Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 8 June 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

2 June 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

08 June 2017

 

 

 


Council

08 June 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Public Participation.................................................................................................................. 4

3.1       Public Forum....................................................................................................................... 4

3.2       Deputations by Appointment............................................................................................... 4

4.       Presentation of Petitions......................................................................................................... 4

Halswell-Hornby-Riccarton Community Board

5.       Halswell-Hornby-Riccarton Community Board Report to Council....................................... 5

6.       Owaka Basin Land Exchange.................................................................................................. 11

7.       Yaldhurst Memorial Hall ........................................................................................................ 23

Spreydon-Cashmere Community Board

8.       Spreydon-Cashmere Community Board Report to Council................................................ 35

Linwood-Central-Heathcote Community Board

9.       Linwood-Central-Heathcote Community Board Report to Council................................... 41

Papanui-Innes Community Board

10.     Papanui-Innes Community Board Report to Council.......................................................... 45

Fendalton-Waimairi-Harewood Community Board

11.     Fendalton-Waimairi-Harewood Community Board Report to Council.............................. 51

Banks Peninsula Community Board

12.     Banks Peninsula Community Board Report to Council....................................................... 59

Coastal-Burwood Community Board

13.     Coastal-Burwood Community Board Report to Council..................................................... 65

14.     Mayor's Monthly Report May 2017...................................................................................... 73

15.     Chief Executive's Report May 2017....................................................................................... 77

16.     Resolution to Exclude the Public........................................................................................... 88  

 

 

 


Council

08 June 2017

 

 

1.   Apologies

An apology for absence from the Mayor has been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared 

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.  

 

Community Board Certificate Presentations

Presentation of certificates to those who have given 14 years service to Christchurch Community Boards as acknowledged at the 2017 New Zealand Community Boards Conference

 

 


Council

08 June 2017

 

 

5.        Halswell-Hornby-Riccarton Community Board Report to Council

Reference:

17/477065

Contact:

Gary Watson

gary.watson@ccc.govt.nz

941 8258

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Halswell-Hornby-Riccarton Community Board report.

 

3.   Community Board Decisions Under Delegation

The Halswell-Hornby-Riccarton Community Board held meetings on 9 May 2017 and 23 May 2017.  Key decisions made under delegation were:

·   The Board approved the making of a grant of $4,500 from its 2016/17 Discretionary Response Fund to the Westside Community Trust towards the running of a series of five community events as part of the organisation’s annual programme of activities.

·   The Board approved the making of a grant of $5,000 from its 2016/17 Discretionary Response Fund to the Halswell United Football Club towards intermediate portable goals.

·   The Board approved the road names Ensete Road, Myrtle Road, Coprosma Road, Zinnia Way, Hebe Road, Dahlia Drive and Petunia Drive for use in the Awatea Park Subdivision.

·   The Board resolved to request that staff investigate and provide feedback to the Board on the process and expected impacts of implementing an anti-loitering bylaw, or any other legal mechanism, in and around the Riccarton Bus Exchange.

·   The Board resolved to establish a working parking to consider issues and proposed solutions raised previously and from the deputations made to the Board on 9 May 2017, including but not limited to:

·     CCTV cameras for Division Street and Riccarton Road

·     Graffiti removal in the area

·     Cleaning regularity of the area

·     Lighting of the area to improve safety

·     Opportunities to address hidden gathering points

·     Lounge enhancements to improve safety

·     Regular on site police presence at key times

·     Changes in security arrangements

·     Presence to effective staff and volunteers

That the Working Party comprise representation from the Board and the local community.

That the Working Party report back to the Halswell-Hornby-Riccarton Community Board by the end of July 2017 with recommendations for consideration by the Board.

The Board also resolved that representatives of the Halswell-Hornby-Riccarton Community Board meet with those working on the Riccarton Road upgrade, Police, CPTED staff, Westfield Mall, Youth Workers and Council’s design staff, to look at the possible re-design of Division Street to make it safer.

·   The Board resolved to approve the provision of bus stops to access public transport in the Longhurst/Knights Stream subdivisions in Halswell.

·   The Board approved the making of a grant of $2,700 from its 2016/17 Discretionary Response Fund to the Gilberthorpes School towards the purchase and installation of a basketball hoop.

·   The Board approved the making of a grant of $3,500 from its 2016/17 Discretionary Response Fund to the Hornby Croquet Club towards establishing an annual maintenance programme to upgrade its lawn at the Hornby Domain.

·   The Board approved a transfer of $3,000 from its 2016/17 Discretionary Response Fund to the Board’s 2016/17 Youth Development Fund.

·   The Board approved the making of a grant of $500 from its 2016/2017 Youth Development Fund to Anahera Nikora-Chalmers towards an educational trip to Europe.

·   The Board approved the making of a grant of $500 from its 2016/17 Youth Development Fund to Amelia Morgan towards attending the Volunteers Leaders Academy in Kazan, Russia.

·   The Board approved the making of a grant of $500 from its 2016/17 Youth Development Fund to Hamilton Martin towards attendance at the International Future Problem Solving Competition in Wisconsin, U.S.A.

·   The Board approved the making of a grant of $500 from its 2016/17 Youth Development Fund to Matthew Mesman towards competing in the Men’s Double Scull at the World Under 23 Rowing championships in Plovdiv, Bulgaria.

4.   Part A Recommendations to Council

The following reports presenting Part A recommendations from the Board are included in this agenda for the Council’s consideration:

4.1       Owaka Basin Land Exchange

4.2       Yaldhurst Memorial Hall

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

   381 Halswell Road – Former Halswell Library

5.1       Status

5.1.1   The Council has been approached by a group of three community groups to run a hub of services and groups in the former Halswell Library to compliment what is occurring in the Te Hapua:Halswell Centre and the wider Halswell area.  381 Halswell Road has been vacant since the library relocated in October 2015. The lease is a peppercorn rental for six months so the groups can establish themselves and test whether the building meets the community's needs.  Staff have transferred over 100 chairs and other furniture from the former Riccarton Community Centre to assist with furnishing the building.   

5.2       Action Required

5.2.1   None

5.3       Timeframe

5.3.1   The lease is for six months and will be reviewed.

Halswell-Hornby-Riccarton Leadership Day

5.4       Status

5.4.1   The Halswell-Hornby-Riccarton Community Board allocated funding towards a Leadership Day aimed at developing the capacity and skills of the volunteers and workers leading community organisations in the Board’s area.  The 2017 day was attended by 50 community leaders with a theme of "Communities Making It Happen."  The keynote speaker was Sooze Harris from Heathcote Valley who workshopped with attendees ways of growing strong communities that can enable community-led projects.  Speakers from the Oak Development Trust and the Halswell Community Project followed through, sharing how their organisations and communities had worked to "Make Things Happen".  Feedback from participants was extremely positive with those attending appreciating the ability to network with other community leaderships, see different perspectives, and gain new information.

5.5       Action Required

5.5.1   Assess evaluations for the viability of another Leadership Day in 2018.

5.6       Timeframe

5.6.1   April/May 2018 for the next possible Leadership Day.

    

    

6.   Significant Community Issues

Recovery planting in the Halswell Quarry        

6.1       Status

6.1.1   Halswell Quarry was used as the main operations base for firefighting for over three weeks during the fires and as a result, sustained damage from heavy vehicle use and aerial dipping in the park conservation wetlands.

6.1.2   Last year, the Halswell-Hornby-Riccarton Community Board allocated $1,000 towards plants for the ward.  This has gone towards 380 natives which will be planted by Year 9 students from Hilmorton High School as part of the overall recovery effort after the Port Hills Fires. The plants are regenerating an area valued as a plant and wildlife restoration area.

6.2       Action Required

6.2.1   This is part of the on-going recovery.

6.3       Timeframe

6.6.1      On-going 

Youth anti-social behaviour in Riccarton

6.4       Status

6.4.1   Since December 2015, there have been issues with anti-social behaviour by young people in and around the Bus Lounge on the corner of Division Street and Riccarton Road.  A number of initiatives have been introduced in an attempt to eliminate the behaviour, including the placement of security guards at key times and the issuing of trespass notices into the lounge.

6.4.2   However, when the young people have been removed from the lounge they have congregated down Division Street and outside businesses in both Division Street and Riccarton Road.  The anti-social behaviour has continued on the streets.  The behaviour has included intimidating activity between youths and towards local workers and passers-by as well as damage to property.  When police attend the area, generally the youths disperse, only to return later.  One key gathering points is underneath an overhang of Westfield Mall along one side of Division Street.

 

Division Street, looking from Riccarton Road 

6.4.3   Throughout 2016, CDN (Community Development Network) Trust, an organisation working with youth in Riccarton and Hornby, ran a project placing youth workers in the area, in an attempt to connect with the youth and eliminate anti-social behaviour.  In March 2017, the Trust Manager along with the two Riccarton Community Constables provided a briefing to the Halswell-Hornby-Riccarton Community Board regarding their work in the area.  As a part of the briefing, Constable Aaron Thorn floated the idea of a loitering bylaw that would provide the Police with powers to act in the area.

6.4.4   A deputation to the Halswell-Hornby-Riccarton Community Board meeting of 9 May from a business owner and a landlord led to a Halswell-Hornby-Riccarton Community Board resolution for the creation of a Working Party as outlined in Section 3 of this report.

6.5       Action Required

6.5.1   A Working Party is being convened and will report back to the Halswell-Hornby-Riccarton Community Board.

6.5.2   Strategy and Transformation staff are researching the extent to which a bylaw would provide the ability for police to take action.

6.5.3   A different working group is investigating how environmental changes to Division Street could positively impact on the Division Street atmosphere and image. 

6.6       Timeframe

6.6.1   The first mentioned working group is to report back to the Board by the end of July 2017 with recommendations for consideration by the Board.

7.   Progress Report Against the Community Board Plan 

7.1       The Halswell-Hornby-Riccarton Community Board has yet to develop its 2017-19 Community Board Plan however planning will start soon to align with the Annual Plan and Long Term Plan aspirations.

8.   Community Board Significant Matters of Interest 

8.1       Issues regarding the Yaldhurst Village subdivision and ongoing discussions around the removal of covenants.

8.2       The Government's removal of the reserve land status of Riccarton Racecourse land has signalled the go ahead for the $300 million, 600 home development by the Christchurch Racecourse Reserve Trustees and Ngai Tahu Property.  Residents in the surrounding areas, particularly Steadman Road, have concerns over access points for the proposed development.

8.3       Halswell residents have decided not to appeal to the Environment Court regarding the decision to grant a resource consent to Lamb and Hayward to build a funeral home on the corner of Halswell Junction Road and Wigram Road.

