Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 12 June 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

6 June 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

 


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Holmwood Road Pedestrian Refuge Island................................................................. 11

C       7.       Easement Over Harewood Park................................................................................... 21

C       8.       Mustang Park Stage 2 - Proposed Road Names.......................................................... 27

C       9.       Application to the 2016/17 Fendalton-Waimairi-Harewood Discretionary Response Fund - Bikes in Schools Programme at Cotswold School........................................... 31

C       10.     Code of Conduct............................................................................................................ 35

C       11.     Standing Orders............................................................................................................. 67

B       12.     Fendalton-Waimairi-Harewood Community Board Area Report............................ 135

B       13.     Elected Members Information Exchange................................................................... 152

B       14.     Question Under Standing Orders............................................................................... 152 

 

 


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 22 May 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Lyndon Rodgers – Bryndwr Youth Worker

 

Lyndon Rogers will be in attendance, with other youth workers in the area to give the Board an update on their activities within the Bryndwr community.

 

4.2

New Zealand Police Update

 

Jason Keeys, Community Liaison Officer will be in attendance to introduce himself and to give a brief overview of what’s happening in the ward.

 

4.3

Professor Roy Bickerstaffe – Proposed Holmwood Road Pedestrian Island

 

 Professor Bickerstaffe will be in attendance to speak to the Board regarding the proposed Holmwood Road pedestrian island. Refer Item 6.

 

4.4

Dr Stuart Gowland – Proposed Holmwood Road Pedestrian Island

 

Dr Gowland will be in attendance to speak to the Board regarding the proposed Holmwood Road pedestrian island.  Refer Item 6.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 22 May 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

22 May 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

Apologies

Part C

 

 

Community Board Resolved FWHB/2017/00074

Apologies for early departure were received and accepted from Jamie Gough, Aaron Keown and
Raf Manji who left the meeting at 4.40pm and were absent for items 10, 11 and 12.

David Cartwright/Bridget Williams        Carried

 

2.   Declarations of Interest

Part B

 

2.1       Linda Chen declared an interest in item 8 of these minutes as she lives in the area affected by the proposed no stopping restrictions under discussion.

 

2.2       David Cartwright declared an interest in item 10 of these minutes as he personally knows one of the Youth Development Fund recipients.

3.   Confirmation of Previous Minutes

   Part C

Community Board Resolved FWHB/2017/00075

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 8 May 2017, be confirmed.

Aaron Keown/Sam MacDonald                                                                                                                             Carried

 

4.   Deputations by Appointment

Part B

4.1       Roger Kemp – Community Panels

 

             The Board noted an apology from Mr Roger Kemp who was unable to attend at this time.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Correspondence

Part B

         There were no items of correspondence.

 

 

7.   Staff Briefings

 

             7.1       Kate Ogden – Bishopdale Library and Community Centre

 

             7.2       Tracey Weston – Otara Street

 

 

Community Board Resolved FWHB/2017/00076

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the information supplied during the Staff Briefings.

2.         Endorse the name öWhatarau – Bishopdale Library and Community Centre.

3.         Request that appropriate staff investigate the possibility of a tree being planted on the berm outside 15 Otara Street.

4.         Raise the issues around non-compliance of District Plan rules and lack of options for enforcement in its discussion on the 2018-2028 Long Term Plan.

Raf Manji/Linda Chen                                                                                                                                                Carried

 

8.   Harewood Road/Kilmuir Lane No Stopping Proposal

 

 

Community Board Resolved FWHB/2017/00077 (Original Staff Recommendation Accepted without Change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of Harewood Road commencing at a point 17 metres northwest of its intersection with
Kilmuir Lane and extending in a south easterly direction for a distance of 67 metres.

Note: Linda Chen declared an interest in this item and as such, took no part in the discussion or voting thereon.

Sam MacDonald/Aaron Keown                                                                                                                             Carried

 

 

9.   Russley Area Parking Plan - Proposed Changes

 

Community Board Resolved FWHB/2017/00078 (Original Staff Recommendation Accepted without Change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that for all current 120 minute parking restrictions within the highlighted green area on Attachment A of the report, that the maximum time period for parking be reduced to 60 minutes.  Note: All other parking and stopping restrictions in accordance with the “Fenhall Street Area Parking Plan” approved by the Fendalton Waimairi Community Board on 6 August 2013, will remain.

Raf Manji/Linda Chen                                                                                                                                                Carried

 

 

Jamie Gough, Aaron Keown and Raf Manji left the meeting at 4.40pm.

 

 

10. Application to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Lauren Cayford and Isabella Waterman

 

Community Board Resolved FWHB/2017/00079 (Original Staff Recommendation Accepted without Change)

Part C

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $350 from its 2016/17 Youth Development Fund to Lauren Cayford towards attending the World Outreach Nations Course in Johannesburg, South Africa, from 13 August to 22 September 2017.

2.         Approve the making of a grant of $350 from its 2016/17 Youth Development Fund to Isabella Charlotte Waterman towards attending the Youth Girls' Softball International Friendship Series in Brisbane, Australia, from 1 to 8 July 2017.

Note: David Cartwright declared an interest in this item and as such took no part in the discussion or  voting thereon.

