Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 19 June 2017

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

14 June 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Coastal-Burwood Community Board

19 June 2017

 

 

 


Coastal-Burwood Community Board

19 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Red Zone Playgrounds.................................................................................................. 13

C       7.       Wainoni Park Consultation, Tree Removals, Landscape Plan and Easement.......... 25

CA     8.       Property Review Process.............................................................................................. 59

C       9.       Lease to Development Christchurch Ltd - New Brighton Beach............................... 73

C       10.     Discretionary Response Fund 2015/16, South Brighton Residents Association, Kuaka/Godwit Sculpture for Bridge Street Project  .................................................. 79

C       11.     Coastal-Burwood Discretionary Response Fund 2016/17 Shirley Ladies Probus Club and New Brighton Men's Probus......................................................................................... 81

C       12.     Coastal-Burwood Discretionary Response Fund 2016/17 T A Burrows, Community Fridge New Brighton Project ....................................................................................... 85

C       13.     Coastal-Burwood Community Board Youth Development Fund 2016-17 E De Rose and A McKay.......................................................................................................................... 89

C       14.     Coastal-Burwood Community Board Area Report..................................................... 93

B       15.     Elected Members Information Exchange................................................................... 100 

 

 


Coastal-Burwood Community Board

19 June 2017

 

 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Coastal-Burwood Community Board meeting held on Tuesday, 6 June 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

QE2 Swim Club

Sian Ruth and Jeanette Wright of the QE2 Swim Club would like to give the Board an update on the Club’s activities.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

19 June 2017

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Tuesday 6 June 2017

Time:                                    9am

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

6 June 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies received.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00094

Community Board Decision

That the public and public excluded minutes of the Coastal-Burwood Community Board meeting held on Monday, 15 May 2017 be confirmed.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

4.1       Boat Safety at Naval Point

             James Ensor and Roger Allan, members of the Boat Security and Safety Association, spoke to the Board about boat safety at Naval Point on Lyttelton Harbour, noting usage by residents of the Coastal-Burwood ward.

             The Chairperson thanked Mr Ensor and Mr Alan.

 

4.2       Eastern Community Sport and Recreation Incorporated

             Thea Mickell of Eastern Community Sport and Recreation Incorporated spoke to the Board regarding the organisations lease application to Council and the Facilities Plan they have developed for the development of Rawhiti Domain. Thea Mickell noted that the strategic removal of certain trees in Rawhiti Domain would improve usability.  

             The Chairperson thanked Ms Mickell for her deputation.

 

4.3       Christchurch Disc Golf Club

             Paul Deacon and Chris Davids spoke on behalf of the Christchurch Disc Golf Club regarding their proposal to install a disc golf course in Rawhiti Domain.

             The Chairperson thanked Mr Deacon and Mr Davids for their deputation and gave the Board’s support in principle for their proposals.

 

Tim Baker left the meeting at 09:35 am.

 

4.4       Muka Park Consultation on Future of the Flying Fox

             Ian Reid, resident of Prestons subdivision, spoke to the Board regarding the Muka Park Consultation on Future of the Flying Fox report on the agenda.

             Mr Reid explained the popularity of the flying fox and his desire to have it reinstated. Mr Reid gave examples of flying foxes in other areas of the city that have complied with District Plan noise rules and suggested that these mechanisms be used when considering a replacement flying fox for Muka Park.

             In support of his case, Mr Reid tabled:

·    a Council information leaflet dated May 2016 notifying residents of Council’s requirement for the subdivision developers to remove the flying fox due to it breaching City Plan noise limits

·    a graphical representation of the view of surrounding houses relevant to the flying fox mound

·    a petition that was received under clause 7 of these minutes.    

 

Tim Baker returned to the meeting at 09:50 am.

 

5.   Correspondence - South Brighton Estuary Erosion

Part B

 

An item of correspondence was received after the close of the agenda. This was tabled and accepted by the Board. The item of correspondence was from Adam Perry, a resident of South New Brighton and expressed concerns surrounding Estuary edge erosion in South New Brighton.

 

The Board decided that the correspondence from Mr Perry would be discussed in elected members information exchange.