 

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

Marie Byrne - Community Development Advisor

Karla Gunby - Community Development Advisor

Emily Toase - Community Recreation Advisor

Peter Dow - Community Board Advisor

Cindy Sheppard - Governance Support Officer

Noela Letufuga - Community Support Officer

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

Report from Halswell-Hornby-Riccarton Community Board  – 9 May 2017

 

6.        Owaka Basin Land Exchange

Reference:

17/486775

Contact:

Sarah Stuart

sarah.stuart@ccc.govt.nz

941 8258

 

 

 

 

1.  Halswell-Hornby-Riccarton Community Board Recommendation to Council

 

 (Original Staff Recommendation Accepted without Change)

Part A

That the Council resolves:

1.         Dispose of the parcels of reserve land shown coloured grey and labelled 55 and 56 on the plan at Attachment A (subject to survey) for roading purposes to the Minister for Land Information as transfers of existing public works under Section 50 of the Public Works Act 1981:

a.         Part Lot 3 DP 447519, held in title 564912 as local purpose (drainage) reserve, labelled 55.

b.         Part Lot 4 DP447519 held in title 564913 as local purpose (access) reserve, labelled 56.

2.         Acquire the areas of adjoining road coloured blue on the plan at Attachment A (subject to survey) and labelled 193a and 193b, to be stopped and vested in the Council pursuant to sections 116 and 117 Public Works Act 1981, following construction of the Christchurch Southern Motorway Stage 2.

3.         Delegate authority to the Property Consultancy Manager to do all things necessary at his sole discretion to give effect to this resolution and transactions.

4.          Initiate and participate in further joint discussions involving the Board, New Zealand Transport Agency and the Halswell Residents' Association regarding pedestrian and cycling facilities associated with the Christchurch Southern Motorway Stage 2 project.

 

 

Attachments

No.

Report Title

Page

1

Owaka Basin Land Exchange

13

 

No.

Title

Page

a

304/5434 Land Requirement Plan 62236-B-C1114 Rev 6

20

b

Owaka Basin Land Exchange Location Map

21

 

 


Council

08 June 2017

 

 

Owaka Basin Land Exchange

Reference:

17/175222

Contact:

Sarah Stuart

sarah.stuart@ccc.govt.nz

941 8191

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the recommendation of the Halswell-Hornby-Riccarton Community Board to the Council to resolve to:

·    Dispose of parts of two local purpose (drainage) and (access) reserves to the Minister of Land Information as transfers of existing public works under Section 50 of the Public Works Act 1981 (PWA).

·    Acquire two parcels of the adjoining road from the Crown.

Origin of Report

1.2       This report is initiated by staff following a request from The Property Group on behalf of the New Zealand Transport Agency (NZTA) to enter into a Memorandum of Agreement Pursuant to the PWA.   The affected land is required by the Crown for roading purposes under Section 50 PWA for the extension of the Christchurch Southern Motorway Stage 2 (CSM2).

1.3       Staff do not have a delegation to make a decision regarding the disposal because the land is held as a reserve under the Reserves Act 1977. 

1.4       Staff do have a delegation to make a decision on the acquisition but for the sake of simplicity for all parties, the actions are being addressed in the one report.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the low impact the decisions will have on the community and the environment, because the status quo is effectively maintained.   The reduction in the area of the storm water detention basin by the taking of the Required Land is countered by the acquisition of the Exchange Land so there is no real impact on its operational utility. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment and the legal requirements.

 

3.   Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board recommends that the Council pass the following resolutions:

That the Council resolves to:

1.         Dispose of the parcels of reserve land shown coloured grey and labelled 55 and 56 on the plan at Attachment A (subject to survey) for roading purposes to the Minister for Land Information as transfers of existing public works under Section 50 of the Public Works Act 1981:

a.         Part Lot 3 DP 447519, held in title 564912 as local purpose (drainage) reserve, labelled 55

b.         Part Lot 4 DP447519 held in title 564913 as local purpose (access) reserve, labelled 56.

2.         Acquire the areas of adjoining road coloured blue on the plan at Attachment A (subject to survey) and labelled 193a and 193b, to be stopped and vested in the Council pursuant to sections 116 and 117 Public Works Act 1981, following construction of the Christchurch Southern Motorway Stage 2.

3.         Delegate authority to the Property Consultancy Manager to do all things necessary at his sole discretion to give effect to this resolution and transactions.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.1 Provide journey reliability on specific strategic routes.

4.2       Only one feasible option has been considered due to the Crown’s ability to take the Required Land by compulsion:

·     Option 1 – Staff Recommendation (Only option)

4.3       Option Summary - Advantages and Disadvantages (Only Option)

4.3.1   The advantages of this option include:

·     Disposal of the Required Land is consistent with the designation in the District Plan.

·     The ability to acquire the Exchange Land as part of the same transaction.

·     The acquisition of the Exchange Land will counter any reduction in the size of the storm water detention area caused by the loss of the Required Land.  This will ensure the reserve’s ongoing functional utility for storm water detention purposes and effectively maintain the status quo.

·     Disposal of the Required Land will enable the construction of the CSM2 which will:

-      reduce traffic and congestion in the built up areas of Hornby and Templeton creating a more pleasant environment for residents

-      improve safety and reduce fatal and serious crashes by 40 per cent

-      reduce commuter travel time

-      improve provisions for walking, cycling, and public transport

-      improve access, connectivity, and freight efficiency. 

4.3.2   The disadvantages of this option include:

·     Staff time, noting that legal costs will be reimbursed by the Crown.

 

 

5.   Context/Background

Land required by the Crown

5.1       The Crown requires two parcels of Council owned land at 412R and 410R Halswell Junction Road for the Christchurch Southern Motorway Stage 2 (CSM2) project. The land is currently being used for storm water detention purposes and cycleway respectively.  The required parcels (the Required Land) are shown coloured grey and labelled 55 and 56 on Sheet 14 of the New Zealand Transport Agency’s Land Requirement Plan 62236-B-C1114 Rev 6 (Attachment A). 

5.2       Both parcels are subject to the Reserves Act 1977 and comprise:

·   1257m2 (approx.), being Lot 3 DP 447519, held in title 564912 as Local Purpose (Drainage) Reserve, labelled 55.  This is a long narrow parcel running along the Halswell Junction Road frontage to be used for road widening in conjunction with a new interchange (roundabout). 

·   140m2 (approx.), being Lot 4 DP 447519, held in title 564913 as Local Purpose (Access) Reserve, labelled 56.  This is a narrow parcel of land that contains part of the existing cycleway.  It will form part of the new interchange (roundabout).

5.3       The Board is asked to recommend that the Council resolve to dispose of these two parcels of reserve land for roading purposes to the Minister of Lands as transfers of existing public works under Section 50 of the Public Works Act 1981.

Land requested by the Council

5.4       The Council has requested that those areas of adjoining road coloured blue on the Land Requirement Plan (Attachment A) and labelled 193a and 193b be stopped and vested in the Council pursuant to sections 116 and 117 PWA. These parcels (the Exchange Land) will be surplus following construction of the CSM2 and will ensure the future utility of the land is not compromised.  They comprise 1306 m2 and 613 m2 respectively.

5.5       The acquisition of these parcels would normally be approved under staff delegation but for the sake of simplicity for all parties, the actions are being addressed in the one report.

Compensation

5.6       NZTA and the Council instructed a joint valuation to assess the compensation payable for the transaction. This was undertaken by Mark Dow of Dow and Associates Limited.  The compensation comprises:

Required Land                            $84,000

Exchange Land                     ($115,000)

Exchange value                        ($31,000)

Injurious Affection                  $36,000

Compensation payable           $5,000 (plus GST, if any)

to the Council

 

Required Process

5.7       The agreement is entered into by the parties acting pursuant to section 50 PWA.  This enables a local authority to dispose of an existing public work to another Minister or local authority for an alternative public work.

5.8       The resolution of the Council to dispose of the Required Land, and approval under staff delegation to acquire the Exchange Land will provide the authority for the Council to sign the Memorandum of Agreement pursuant to the PWA. 

5.9       The Council, in the signed agreement, consents to the Required Land being declared road for the purposes of section 114 PWA.  The Council resolution to dispose of the land under section 50 PWA, and the signed agreement, will be provided by the Crown to the Minister of Conservation for her consent under section 52(2) of the PWA.

5.10    The Minister of Conservation’s consent and all other relevant documents are then provided by the Crown to the Minister for Land Information for his approval to publish a gazette under section 20 PWA declaring the reserve to be set apart for another public work and then declared to be a road.  The gazette action will also stop two portions of the road (the Exchange Land) and vest these in Council as Local Purpose (Drainage) Reserve.

5.11    The provisions of the PWA as to the disposal of land held for a public work do not apply (section 50(3) PWA).

5.12    The consent of the Minister for Land Information executing the notice to stop the Exchange Land and vest it in the Council is required under sections 116 and 117 PWA.   In the event that the Minister for Land Information declines to stop the road comprising the Exchange Land the Crown will pay additional compensation of $120,000 plus GST, if any, to the Council as compensation for the Required Land.

5.13    The Crown will obtain all ministerial consents required, attend to the legalisation processes, and reimburse the Council’s reasonable legal and valuation costs.

 

6.   Option 1 – Staff recommendation

Option Description

6.1       Adopt the Staff Recommendation (dispose of the Required Land and acquire the Exchange Land).

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report. 

6.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       These have been taken into account as part of the designation process undertaken by NZTA. 

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies

6.6.1   Inconsistency – Not applicable

6.6.2   Reason for inconsistency – Not applicable

6.6.3   Amendment necessary – Not applicable

Financial Implications

6.7       Cost of Implementation – There is no cost incurred.  The Council will receive $5,000 plus GST (if any) as compensation, and reasonable legal and valuation costs will be reimbursed.

6.8       Maintenance/Ongoing Costs – The effective exchange of land will have little impact on costs which will continue to be part of ongoing operational expenses from existing Three Waters and Waste budgets.

6.9       Funding source – Not applicable

Legal Implications

6.10    The required process associated with this transaction is outlined earlier in this report (5.7 to 5.13).

6.11    Section 50 PWA enables the Council to dispose of land to the Minister for Land information for a public work, whether of the same kind or not, if reasonable provisions for satisfying the requirements of the public interest in that work will continue to exist (s50(1) PWA).

6.12    The agreement relating to the sale and purchase of a public work pursuant to section 50 PWA may contain such provisions and the Minister and the local authority think fit (s50(2) PWA).

6.13    The provisions of the PWA as to the disposal of land held for a public work do not apply (section 50(3) PWA).

6.14    Consent from the Minister of Conservation is required to revoke the reserve status (s24 Reserves Act 1977) and to enable the Minister for Land Information to set the reserve land apart for a public work (s52 PWA).   

6.15    Consent from the Minister for Land Information is required to execute the notice to stop the Exchange Land and vest it in the Council under sections 116 and 117 PWA.   In the event that the Minister for Land Information declines to stop the road comprising the Exchange Land, the Crown will pay additional compensation of $120,000 plus GST, if any, to the Council as compensation for the Required Land.