Sam MacDonald/Shirish Paranjape                                                                                                                      Carried

 

11. Elected Members’ Information Exchange

Part B

Board members exchanged information on matters of current interest including:

11.1    Local Government New Zealand Community Boards Conference feedback

11.2    Harakeke Street site visit feedback – information to be forwarded to staff

11.3    Airport Noise Liaison Committee representatives feedback

11.4    Keep Christchurch Beautiful Annual General Meeting feedback

11.5    ‘Source to Sea’ bus trip feedback.  Members complimented Papanui-Innes staff on a well organised, successful and informative excursion.

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

   

Meeting concluded at 4.51pm

 

CONFIRMED THIS 12TH DAY OF JUNE 2017

 

 

David Cartwright

Chairperson

   


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

6.        Holmwood Road Pedestrian Refuge Island

Reference:

17/233060

Contact:

Andy Cameron

Andy.Cameron@ccc.govt.nz

03 941 5916

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to advise the Fendalton-Waimairi-Harewood Community Board on the outcome of community engagement and to request they approve the installation of a pedestrian refuge island, and build out with associated 'No Stopping' restrictions on
 Holmwood Road at the intersection of Rossall Street.

Origin of Report

1.2       This report is staff generated following community engagement.  This project was initiated in response to a request by the Community Board to investigate a crossing facility at this location following requests from the public. The proposal was communicated to the Board prior to engagement by memorandum on 8 March 2017

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's significance and Engagement Policy. 

2.1.2   The community engagement outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

 

1.    Approves all line marking changes and the construction of a central pedestrian refuge island on Holmwood Road, as shown on Attachment A.

 

2.    Revoke all existing parking and stopping restrictions on the north-west side of Holmwood Road, commencing at its intersection with Rossall Street and extending in a south-westerly direction for a distance of 64 metres.

 

3.    Revoke all existing parking and stopping restrictions on the south-east side of Holmwood Road, commencing at its intersection with Rossall Street and extending in a south-westerly direction for a distance of 52.5 metres.

 

4.    Revoke all existing parking and stopping restrictions on the south-west side of Rossall Street, commencing at its intersection with Holmwood Road and extending in a south-easterly direction for a distance of 21 metres.

 

5.    Approve that the stopping of vehicles be prohibited at any time on the north-west side of Holmwood Road, commencing at its intersection with Rossall Street and extending in a south-westerly direction for a distance of 38.5 metres.

 

6.    Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the north-west side of Holmwood Road, commencing at point 38.5 metres north of its intersection with Rossall Street , and extending in a south-westerly direction for a distance of 16.5 metres.  This restriction is to apply at any time.

 

7.    Approve that the stopping of vehicles be prohibited at any time on the south-east side of Holmwood Road, commencing at its intersection with Rossall Street and extending in a south-westerly direction for a distance of 21.5 metres.

 

8.    Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south-west side of Holmwood Road, commencing at point 21.5 metres south-west of its intersection with Rossall Street, and extending in a south-westerly direction for a distance of 31 metres.  This restriction is to apply at any time.

 

9.    Approve that the stopping of vehicles be prohibited at any time on the south-west side of Rossall Street, commencing at its intersection with Holmwood Road and extending in a south-easterly direction for a distance of 21 metres.

 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.33 Reduce risk to customers using the network via a targeted programme of safety improvements at high risk locations

4.2       The following feasible options have been considered:

·     Option 1 - install a pedestrian refuge island, and build out with associated 'No Stopping' on Holmwood Road at the intersection of Rossall Street. Change five P120 parking spaces to P10 (preferred option).

·     Option 2 - install a pedestrian refuge island, and build out with associated 'No Stopping' on Holmwood Road at the intersection of Rossall Street.

·     Option 3 – Do Nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Addresses safety concerns raised by members of the public.

·     Improves safety for pedestrians crossing Holmwood Road on the current desire line.

·     The pedestrian refuge island gives pedestrians a safe place to wait when crossing the road in two stages.

4.3.2   The disadvantages of this option include:

·     Loss of six parking spaces.

 

 

5.   Context/Background

 

5.1       Background

·   Holmwood Road is designated as a collector road and carries approximately 6,000 vehicles per day. Holmwood Road intersects with Rossall Street at a Give Way controlled T-intersection, with Holmwood Road being the minor arm of this intersection.

·   Holmwood Road has three lanes in this location, two for eastbound vehicles, one left turn lane and one right turn approaching the intersection, and one westbound lane. There are no cycle lanes or bus routes on Holmwood Road.

·   On the north side of Holmwood Road there is a 3 metre wide footpath and on the south side there is a 1.8 metre wide footpath. There are no pedestrian crossing facilities in this location, or at any location along Holmwood Road.

·   In the vicinity of the area that has been investigated there are retail and hospitality units which generate pedestrian movements, and Rangi Ruru School which is located on the opposite side of Rossall Street. This results in frequent pedestrian crossing movements on Holmwood Road.

·   The high traffic movements at this intersection combined with high pedestrian activity make it a high risk location.

 

5.2       Proposal

·    It is proposed to reduce the current risk to pedestrians by installing a pedestrian refuge island with associated tactile paving, cut downs, build out, and no stopping restrictions to provide adequate site lines.