 

6.   Correspondence - Fairway Reserve Noise

Part B

 

An item of correspondence was received after the close of the agenda. This was tabled and accepted by the Board. The item of correspondence was from Linda Callaghan and addressed noise concerns at the Fairway Reserve basketball court.

Linda Callaghan provided a detailed response to the related report received by the Board on 6 March 2017. The response queried the methodology around the noise levels measurements that had been reported on that occasion and requested that an independent noise assessment be done on the Fairway Reserve basketball court.

The Board noted that Linda Callaghan’s concerns about noise from the Fairway Reserve basketball facility, particularly at night, was an ongoing matter that the Board had previously considered.

The Board decided to request staff to consider the correspondence dated 3 June 2017 from Linda Callaghan regarding Fairway Reserve noise issues and report back to the Board on options to assist the resident. 

 

7.   Correspondence – Muka Park Flying Fox

Part B

 

An item of correspondence from a Prestons North resident was received after the close of the agenda. This was circulated to the Board prior to the meeting. The resident proposed that the final decision regarding the fate of the Muka Park flying fox should be made by the people who are affected by the inconvenience of the flying fox. He also noted that when his house was purchased there was no plan in place for any such playground equipment.

The resident requested that this opinion be expressed at any meeting regarding the flying fox.

 

7.   Presentation of Petitions

Part B

Ian Reid presented a petition completed on 30 May 2016 with 488 signatories.

The prayer of the petition reads:

“The CCC is requiring Ngai Tahu to remove the Flying Fox in Muka Park, Raranga Street. We petition for it to stay or, if no noise compliant solution can be found, have a similarly interesting play equipment installed.”

The Board received the petition which was passed to engagement staff.

8.   Muka Park: Consultation on Future of the Flying Fox

Part C

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.    Following the completion of successful trials of alternative flying fox mechanisms, approve staff to consult with residents in Prestons North subdivision on whether:

a.    the flying fox should be reinstated in Muka Park

or

b.    the flying fox is permanently removed from Muka Park and the height of the southern mound supporting the flying fox pole reduced to 1 metre above ground.

 

Community Board Resolved CBCB/2017/00095

Part C

That the Coastal-Burwood Community Board:

1.       Following the completion of successful trials of alternative flying fox mechanisms, approve Staff to consult with residents in Prestons North subdivision on whether:

a.      the flying fox should be reinstated in Muka Park

or

b.     the flying fox is permanently removed from Muka Park and the height of the southern mound supporting the flying fox pole reduced to 1 metre above ground.

2.         If the results of the trial meet the district plan rules, that the Board be informed of the flying fox  test results before consultation takes place and that staff look concurrently at mitigation options.

David East/Glenn Livingstone                                                                                                                                Carried

 

Board Consideration

Part B

The Board decided to request staff to consider how the Muka Park flying fox situation can be avoided in future by ensuring pocket parks with residential properties in close proximity have appropriate play equipment installed. 

 

A recess of the meeting was called at 10.39 am.

The meeting was resumed at 10.53 am.

9.   Standing Orders

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved CBCB/2017/00096

Part C

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

David East/Linda Stewart                                                                                                                                         Carried

 

Community Board Resolved CBCB/2017/00097

Part C

That the Coastal-Burwood Community Board:

4.         Resolves that the Chairperson of the Board is to have a casting vote.

David East/Linda Stewart                                                                                                                                         Carried

Tim Baker and Glenn Livingstone asked that their vote against be recorded.

 

 

10. Code of Conduct

 

Community Board Resolved CBCB/2017/00098 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

David East/Tim Baker                                                                                                                                                 Carried

 

 

11. Coastal-Burwood  Discretionary Response Fund Application - Senior Maori haerenga ki Rarotonga Cultural Youth Trip - June 2017

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $2,450 from its 2016/17 Discretionary Response Fund to T L Hay & S J Rangihuna towards the Senior Maori haerenga ki Rarotonga, for youth participants living in the Coastal and Burwood wards.