6.16    The Crown will obtain all ministerial consents required and attend to the legalisation processes.

Risks and Mitigations  

6.17    The risk that the Minister of Conservation declines to revoke the reserve status and to allow the land to be set apart for a public work. 

6.18    Risk to the NZTA’s CSM2 project caused by the Minister of Conservations declination.  This is risk borne by NZTA.  There will be no change to the status quo for the Council and therefore no associated risk.

6.19    The risk that the Minister for Land Information declines to stop the Exchange Land and vest it in the Council.

6.20    Risk that the future utility of the storm water detention area is compromised, noting that in this event the compensation payment will be increased by $120,000 plus GST, if any.

6.20.1 Treatment: re-design the storm water detention operation within the balance land and acquire more land if necessary.

6.21    Residual risk rating: the rating of the risk is low.

Implementation

6.22    Implementation dependencies  - dependant on the consent of:

·    the Minister of Conservation to revoke the reserve status and to allow the land to be set apart for a public work; and of

·    the Minister for Land information to stop the Exchange Land and vest it in the Council.

6.23    Implementation timeframe – construction of CSM2 has commenced at the Rolleston end of the new motorway.  NZTA expects some minor construction on the Owaka Basin site to commence July 2017, with full scale construction timeframes for this area yet to be confirmed. 

Option Summary - Advantages and Disadvantages

6.24    The advantages of this option include:

·   Disposal of the Required Land is consistent with the designation in the District Plan.

·   Disposal of the Required Land to the Crown for CSM2 is consistent with the intentions that Council staff have signalled to the NZTA when collaborating on the design and identification of the Exchange Land.

·   Disposal under section 50 PWA provides for the Exchange Land to be acquired as part of a streamlined process instead of as a separate transaction.

·   The Crown can acquire the land by agreement rather than by compulsion under the PWA.

·   Disposal of the Required Land will enable the construction of the CSM2 which will:

-      reduce traffic and congestion in the built up areas of Hornby and Templeton creating a more pleasant environment for residents

-      improve safety and reduce fatal and serious crashes by 40 per cent

-      reduce commuter travel time

-      improve provisions for walking, cycling, and public transport

-      improve access, connectivity, and freight efficiency. 

6.25    The disadvantages of this option include:

·   There will be a net reduction of 522m2 in the overall area of Reserve land however this will have no impact on the utility and operation of the Reserve land.  The compensation payable to the Council by the Crown, reflects this reduction.

6.26    No further options are considered to exist.  Whilst the Crown has the authority to compulsorily acquire the land under the PWA if required, it would be unwise for the Council to withdraw its support for the CSM2 project after working closely with NZTA to design it and identify the Exchange Land sought.  The land is designated and construction on Stage 2 has commenced.  If the Crown were to compulsorily acquire the land, the result would be that the Council would not receive the Exchange Land as part of the transaction.

 

 

Attachments

No.

Title

Page

a 

304/5434 Land Requirement Plan 62236-B-C1114 Rev 6

 

b 

Owaka Basin Land Exchange Location Map

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sarah Stuart - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

 


Council

08 June 2017

 

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Council

08 June 2017

 

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Council

08 June 2017

 

Report from Halswell-Hornby-Riccarton Community Board  – 23 May 2017

 

7.        Yaldhurst Memorial Hall

Reference:

17/539668

Contact:

Michael Sheffield

michael.sheffield@ccc.govt.nz

941 8258

 

 

 

 

1.   Staff Recommendations

 

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That the Yaldhurst Memorial Hall be demolished as the building is damaged, earthquake prone, the community interest in the building is low, and it is not economically feasible to repair and strengthen the facility.

2.         That the memorial plaques be removed from the building and taken to secure storage until the community and the Council deliver a future plan for their preservation and display, as the community is committed to devising a plan to preserve the memorial plaques.

 

2.  Halswell-Hornby-Riccarton Community Board Recommendation to Council

 

Part A

That the Council resolve:

1.         That the Yaldhurst Memorial Hall be demolished as the building is damaged, earthquake prone, the community interest in the building is low, and it is not economically feasible to repair and strengthen the facility.

2.         That the memorial plaques be removed from the building and taken to secure storage until the community and the Council deliver a future plan for their preservation and display, as the community is committed to devising a plan to preserve the memorial plaques.

3.         That following demolition of the building, and any subsequent decision made by the Council regarding the land, including disposal, the proceeds from any land sale, be retained for use in the Yaldhurst rural community as the Council’s contribution towards a local facility, including reinstatement of the memorial features.

 

Staff Advice:

 

The Halswell-Hornby-Riccarton Community Board additional recommendation in line 3 above is inconsistent with Council practice.   It risks perpetuating inequities across the city and Community Boards.  It is recommended that funding for facilities be determined as part of the LTP process and based on an assessment of citywide needs and priorities.

 

 

 

Attachments

No.

Report Title

Page

1

Yaldhurst Memorial Hall

25

 

No.

Title

Page

a

Yaldhurst Memorial Hall - Location Map

33

 

 


Council

08 June 2017

 

 

Yaldhurst Memorial Hall

Reference:

17/179816

Contact:

Michael Sheffield

michael.sheffield@ccc.govt.nz

941 6207

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to recommend to the Council that the Yaldhurst Memorial Hall be demolished.

Origin of Report

1.2       This report is staff generated and is the result of a Capital Delivery Community Project to investigate the future of the Yaldhurst Memorial Hall.

2.   Significance

2.1       The decision in this report is of high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by completing the significance matrix related to the policy.

T

 

3.   Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That the Yaldhurst Memorial Hall be demolished as the building is damaged, earthquake prone, the community interest in the building is low, and it is not economically feasible to repair and strengthen the facility.

2.         That the memorial plaques be removed from the building and taken to secure storage until the community and the Council deliver a future plan for their preservation and display, as the community is committed to devising a plan to preserve the memorial plaques.

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2015 - 2025) because it is not a funded project.

4.2       The following feasible options have been considered:

·     Option 1 – Do nothing. The hall is closed as it is earthquake prone. This option provides no closure for either the Council or the community and is not recommended.

·     Option 2 – Repair the earthquake damage to the hall and strengthen to 67 per cent of the new building code.

·     Option 3 – Demolish the building and relocate the memorial plaques to a new site. (Preferred Option)

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of  Option 3 are that:

·     The community has expressed an opinion that the hall has outlived its usefulness and it is not fit for purpose and they are generally in agreement with its demolition.

·     The community have also expressed an opinion that if a community facility is required in the area, it will be on a much smaller scale and may include the upgrading of an existing facility such as the Rimu Park Scout Den building.

·     The land is owned by the Council and would be available for sale to offset any costs of a replacement facility.

·     Demolition removes the need for the Council to repair, strengthen and maintain the building.

 

4.3.2   The disadvantage(s) of this option include:

·     There may be some community disagreement with the decision.

The demolition of the building will encourage the community to lobby the Council for an alternative facility. This may either be a smaller facility or an updated one.

 

5.   Context/Background

5.1       The Yaldhurst Memorial Hall is a single storey, unreinforced concrete block structure located at 524 Pound Road, Yaldhurst. The building was built in 1954 to house war memorial plaques and provide a facility for a wide range of community functions. The building has been closed since the 2011 earthquakes and has deteriorated over this time. The building has an NBS (New Building Code Strength) of 6 per cent and is earthquake prone.

5.2       The building was damaged in the 2011 earthquakes. A survey of the building revealed that it was earthquake prone and it was subsequently closed. Damage includes:

·    Cracks in reinforced concrete columns and masonry walls

·    Stepping cracks in unreinforced block walls

·    Crack in columns at low level

·    Cracks in door and window lintels

·    A variety of cracks in all parts of the concrete construction

·    Deterioration of the wooden floor due to borer is significant and will require replacement of the floor.

·    While the earthquake damage is not extensive, the strength of the building is of major concern. The building is only 6 per cent of the new building code.

·    Borer in the floor

             The Community Support, Governance and Partnerships Team have canvased the previous operators being the Yaldhurst Rural Residents’ Association. With reference to the buildings need in the community, they have found no use for a building of this size in the area. The community needs are met by other community buildings in the area such as the Scout Den at the Rimu Scout Park, the Yaldhurst School and the local tavern. The Scout Association is in favour of working with the community and the Council to develop the Rimu Park site.

5.4       The condition of the hall is poor and it is estimated that the repair of the earthquake damage and the strengthening of the building will be in the order of $1,200,000.  This estimate has been provided by a professional quantity surveyor engaged by the Council. This estimate is consistent with previous estimates by Council staff.

5.5       Although the community are in favour of the demolition they wish to retain a ‘community’ building to reflect the identity of Yaldhurst. Whether this is an existing or new building has not been determined but will be the subject of future community engagement.

 

 

6.   Option 1 – Do Nothing (non-preferred)

Option Description

6.1       The Council could choose to do nothing.

Significance

6.2       The level of significance of this option is high.

6.3       Engagement requirements for this level of significance are part of the process to gauge the feeling of the community regarding an alternative facility.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The local community will be affected by this option as it does not allow them to move on from the situation they have been in for the last six years. Their views are that demolition is acceptable as long as there is a possibility of the Council providing an alternative facility.

Alignment with Council Plans and Policies

6.6       This option is inconsistent with the Council’s Plans and Policies:

6.6.1   Inconsistency – The Council supplied facility is unable to be used as it is earthquake prone and provides no level of service to the community.

6.6.2   Reason for inconsistency – The facility does not meet level of service for a community centre.

6.6.3   Amendment necessary – Not applicable

Financial Implications

6.7       Cost of Implementation – The cost of doing nothing in the short term is very little but eventually the Council will need to decide the future of the building.

6.8       Maintenance/Ongoing Costs – The Council will be responsible for any ongoing costs to leave the building as is. It will continue to deteriorate and be a burden on Council funds and public relations, as well as being an eyesore and attracting ongoing vandalism.

6.9       Funding source – Operational expenditure

Legal Implications

6.10    Nil

Risks and Mitigations    

6.11    The major risk for this option is increased deterioration and threat of vandalism.

6.11.1 Residual risk rating: the rating of the risk is High/High

Implementation

6.12    Implementation dependencies - Not applicable

6.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Little immediate expenditure for the Council

6.15    The disadvantages of this option include:

·   The community have no certainty around a community facility in their area.