 

6.   Option 1 – Holmwood Road Pedestrian Refuge Island With Relocated P10 Parking (preferred)

Option Description

6.1       Installation of a pedestrian refuge island, buildout, 'No Stopping' restrictions, and the changing of five parking space restrictions from P120 to P10 on Holmwood Road at the intersection of
Rossall Street. Please refer to Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       This option was covered in the second round of consultation.  Local residents and businesses are specifically affected by this option due to it addressing several nuisance factors that currently affect them. Engagement on this option prompted three responses from residents who had not responded to the initial engagement. All three opposed the extension of P10 parking with the main objection being that it would impact parking for visitors and contractors. All three submitters preferred the original proposal (Option 2).

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies as it addresses known safety issues.

Financial Implications

6.7       Cost of Implementation – This project is one of three projects that will be funded through Pedestrian Safety Initiatives. This project has a total cost estimated at $70,000.

6.8       Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.9       Funding source -2017 CAPEX Pedestrian Safety Initiatives.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.11    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.13    Not applicable.

Implementation

6.14    Implementation dependencies   - Approval by Community Board.

6.15    Implementation timeframe - Construction to commence this financial year.

 

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   It addresses known safety issues for pedestrians crossing Holmwood Road on the current desire line.

·   The pedestrian refuge island gives pedestrians a safe place to wait when crossing the road in two stages.

·   Businesses retain P10 parking close by.

6.17    The disadvantages of this option include:

·   P120 parking is reduced by five spaces

·   Parking is removed from immediately outside some businesses.

7.   Option 2 – Holmwood Road Pedestrian Refuge Island

Option Description

7.1       Installation of a pedestrian refuge island, and build out with associated 'No Stopping' restrictions on Holmwood Road at the intersection of Rossall Street. Please refer to Attachment B.

Significance

7.2       The level of significance of this option is low consistent with Section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The initial proposal to install a pedestrian island at the Holmwood Road / Rossall Street intersection received 12 responses and one petition with 336 signatures. The petition, and all except two, were opposed to the proposal on the basis of lost P10 parking for the businesses. The two who did not oppose the plan were Vodafone whom are neutral and Rangi Ruru School whom stated they had no aversion to the proposal.

7.6       Respondents views included the following comments:

·    Not happy about losing P10 parking

·    Concerned for business survival/trade with lost parking

·    Fast moving traffic at the Rossall/Holmwood corner

·    Suggestion to move crossing further along Holmwood adjacent with number 47 & 49

·    That it’s not safe to stand or use a pedestrian crossing where it is proposed

·    Traffic lights would be better than a pedestrian island.

 

7.7       Project Team Responses

·        Why some of the current P10 parking would require removal

The proposed parking removal on the north side of Holmwood Road is for safety regarding pedestrian sightline distance and two further spaces on the south side are proposed for removal due to lane width constraints.

Given the strong opposition on the basis of lost parking further consultation was carried out on an alternative proposal (Option 1(Preferred)) to convert five P120 carparks into P10 so that the current number of P10 parks would be retained.

·        Could the pedestrian Island be moved further along Holmwood Road adjacent to numbers 47 – 49

Pedestrian counts were completed in 2016 as part of investigations showing a clear desire line at the proposed location. Relocation of the proposed pedestrian crossing point adjacent to numbers 47-49 would also increase the parking loss as vehicles will be travelling faster when they are further away from the intersection thus requiring greater visibility splays (achieved with yellow no stopping lines) in both directions from the crossing point. The proposed location at Holmwood Road / Rossall Street intersection also has the added benefit of improving safety for vehicles by stopping right turners cutting the corner.

·      It would not be safe to stand or use a pedestrian crossing where proposed

This facility has been requested by current users and its need has been confirmed by a pedestrian survey.  The proposal has been through an independent safety audit, where all concerns relating to the safety of the proposed crossing point were addressed. The proposal meets current design standards and provides adequate visibility splays for pedestrians waiting to cross here. This is a significant improvement on the existing provision where pedestrians have to cross three lanes of traffic in a single movement.

 

·        Traffic lights would be better than a pedestrian island

Urban KiwiRap (New Zealand’s “Road Assessment Programme”) provides Council with a prioritised list of Christchurch corridors and intersections ranked in accordance to the level of risk at each location. This intersection is ranked 198 with "Medium" collective and personal risk values. It follows that whilst there is a medium risk of a fatal or serious crash occurring at this location there are 197 other sites within Christchurch City that have a higher level of risk. Based on this data and the lack of crash history, the Asset Planning Transport Team do not have this intersection programmed for signals within the current or next long term plan.

 

Alignment with Council Plans and Policies

7.8       This option is consistent with Council’s Plans and Policies as it addresses known safety issues.

Financial Implications

7.9       Cost of Implementation - This project is one of three projects that will be funded through Pedestrian Safety Initiatives. This project has a total cost estimated at $70,000.

7.10    Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

7.11    Funding source -2017 CAPEX Pedestrian Safety Initiatives.

 

Legal Implications

7.12    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

7.13    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

7.14    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

7.15    Not Applicable.

Implementation

7.16    Implementation dependencies  - Approval by Community Board.

7.17    Implementation timeframe - Construction to commence this financial year.

Option Summary - Advantages and Disadvantages

7.18    The advantages of this option include:

·   It addresses known safety issues for pedestrians crossing Holmwood Road on the current desire line.

