Canterbury Regional Landfill Joint Committee

Agenda

 

 

Notice of Meeting:

A meeting of the Canterbury Regional Landfill Joint Committee will be held on:

 

Date:                                     Friday 2 June 2017

Time:                                    9.30am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Members

Councillor Robbie Brine - Waimakariri District Council        

Councillor Neil Brown - Ashburton District Council 

Councillor Pauline Cotter - Christchurch City Council          

Councillor Mike Davidson - Christchurch City Council         

Councillor Dick Davison - Hurunui District Council   

Councillor Glenn Livingstone - Christchurch City Council  

Councillor Grant Miller - Selwyn District Council      

 

 

26 May 2017

 

 

 

 

 

Petrea Downey

Hearings Support Officer

941 8999

petrea.downey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

 


Canterbury Regional Landfill Joint Committee

02 June 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Confirmation of Previous Minutes.......................................................................................... 4

STAFF REPORTS

3.       Chairman of Transwaste Canterbury Ltd.............................................................................. 11

4.       Verbal Update from Transwaste Canterbury Ltd................................................................. 13

 

5.       Resolution to Exclude the Public........................................................................................... 14  

 

 

 


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

1.   Apologies

Apologies for absence have been provided by Richard Davison.

 

At the close of the agenda no other apologies had been received.

2.   Confirmation of Previous Minutes

That the minutes of the Canterbury Regional Landfill Joint Committee meeting held on Friday, 21 April 2017 be confirmed(refer page 5).


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

 

Canterbury Regional Landfill Joint Committee

Open Minutes

 

 

Date:                                     Friday 21 April 2017

Time:                                    12.33pm

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Members

Councillor Robbie Brine - Waimakariri District Council        

Councillor Neil Brown - Ashburton District Council 

Councillor Pauline Cotter - Christchurch City Council          

Councillor Mike Davidson - Christchurch City Council         

Councillor Dick Davison - Hurunui District Council   

Councillor Glenn Livingstone - Christchurch City Council  

Councillor Grant Miller - Selwyn District Council      

 

 

21 April 2017

 

 

 

 

 

Petrea Downey

Hearings Support Officer

941 8999

petrea.downey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


  

The agenda was dealt with in the following order.

 

Christchurch City Council officer Ian Thomson sat in the chair until item 4 was resolved.

 

4.   Appointment of Chairperson and Deputy Chairperson

 

Committee Resolved CRLC/2017/00001

Joint Committee Decision

That the Canterbury Regional Landfill Joint Committee:

1.         Appoints Councillor Livingstone as Chairperson of the Committee;

2.         Appoints Councillor Brine as deputy Chairperson.

Councillor Livingstone/Councillor Cotter                                                                                                           Carried

 

Councillor Livingstone took the Chair at 12.34pm

 

1.   Apologies

 

Committee Resolved CRLC/2017/00002

That the apologies for absence from Councillor Neil Brown and lateness from Councillor Mike Davidson who arrived at 1.08pm, during item 3, be accepted.

Councillor Cotter/Councillor Miller                                                                                                                       Carried

 

2.   Confirmation of Previous Minutes

 

Committee Resolved CRLC/2017/00003

Committee Decision

That the minutes of the Canterbury Regional Landfill Joint Committee meeting held on Friday, 12 August 2016 be confirmed with minor amendments as discussed.

Councillor Livingstone/Councillor Cotter                                                                                                           Carried

 

3.   Update from Chairman of Transwaste

 

         Gill Cox, Chairman of Transwaste Canterbury Ltd along with Steven Watson provided a powerpoint presentation updating the Committee on Kate Valley, Tiromoana Bush and Burwood Resource Recovery Park and providing information on its health and safety performance and Transwaste pricing FY17.


 

5.   Transwaste Canterbury Ltd - Interim Report to 31 December 2016

 

Committee Resolved CRLC/2017/00004

Joint Committee Decision

That the Canterbury Regional Landfill Joint Committee:

1.         Receive the information in the report.

Councillor Cotter/Councillor Davison                                                                                                                  Carried

 

The meeting adjourned from 1.57pm to 2.05pm

 

8.   Resolved to Move into Public Excluded

 

That the meeting move into public excluded for item 7 at 2.18pm

 

Committee Resolved CRLC/2017/00005

That John Buchan of Buddle Findlay and Steven Watson of Price, Waterhouse Coopers, remain after the public have been excluded for Items 6 and 7 of the public excluded items of the agenda as they have knowledge that is relevant to that item and will assist the Council.

That at 2.18pm the Committee resolved to exclude the public from items 6 and 7 of the agenda for the reasons set out below, be adopted.

- 7(2)(a) Protection of privacy of natural persons
- 7(2)(h) Commercial activities

Councillor Miller/Councillor Davison                                                                                                                    Carried

 

 

9.   Resolution to Readmit the Public

 

Committee Resolved CRLC/2017/00006

That the public be readmitted to the meeting at 2.26pm

Councillor Livingstone/Councillor Cotter                                                                                                           Carried

 

The public were re-admitted to the meeting at 2.26pm.

 

6.   Transwaste Canterbury Ltd Directorships

 

Committee Resolved CRLC/2017/00007

Joint Committee Decision

The Canterbury Regional Landfill Joint Committee:

1.         Approved the appointment of Councillor Livingstone to the board of Transwaste Canterbury Ltd as set out in the report, for a length of tenure to be determined. 

2.         Deferred the second nominee director to the Board of Transwaste Canterbury Ltd until the contestable process had been completed.  Councillors Davison and Miller have been nominated.

