Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 8 June 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

7 June 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

08 June 2017

 

 


Council

08 June 2017

 

TABLE OF CONTENTS

 

21.     Resolution to Include Supplementary Reports...................................................................... 4

STAFF REPORTS

22.     Port Hills Fire Recovery Report................................................................................................ 5  


Council

08 June 2017

 

 

21 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following report to the Council meeting on 08 June 2017:

22.   Port Hills Fire Recovery Report

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the report was not included on the main agenda is that it was not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the report at the current meeting.

2.       Recommendation

2.1          That the report be received and considered at the Council meeting on 08 June 2017.

22.   Port Hills Fire Recovery Report

 

 


Council

08 June 2017

 

 

22.    Port Hills Fire Recovery Report

Reference:

17/388768

Contact:

Murray Sinclair

recovery@ccc.govt.nz

941 8177

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to adopt the Port Hills Fires Recovery Plan.

Origin of Report

1.2       This report has been prepared in relation to the development of a recovery plan following the Port Hills fires that started on 13 February 2017.

1.3       A State of Emergency was declared in response to the Port Hills fires, with the Emergency Operations Centre activated from 15th February until 1st March 2017.

1.4       A notice of a ‘Local Transition Period’ was put in place from the 1st March 2017 for a period of 28 days.

1.5       Under the Civil Defence Emergency Management Act 2002, the Canterbury CDEM Group Joint Committee confirmed the appointment of Murray Sinclair as the CCC Port Hills Fires Recovery Manager on the 24th February 2017.

1.6       A Port Hills Fires Recovery Plan has been prepared, based on the feedback received from affected property owners, the wider communities, and key stakeholders. The Recovery Plan identifies the actions taken and recommendations for ongoing work required to support individuals, the wider communities, businesses and the natural environment to recover from the fires.

2.   Significance

2.1       The decision(s) in this report

2.1.1   The level of significance was determined by the impact the Port Hills fires had on individuals, businesses and the natural environment. The fires and the consequential damage impacted on the unique back drop that the Port Hills landscape provides for the City.

2.1.2   Feedback from community engagement and consultation has been used extensively within the Recovery Plan to inform the actions already undertaken those that required to be taken during 2017/18 and beyond.

 

3.   Staff Recommendations

That the Council:

1.    Adopt the Port Hills Fires Recovery Plan;

2.    Note that the short-term actions are being considered as part of the 2017/18 Annual Plan;

3.    Refer the Port Hills fires recovery works, for 2018/19 and beyond, to the draft 2018-28 Long Term Plan.

 

 


 

4.   Key Points

4.1       Two significant fires started on the Port Hills on the 13 February 2017.

4.2       A local State of Emergency was in place from 15 February – 1 March 2017 in response to the fires.   

4.3       A notice of a ‘Local Transition Period’ was put in place from the 1st March 2017 for a period of 28 days.

4.4       A CCC Port Hills Fires Recovery Manager was appointed by the Canterbury CDEM Group Joint Committee on the 24 February 2017.

4.5       As a statutory requirement the Civil Defence Emergency Management Act requires each CDEM Group and its members to carry out recovery activities. A Port Hills Fires Recovery Plan has been prepared to meet the recovery objective as stated within the Canterbury Civil Defence Emergency Management Group Plan.

 

5.   Context/Background

5.1       The Port Hill fires started within the Selwyn District Council’s Rural Fire Authority’s area, near the boundary between Selwyn District Council and Christchurch City Council on 13th February 2017 in Early Valley Road.

5.2       An Incident Control Point was established at the Selwyn District Council Office on 13th February 2017 given the first fire originating within the Selwyn District Council’s Rural Fire Authority’s area.

5.3       A separate fire started a short time later on Marley’s Hill.  The Early Valley Road and Marley’s Hill fires merged following the significant escalation of the fire during the afternoon and evening of Wednesday 15 February 2017.

5.4       The fires stretched from Early Valley Road in the west through to Victoria Park in the east and included the hill slopes above Governors Bay / Allandale, above Kennedys Bush, Hoon Hay Valley, the urban / rural fringes at Westmoreland, Worsley’s and Cashmere Valleys. In total the fires covered an area of 1,645 hectares and had a perimeter of 51 kilometres.

5.5       The Marley’s Hill fire was located within the 1km fire safety margin of a Department of Conservation reserve and therefore was the responsibility of the Department of Conservation to manage.

5.6       It was agreed that the response to both fires would be managed as one fire through the Incident Control Point located at the Selwyn District Council’s office.

5.7       The Christchurch City Council’s CDEM Emergency Operations Centre was activated at the Civic Offices on the 15 February 2017 to support the fire response and those residents required to be evacuated from their homes.

5.8       A State of Emergency was declared later on 15 February 2017 for a period of 7 days. The state of emergency was then extended on the 21 February 2017 for a further 7 days.

5.9       In total nine homes were destroyed, four were located on Worsleys Road, two in Hoon Hay Valley Road and three in Early Valley Road (two of the Early Valley homes were in the Selwyn District Council area).

5.10    Two other properties suffered partial damage whilst three other properties suffered damage to outbuildings and sheds.

5.11    As a precaution an estimated 450 homes were evacuated from the fire area.

5.12    Almost 300 hectares of forestry was badly damaged by the fires along with significant areas of scrub land, native bush and grasslands.