·   The pedestrian refuge island gives pedestrians a safe place to wait when crossing the road in two stages.

7.19    The disadvantages of this option include:

·   Loss of six parking spaces.

8.   Option 3 – Do Nothing

Option Description

8.1       Holmwood Road will remain as is.

Significance

8.2       The level of significance of this option is low consistent with Section 2 of this report.

8.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       Engagement on this option was not implemented as this option would not deliver the required pedestrian safety improvements.

Alignment with Council Plans and Policies

8.6       This option is inconsistent with Council’s Plans and Policies

8.6.1   Inconsistency - This option does not address known pedestrian safety issues.

Financial Implications

8.7       Cost of Implementation – None.

Legal Implications

8.8       None.

Risks and Mitigations     

8.9       This option does not address known safety issues and therefore there will be a higher risk of a crashes involving pedestrians.

Implementation

8.10    Implementation dependencies - None.

8.11    Implementation timeframe - None.

Option Summary - Advantages and Disadvantages

8.12    The advantages of this option include:

·   No loss of parking.

8.13    The disadvantages of this option include:

·   This option does not address known safety issues associated with crossing Holmwood Road at the intersection of Rossall Street.

 

 

Attachments

No.

Title

Page

a

Option 1 (Preferred)

19

b

Option 2

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

William Homewood - Traffic Engineer - Investigation & Design

Kim Swarbrick - Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Wayne Anisy - Traffic Engineer

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

7         Easement Over Harewood Park

Reference:

17/400439

Contact:

Justin Sims

Justin.sims@ccc.govt.nz

941 6424

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve an easement for the right to convey electricity to Orion and for the right to convey water to Council over part of Harewood Park, a Council owned Local Purpose (Nursery and Utility) Reserve and Recreation Reserve (refer to Attachment A).

Origin of Report

1.2       This report is being submitted to the Fendalton-Waimairi-Harewood Community Board as Council is constructing a new water supply pump station which needs a new power connection. Orion therefore require an easement to protect their infrastructure that is to be installed.

1.3       Council will also be laying a new pipeline that will cross a Council owned reserve administered under the Reserves Act.

1.4       Board approval to grant these easements is required as there is no staff delegation to cover this.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and engagement assessment worksheet. 

2.1.2   The community engagement and consultation outlined in this report reflects the assessment.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board, acting in the capacity of the administering body, resolve to:

1.         Recommend that the Chief Executive acting as the Minister of Conservation’s delegate, consents to the granting of the easement to Orion for the right to convey electricity and to Christchurch City Council for the right to convey water as outlined in this report.

2.         Approve the grant of the easements pursuant to Section 48 of the Reserves Act 1977 subject to the consent of the Minister of Conservation to:

a.         Orion - for the right to convey electricity over part of 239 Gardiners Rd (Certificate of Title reference 743891 and 743893) shown E, F and G on the plan at attachment A, and;

b.         Christchurch City Council - for the right to convey water over part of 239 Gardiners Road (Certificate of Title reference 743891 and 743893) shown A, B, C and D on the plan at attachment A.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Water Supply (combining water conservation)

·     Level of Service: 12.0.1 Supply continuous potable water to all customers (continuity of supply and pressure or flow complaints)

4.2       The following feasible two options have been considered:

·        Option 1 – Grant an easement (preferred option)

·        Option 2 – Do not grant an easement

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the Orion cable and pipeline on the Title.

4.3.2   The disadvantages of this option include:

·        The property will be encumbered with an easement.

 

5.   Context/Background

Background

5.1       The Council is constructing a new water supply pump station to serve the North-West (future Redwood) Zone and as a result a new electrical connection is required to power it. Orion will own the electrical infrastructure up to a kiosk located at the pump station and needs an easement to protect this.

5.2       The pump station also needs to be connected to the Council reticulated water supply network located in Gardiners Rd which requires a pipe to run from the pump station through the two Council owned Reserves.

5.3       Section 48(1) of the Reserves Act 1977 (“the Act”) provides that the administering body (Council), with the consent of the Minister of Conservation, may grant easements for an electrical installation and the supply of water over reserve land.

5.4       Under section 48(2) of the Act, it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3) of the Act).  As the works are below ground, the rights of the public will not be permanently affected and therefore no public notification is required.

5.5       The various easement areas required are annotated on Attachment A.

5.6       For easements Council has delegated the role of administering body to community boards.  The decision is subject to the consent of the Minister of Conservation (48 (1) of the Reserves Act).

 

Consent of the Minister of Conservation

5.7       By way of the Instrument of Delegation to Territorial Authorities the Minister of Conservation has delegated the Minister’s consent powers to Council. 

5.8       The delegation from the Minister includes an expectation that the role of administering body will be kept separate from the role as Minister’s delegate.  Council has addressed this through making community boards the administering body and the Chief Executive Officer (CEO) the Minister’s delegate.

5.9       The Minister’s delegate responsibilities have not been sub-delegated to staff and remain with the CEO.

5.10    In exercising the consent of the Minister of Conservation, the Council should be satisfied that due process has been followed and in this respect it is confirmed that the following matters have been considered:

·   The land is held by the Council as a reserve subject to the Reserves Act 1977.

