Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 22 June 2017

Time:                                    9.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

19 June 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

22 June 2017

 

 


Council

22 June 2017

 

TABLE OF CONTENTS

 

46.     Resolution to Include Supplementary Reports...................................................................... 4

STAFF REPORTS

47.     Councillor-directors appointed to Transition Holdings Ltd.................................................. 5

48.     Councillor-director Fees - Christchurch City Holdings Ltd.................................................... 7  


Council

22 June 2017

 

 

46. Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 22 June 2017:

47.   Councillor-directors appointed to Transition Holdings Ltd

48.   Councillor-director Fees - Christchurch City Holdings Ltd

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 22 June 2017.

47.   Councillor-directors appointed to Transition Holdings Ltd

48.   Councillor-director Fees - Christchurch City Holdings Ltd

 

 


Council

22 June 2017

 

 

47.    Councillor-directors appointed to Transition Holdings Ltd

Reference:

17/640583

Contact:

Ian Thomson

ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to consider extending the appointment of the Deputy Mayor and Councillor Scandrett as directors of Transition Holdings Ltd (THL).

1.2       Their current terms expired on 8 June 2017.

Origin of Report

1.3       Christchurch City Holdings Ltd (CCHL) has asked the Council to approve extending these appointments to 31 December 2017 or the annual general meeting of THL, whichever occurs first.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Staff Recommendations

That the Council

1.         Approves, with effect from 8 June 2017, the term of the appointment of the Deputy Mayor and Councillor Scandrett as directors of Transition Holdings Ltd being extended to 31 December 2017 or the annual general meeting of the Company, whichever occurs first.

 

 

 

4.   Key Points

4.1       THL is currently working towards the establishment of a new entity through the amalgamation of Christchurch and Canterbury Marketing Ltd, and Canterbury Development Corporation Ltd.  The purpose is to have a single entity representing the Council’s interests in tourism, mega and major events, and economic development.

4.2       Christchurch City Holdings Ltd (CCHL) is providing services to THL in respect of the appointment of directors to the new entity, recently incorporated as ChristchurchNZ Ltd.

4.3       CCHL would like the Deputy Mayor and Councillor Scandrett to remain on the board of THL to provide continuity and stability while THL progresses the establishment of ChristchurchNZ Ltd and manages the appointments process.

 

5.   Context/Background

Previous Council decisions

5.1       On 17 November 2016 the Council resolved to appoint the Mayor, the Deputy Mayor, and Councillors Manji and Scandrett as directors of Canterbury Development Corporation Holdings Ltd (which later changed its name to Transition Holdings Ltd).

5.2       The Council also resolved that the appointments were to be on an interim basis for up to six months from that date or until the transition work to establish the new entity was complete, whichever was the sooner.  The Council subsequently resolved that the appointment date was 8 December 2016. 

5.3       The Mayor and Councillor Manji have indicated they did not want their appointments to continue beyond the current date of expiry, 8 June 2017.

5.4       The transition work is progressing, but has not yet been completed.  CCHL would like the Deputy Mayor and Councillor Scandrett to remain on the board of THL for another six months, with effect from 8 June 2017.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Carol Bellette - General Manager Finance and Commercial (CFO)

  


Council

22 June 2017

 

 

48.    Councillor-director Fees - Christchurch City Holdings Ltd

Reference:

17/640358

Contact:

Ian Thomson

Ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to enable the Council to confirm its position with regard to fees payable to the councillor-directors on the board of Christchurch City Holdings Ltd (CCHL).

Origin of Report

1.2       In June 2016 the Council resolved that CCHL be directed to donate to two charitable organisations the fees that would otherwise be payable to councillor-directors of CCHL for the year ended 30 June 2016 (CNCL/2016/00298).

1.3       CCHL has advised Council staff it requires a similar direction in respect of the year to 30 June 2017.  The councillor-directors have indicated that their preference is for the donation to be made to the same two organisations.

2.   Significance

2.1       The decision to be made by the Council is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

3.   Staff Recommendations

That the Council resolves that it:

1.         Directs Christchurch City Holdings Ltd to donate to Imagination Station and the Mayor’s Welfare Fund in equal parts the fees that would otherwise be payable to the Councillor-directors of the Company for the year ended 30 June 2017.

2.         Notes the Council’s intention that in July 2017 it will consider a new policy for the appointment and remuneration of directors of Council Organisations, including directions in respect of fees payable to councillor-directors.

 

 

 

4.   Key Points

4.1       The Council’s last direction to CCHL was for the year ended 30 June 2016.

4.2       CCHL advises that if the Council requires CCHL to make donations for the year ended 30 June 2017 these payments must be made prior to that date.

4.3       CCHL therefore seeks a further direction from the Council to enable this to occur.  Imagination Station and the Mayor’s Welfare Fund are the organisations preferred by the Mayor and Councillors appointed to the board of CCHL.

 

5.   Context/Background

New Council Policy

5.1       Council staff have prepared the first draft of a new policy for the appointment and remuneration of directors to Council Organisations.  The draft is currently being shared with relevant parties, including CCHL.

5.2       The draft suggests that the direction to donate fees be extended to include all councillor-directors appointed to Council Organisations.

5.3       It is expected the draft will be ready for consideration by the Council’s governing body at one of its July meetings.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Carol Bellette - General Manager Finance and Commercial (CFO)

Karleen Edwards - Chief Executive