilient Greater Christchurch Plan (2016)

                                iii.            Recommend to Partners for ratification at individual partner governance meetings any new or revised strategies and plans.

                                iv.            Adopt and monitor the delivery of an annual joint work programme to deliver on strategic goals and actions outlined in adopted strategies and plans.

                                 v.            Undertake reporting on the delivery of adopted strategies and plans, including in relation to an agreed strategic outcomes framework.

                                vi.            Identify and manage risks associated with implementing adopted strategies and plans.

                              vii.            Establish and maintain effective dialogue and relationships (through meetings, forums and other communications) with other related partnerships, agencies and organisations to the support the role of the Committee, including but not limited to:

a.       Healthy Christchurch (and any similar arrangements in Selwyn and Waimakariri Districts) and other health partnerships

b.      Safer Christchurch (and any similar arrangements in Selwyn and Waimakariri Districts)

c.       Greater Christchurch Public Transport Joint Committee

d.      Canterbury Mayoral Forum

e.      New Zealand Police and other emergency services

f.        Tertiary institutions and educational partnerships

g.       Regeneration agencies, including Ōtākaro Limited and Development Christchurch Limited

h.      Strategic infrastructure providers

i.         Government departments

                             viii.            Undertake wider engagement and consultation as necessary, including where appropriate seeking submissions and holding hearings, to assist the development of any strategies and plans.

                                ix.            Advocate to central government or their agencies or other bodies on issues of concern to the Partnership, including through the preparation of submissions (in liaison with the Canterbury Mayoral Forum as necessary).

 

1.3.        In undertaking its role and performing its functions the Committee will consider seeking the advice of the Chief Executives Advisory Group.

2.       QUORUM AND Conduct of meetings

2.1.        The quorum at a meeting of the Committee consists of the majority of the voting members

2.2.        Voting shall be on the basis of the majority present at the meeting, with no alternates or proxies.

2.3.        For the purpose of clause 2.2, the Independent Chairperson:

                                   i.            has a deliberative vote; and

                                  ii.            in the case of equality of votes, does not have a casting vote (and therefore the act or question is defeated and the status quo is preserved).

2.4.        Other than as noted in this Agreement, the standing orders of the administering Council at the time, shall apply.

 

3.       MEETING FREQUENCY

The Committee shall meet monthly, or as necessary and determined by the Independent Chair in liaison with the Committee.

 

 

4.       DELEGATIONS

4.1.        Establishing, and where necessary amending, protocols and processes to support the effective functioning of the Committee, including but not limited to those relating to the resolution of conflicting views, communications and public deputations.

4.2.        Preparing communication and engagement material and publishing reports relevant to the functions of the Committee.

4.3.        Undertaking engagement exercises in support of the terms of reference and functions of the Committee

4.4.        Making submissions, as appropriate, on Government proposals and other initiatives relevant to the role of the Committee.

4.5.        Selecting an Independent Chair and Deputy Chair in accord with any process agreed by the Committee and the requirements of the LGA 2002.

4.6.        Appointing where necessary up to two additional non-voting observers to the Committee.

 

5.       FINANCIAL DELEGATIONS

5.1.        The Committee can make financial decisions within an agreed budget envelope and as long as the decision does not trigger any change to the statutory plans prepared under the LGA 2002, the RMA 1991, and the LTMA 2003.

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

AGENDA ITEMS

 

1.       Apologies................................................................................................................................... 8

2.       Declarations of Interest............................................................................................................ 8

3.       Deputations by Appointment.................................................................................................. 8

4.       Confirmation of Previous Minutes.......................................................................................... 8

STAFF REPORTS

5.       Partnership Communications Protocol................................................................................. 17

6.       Psychosocial Update............................................................................................................... 21

7.       Urban Development and Regeneration update................................................................... 31   

 


 

Standing Items

 


 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

4.   Confirmation of Previous Minutes

That the minutes of the Greater Christchurch Urban Development Strategy Implementation Committee meeting held on Friday May 5th be confirmed (refer page 9).


 

 

 

Greater Christchurch Urban Development Strategy Implementation Committee

Open Minutes

 

 

Date:                                     Friday 5 May 2017

Time:                                    9am

Venue:                                 Council Chamber, Environment Canterbury, 200 Tuam Street

 

 

Present

Independent Chair

Members

Bill Wasley                                         

Chairman David Bedford , Environment Canterbury          

Councillor Cynthia Roberts , Environment Canterbury      

Councillor Peter Skelton , Environment Canterbury           

Councillor Mark Alexander , Selwyn District Council           

Mayor David Ayers , Waimakariri District Council    

Deputy Mayor Kevin Felstead , Waimakariri District Council        

Councillor Neville Atkinson , Waimakariri District Council 

Councillor Phil Clearwater , Christchurch City Council        

Councillor Sara Templeton , Christchurch City Council       

Gail Gordon , Te Rūnanga o Ngāi Tahu            

(Non-voting member) Jim Harland , New Zealand Transport Agency  

(Non-voting member) Kelvan Smith , Greater Christchurch Group (DPMC)  

(Observer) Ivan Iafeta , Regenerate Christchurch  

 

 

4 May 2017

 

 

 

Keith Tallentire

UDS Implementation Manager

 

Aidan Kimberley

Committee and Hearings Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

  

The agenda was dealt with in the following order.