·   The easement being applied for, falls within the purposes specified in Section 48(1) of the Act.

·   There are sufficient grounds to waive the public notification requirements of Section 48(2) of the Reserves Act as the works comply with Section 48(3).

·   Iwi have not been consulted as this site is not a site of significance to Tangata Whenua in the City Plan.

 

6.   Option 1 - Grant an Easement Over Part of 239 Gardiners Road

Option Description

6.1       That the Council grants Orion and itself an easement under the Reserves Act 1977.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact
Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Not applicable.

Alignment with Council Plans and Policies

6.5       This option is considered to be consistent with the Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – a survey plan needs to be prepared and there are legal costs associated with registering the easement on the Title covered as part of the Council project.

6.7       Maintenance/Ongoing Costs - maintenance of the pipeline is a cost to the Council.

6.8       Funding source – Council project.

Legal Implications

6.9       The grant of an easement under section 48(1) of the Reserves Act 1977 would indicate the infrastructure on the titles.

Risks and Mitigations

6.10    None.

Implementation

6.11    Implementation dependencies – none.

6.12    Implementation timeframe – imminent.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·        The easement will protect the infrastructure in perpetuity.

·        The easement will identify the existence of the Orion cable and pipeline on the Title.

6.14    The disadvantages of this option include:

·        The title will be encumbered with an easement in perpetuity.

7.   Option 2 - Do Not Grant an Easement over part of 239 Gardiners Road

Option Description

7.1       The Council does not approve the grant of the easements.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report. Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact
Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with the Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – Not applicable.

7.7       Maintenance/Ongoing Costs – Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not granting easements would be in contravention of the Reserves Act.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·        None

7.14    The disadvantages of this option include:

·        If an easement to Orion is not granted, they will not connect the pump station to a power supply and the pump station cannot function.

·        If Council decided to sell the land in the future an easement would need to be put in place at that time to provide the rights required to protect any infrastructure.

1. Attachments

No.

Title

Page

a

304/4946 Attachment A Scheme plan for Easements

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Justin Sims - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

8.        Mustang Park Stage 2 - Proposed Road Names

Reference:

17/453713

Contact:

Paul Lowe

paul.lowe@ccc.govt.nz

941 6481

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the proposed road names in the Mustang Park Stage 2.

Origin of Report

1.2       This report is staff generated resulting from naming request from the developer.

1.3       This report relates to the following development with private roads: Mustang Park Stage 2, 700 Memorial Avenue.

2.   Significance

2.1       The decisions in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board resolve to approve the following road names in relation to the application for a private road (RMA/2017/1142) at Mustang Park Stage 2 as shown in the attached plan:

1.         Pathfinder Place

2.         Sir Keith Park Place.

 

 

4.   Background

 

4.1 Introduction

4.1.1   Road naming request has been submitted by the developer of the following application for a private road at Mustang Park Stage 2 (RMA/2017/1142).

4.1.2   The recommended road names have been checked against existing road names in Christchurch and bordering districts, for duplication, alternative spellings, or other similarities in spelling or pronunciation to avoid the potential for confusion. The recommended names are considered sufficiently different to existing road names.

4.1.3   The recommended road names have been checked against the Roads and Right-of-Way Naming Policy dated 2 November 1993. The recommended names are considered to be consistent with this Policy.

4.1.4   The recommended road names and types have been checked against Australian and
New Zealand Standard AS/NZS 4819:2011 Rural and urban addressing. The recommended names are considered to be consistent with this Standard.

4.1.5   Under the Roads and Right-of-Way Naming Policy the names considered must be requested by the developer. There is not an ability to consider alternative names without first checking whether there are any duplications or similarities with other road and right-of-way names.

4.1.6   Consultation has been undertaken with Land Information New Zealand who have raised no concerns with the proposed road names.

4.1.7   The request has been accompanied by an explanation of the background to the names which are summarised below.

4.2       Mustang Park Stage 2 (RMA/2017/1142)

4.2.1   Road names have been requested by Christchurch International Airport Limited for private road(s) at Mustang Park Stage 2 in Harewood, bounded by Johns Road, Harewood Road and Orchard Road.

4.2.2   The suggested road names relate to planes and pilots. The development is part of Dakota Park – Dakota being a type of plane and this stage of the development is Mustang Park – Mustang also being a type of plane.

4.2.3   The road names are:

·    Pathfinder Place – The Pathfinders were target marking squadrons during WWII.

·    Sir Keith Park Place – A New Zealander, Air Chief Marshal Sir Keith Park performed many remarkable roles and in September 2010 The Sir Keith Park Memorial Campaign unveiled a permanent memorial statue of Sir Keith Park on the 70th Anniversary of the Battle of Britain in Waterloo Place, London.

4.2.4   The applicant has declined to provide alternative names.

 

Attachments

No.