 

5.13    Within the fire area trees and vegetation were destroyed leaving a large area susceptible to significant increases in sedimentation run off into local water ways. In some other areas stone and rock outcrops were exposed increasing the possibility of rock fall and land slip events although none of those locations identified, impacted on residential properties.

5.14    As part of the fire response the Fire Authorities created fire breaks which in total amounted to almost 17 kilometres, impacting on approximately 40 land owners across the fire area. These fire breaks have increased the risks of surface water runoff and elevated sedimentation risks to local waterways and rivers.

5.15    The response to the fire officially ceased on 18 April 2017.

5.16    There is a separate Police investigation into the cause of the two fires

5.17    The Civil Defence Emergency Management Group Joint Committee appointed a CCC Port Hills Fires Recovery Manager on 24 February 2017 under CDEM Act.

5.18    An operational review of the fire response commenced 8 May 2017 at the direction of the NZ Fire Service and the National Rural Fire Authority.

5.19    The Civil Defence Emergency Management Group Plan includes a recovery objective which states:

·    Enable communities to sustainably rebuild and regenerate following an emergency.

5.20    A Port Hills Fires Recovery Plan has been developed to meet this recovery objective.

 

6.   Preparation of the Port Hills Fires Recovery Plan

6.1       The CDEM Act requires each CDEM Group and its members to “carry out recovery activities”.

6.2       The Ministry of Civil Defence and Emergency Management issued a Director’s Guideline on ‘Recovery Management’ in 2005. The CDEM Act states that plans must not be inconsistent with the Director’s Guidelines.

6.3       The CCC Recovery Plan for the Port Hills Fires has been prepared in accordance with the Director’s Guideline.

6.4       The wider community and in particular those home and business owners most impacted by the fires have had a number of opportunities to provide input into the Recovery Plan.

6.5       In addition to one on one meetings and discussions with individuals a number of community meetings were held in order that residents’ issues and concerns were captured.

6.6       As a result of these discussions and the feedback provided an additional chapter of the plan has been created which captures those issues relating to the fire response.

6.7       The Recovery Plan has identified the key issues and the lessons learnt from the fire and has set out a number of recommendations that should be actioned to improve the response and recovery from such an emergency in the future.

6.8       Funding will be required to support recommendations contained within the Recovery Plan.

7.   Recovery Plan Outcomes and Measures of Success

7.1       In preparing the Recovery plan the following Goals were identified

7.1.1   Hardship is minimised and well-being enhanced for individuals and communities who have suffered losses or damage as a result of the Fires

7.1.2   Recovery efforts are credible, effective and are supported by a robust transparent processes

7.1.3   Recovery actions are affordable now and in the future

7.1.4   Recovery actions improve the resilience of communities, businesses, the environment and infrastructure into the future

7.2       The Recovery Plan has also set out what success would look like once the actions identified are followed through

7.2.1   That those property owners who lost their homes are able to rebuild in a timely and supported manner if they wish to do so or for those wishing to move on are supported through the transition

7.2.2   That commercial property owners and operators are able to recover from the fires and make returns on their investments

7.2.3   That all reasonable steps are taken to protect and secure access to utility lifelines traversing the Port Hills ensuring that site installations are suitably safeguarded and pose no increased risk of fire hazards

7.2.4   That concerns of property owners directly affected by the emergency, regarding the way in which emergency agencies dealt with the fire are fully addressed and explained

7.2.5   That residents who live within and close to the Port Hills have a better and more informed understanding of the environment they live, in particular fire risks, and have a greater awareness of how they can protect themselves, their properties and their neighbours

7.2.6   That future emergency responses from agencies is coordinated, provides adequate information to those persons directly affected, uses established lines of communication and establishes robust control points and effective registration centres

7.2.7   That the special backdrop the Port Hills provides to the City is returned or is better than before the fires, and that they continue to be a great place for recreational and leisure activities

7.2.8   Working with landowners ensure that surface water runoff and sedimentation risks are managed until regeneration of the damaged areas is established and that the felling, clearing and disposing of damaged vegetation is undertaken with minimal adverse effects on the environment and is seen as best practice in its field

7.2.9   That opportunities to enhance the landscapes of the Port Hills as regeneration occurs are well coordinated and encourage native planting and the re-population of wildlife

7.2.10 That agencies involved in the long term monitoring of the port Hills landscapes take appropriate and timely action in conjunction with land owners to ensure that unwanted plant species are actively managed and controlled to reduce the risks of extreme fire events

7.2.11 That as part of the future landscapes of the Port Hills opportunities are taken where practical to reduce  / minimise  the risks of future extreme fire events


 

8.   Financial

8.1       The Council approved the expenditure for the 2016/17 year on 23 March 2017

 

8.2       The financial implications for the 2017/18 year are being considered as part of the 2017/18 Annual Plan.

 

8.3       The financial implications for the 2018/19 and beyond will need to be considered as part of the 2018/28 Long Term Plan.

 

 

Attachments

No.

Title

Page

a

Port Hills Fire Recovery Plan for Christchurch City

10

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Murray Sinclair - Senior Advisor

Terry Howes - Built Environment Group Task Leader

Mary Richardson - General Manager Customer and Community

Approved By

Mary Richardson - General Manager Customer and Community

  


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