7.   Option 2 – Repair of the Memorial Hall

Option Description

7.1       The hall can be repaired and strengthened.

Significance

7.2       The level of significance of this option is high.

7.3       Engagement requirements for this level of significance are part of the process to gauge the feeling of the community regarding an alternative facility.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The hall operators and local activity group’s view is that the facility is not fit for purpose as a community facility. It is too big, cold and old fashioned. Even if strengthened and repaired, it will  not be fit for purpose as it is too large for the needs of the community. The position of the building is now very close to the major highway and roundabout with the carpark having been recently reduced to allow the building of the large roundabout on Pound Road. The carpark floods in heavy rain. The user groups and operators of the hall would prefer to have the Rimu Park Scout Den upgraded with a new committee room.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with the Council’s Plans and Policies in that it is not economically sensible to repair and strengthen it. The end result being a building which is not fit for the community’s use. The cost to repair and strengthen the building being in the order of $1.2 million.

7.6.1   Inconsistency – Uneconomic to repair

7.6.2   Reason for inconsistency – Not good value for money spent, the Council has recently built new community facilities for around this cost.

Financial Implications

7.7       Cost of Implementation – The cost to repair and strengthen the facility is in the order of $1.2million. There is no budget available for this work.

7.8       Maintenance/Ongoing Costs – Maintenance costs to keep the building serviceable are not known.

7.9       Funding source – There is no funding available for this repair and strengthening from the facilities rebuild funding source.

Legal Implications

7.10    Nil

Risks and Mitigations    

7.11    Risk:  uncertainty caused by unknown problems with the hall structure that will only be exposed once work on the repair begins. This will result in additional costs that may be beyond any budget allocated to the work.

7.11.1 Treatment: More funding would be  required

7.11.2 Residual risk rating: The rating of the risk is medium/low

Implementation

7.12    Implementation dependencies  - Budget being available

7.13    Implementation timeframe – Not known

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Nil

7.15    The disadvantages of this option include:

·   The Council to find funding for repair and strengthening.

·   The building will not be fit for purpose. It is too big, not in the right place, will be costly to maintain, money will need to be spent on drainage, and it is too close to the new roading system.

·   The community do not want it repaired.

8.   Option 3 – Demolition of the Memorial Hall (Preferred Option)

Option Description

8.1       This option is to demolish the facility and remove the memorial plaques to storage.

Significance

8.2       The level of significance of this option is high.

8.3       Engagement requirements for this level of significance are part of the process to gauge the feeling of the community regarding an alternative facility.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       The community are specifically affected by this option due to the demolition of a facility that although it has outlived its usefulness, it has been a valued part of the community’s history since 1954.  Their views are that it has outlived its usefulness and the community now need to move on. They would like to see the facility at the Rimu Scout den enhanced for greater public use. This may include a new meeting room attached to the scout den. These options and others will be the subject of a community engagement process to establish the needs of the community.

Alignment with Council Plans and Policies

8.6       This option is inconsistent with the Council’s Plans and Policies as there is no plan or budget to repair, demolish or create and new community centre in the area.

8.6.1   Inconsistency – No plan or budget in the Long Term Plan

8.6.2   Reason for inconsistency – No plan or budget in the Long Term Plan

8.6.3   Amendment necessary – Yes, if the requirements of the community are not met with current facilities in the area. The Council may need to look at providing an alternative or upgraded facility in the area, following community consultation.

Financial Implications

8.7       Cost of Implementation – The Operations expenditure budget is available to demolish the building. No budget is available to repair or replace it. Demolition is expected to cost between $50,000 and $75,000.

8.8       Maintenance/Ongoing Costs – Not applicable

8.9       Funding source – None has been identified

Legal Implications

8.10    Nil

Risks and Mitigations    

8.11    There are no risks associated with this option except that it will not please all of the community. This is an acceptable risk.

 

Implementation

8.12    Implementation dependencies - Sign-off from the Community Board and the Council.

8.13    Implementation timeframe – By the end of August 2017.

Option Summary - Advantages and Disadvantages

8.14    The advantages of this option include:

·   Removes an ongoing liability from the Council’s Assets Register.

·   Allows the Council and community to move on to the next phase in the establishment of a more fit for purpose facility in the area.

8.15    The disadvantages of this option include:

·   The original community built building no longer exists but the community is agreeable to that.

 

Attachments

No.

Title

Page

a 

Yaldhurst Memorial Hall - Location Map

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Michael Sheffield - Project Manager

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Liam Nolan - Head of Vertical Capital Delivery and Professional Services

David Adamson - General Manager City Services

 


Council

08 June 2017

 

PDF Creator


Council

08 June 2017

 

 

8.        Spreydon-Cashmere Community Board Report to Council

Reference:

17/489613

Contact:

Arohanui Grace

arohanui.grace@ccc.govt.nz

941 6663

 

 

1. Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2. Community Board Recommendations

That the Council:

1.         Receives the Community Board report.

 

3. Community Board Decisions Under Delegation

The Spreydon- Cashmere Community Board held meetings on 2 and 19 May 2017.  Key decisions made under delegation were:

1.1       Prohibiting the stopping of vehicles on the southern side of Centaurus Road east of its intersection with Parklands Drive for 11 metres.

1.2       Approving a Discretionary Response Fund grant of $750 to Halswell United Association Football Club towards Halswell Boys’ participation in Kanga Cup football tournament 2017 in Australia.

1.3       Prohibiting the stopping of vehicles on the north east side of Sylvan Street north west of Hillmorton Street for 18 metres.

4.   Part A Recommendations to Council

There are no Part A recommendations to the Council.

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

 

             5.1       Get Set Go workshop

                         Status

   On the 18 May 2017, a group of Pacific Island youth from the Rowley community attended a Get Set Go workshop facilitated by the Community Recreation Advisor at Spreydon-Cashmere.   The Get Set Go workshop teaches the four step planning principles of how to run a successful event – from the idea to the planning before the day, the delivery and then evaluation. 

The young people initiated a project for the installation of lights on the basketball courts at Hoon Hay Park by presenting their idea in a deputation to the Spreydon/Heathcote Community Board and have been working on the project with the local Recreation Advisor for the past two years.  They have been actively fund raising during this time and have assisted the Recreation Advisor to run a 3x3 basketball competition for youth as well as help with the set up and pack down of Hoon Hay Fiesta.

At the workshop the youth worked on “their idea”, the promotional plans, health and safety requirements, site plans, people required, volunteer roles, timelines and many other tasks. 

  


 

Action

The group, having completed the Get Set Go workshop proposes to plan an event for consultation with the local community to inform and gather support for installation of the lights.

 

   Timeframe

   The consultation event is planned to be held before next summer.

             5.2       MCR Cycleway- Little River

Status

   The Little River Link cycleway was opened on 18 May 2017. The opening was celebrated at an event at Church Square, Addington attended by Transport Minister Hon Simon Bridges, Mayor Lianne Dalziel, and local residents where tribute was paid to the genuine community engagement undertaken from initial consultation to construction that resulted in the community getting behind the cycleway.

 

   The cycleway runs from Hagley Park across Moorhouse Avenue and along Grove Road, Collins Street and Jerrold Street before connecting to the shared path that runs alongside the Southern Motorway and involved the construction of 1,800 metres of new cycleway, stormwater and carriageway improvements and is a key connection that will eventually see a cycle trail all the way out to the Little River Rail Trail.

 

Action required

   The Major cycle routes project is ongoing.

Time frame

   Construction of the Grove Road Rail crossing is expected to take approximately one month after KiwiRail approval.

Wrights Road crossing is expected to be completed by July 2017.

 

         5.3          Heathcote River- Update to the Public

                Status

   A community meeting to provide an update on land drainage issues was held on 16 May 2017 at the Cashmere Club.  The purpose of the meeting was to ensure that residents and interest groups are kept informed of land drainage matters and have an opportunity to ask any questions. A similar meeting was held in May 2016.

   An invitation to the meeting was distributed to all properties along the Heathcote River between Ferry Road and Princess Margaret Hospital on Cashmere Road and to key stakeholders associated with the Heathcote River and the meeting was very well attended.

   The following topics were covered: 

   Floodplain Management    

·     Update on studies underway, and in particular involvement that will be sought from the community as options are considered 

·     Upper Heathcote storage projects completed and underway.


 

 

Maintenance and Repairs

·     General maintenance issues

·     Bank cutting trial

·     Bank stabilisation works

 

Action Required

Copies of the presentations at the meeting have been made available to residents and interested parties.  Further updates on flooding and drainage matters are to be provided by land drainage staff.

 

Timeframe

A joint seminar is being arranged in June 2017 for Linwood-Central-Heathcote and Spreydon-Cashmere Community Boards to give members an update on work to be undertaken under the Land Drainage Recovery Plan and the Mid-Heathcote/Opāwaho Linear Park Masterplan.

A similar public meeting is to be arranged ahead of winter 2018.

 

6.  Significant Community Issues

      6.1    Winsor Crescent Community Native Garden Project

                         Status

A group of local residents made an approach to the Spreydon/Heathcote community Board some time ago regarding a proposal for a community garden on grassed areas along an access way between Lyttelton Street and Winsor Crescent.  The land status proved problematic to the group developing the site as originally proposed, however with the support of the Community Board and the co-operation of the Parks Unit, the resulting arrangement enables local resident to work with local Parks staff to beautify the area by planting native species.  Local residents plan to maintain the plantings.

 

             Action

             An Off the Ground Fund Grant was made by the Board to assist the purchase of plants.

Parks staff will have an ongoing relationship with Community members around planting and maintenance.

 

             Timeframe  

                         A planting day which Board members were invited to attend was held on 27 May 2017.

 

      6.2    Passenger Transport Services

                         Status

A number of residents have expressed interest in or concern about passenger transport services in the Spreydon-Cashmere area in particular bus routes and route changes.  At its meeting on 19 May 2017 the Board received a presentation from Environment Canterbury staff providing information on Passenger Transport Services in General, including Governance and the processes of route selection and review.


 

 

             Action

A local workshop, is to be held by the Board to gather information from residents about passenger transport services in Spreydon-Cashmere. The workshop will be open to the public and will provide a forum for participants to voice comments, issues or concerns about the passenger transport system and to look at ways to pursue these. Environment Canterbury staff will be in attendance to listen to the feedback provided.

 

             Timeframe

The workshop will be held in the Boardroom at the Beckenham Service Centre, 66 Colombo Street 5-6:30 pm on 12 June 2017.

 

6.3  Local Farmers’ Market

                         Status

             Community interest has been shown in a local farmers market being held in the vicinity of the South Library. The Spreydon/Heathcote Community Board received two deputations with proposals for markets and sought advice on the possible availability of Council land in the vicinity. Preliminary advice came to Board meeting on 19 May 2017 where the Board requested further advice specifically on a proposal for use of the site at 54 Colombo Street (pump site) for a farmers’ market.

 

             Action

             Parks staff are looking into the potential use of the site at 54 Colombo Street (pump site) for a farmers’ market including the implications of the mid-Heathcote Linear Plan.

 

             Timeframe

     The Board has requested that staff advice be provided urgently.