Title

Page

a

RMA/2014/1237 Plan

30

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Laura Braddick - Planning Technician

Paul Lowe - Principal Advisor Resource Consents

Approved By

John Higgins - Head of Resource Consents

Leonie Rae - General Manager Consenting and Compliance

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

9.        Application to the 2016/17 Fendalton-Waimairi-Harewood Discretionary Response Fund - Bikes in Schools Programme at Cotswold School

Reference:

17/522096

Contact:

Lisa Gregory

lisa.gregory@ccc.govt.nz

9416729

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00056262

Cotswold School

Bikes in Schools Programme at Cotswold School

$20,000

 

Origin of Report

1.2       This report is staff generated as the result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $15,000 to Cotswold School towards track construction costs for the School's Bikes in Schools Project.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$104,363

$30,219,

$74,144

$59,144

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood 2016/17 DRF - Cotswold School Decision Matrix

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Gregory - Community Recreation Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

10.    Code of Conduct

Reference:

17/520890

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it adopts the Code of Conduct attached to the report, replacing its current Code of Conduct.

 

2.   Staff Recommendations

 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

 

 

3.   Key Points

3.1       Clause 15, schedule 7 of the Local Government Act (LGA) 2002 requires the Council to adopt a Code of Conduct.

3.2       This must set out:

3.2.1   understandings and expectations about the manner in which members may conduct themselves while acting in their capacity as members, including:

·     their behaviour towards one another, staff, and the public; and

·     the disclosure of information, including documents provided to elected members in their capacity as elected members, and which relate to how the Council gives effect to any provision of the LGA 2002.

3.3       The Code must also contain a general explanation of the Local Government Official Information and Meetings Act 1987, and any other enactment or rule of law applicable to members.

3.4       The Mayor and Councillors must comply with the Council’s Code of Conduct, although a breach of the Code does not constitute an offence under the Act (cl. 15, schedule 7 LGA 2002).

3.5       The Council adopted a new Code of Conduct on 4 May 2017.

3.6       At the same time the Council requested that each Community Board replaces its current Code of Conduct with the Code of Conduct adopted by the Council.

3.7       The previous Code had been due for an overhaul, particularly with regard to the process for dealing with an alleged breach. In October 2016, LGNZ distributed to all local authorities a template for a new Code.  Staff reviewed the template and made a number of changes they believed best suited the Council’s needs.  Their draft, and an explanatory note, were provided to all elected members (the governing body and Community Boards) in November 2016.

3.8       As a result of that, a number of comments were received (including from Community Boards) and, where appropriate, reflected in the document adopted by the Council.

3.9       The LGA requirement to adopt a Code of Conduct does not apply to Community Boards (s. 54(2).  However the Community Boards in the Christchurch City Council district all adopted the Council’s previous Code of Conduct.

3.10    This is important for consistency across the organisation.  For example some Council staff, as part of their employment by the Council, have regular contact with Community Board members.  Comments made about staff by those members may create the same issues as comments made by Council members, and should be treated the same.

3.11    Also, the positive aspects of having a Code of Conduct apply as much to a Community Board as they do to the Council, particularly with regard to the community’s interest in the Boards’ governance practices.

3.12    It is recommended therefore that the Fendalton-Waimairi-Harewood Community Board adopts the Code of Conduct attached to this report, replacing the Board’s current Code of Conduct.

3.13    Adopting a new Code of Conduct for the Council requires a vote of at least 75 percent of members present (cl. 15(7), schedule 7 LGA 2002).  It is recommended this should apply to the Board’s vote as well.

 

Attachments

No.

Title

Page

a

Code of Conduct - Community Board Draft - May 2017

37

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

11.    Standing Orders

Reference:

17/521235

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To recommend to the Board that it replaces its current set of Standing Orders with the new set attached to the report.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

 

3.   Key Points

3.1       All local authorities must adopt a set of Standing Orders for the conduct of its meetings and those of its committees (cl. 27(1), schedule 7 LGA 2002).

3.2       This requirement also applies to Community Boards (s. 54(2).

3.3       The Council’s current Standing Orders are based on a New Zealand standards model, last revised in 2003.

3.4       In 2015 Local Government NZ set up a working party to review the model and to develop its own template.  This was made available to local authorities in September 2016.

3.5       Council staff reviewed the template and made a number of changes they believed would best suit the Council’s needs.  Their draft, and an explanatory note, were distributed to all elected members (the governing body and Community Boards) in November 2016.

3.6       Since then a number of comments have been received and, where appropriate, reflected in the draft.  The Council adopted new Standing Orders on 6 April 2016.

3.7       The Council also requested that each Community Board replaces its current set of Standing Orders with the Standing Orders adopted by the Council.  These are attached to this report.

3.8       Each Board has the opportunity to decide whether or not a Chairperson is to have a casting vote (cl. 24, schedule 7 LGA 2002).  Unless Standing Orders provide otherwise matters are decided by majority vote and, in the case of a tie, there is no casting vote for the Chairperson.

3.9       The Standing Orders adopted by the Council on 6 April provide that a Council and Committee Chairperson does not have a casting vote but that this is a matter for each Community Board to decide on.

3.10    It is recommended that the Board adopts the Standing Orders attached to this report, and resolves whether or not the Chairperson is to have a casting vote.

3.11    The adoption of a new set of Standing Orders requires a vote of not less than 75 percent of members present.

 

Attachments

No.