1.   Apologies

Committee Resolved GCUC/2017/00031

That the apologies from David Meates, Mark Solomon, Jane Huria, Mayor Lianne Dalziel, Mayor Sam Broughton, Malcolm Lyall and Dr Te Maire Tau, apologies from David Bedford and Kelvan Smith for lateness and apology from Mayor David Ayers for early departure be accepted.

Mark Alexander/Peter Skelton                                                                                                                             Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Deputations by Appointment

There were no deputations by appointment.

4.   Confirmation of Previous Minutes

Committee Resolved GCUC/2017/00032

Committee Decision

That the minutes of the Greater Christchurch Urban Development Strategy Implementation Committee meeting held on Friday, 7 April 2017 be confirmed subject to the following correction:

a.              Under item 7 in relation to Redcliffs School, replace Development Christchurch Limited with the Department of Prime Minister and Cabinet.

Neville Atkinson/Phil Clearwater                                                                                                                          Carried

 

Chairman David Bedford joined the meeting at 09:14 am.

5.   Alignment issues regarding timeframes for the Settlement Pattern Review and district plan review processes

 

Committee Comment

Keith Tallentire introduced this item. The following points were raised during the discussion:

·         The Chief Executives Advisory Group have indicated a desire to achieve the requirements of the National Policy Statement on Urban Development Capacity sooner than required.

·         Staff from Selwyn District Council have indicated agreement with the advice contained in the report, but also a preference for the Settlement Pattern Project to be completed promptly with a review of the Regional Policy Statement to follow shortly after.

·         Councillor Mark Alexander asked whether it would be possible for preliminary work on a potential review of the Regional Policy Statement to be started now to allow a review to be conducted promptly once the Settlement Pattern Review project is complete.

·         The Committee added an additional resolution to request further advice on this matter.

 

Committee Resolved GCUC/2017/00033

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the advice from the Chief Executives Advisory Group on alignment issues regarding the timeframes for completing the Settlement Pattern Review and associated district plan review processes.

2.         Agree not to undertake an interim change to the Canterbury Regional Policy Statement at this stage and await the completion of the capacity assessment and the outcome of discussions by Selwyn District Council as to any amended approach or timeframes for its district plan review process.

3.       Request that staff report back on appropriate processes in respect of the most efficient and timely mechanisms to achieve completion of the Settlement Pattern Review project and District Plan Review/Regional Policy Statement review.

Mark Alexander/Peter Skelton                                                                                                                             Carried

 

Kelvan Smith joined the meeting at 09:29 am.

6.   UDS Partnership submission on the Urban Development Authorities discussion document

 

Committee Comment

The Committee was requested to provide comments on the content of the draft submission and the following points were made:

·         Councillor Peter Skelton noted that the Committee’s support for the concept of an Urban Development Authority came before the current Regeneration Act, and indicated concern that in the current legislative framework an Urban Development Authority (UDA) could conflict with Regenerate Christchurch and other local government agencies.

·         Councillor Sara Templeton suggested that it would be unwise to completely remove provisions for a UDA in Christchurch before the expiry of the Greater Christchurch Regeneration Act, as a UDA might become desirable in future.

·         The Committee also expressed general support for advocating a more partnership style arrangement.

The Chairperson then ruled that the item would be adjourned until later in the meeting to allow staff to consider the feedback and suggest amendments to the draft submission.

 


 

7.   An Accessible City implementation update

 

Committee Comment

The Committee was presented with a progress update on the An Accessible City (AAC) project. During the discussion, the following points were raised:

·         The AAC project aim is to deliver the vision which originated from the outcome of the ‘Share an Idea’ consultation.

·         It is acknowledged that the lead agencies need to improve their coordination with individual land owners.

·         There is a lack of public awareness of the number of different projects, including private construction, underway in the central city which are causing disruption. Only a portion of these relate to AAC.

·         While the project will reduce the number of on-street car parks, it is likely that the total number of car parks including off-street facilities will be higher than pre-earthquake levels.

·         The Committee discussed possible marketing and technological tools that could be used to assist people to adjust to the new network.