 

 

6.4    Odour from the laundry at Cashmere View Retirement Village

                         Status

The Lower Cashmere Residents’ Association and local residents have spoken to the Board regarding ongoing odours from the laundry at Cashmere Retirement Village that are affecting neighbours. There is currently a proposal for Village owners BUPA to undertake testing at sites agreed with neighbours. At the request of residents Board members attended the residents meeting with BUPA representatives to discuss proposed testing.

 

                         Action

Provide support to residents as necessary.

 

     Timeframe

Ongoing.

 

 

7.  Progress Report Against the Community Board Plan 

 

7.1    Community Board Plan Development

 

Development of the Spreydon-Cashmere Community Board Plan 2017-19 is underway. A Board workshop was held on 5 May 2017 to consider development and the community engagement to be undertaken. Initial engagements planned include a number of opportunities for face to face discussion with Board members at various times in a number of scheduled sessions at shopping centres in the Spreydon-Cashmere and randomly at meetings attended by members over the period.  A questionnaire  to gather feedback has been designed and will  be available  to be handed to Board members, completed online or returned to one of the drop boxes that are being installed at the South Library, Pioneer Stadium, St Martins Library/Community Centre, and Spreydon Library.

 

Following the initial engagements all feedback will be collated and recorded for taking into account by the Board in the drafting of the Community Board Plan.  Board workshops are planned to work on the plan.

            

The timeframe for the completion of the draft plan is 1 July 2017

 

8.  Community Board Significant Matters of Interest 

8.1    Port Hills Tour

Board members participated in the recent tour of the Port Hills to view the damage resulting from the fires and to hear about measures put in place and planned towards recovery. Members were impressed by the dedication and diligence of staff involved in planning the recovery and the collaboration of interested parties and agencies.

 

 It was noted by Board members that the recovery will involve large scale logging of hill forests and that the logging trucks will be using Worsleys Road for access and the condition of the road is not good.  As a result the Board has agreed to seek that the renewal of Worsleys Road be included as a recovery action in the Port Hills Recovery Plan; the renewal to be undertaken immediately after the completion of proposed logging of the forestry blocks.

 

8.2    Board Bus Tour

A bus tour planned for February 2017 to familiarise members with the Board area and its features and issues had to be postponed due to the Port Hills fires that were raging at the time. The tour was rescheduled and went ahead on 26 May 2017.  Board members were joined on the tour by Councillors Swiggs and Galloway and by the local traffic engineer who spoke to various traffic matters that had been or are to come before the Board.

 

There were a number of stops along the way at various sites where relevant staff met the bus and provided briefings.  These included The Old Stone House which is currently wrapped and under repair.  The Huntsbury Community Centre and nearby Reservoir site that has potential for innovative community use and Cornelius O’Connor Park that is the proposed site for the new Manuka Cottage (Addington Community House).

8.3    Mother of All Clean-ups

The Mother of All Clean-ups was held on 13 May this year and saw extensive community participation in cleaning up rubbish on and around the banks of the Heathcote River. 
The event was well organised and enjoyed by participants.

8.4    St Martins Bowling Club

The Board recently received a presentation from the St Martins Bowling Club outlining the Club’s activities. Board members were particularly struck by the Club’s initiatives to nurture younger players into Bowls, particularly, the relationship formed with the adjacent Hillview Christian School that sees school children coming through the gate for coaching sessions with Club members.  A result of this is that two school pupils are now entered in the local bowls competition.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

9.        Linwood-Central-Heathcote Community Board Report to Council

Reference:

17/517467

Contact:

Shupayi Mpunga

shupayi.mpunga@ccc.govt.nz

03 941 6605

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Linwood-Central-Heathcote Community Board met on 1 May, 17 May and 29 May 2017.  Key decisions made under delegation were the Board’s approval of:

·   The final concept design for the rebuild of the Woolston Community Facility at 689 Ferry Road. The Board requested staff to investigate options to allow the facility to be extended in the future;

·   Parking restrictions and stopping restrictions on Nayland Street for the Nayland Street Carpark.  In addition the Board requested staff to provide parking time restrictions within the Nayland Street carpark;

·   Two 30-minute parking restrictions on Hazeldean Road;

·   Installation of 30km threshold gateway on Riccarton Avenue noting that the no stopping restrictions in relation to the one car park be delayed until the parking issues around the hospital have improved and requested that staff inform the Board prior to the no-stopping restrictions in relation to the car park work commences;

·   The adoption of new Council’s Standing Orders and the Code of Conduct;

·   The installation of P10 parking restrictions in Woodham Road;

·   That Alex Davids is the Linwood-Central-Heathcote Community Board representative on the External Interagency Sex Workers Working Party;

·   That Darrell Latham and Tim Lindley are the Linwood-Central-Heathcote Community Board representatives on the Redcliffs Park Land Transfer Hearings Panel; and

·   Funding from the Board’s Youth Development Fund to assist young people to attend:

·     Future Problem Solving Competition in Wisconsin.

·     Ice speed skaters training camp in Dunedin.

·     National Hip Hop championships in Auckland.

·     The Henley Royal Regatta in the United Kingdom.

The Board lay two reports on the table:

·    The installation of parking ticks to mark four individual parking spaces within the unmarked bay adjacent to 11 Clifton Terrace until the Board has completed a site visit to Clifton Terrace; and

·    Funding for set up costs for the Heathcote Valley Community Centre until the Board has received staff advice on funding of set up costs from the Facilities Rebuild Programme and looked into possible community fundraising based on earlier discussions held.

Further to conversations the Board has been having on a dog park in the Central City, the Board resolved to ask Fletcher Living to consider a dog park in the East Frame.  The Board is keen for a dog park with very basic equipment to be trialled on a vacant site in the central city as part of a transitional project.

The Board received a petition from Michael Britnell at the Board’s 29 May 2017 asking that the intersection of Worcester Street at Fitzgerald Avenue remain open to vehicular traffic in all four directions; the Board resolved to refer the petition to the Infrastructure, Transport and Environment Committee for their consideration.

The Board submitted and gave an oral submission to the Council’s Draft Annual Plan 2017/18 and is grateful for the opportunity given to be heard.

 

4.   Part A Recommendations to Council

The following report presenting a Part A recommendation from the Board is included in this agenda for Council consideration:

·    Redcliffs Park – Land Transactions – Ministry of Education considered by the Council at its meeting on 17 May 2017.

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

5.1.1   Matuku Takotako: Sumner Centre – a working party has been established to plan the official opening of the new facility in August. The working party consists of representatives from the community, a representative of the Community Board (Darrell Latham) and Council staff. A first meeting was held on Monday 1 May and the next one is scheduled for Monday 12 June.  The Board have requested a seminar on the potential use of, and the management of the facility.

5.1.2   Christchurch Red Zone Walk-Run-Bike Trail - Work starts on a 12 kilometre Avon trail that will run from the central city to New Brighton and open in stages, starting in spring this year.  The trail will be fully open by early 2018.  It is intended as a transitional use of the land, lasting for at least two years or until more permanent uses are found.  Umbrella group the Avon-Otakaro Network is leading the project.  The work will be done to coincide with Christchurch City Council contractors upgrading the temporary river stop banks.  The Avon-Otakaro Network will be attending the Board’s June seminar.

5.1.3   Main Road, Sumner- earthquake road repairs, including reshaping and resurfacing the road alongside Rapanui Shag Rock are due to begin at the end of May. Work on this stretch of road will also include replacing the wooden barrier that goes around the bend at Rapanui Shag Rock with a guardrail or wire rope barrier. The kerb and channels on both sides of the road will also be renewed.

5.1.4   31-33 Nayland St Carpark – demolition to clear this site started on Wednesday 3 May. The carpark will meet Building and Resource Consent requirements for the new community facility by providing an additional 20 car parks. At the time of writing this report the awarding of the tender for construction was imminent. Construction for this project is due to begin on Monday 29 May for completion by end of June, subject to weather and ahead of the opening of Matuku Takotako: Sumner Centre.


 

6.   Significant Community Issues

6.1       It’s Great To Live Here 2017

Status – The annual expo to celebrate the Greater Linwood area is planned to take place in July 2017. The project aims to celebrate what is great about living, working, learning and playing in Linwood, Woolston, Phillipstown and Bromley.

Action – Staff are working with groups and organisations to plan the expo.

Timeframe – The expo will take place on 21 July 2017.

6.2       Winter Blast

Status – Planning is underway for Winter Blast which is an event for older adults in the Linwood-Central-Heathcote Community Board area. The Board supported events is at Woolston Club.

Action – Staff are working with groups and organisations to plan the expo.

Timeframe – The expo will be held on 5 July 2017.

6.3       The Big Chill

Status – Planning is underway for this event at Linwood Park in July 2017 as part of KidsFest.

Action – Staff are working with youth groups and organisations to plan the event.

Timeframe – The event is to be held on 8 July 2017.

6.4       Development of Civil Defence Emergency Plans

Redcliff’s Residents Association have had their initial meeting to progress the development of a community plan, with the next meeting being held on Monday 8 May 2017. This drew on information from Christchurch City Council Civil Defence Emergency Management (CDEM), University of Canterbury Hazard and Disaster Scientist, a local member of parliament and local residents from various organisations, all facilitated by Robin Arnold.

As stated in the last report, the Board is keen that the Council support emergency preparedness plans to ensure that the city has plans in place for responding during emergencies.

6.5       Digital Billboards and Outdoor Advertising

Status – The Board voiced concern at 29 May meeting on the proliferation of digital billboards that are appearing throughout the Community Board area.  The Board notes that the Council has a policy relating to advertising on bus shelters (2000). 

Action – That the Council develop a policy on digital billboards and outdoor advertising.

6.6       Community Resilience Partnership Fund Criteria

Status – The Board discussed the Council’s Community Resilience Partnership Fund criteria and agreed to ask the Council to engage and discuss with the Community Boards on the criteria for the Community Resilience Partnership Fund.

Action – That the Council explore ways of including community boards in the development of the criteria for the Community Resilience Partnership Fund.

6.7       Christchurch Botanic Gardens Spatial Plan

Status – The Board noted that the Spatial Plan has recently been out for consultation.

Action – That the Council, in deciding the Hearings Panel membership for the Christchurch Botanic Gardens Spatial Plan, consider a representative from the Linwood-Central-Heathcote Community Board.


 

6.8       Community Boards Communications Strategy

Status – The Board is concerned about the lack of resource for Community Board-led communications through the Council.  While the Board understands that Newsline in meant to report on what is happening at council and community board level, there is concern that some issues are not covered.

Action – That the Community Boards and Council work on the provision of communications resourcing in each community Board area when discussing the Long Term Plan.

7.   Community Board Significant Matters of Interest 

7.1       Linwood Village – The Board have noted the negative comments in the media recently.  The Board requested a meeting with Regenerate Christchurch to specifically discuss about regeneration of the Linwood Village area that supports the community aspirations for a revitalisation plan.  The Board is however keen to ensure that the local community and organisations are part of discussions on how this would work.