Title

Page

a

Standing Orders 6 April 2017

69

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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12 June 2017

 

 

12.    Fendalton-Waimairi-Harewood Community Board Area Report

Reference:

17/441191

Contact:

Matt McLintock

matthew.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.   Receive the Area Update.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1      The Fendalton-Waimairi-Harewood Community Board are yet to develop their 2017-19                  Community Board Plan.  It is scheduled for development in June 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Interpretation Panel costs

At its meeting on 31 August 2015 the former Fendalton/Waimairi Community Board decided to:

1.            ‘investigate the option, including costs, of an information panel recording the                        history of Little Hagley Park and the concept for the bridge design…”

In March 2017 Staff from the Visitor Experience Team Parks Unit briefed the Chair of the Fendalton-Waimairi-Harewood Board and, following advice from the Council’s Ngai Tahu and Maori Relationships Advisor, now need to work through Ngai Tahu’s consultancy firm Matapopore, who will confirm the Ngai Tahu content and have the information approved by the local runanga.

Staff have now been provided with the estimated costings for consultation, construction and installation of the panel as follows:

·     $4,960 for the consultation with Matapopore

·     $2,000 for the cost of construction and installation of the panel.

These estimates are exclusive of GST. 

No funding has been allocated to date, by the Fendalton-Waimairi-Harewood Community Board or the former Fendalton/Waimairi Community Board, for an interpretation Panel to be installed in Little Hagley Park.

 

 

3.2.2   Glandovey/Idris Roads Intersection

Staff have responded to correspondence received at the Board meeting on 27 March 2017 from Mr Wilding in relation to issues raised regarding Glandovey/Idris Roads.

3.2.3   Site visit to Tulett Park

Following a deputation to the 8 May 2017 Board meeting from the Nomads Association Football Club requesting off-street parking at Tulett Park, staff and available Board members attended a site visit with representatives from the Nomads AFC on Monday
29 May 2017.

3.2.4   Bishopdale Mall and Roundabout – Tree Removal

             Six eucalypt trees in the Bishopdale Mall carpark and two eucalypt trees in Bishopdale Roundabout will be removed due to concerns for public safety. 

             The trees are very large eucalypt trees situated in a high use street environment.  They have been assessed to be in a poor condition due to their health and structural condition and present a high risk to the public.

             The removal began on the week of Monday, 29 May 2017 and continued into June 2017.             

                

3.2.5   Source to the Sea – Styx River Catchment Areas

At its 22 May 2017 meeting the Board received feedback regarding the ‘Source to Sea’ Bus Trip hosted by the Papanui-Innes Community Board held on the 19 May.

            The Board asked that its thanks to staff be passed on.  An extract from the minutes are as follows:

“‘Source to Sea’ bus trip feedback.  Members complimented Papanui-Innes staff on a well organised, successful and informative excursion.”

 

3.2.6   Papanui Parallel Cycleway

             Council staff are in the process of planning an opening event for the Papanui Parallel cycleway, of which a small section is in the Fendalton ward. It is likely the event will take place on 23 June 2017 with a time yet to be confirmed.

3.3   Board area Consultations/Engagement

3.3.1  Alcohol License Applicatons

The Board has received notification of the following Alcohol License Applications:

·        Nom Nom Kitchen – 7 Normans Road – new On-License

·        Fendalton Village Super Value – 376 Ilam Road – Renewal of Off-License

·        Merry Thai – 231 Papanui Road – Renewal of On-License

3.3.2   Russley Business Park – Parking Issues

             Affected residents and businesses in the area around the Russley Business Park will receive a leaflet drop advising of a change in parking restrictions.  The change will see the existing P120 parking restriction changed to a P60 parking restriction.

       

3.4       Annual Plan and Long Term Plan matters

3.4.1   Annual Plan

             The Chairperson presented the Board’s Annual Plan submission to the Council at the Annual Plan Hearing on Tuesday 16 May 2017.

             3.4.2   Staff are in the process of organising a Board workshop to discuss the upcoming                    2018-2028 Long Term Plan process.

 

 

 

3.5       Significant Board matters of interest to raise at Council

3.5.1   Board members are asked to consider what matters it would like the Chair to highlight when the Fendalton-Waimairi-Harewood Report is presented to the Council at its June meeting.

4. Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       The Elmwood Club

The Elmwood Club has recently welcomed two new sport clubs to The Elmwood Club community; Shirley Volleyball Club and Canterbury Handball.  With a joint membership of around 100 they look forward to them being active contributors to their membership.

As Elmwood continue to develop it is vital that that they communicate with their community effectively and often.  Their new and improved newsletter format will be easily circulated in and around the Elmwood community and will also be accessible via their Facebook page for everyone to keep up to date.  Updates about The Elmwood Club’s future development plans will be shared in the near future.

5.   Significant Community Issues

5.1       Abberley Park Playground Upgrade

5.1.1   The Board recently upheld a decision made by the previous Shirley/Papanui Community Board on the upgrade and placement of new playground equipment in Abberley Park.  This work required a resource consent before work could begin.

Action

5.1.2   Resource Consent has been granted on 15 May 2017 and staff are awaiting official notification prior to breaking ground.  Equipment has been placed on the Park.