·         Discussions with land owners have indicated that there is general support for the vision of AAC, but frustration at the implementation.

·         There is a need to ensure that the Canterbury District Health Board are involved in ongoing discussions about the project.

·         It was noted that most bold projects have teething problems, but are ultimately judged on their final outcome.

·         The Committee added a resolution in support of the AAC project.

 

Committee Resolved GCUC/2017/00034

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.                  Receives the information in the report.

2.                  Agrees that the Urban Development Strategy Partnership continues to support the central city recovery plan and the vision and intent of the An Accessible City chapter and associated objectives, but acknowledges the design and implementation issues that have arisen which are being worked through.

Neville Atkinson/Cynthia Roberts                                                                                                                        Carried

 


 

8.   Greater Christchurch Transport Statement implementation update

 

Committee Comment

During the discussion on this item, the following points were raised:

·         Councillor Mark Alexander referred to the statement on page 46 that the major cycleways in the Selwyn District are complete, and informed the Committee that they are in fact mostly complete, but with some still being planned or constructed.

·         Travel demand needs to be carefully managed to encourage a modal shift.

·         Mayor David Ayers suggested that the modal shift might not require a significant investment in promotional campaigns. If alternative transport methods work effectively and provide reliable journey times, word of mouth will be a powerful tool.

·         Door-to-door journey time is a key factor in people’s travel choice which needs to be considered when designing alternative transport methods.

·         Councillor Sara Templeton requested an update on any planned legislation for low power vehicles.

 

Committee Resolved GCUC/2017/00035

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receives the implementation update report

Sara Templeton/Cynthia Roberts                                                                                                                         Carried

 

Mayor David Ayers left the meeting at 10:14 am.

9.   Progress report for the Greater Christchurch Natural Environment Group

 

Committee Comment

Chrissie Williams introduced this item, and reported that the intention is to provide this report on a six-monthly basis. During the discussion, the following points were raised:

·         The Committee requested interim reporting between the six-monthly reports, potentially with a more detailed focus on specific projects.

·         The Committee requested that the reports include information on outcomes and trends to show the impact of the work being done.

 

Committee Resolved GCUC/2017/00036

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Receive the report 

Peter Skelton/Phil Clearwater                                                                                                                               Carried

 


 

10. Urban Development and Regeneration update

 

Committee Comment

The Chairperson congratulated Waimakariri District Council for the awards that have been won by their Red Zone Recovery Plan.

The Committee was informed that the public consultation plan has closed on the Cranford Basin Regeneration plan. Over a hundred submissions were received with approximately two thirds in support. An independent consultant may be engaged to assist with reviewing submissions and determining the final proposal.

The Committee discussed the situation regarding the access to Te Ana (Dampier Bay) and was informed that the discussion on the ongoing use of Wharf 7 is one of the reasons for the delay in reaching an agreement.

Councillor Phil Clearwater requested further information on outstanding EQC settlements.

 

Committee Resolved GCUC/2017/00037

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.         Note the report and receive the attached Urban Development and Regeneration update. 

Sara Templeton/Mark Alexander                                                                                                                         Carried

The meeting adjourned at 10:38am and resumed at 10:55am

6.   UDS Partnership submission on the Urban Development Authorities discussion document

 

Committee Comment

The Committee resumed its discussion on this item.

Ivan Iafeta suggested that the proposed legislation could provide Christchurch with further options that will endure once the Regenerate Christchurch Act 2016 expires.

Keith Tallentire advised the Committee that the existing wording of the draft submission would not be in conflict with other submissions that Urban Development Strategy Partners have written. Councillor Peter Skelton requested the wording be amended to include a specific reference to the Greater Christchurch Regeneration Act 2016.

Gail Gordon requested that paragraph 17 be reworded to note concerns from Te Rūnanga o Ngāi Tahu about compulsory acquisition clauses.

 

Committee Resolved GCUC/2017/00038

Part C

That the Greater Christchurch Urban Development Strategy Implementation Committee:

1.             Endorse the content of the submission included as Attachment A to this report subject to:

a.                  Strengthening the aspects of the submission in support of a partnership arrangement.

b.                  A specific reference being added to the Greater Christchurch Regeneration Act 2016 and any potential conflicts between that statute and the new legislation.

c.            Rewording paragraph 17 to note concerns from Te Rūnanga o Ngāi Tahu regarding compulsory acquisition.

2.         Delegate responsibility to the Independent Chair to make any minor amendments necessary ahead of the submission being provided to the Ministry of Business, Innovation and Employment.

Peter Skelton/Neville Atkinson                                                                                                                             Carried

 

 

 

 

    

Meeting concluded at 11:04am.

 

CONFIRMED THIS 2ND DAY OF JUNE 2017.