7.2       Environment Canterbury – the Board will be meeting with Environment Canterbury Commissioners and staff on community challenges such as public transport and air quality.

7.3       Coastal Futures Group – The Board discussed the composition of the proposed Council’s Coastal Futures Group that was recently discussed with the Boards’ Chairpersons and Deputy Chairpersons.  The Board would like to ensure that any process developed aligns with how communities would like to have this very important conversation.

7.4       Parks Rangers – The Board has received and agrees with community feedback on the high work standard of the parks rangers who work with many volunteers around the city.  The community notes that the work done by volunteers with the park rangers contributes to keeping costs of maintaining parks and other green space and natural environment at low cost.   The Board is supportive of increasing the number of park rangers in the city as noted in a staff report to the Finance and Performance Committee.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

10.    Papanui-Innes Community Board Report to Council

Reference:

17/533151

Contact:

Jenny Hughey

jenny.hughey@ccc.govt.nz

941 5412

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

 

 

3.   Community Board Decisions Under Delegation

The Papanui-Innes Community Board held meetings on 9 May 2017 and 26 May 2017.  Key decisions made under delegation were:

·        The Board approved the staff recommendation for the McSaveneys Road/Marshland Road change of control from a Give Way to a Stop control in response to the post-construction safety audit report for the Marshlands/Mairehau intersection upgrade.

·        The Board approved the staff recommendation for a Give Way control to be placed against the western arm of Winters Road at its intersection with Fraser Street. Fraser Street and Winters Road (east) are the through route and Winters Road (west) is the side road.

·        The Board laid on the table the staff recommendation for a new bus stop on Briggs Road near Birchgrove Gardens as a result of requests from members of the community, until further consultation and a safety audit is undertaken and the resulting information is presented to the Board.

·        The Board approved the staff recommendation for parking restrictions, including line markings, at existing bus stops, namely 100 Sawyers Arms Road and 482 Innes Road in order to prevent illegal parking on the unmarked bus stops and to comply with the Christchurch City Council Bus Stop Guidelines (2009).

·        The Board requested that staff undertake an urgent investigation of traffic congestion on Sisson Drive and Sawyers Arms Road from Sisson Drive through to the intersection with Main North Road and report back to the Board.

 

4.   Part A Recommendations to Council

There were no Part A recommendations for Council consideration.


 

 

5.   Significant Projects and Initiatives

5.1       Community Facilities

5.1.1   Relocation of the St Albans Lions building to MacFarlane Park.

Status: A working party consisting of the Lions Club International, Shirley Community Trust, Shirley Rugby League and Council staff are meeting regularly. Staff have also met with Kids First MacFarlane Park around this initiative. The working party has met on 5 April, 19 April, and 3 May and is scheduled to meet again 31 May.

Action: Currently the working party and staff are working through:

·     Planning issues, resource consent, site issues around transportation of building

·     Confirmation of  budget totals, current value of the building and the gifting of the building by the Lions Club International

·     Development and negotiation of a Memorandum of Understanding.

Timeframe: Ongoing until relocation of building is completed and management of building is confirmed.

 

6.   Significant Community Issues

6.1       Papanui–Innes Community Service Awards

Status: The biennial Community Service Awards nominations have attracted a wide range of nominations for 2017.  The Awards will be held on 5 July at 6.30pm at the North Methodist Church in Chapel Street.

Action:  A report for consideration of the nominations is currently under preparation. Following confirmation of nominations an event booklet will be prepared. Organisation of the award event is continuing.

Timeframe: The report will come to the 26 May 2017 meeting.

6.2       Papanui–Innes Community Board Leadership Day 2017

Status: Staff have started preparing for Leadership Day 2017. Community leaders look forward to this biennial event that the Papanui-Innes Community Board runs to support community leaders in their daily work. This is an all-day event that supports community leadership development through networking with like-minded organisations and provides motivational speakers and support. Leadership Day 2017 will be held in November 2017.

Action:  The Board resolved:

That the Papanui-Innes Community Board resolves to grant $4,000 towards the community leadership, upskilling and networking day from the 2016/17 Discretionary Response Fund.

             Timeframe: To be held in November 2017.

6.3       Styx Information Sharing

Status: Since the initial meeting held June 2015 a number of facilitated meetings have been held with the community concerning issues pertaining to the Styx under the umbrella of the Styx Catchment Information Sharing Group.

Action: Council is planning to hold a meeting on Wednesday the 14th of June at 4.30 pm at the Spencerville Community Centre to consult with the local Styx Community with the aim of establishing a Styx Working Party to continue and build on the ongoing dialogue between the local community and the Council on issues pertaining to the Styx.

Timeframe: Ongoing. It is hoped that representatives from the local community will find the time to commit to working together with elected members from Papanui-Innes and Coastal-Burwood Wards within the proposed "Styx Working party" framework.

 

7.   Progress Report Against the Community Board Plan

7.1       The Community Board Plan for 2017/18 is currently under development.

 

8.   Community Board Significant Matters of Interest 

8.1       Positive Youth Development Fund – Belfast School

Belfast School prefects and house captains attended the 9 May Board meeting to report back on their participation in the Leadership Camp at the Papanui Youth Development Trust (Te Koru) youth facility on 4–5 April 2017.

8.2       Positive Youth Development Fund – Angus McWilliam

Angus McWilliam attended the 9 May Board meeting to report back on his attendance at the Junior Tall Blacks Training Camp and participation in the Under 23 Nationals in August/ September 2016 in Las Vegas. He advised that he has accepted a sports scholarship to the Texas Christian University.

    

 

8.3       Styx River “Source to Sea” Bus Trip

The Papanui-Innes Community Board hosted a bus tour of the Styx River Catchment area on Friday 19 May 2017. Guests included Papanui-Innes, Coastal-Burwood and Fendalton-Waimairi-Harewood Community Board members, an Environment Canterbury staff member and two members of the Styx Living Laboratory Trust. Relevant and knowledgeable CCC staff members were in attendance to inform and explain the various features and issues which affect the Styx River and its catchment area. Guests were provided with a comprehensive tour guide, the Council’s publication “Puharakekenui/Styx River Catchment” and the report on the Styx River Tidegates.

The morning was a resounding success and feedback from the participants, both guests and staff, included “well organised”, “successful”, “excellent” “valuable”, “terrific” and “outstanding”.

The photos shown from top, left to right include elected members on the banks of the Styx with the aquatic weed harvester in the background near Spencerville; elected members looking at the native trees planted on the banks of the Styx near the Council nursery yard on Gardiners Road 25 years ago ; elected members walking back to the bus on Belfast Road after viewing the changes in river levels; flooding shown on both sides of the actual river which is the middle channel shown on Lower Styx Road near the corner of Te Korari Street; the Styx Tidegates which are administrated by ECan; the aquatic weed harvester in operation and looking down Horners Drain from 180 Prestons Road.

 

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Jenny Hughey - Community Governance Manager, Papanui-Innes

Judith Pascoe - Community Board Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

11.    Fendalton-Waimairi-Harewood Community Board Report to Council

Reference:

17/441315

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

941 6231

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Fendalton-Waimairi-Harewood Community Board held meetings on 8 May and 22 May 2017.  Key decisions made under delegation were:

·   Sawyers Arms Road Proposed No Stopping Restrictions – the Board approve the installation of ‘No Stopping’ restrictions on Sawyers Arms Road near the intersection with Crofton Road.

·   Mahlet Street Proposed No Stopping Restrictions – The Board approved the installation of ’No Stopping’ restriction in Mahlet Street near the intersection with Mistral Road.

·   Proposed Bus Stop Relocation Hussey Road – The Board approved the relocation of a bus stop on Hussey Road in proximity to the intersection with Springvale Gardens.

·   Russley Area Parking Plan – Proposed Changes – The Board approved that for all current 120 minute parking restrictions within the highlighted green area on the map attached to the staff report, that the maximum time period for parking be reduced to 60minutes.  All other parking and stopping restrictions in accordance with the “Fenhall Street Area Parking Plan” approved at the 6 August 2013 meeting will remain.

·   Harewood Road/Kilmuir Land No Stopping Proposal – The Board approved that the stopping of vehicles be prohibited at any time on the southwest side of Harewood Road near the intersection with Kilmuir Lane.

·   Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund – The Board approved grants totalling $2,700 dollars to Laura Glen towards the cost of attending the Under 23 World Rowing Championships in Bulgaria in July 2017; eight members of the Nomads United AFC towards the cost of the Kanga Cup tournament in Canberra in July 2017; Laruen Cayford towards the cost of attending the World Outreach Nations Course in Johannesburg, South Africa in September 2017; Isabella Waterman towards attendings the Youth Girls’ Softball International Friendship Series in Brisbane, Australia in Juley 2017.

·   Canterbury Neighbourhood Support - The Board received the resignation from Sam MacDonald as its representative on Canterbury Neighbourhood Support and approved the appointment of Aaron Campbell to fill that role.

·   Deputations - The Board heard deputations from: 

-      The Nomads AFC regarding the lack of parking at Tulett Park;

-      Messrs Cook and Carr in support of the proposed no stopping restriction on Sawyers Arms Road (Refer first bullet point)

-      Hamilton Avenue and Otara Street Residents' Association regarding commercial activity in Otara Street.

·   The Board also received correspondence and briefings as follows:

-      A briefing from staff regarding vandalism at Lake Roto Kotahu

-      A briefing updating the Board on the proposed name for the Bishopdale Library and Community Centre

-      A briefing from staff  in response to issues raised at the Board’s 8 May 2017 meeting regarding commercial activity in Otara Street

The Board asked that staff investigate planting a tree on the berm outside number 15 Otara Street.

-      Four items of correspondence regarding trees, and the proposed intersection change at Holmwood Road.

 

4.   Part A Recommendations to Council

4.1          There are no Part A reports from the 8 May and 22 May 2017 Fendalton-Waimairi-Harewood       Community Board meetings.

 

5.   Community Projects and Initiatives

5.1       2017/18 Strengthening Communities Fund

The Strengthening Communities Fund opened on 8 May 2017 and local advisers are busy providing advice and support to community groups wishing to submit applications.  There have been some changes to the fund for this coming year including the groups being able to submit one application to cover all of their projects.  The purpose of the changes were to make it easier for the groups and to reduce transaction costs.  Groups are also now able to apply for multi-year funding if they meet the criteria.

 

5.2       Dusk Till Dawn Youth Event

Planning is underway for the bi-yearly Dusk to Dawn youth event to be run in conjunction with youth organisations from the Fendalton-Waimairi-Harewood and Papanui-Innes Board areas.  The event will be held overnight from 7 to 8 July 2017.

This event is run in partnership with the Northwest Youth Collective which is a group of local youth agencies working with the Council to provide youth activities to the northwest of Christchurch.