Timeframe

5.1.3   Work will begin in June 2017.

 

5.2    15 Otara Street Commercial Activity

5.2.1   The Board recently heard a deputation from the Hamilton and Otara Street Residents’ Association in opposition to the commercial activities at 15 Otara Street and concerns regarding non-compliance of Bylaws.

Action

5.2.2   A briefing was held with relevant staff to inform the Board on all facets of this case including consent issues, district plan directives and enforcement.

Timeframe

5.2.3   Briefing was held on Wednesday 17 May 2017 and an Information Memo was presented to the Board at its 22 May 2017 Board meeting to address these concerns.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Bishopdale Library and Community Centre

                         Staff are currently organising the opening event for the new facility.  The build is still on track to be completed by the end of June 2017 with an opening planned for the Saturday 22nd July 2017.

           

6.2       Partnerships with the community and organisations

6.2.1   The Fendalton Leisure Club for Older Adults

                         This programme is run in partnership with the Village Presbyterian Church and with the introduction of a new supervisor at the programme, the Community Recreation Advisor continues to work with them to assist with a smooth transition.  Members from all four Leisure Clubs will be meeting on 29th June at Oderings in Barrington, for their annual mid-winter Christmas combined function.

 

 

 

 

6.3       Infrastructure projects underway

Project

Expected end date

Johns Road four-laning

17 July 2017

Southern Airport Access Construction - part of Russley Road four-laning project

3 June 2017

Rutland Street - Papanui Parallel Cycle Way development

17 October 2017

Western Belfast Bypass four-laning from Groynes to Northern Motorway

6 June 2017

Otara Street water mains renewal

12 May 2017

Weka Street water connection

10 May 2017

Clyde/Ilam Road intersection new power cable in footpath

7 May 2017

Cullahill Street, Harewood footpath renewal

15 May 2017

Claridges/Gardiners kerb and channel work

13 April 2018

Harewood Road Substation disconnection – southbound city lane will be closed while work is taken out

30 June 2017

Bishopdale substation disconnect – Isleworth St

30 June 2017

Christchurch Airport Hotel Project

11 July 2017

BP Russley Service Station construction (cnr Harewood and Russley Roads)

15 September 2017

Russley Road four-Laning – Harewood Road to Avonhead Road

3 September 2017

Ryans Road/Pound Road - road surface stabilising

20 May 2017

Yaldhurst Road intersection upgrade (with John McKenzie Dr)

30 June 2017

 

6.4       Events Report Back

6.4.1   The annual Breeze Walking Festival will be held from 1 – 15 October 2017 and planning is well underway with key partners and community groups introducing several new and exciting walk options.  Over the two week period there will be 50 walks that take in areas within Christchurch City, the Port Hills and parts of the Waimakariri and Selwyn Districts.

6.4.2 “Summer with your Neighbours” formerly known as Neighbourhood Week is back again                 for 2017 and will be held from Friday 27 October to the end of March coinciding with Neighbours Day Aotearoa. This change has come about from feedback from a number of applicants who are unable to hold events during the week due to the weather and neighbours being busy in the lead up to Christmas. Neighbourhood Week has been rebranded to “Summer with your Neighbours” to reflect funding being available for the whole summer. Applications will still be called for in July, with a closing date of late August/early September and then final applications being presented to Community Boards for decision in late September/early October.

 

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

7.1.1   In garden areas, contracts recently let for the activities to weed, spray and mulch, plant borders are well underway. A dedicated person is engaged to monitor and audit for quality and progress. This is done separate to the maintenance contract and each park handed back once complete. Visual presentation of the parks should look markedly improved.

7.1.2   Contract key performance

KRA and KPI levels of Service have been active over this period.

7.1.3   Mowing and spraying programme

Mowing frequency for amenity turf is one cut per month.

Mowing frequency for sports filed turf is two cuts per month.

7.1.4   Any field surface activities

Refer Attachment A for latest update on sand field progress.

7.1.5   Garden and Landscape Plans

             Elmwood car park upgrade is now complete.

7.2       Sports Parks Update

7.2.1   The high rainfall over past weeks resulted in strong turf growth.  Additional mowing to twice weekly was required to reduce the clipping volume sitting on the surface.  With frost starting within the last week the turf growth has markedly slowed allowing our normal programme.

Line marking had some rain days where the activity was restricted and visual impact lessened due to rain events.

Sport by all winter codes is well underway.  The surface wear is carefully monitored to maximise the resilience of turf wear.  Some fields, mainly due to the recent high rainfall event will have limited endurance with soft ground conditions still current.

7.2.2   Local staff have recently completed a collation and mapping of information detailing the user groups of the sports parks in Fendalton-Waimairi-Harewood wards over both the Summer and Winter seasons.

7.3       Capital Works Projects

7.3.1   Refer Attachment B for the latest update on sand field progress.

8.   Community Board funding budget overview and clarification

             8.1       Board funding update (Attachment C).

 

Attachments

No.

Title

Page

a

Sports Park Turf Renewal Update - May 2017

143

b

Autumn sportsfield renovation update

148

c

Board Funding Spreadsheet as at 31 May 2017

151

 

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Margaret Henderson - Committee Advisor

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Maryanne Lomax - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Bronwyn Frost - Community Support Officer

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

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Fendalton-Waimairi-Harewood Community Board

12 June 2017

 

 

13.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.