3.         Note that the incumbent Councillor Davison will remain until the contestable process has been completed.

Councillor Cotter/Councillor Brine                                                                                                                        Carried

 

7.   Transwaste Canterbury Ltd - Comment on the Draft Statement of Intent for the Three year Period Ending 30 June 2020

 

Committee Resolved CRLC/2017/00008

Joint Committee Decision

The Canterbury Regional Landfill Joint Committee:

1.         Received the information in the Draft Statement of Intent (“SoI”) report;

2.         Include the forecast distribution of Burwood Resource Recovery Park retained earnings, in line with the current resource consent conditions as stated in 3.1;

3.         Include interim and final dividends payable for the 2017/18, 2018/19 and 2019/20 financial periods; and

4.         Confirmed the information that can be made publicly available.

Councillor Livingstone/Councillor Miller                                                                                                             Carried

 


 

 

10. Timing of Committee Meetings

 

Discussion on the number of meetings per year and time of day was discussed with the members.

 

Committee Resolved CRLC/2017/00009

The Canterbury Regional Landfill Joint Committee agreed:

1.         To meet four times per year, with the possibility of cancelling if there are no items to be discussed.

2.         With the preferred meeting time of Friday mornings being noted.

Councillor Cotter/Councillor Brine                                                                                                                        Carried

 

 

   

Meeting concluded at 2.33pm.

 

CONFIRMED THIS 2ND DAY OF JUNE 2017

 

 

 


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

3.        Chairman of Transwaste Canterbury Ltd

Reference:

17/403767

Contact:

Zefanja Potgieter

zp@ccc.govt.nz

941 8271

 

 

1.   Purpose of Report

1.1       The Committee needs to appoint one of its directors on the board of Transwaste Canterbury Ltd (Transwaste) as chairman of the board, for a term starting 9 June 2017.

 

2.   Staff Recommendations

That the Canterbury Regional Landfill Joint Committee appoint Mr Gill Cox as Chairman of the Transwaste Canterbury Ltd Board from 9 June 2017 up to 8 June 2019.

 

3.   Background

3.1       Mr Cox’s is a long-serving Committee appointed nominee commercial director to the Transwaste board, and his current term as director ends at the Transwaste Annual General Meeting in November 2018.

3.2       Mr Cox is also serving as the current chairman of the Transwaste Board, and has done so since early 2007 as set out in the table below.  In terms of the provisions of the Transwaste Shareholders Agreement the position of chairman alternates biennially between a director appointed by the Committee and a director appointed by Waste Management New Zealand (WMNZ).  WMNZ has consistently decided to appoint Mr Cox as the WMNZ appointee chairman, once his term as Committee’s appointee chairman had expired, this is testament to the high regard he is held in, and established a continuity of chairmanship throughout.  Mr Cox is currently serving as the WMNZ appointed chairman till 8 June 2017.

For the CRLJ Committee

13.02.2007 -

8.6.2007 (*)

 

9.6.2009 -

8.6.2011

 

9.6.2013 -

8.6.2015

 

For WMNZ

 

9.6.2007 -

8.6.2009

 

9.6.2011 -

8.62013

 

9.6.2015 -

8.6.2017

*Succeeding Cr Denis O’Rourke

 

3.3       As indicated above, Mr Cox has chaired the Transwaste board since February 2007, shortly after Kate Valley Landfill opened for business in June 2006.  It is now again the Committee’s turn to appoint a chairman of the board for the period 9 June 2017 to 8 June 2019, hence this report.  Mr Cox is available for consideration as chairman appointed by the committee.  The duration of his term as director as such, however ends November 2018 which is prior to June 2019 when WMNZ will appoint a chairman.  Therefore by November 2018 the Committee would need to either have recruited a new nominee commercial director in Mr Cox’s place, or have extended his term for a final 7 months.  That would cover the period from the November AGM period to 8 June 2019, when as said it will be WMNZ’s turn to appoint a chairman. 

3.4       For the reasons set out in the report Mr Cox’s appointment as the Committee’s nominee for the chairmanship of Transwaste as from 9 June 2017 is recommended for the period up to 8 June 2019 as it provides for continuity of chairmanship, allows time to recruit a director in his place, is the less disruptive approach, and is also supported by the commercial partners WMNZ.

3.5       Mr Cox’s term as director has gone beyond the duration anticipated in the Committee guidelines (as contained in the policy on the appointment of directors, attached to another report in the agenda papers), due to the high regard in which he has been held by all involved with Transwaste, including the excellent service he has provided to the Committee itself, however, identifying a new director to be in place by June 2019 is a priority.

3.6       The Committee’s policy on the appointment of directors was last reviewed in March 2008, and the Committee may want to consider appointing a subcommittee in due course to review the policy for current best practice.

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Zefanja Potgieter - Senior Resource Planner Solid Waste

Approved By

Ross Trotter - Manager Solid Waste

Ian  Thomson - Senior Legal Advisor, Governance

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

   


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

4.    Verbal Update from Transwaste Canterbury Ltd

 

A verbal update will be given by Transwaste Canterbury Ltd to the Committee.

 

 

 

 


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

5.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Canterbury Regional Landfill Joint Committee

02 June 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

6

Appointment of Transwaste Canterbury Director

s7(2)(a), s7(2)(b)(ii)

Protection of Privacy of Natural Persons, Prejudice Commercial Position

Attachment will contain personal and commercially private details of candidates' CV and experience, and should be kept confidential.  The decision only (Not the attachment) could be released after conclusion of the meeting on Monday 5 June 2017

5 June 2017