Dusk Til Dawn runs from 8pm to 8am and starts and finishes at Northcity in Sawyers Arms Road. Activities for the 2017 Dusk Til Dawn include a pool party, dance party, Mega Trampolining, laser strike, movies and loads more.

 

 

 

 

 

 

5.3       The Elmwood Club

The Elmwood Club has recently welcomed two new sport clubs to The Elmwood Club community; Shirley Volleyball Club and Canterbury Handball.  With a joint membership of around 100 they look forward to them being active contributors to their membership.

As Elmwood continue to develop it is vital that that they communicate with their community effectively and often.  Their new and improved newsletter format will be easily circulated in and around the Elmwood community and will also be accessible via their Facebook page for everyone to keep up to date.  Exciting updates about The Elmwood Club’s future development plans will be shared in the near future.

 

 

            

6.   Significant Community Issues

6.1       Parking Issues around Russley Business Park

6.1.1   Status

                   In response to a deputation from the Avonhead Community Group Inc. at the 10 April 2017 Board meeting regarding the ongoing parking issues for residents living near the Russley Business Park, staff proposed that specified areas of the P120 parking restrictions be reduced to a P60 parking restriction. (Refer the Community Board Decisions Under Delegation section of this report.)

6.1.2      Action Required

At its meeting on 22 May 2017 the Board approved that for all current 120 minute parking restrictions as identified in the map attached to the staff report, the maximum time period for parking be reduced to 60 minutes.  Affected residents and businesses in the area will receive a leaflet drop advising of a change in the parking restrictions 

6.1.3   Timeframe

Mid-June 2017.

       

 

6.2       Burglaries and Vandalism

6.2.1   Status

The Fendalton-Waimairi-Harewood Community Board area has seen a significant spike in burglaries and vandalism.  The Bishopdale area in particular, has been the target of burglaries with 29 daytime burglaries over a period of 16 days and a firebug has been active in the Burnside area with a number of wheelie bins targeted in the small hours of the morning.

6.2.2   Action Required

Police are aware of the situations and recent arrests have seen a significant drop in offending.

6.2.3   Timeframe

                   Not applicable.

 

6.3       Parking, Traffic and Roading Issues

6.3.1      Status

                Parking, traffic and roading issues continue to be an issue for local residents.  Many of these issues are the result of changed traffic movements and increased traffic volumes following the 2010/11 earthquakes.  The expansion of locally situated business parks, particularly the Airport Business Park, the Russley Business Park and the Canterbury Technology Park that have little or no off-street parking for workers also impact on residents living within their vicinity.  Parking around the university is also an ongoing issue and staff are looking at ways to mitigate the impact on local residents.

6.3.1   Action Required

   Investigation of individual issues raised by residents and staff working closely with the Board to resolve issues where possible.

6.3.2   Timeframe

                                   Ongoing.

 

 

 

6.4       Abberley Park Playground Upgrade

6.4.1   Status

             The Board recently upheld a decision made by the previous Shirley/Papanui Community Board on the upgrade and placement of new playground equipment in Abberley Park.  This work required a resource consent before work could begin.

6.4.2   Action

             Resource Consent was granted on 15 May 2017 equipment has been placed on the Park. A Start Work Notice will be sent out at the beginning of June.

             6.4.3   Timeframe

          Work will begin in June 2017.

 

 

6.5       Tulett Park – Additional Off-Street Parking

             6.5.1   Status

At its 8 May 2017 meeting the Board heard a deputation from representatives of the Nomads Association Football Club requesting additional off-street parking at Tulett Park due to the loss of on-street parking caused by new housing developments in the area.  Staff and available Board members attended a site visit with the Nomads AFC representatives on Monday 29 May 2017.

 6.5.2  Action

             Staff are now investigating the feasibility and options for improving the capacity of the current on-street and off-street parking at Tullet Park. Options for additional off-street parking are also being investigated.  

             6.5.3   Timeframe

             A report will be presented back to the Board once this investigation has been completed. Depending on the outcome of the staff investigation any additional off-street parking may need be considered as a project for the Council’s Long Term Plan 2018-28.         

 

6.6       Bishopdale Mall and Roundabout – Tree Removal

6.6.1   Status

Six eucalypt trees in the Bishopdale Mall carpark and two eucalypt trees in Bishopdale Roundabout are being removed due to concerns for public safety. 

             The trees are very large eucalypt trees situated in a high use street environment.  They have been assessed to be in a poor condition due to their health and structural condition and present a high risk to the public.      

6.6.2   Timeframe   

             The removal began on the week of Monday, 29 May 2017 and continued into June 2017.    

                

 

7.   Progress Report Against the Community Board Plan 

7.1       The first Board plan development workshop is scheduled for Tuesday 06 June where the Board will begin to prioritise their goals against Councils strategic framework of Strong Communities, Liveable City, Healthy Environment and Prosperous Economy before meeting with their communities for their input.

 

8.   Community Board Significant Matters of Interest 

8.1       Bishopdale Library and Community Centre.

             Staff are currently organising the opening event for the new facility.  The build is still on track to be completed by the end of June 2017 with an opening planned for the Saturday 22nd July 2017.

             The demolition of the old library and community centre building is well underway and will be completed by the end of June 2017.

      

 

 

8.2       Wigram Lions – Burnside Park Barbeque Project

The barbeque has now arrived and is being stored until the shelter and picnic tables arrive.   Staff are currently working through the building consent required for the shelter which is due to arrive late July.  It is expected that installation will also be in late July (subject to contractor availability.)  The delivery of the picnic tables has been delayed, however, due to the number of orders placed before the end of the financial year.

Staff are also in the process of organising a sign to be attached to the side of the barbeque that includes recognition of the Wigram Lions contribution to the project.

                   

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Margaret Henderson - Committee Advisor

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

Maryanne Lomax - Community Development Advisor

Lisa Gregory - Community Recreation Advisor

Bronwyn Frost - Community Support Officer

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

12.    Banks Peninsula Community Board Report to Council

Reference:

17/527662

Contact:

Penelope Goldstone and Joan Blatchford

penelope.goldstone@ccc.govt.nz and joan.blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May 2017.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Banks Peninsula Community Board held meetings on 8 May and 22 May.  Key decisions made under delegation were:

·   Funding

The Board approved the following funding allocations from its Discretionary Response Fund:

·    $1,500 to Akaroa Croquet Club towards two new sets of croquet hoops and a dibber.

·    $7,000 to the Governors Bay Community Association for the Community Centre towards Coordinator wages, curtains, acoustic panelling, storage containers and enabling the internet.

·    $3,000 to the Stoddart Cottage Trust towards brochure layout, colour printing and purchase of images.

·    $581 to the Lyttelton Boat Safety Association for the Boat Safety Improvements Project towards administration costs.

·    $1,400 to the Royal New Zealand Plunket Society towards tutor fees and venue hire for Lyttel Tumblers.

·    $300 each to Suzanna Rose Davis, Ruby Isabella Blake-Manson and Hermione Ruby Murden to participate in the Future Problem Solving International Finals in Wisconsin.

·   Parking Restrictions in Little River

The Board approved that existing parking restrictions on a section of SH75 be revoked, and that parking of vehicles be restricted to a maximum of 10 minutes on another section of SH75 outside the Little River Service Centre.

·   No Stopping Restrictions in Lyttelton

The Board approved that the stopping of vehicles be prohibited on a section of Ticehurst Road, Lyttelton.

 

 

·   Deputation from Lyttelton Seafarers Centre

Due to lack of funding the Centre is unable to provide sufficient services as required under the Maritime Labour Convention recently signed by New Zealand. The Centre is also located in a transportable building on a temporary site, after having lost its previous building in the earthquakes.

Three organisations, the Mission to Seafarers, the Apostleship of the Sea and the Sailors Society and the Lyttelton Seafarers Charitable Trust, are seeking support for the implementation of a port levy in Lyttelton to provide funding for shore-based welfare facilities for visiting seamen.

The Board requested that staff report on legal, practical and other ways that the Council could support the implementation of a port levy in Lyttelton to help fund the Lyttelton Seafarers Centre. The Board also requested that staff identify possible opportunities for Council land that could be used as a permanent site for the Centre.

·   Standing Orders and Code of Conduct

The Board adopted its Standing Orders and Code of Conduct.

·   Future of Heritage

The Board submitted feedback to the Council on what heritage legacy the Board would like Christchurch to leave for future generations.

·   Correspondence

The Board received correspondence on the following matters, and requested that staff investigate and reply:

·    Limited parking outside Diamond Harbour Library

·    Improved vehicle access to Duvauchelle A&P Show grounds

·    New mural on Lyttelton Pool wall

·    Exceptional work in grounds of Akaroa war memorial by contractor

 

4.   Part A Recommendations to Council

There are no reports presenting Part A recommendations from the Board for Council consideration in this agenda.

 

5.   Significant Projects and Initiatives (e.g. major community or infrastructure projects)

          Urumau Reserve Development Plan     

5.1       Status

5.1.1   The Parks Unit started to develop a Development Plan for Urumau Reserve in conjunction with the Lyttelton Reserves Management Committee.

5.2       Action Required

5.2.1   Lyttelton Reserves Management Committee and Parks Unit continue to develop a Development Plan, with support from the Community Governance Team.

5.3       Timeframe – 2017/18

 

       Te Oka and Misty Peaks Management Plans   

5.4       Status

5.4.1   The Parks Unit started to develop the Te Oka and Misty Peaks Management Plans in conjunction with the local community. These will guide the following outcomes:

·     Protection and enhancement of the natural landscape character and scenic qualities, geological features, biodiversity, cultural and heritage values;

·     Effective management of the physical resource;

·     Promotion and enhancement of recreation use and enjoyment of the reserves.

5.5       Action Required

5.5.1   The local community and Parks Unit continue to develop the Management Plans, with support from the Community Governance Team.

5.6       Timeframe – 2017/18

       Naval Point Development Plan      

5.7       Status

5.7.1   Meetings were held with each user of the Naval Point area. The purpose was to confirm and/or update information already provided.  A public drop-in session and online survey were also held to get wider feedback.

Information gathered will inform what is likely to be a series of options for the development of the area. These options will then come back to the Community Board.

A Council project manager has been appointed to co-ordinate Council’s broader interests in the area.

5.8       Action Required

5.8.1   Continue development of Naval Point Development Plan.

5.9       Timeframe – Ongoing

6.   Significant Community Issues

Birdlings Flat Water      

6.1       Status

6.1.1   After the large rains in April 2017 the bore which supplies water to Birdlings Flat subsided. Water was trucked to the community from Christchurch until the bore was repaired.

6.2       Action Required

6.2.1   The bore has now been repaired.

6.3       Timeframe – Complete

Green Prescription

6.4       Status

6.4.1   A Green Prescription programme has been established in Lyttelton for those needing support to get active and improve health. 19 participants have started with a physical activity programme.