 

Bill Wasley

Chairperson

 

 


 

Reports for Decision


Greater Christchurch Partnership Committee

02 June 2017

 

 

 

5.        Partnership Communications Protocol

Reference:

17/535650

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 9590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to recommend that the Committee adopt the attached Communications Protocol for the Greater Christchurch Partnership.

2.   Relationship to Partnership Objectives

2.1       The Communications Protocol finalises the resolutions of the Committee regarding a renewed Memorandum of Agreement.

 

3.   Staff Recommendations

That the Greater Christchurch Partnership Committee:

1.         Endorse the Communications Protocol outlined in Attachment A so that it can be incorporated within the Partnership’s Memorandum of Agreement.

2.         Note the work underway involving partner staff to operationalise the Communications Protocol and convey the visible and collaborative leadership of the Partnership.

 

 

4.   Context/Background

Context

4.1       The 7 April meeting of this Committee agreed a revised Memorandum of Agreement (MoA), including revised Terms of Reference and a new name for the Partnership, the Greater Christchurch Partnership.

4.2       The Committee endorsement of the MoA has now been ratified by all the voting partner members necessary for the Committee to operate within its new mandate.

4.3       The Memorandum of Agreement and the Committee resolutions signalled that a Communications Protocol would be developed and considered for endorsement by the Committee. This Protocol would then form part of the MoA.

4.4       A supplementary Regeneration Protocol, specific to the conduct and procedures to be followed by all partners when seeking to use the powers under the Greater Christchurch Regeneration Act 2016, was also endorsed by the Committee in April.

Draft Communications Protocol

4.5       A draft Communications Protocol is included as Attachment A. The Chief Executives Advisory Group has reviewed its content agreed for it to be presented to this Committee for adoption.

4.6       The draft Protocol is a succinct statement outlining the principles which guide the collaborative approach of the Partnership. It is general in nature, covering all aspects of the Partnership’s functions but draws from the Regeneration Protocol where the principles are common.

4.7       It also formalises the adopted practice for Partnership spokespeople relating to external communications, such as media releases and enquiries.

 

Supporting Communication Plan

4.8       A draft Communications Plan aimed at relevant partner staff is also being prepared as a way to operationalise the Protocol and advance related communications work to take appropriate steps to support the visibility of the Partnership and its renewed mandate.

4.9       The communications and engagement work required as part of the Settlement Pattern Review provides a tangible project of the Partnership that can assist in communicating the wider changes and approach of the Partnership as outlined in the MoA.

4.10    The Communications Plan will be finalised with input from partner communications staff and agreed by the Senior Managers Group.

 

 

Attachments

No.

Title

Page

a

Greater Christchurch Partnership Communications Protocol

11

 

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

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Greater Christchurch Partnership Committee

02 June 2017

 

 

Reports for Information

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

 

6.        Psychosocial Update

Reference:

17/547495

Contact:

Evon Currie

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

1.1       The purpose of this report is to receive an update on psychosocial wellbeing, including the work of the Psychosocial Committee. The Psychosocial Committees 2017 Priorities are included as attachment A.

2.   Relationship to Partnership Objectives

2.1       This update relates to priority action f of the UDS Update:

Improve the health of communities through supporting the continuation of the Healthy Christchurch partnership, by promoting:

·    Psychosocial wellbeing in Greater Christchurch

2.2       As per the Terms of Reference for the Greater Christchurch Partnership Committee (8.2, vii) a function of the Committee is to establish and maintain effective dialogue and relationships with other related partnerships to the support the role of the Committee, including Healthy Christchurch.

 

 

3.   Staff Recommendations

That the Greater Christchurch Partnership Committee:

1.         Receive the update.

 

 

Attachments

No.

Title

Page

a

Greater Christchurch Psychosocial Committee 2017 Priorities

14

 

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

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Greater Christchurch Partnership Committee

02 June 2017

 

 

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Greater Christchurch Partnership Committee

02 June 2017

 

 

 

7.        Urban Development and Regeneration update

Reference:

17/530588

Contact:

Keith Tallentire

ktallentire@greaterchristchurch.org.nz

941 8590

 

 

1.   Purpose of Report

Purpose of Report

1.1       The purpose of this report is to provide the Committee with brief updates on the broad range of urban development and regeneration activities underway across the Greater Christchurch area.

1.2       The update collates contributions from partner and a range of other agencies and government departments.

 

2.   Staff Recommendations

That the Greater Christchurch Partnership Committee:

1.         Note the report and receive the attached Urban Development and Regeneration update.

 

 

Attachments

No.

Title

Page

a

Urban Development and Regeneration update - May 2017

24

 

 


Greater Christchurch Partnership Committee

02 June 2017

 

 

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