6.5       Action Required – Nil

6.6       Timeframe – Ongoing

7.   Progress Report Against the Community Board Plan 

7.1       The Community Board Plan for 2017-19 is currently under development and will be completed by July 2017. This Plan will reflect the priorities of the community, and guide the Board’s strategic decision-making.

 

8.   Community Board Significant Matters of Interest 

8.1       Annual Plan Matters

Following consideration of feedback from the community and Reserve Management Committees, the Board provided its submission on the Annual Plan to the Council and spoke to its submission.

8.2       Stanley Park Reserve Management Committee

Akaroa’s Stanley Park, with its stunning views across the harbour, is used by locals and visitors. The Stanley Park Reserve Management Committee recognised the need to increase the level of service for park users, and approved a landscape development plan to improve the park.

The Board wishes to highlight the successful work completed in the Park, which includes upgraded tracks, an enhanced lookout area and new signage.

The Long Term Plan allocated $55,443 for FY2017/18 to continue work in Stanley Park, but the Draft Annual Plan proposes to reduce funding to $0. If funding is reinstated the Stanley Park Reserve Management Committee’s priority projects for next year are:

·    Planting - Planting along north boundary to control erosion and enhance the park for users.

This is urgent as there will soon be no direct access to this side of the park once a new subdivision erects a fence along the boundary. In addition weed removal will be completed in FY2016/17 so planting needs to start soon thereafter to suppress new weeds.

·    Main Pedestrian Entrance - Design, consenting and start of construction of new steps from main pedestrian entrance to landing/information point. This is a priority for Health and Safety and to enhance the park for users.

8.3       Opening of Birdlings Flat Community Centre

All Councillors are invited to celebrate the opening of the new Birdlings Flat Community Centre on Friday 23 June from 3pm-7pm.

The Community Centre is an example of a win-win partnership model between the Council and community. The Council set aside $180,000 to build a community facility, the need for which had been highlighted in local research as far back as 2009. The community, through the Little River Wairewa Community Trust, then took up the baton. The Trust agreed to take on the responsibility of building the Centre, attracting additional funding and managing the Centre on an ongoing basis at minimal cost to the Council.

 

The Trust was able to attract additional funding through Lotteries, and with appropriate support from Council staff has almost completed the build. Community governance staff have been working with Birdlings Flat locals and the Trust to establish a management committee which will ensure the utilisation and success of the facility.

 

Attachments

There are no attachments to this report.

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

13.    Coastal-Burwood Community Board Report to Council

Reference:

17/503534

Contact:

Jo Wells

jo.wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to provide the Council with an overview of Part A matters requiring a Council decision and of matters considered by the Community Board arising in May.

 

2.   Community Board Recommendations

That the Council:

1.         Receive the Community Board report.

 

 

3.   Community Board Decisions Under Delegation

The Coastal-Burwood Community Board held meetings on 1 May and 15 May 2017.  Key decisions made under delegation were:

·     The Board approved the repair of the earthquake damaged South Brighton Boardwalk, bridge and shore protection and concept design for the Car Park Renewal. 

·     The Board approved a grant of $4,000 to the Neighbourhood Trust towards 2017 Parenting Week. 

·     The Board approved a grant of $300 from its 2016/17 Youth Development Fund towards attending the New Zealand National Hip Hop Dance Championships from 26-29 April in Auckland.

·     The Board approved a ground lease to Burwood Association Football Club, based at Clare Park.  Clare Park has been the home ground for Burwood Association Football since the Club first started in 1970. 

 

4.   Part A Recommendations to Council

There were no Part A recommendations for Council consideration.

 

5.   Significant Projects and Initiatives  

New Brighton Pier

 

Repairs are complete on column one, with repairs currently underway on columns two-four. Preparation is underway for starting work on column five. Crack repairs are also taking place on the access ramp

 

Fulton Hogan are fine tuning their temporary works and how best to sink the caissons (large temporary structures which will allow dry access for the actual repairs to the columns).

 

Works are still proceeding within budget and still forecasting to complete in Feb 2018. A selection of photos detailing work on the Pier are below:

Completed repair on column one

 

 

Typical damage found

 

Repair work underway, showing arrangements for jetting the caissons down

 

South Brighton Jetty Repair

 

Work has commenced on the repair of the South Brighton Jetty with repairs expected to be completed in late July or August this year depending on weather conditions.  

 

 

Repairs beginning at the South Brighton Jetty

South Brighton Jetty repairs are expected to be completed in late July or August this year depending on weather conditions

 

6.   Significant Community Issues

Meeting to discuss Southshore Flood Protection Report

 

Status

At the Boards 20 March 2017 meeting, representatives of the Southshore Residents Association updated the Board on work the Association has been doing to look at options for flood protection in the area. This included information on the options considered and the results of a survey of residents in the area resulting in an agreed approach for a way forward.

Action Required

The Coastal-Burwood Community Board have requested staff organise a workshop with Regenerate Christchurch, OCEL consultants, Council Staff and Southshore Residents Association to discuss their Southshore flood protection proposal.  It is noted that there are other organisations that may be involved in discussions including the Ihutai Trust and Council staff involved in the Estuary Edge Master Plan.

Timeframe

The Board have requested a meeting as soon as possible and are awaiting advice from Regenerate Christchurch regarding a suitable meeting date.

 

 

 

 

 

7.   Progress Report Against the Community Board Plan

The Community Board Plan is currently being developed and come into effect from 1 July 2017.   

The Community Board Plan sets the framework that will guide the Boards decision making and actions for the next two years.  It informs the Board’s decisions on local activities and enables the Board to make decisions on funding and Long Term Plan priorities. 

 

8.   Community Board Significant Matters of Interest 

 

8.1       Coastal-Burwood Community Service Awards

The biennial Community Service Awards nominations have attracted a wide range of nominations for 2017.  The Awards will be held on 15 June at the Waitakiri Golf Course. There will be a presentation of certificates followed by light refreshments.

 

8.2       Styx River “Source to Sea” Bus Trip

The Papanui-Innes Community Board hosted a bus tour of the Styx River Catchment area on Friday 19 May 2017 which two members of the Coastal-Burwood Community Board attended.   Elected members from Papanui-Innes and Coastal-Burwood Wards will work together with the community within the proposed "Styx Working party" framework to work through issues pertaining to the Styx.

 

8.3       Pukeko Centre Information Session  

The Pūkeko Centre is an exciting new community-led development in the heart of Parklands. The multi-use sports and recreation hub on the site of the Parklands Bowling Club will provide indoor and outdoor facilities for a range of local clubs, groups and organisations.  Stage 1 of the development is due to be completed in late 2017.   An information session was held on Sunday 28th May 2017 for the community to find out more about the Pūkeko Centre. The event had a very good turn out and a number of new interested groups came along.  More information can be found at the following link: http://pukekocentre.co.nz/our_story/

 

8.4       2017 Mother of All Clean Ups

Held on 13 May 2017. The event is jointly organised by the Avon/Otakaro River Network, the Opawaho/Heathcote River Network, the Estuary Ihutai Trust, and City Care. 

 

8.5       Community Board Conference 12-13 May 2017

The attendance of two Board members at the recent Community Board Conference in Methven is noted. Presentations from the conference are available online (refer link below).

http://www.lgnz.co.nz/nzs-local-government/community-boards/community-board-conference/2017-cbec-conference/


 

8.6       Coastal-Burwood Community Board Ward Tour

On 22 May the Coastal-Burwood Community Board hosted the Mayor, several Councillors and members of other Community Boards on a Ward tour. The trip encompassed from Southshore to Brooklands and points in between. The photos show site visits to the South Brighton Boardwalk on the estuary edge, the QEII Recreation and Sport Centre which is under construction and the Spencer Park Surf Life Saving Club which is also under construction.


A selection of photos from the tour are included below: Credit Cr. Deon Swiggs for some of the photos. 

Image may contain: sky, ocean, outdoor, nature and water

QEII Rebuild beginning

 

Image may contain: ocean, sky, bridge, outdoor, nature and water

New Brighton Pier, currently being earthquake repaired but will remain open to the public

 

 

 

 

 

 

 

 

Image may contain: tree, grass, sky, outdoor and nature

Styx River weeding

 

Image may contain: sky, cloud and outdoor

Spencer Park Surf Lifesaving Club rebuild

 

Image may contain: sky, ocean, outdoor and nature

The South Brighton Boardwalk repair is soon to begin

 

Horseshoe Lake Reserve – path relocation, car park and bridge removal is currently open for feedback

Image may contain: sky, outdoor and water

Development Christchurch Limited (DCL) CEO Rob Hall updated the group about the upgrade to the whale pool play area which is about to begin

 

 

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Jo Wells - Manager Community Governance, Coastal-Burwood

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Council

08 June 2017

 

 

14.    Mayor's Monthly Report May 2017

Reference:

17/576044

Contact:

Jodie Shaw

jodie.shaw@ccc.govt.nz

941 8559

 

 

1.   Purpose and Origin of Report

Purpose

The purpose of this report is for the Mayor to report on external activities she undertakes in her city and community leadership role; and to report on outcomes and key decisions of the external bodies she attends on behalf of the Council.

Origin

This report is compiled by the Mayor’s office.

 

2.   Mayors Recommendations

That the Council:

1.         Receive the information in this report.

 

 

Attachments

No.

Title

Page

a

Mayor's Monthly Report May 2017

74

 

 


Council

08 June 2017

 

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Council

08 June 2017

 

 

15.    Chief Executive's Report May 2017

Reference:

17/576118

Contact:

Karleen Edwards

karleen.edwards@ccc.govt.nz

941 8999

 

 

1.   Purpose of Report

1.1       This Chief Executive’s Report provides a summary of the Council’s organisational performance for May 2017.

 

2.   Recommendation to Council

That the Council:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Chief Executive's Report - May 2017

78

 

 

Signatories

Author

Karleen Edwards - Chief Executive

  


Council

08 June 2017

 

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Council

08 June 2017

 

 

16.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

08 June 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

17

Events and Festivals Fund

s7(2)(h)

Commercial Activities

Points to be discussed are commercially sensitive

24 May 2021

18

World Buskers Festival Trust

s7(2)(i)

Conduct Negotiations

Decision could impact negotiations with commercial partners

Once negotiations are complete with commercial partners

19

Development Christchurch Limited - Draft Statement of Intent 2018 - 2020

s7(2)(h)

Commercial Activities

As the draft is provided for comment it is appropriate that these comments can be made on a confidential basis

The final statement of intent will be presented to Council in an open agenda

20

Extension of Facilities Management Agreement between Council and Vbase Ltd

s7(2)(h)

Commercial Activities

Structural changes to Vbase may impact staff therefore until options are explored and decisions made, this information should be kept confidential

Conclusion of any structural changes to Vbase