 

Community Board Resolved CBCB/2017/00099

Part C

That the Coastal-Burwood Community Board:

1.       Approves a grant of $3,000 from its 2016/17 Discretionary Response Fund to T L Hay & S J Rangihuna towards the Senior Maori haerenga ki Rarotonga, for youth participants living in the Coastal and Burwood wards.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

12. Coastal-Burwood Discretionary Response Fund 2016/17 Burwood/Pegasus Community Watch Radio Upgrade Project

 

Community Board Resolved CBCB/2017/00100 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.       Approves a grant from its 2016/17 Discretionary Response Fund of $5,261 to Burwood/Pegasus Community Watch towards the radio upgrade project.

Tim Baker/Kim Money                                                                                                                                              Carried

Linda Stewart asked that her vote against be recorded and also her reason, being that she had insufficient information to make an informed decision.

 

13. Coastal-Burwood Discretionary Response Fund 2016/17 Kidsfirst Kindergartens South Brighton

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $3,500 from its 2016/17 Discretionary Response Fund to Kidsfirst Kindergarten South Brighton towards the rejuvenation of the kindergarten project.

 

Community Board Resolved CBCB/2017/00101

Part C

That the Coastal-Burwood Community Board:

1.         Lay the report on the table pending receipt of audited annual accounts for Kidsfirst Kindergarten South Brighton.

David East/Tim Baker                                                                                                                                                 Carried

 

14. Coastal-Burwood Community Board Area Report

 

14.1   Annual Plan and Long Term Plan

          The Board requested staff to provide a timeline in relation to the Annual Plan and Long Term Plan process.

 

Community Board Resolved CBCB/2017/00102

Part B

That the Coastal-Burwood Community Board:

1.         Receive the Area Report.

David East/Tim Sintes                                                                                                                                                Carried

 

 

15. Elected Members Information Exchange

Part B

15.1    Tim Sintes provided photographs showing erosion of the South Brighton estuary edge in support of the issues raised in the correspondence received from Adam Perry. The Board noted they would be meeting on site with staff to discuss these issues.

15.2    The Board requested that staff coordinate reports on measuring noise complaints at Fairway Reserve and Muka Park to come to the Board at the same meeting.

15.3    The Board had received a request from Paddy Brandon, resident of Parklands regarding the use of roundup by Council contractors when controlling berm weeds. Mr Brandon was willing to maintain his own property berm. Staff agreed to provide advice to Mr Brandon with the suggestion that they register themselves on the Council’s no spray register.

15.4    Linda Stewart requested staff to investigate the mechanism for applications to the Community Resilience Fund.

Tim Baker left the meeting at 12:24 pm.

Glenn Livingstone left the meeting at 12:39 pm.

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 12.47pm.

 

CONFIRMED THIS 19 DAY OF JUNE 2017

 

Kim Money

Chairperson

   


Coastal-Burwood Community Board

19 June 2017

 

 

6.        Red Zone Playgrounds

Reference:

17/418898

Contact:

Megan Carpenter

megan.carpenter@ccc.govt.nz

941 6761

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve the Neighbourhood and Sports Parks Team to use the play equipment removed from the red zone playgrounds as component renewal and to approve staff to store the balance swing and spin bar until they can be used in a play item renewal.

Origin of Report

1.2       This report is being provided to fulfil Coastal-Burwood Community Board resolution BPCB/2016/00015 from 1 August 2016;

1.3       That the unused playground equipment from playgrounds within the red zone identified in Anzac Drive Reserve, Brooker Reserve, Harold Henry Park and Cedarwood Reserve be removed at the earliest opportunity and placed in storage for assessment for reuse.

1.4       That staff be requested to present a report to the Board on the usability and options for the use of the playground equipment components removed from the four areas mentioned.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approve for the Neighbourhood and Sports Parks Team to use the play equipment removed from the red zone as components renewal in the Coastal-Burwood Community Board area.

2.         Approve for the Neighbourhood and Sports Parks Team to store the balance swing and spin bar until they can be used in a play item renewal.

 

 

3.   Key Points

3.1       Playground equipment has been removed from Anzac Drive Reserve, Brooker Reserve, Harold Henry Park and Cedarwood Reserve as per the Community Boards resolution from 1 August 2016.

3.2       Most of the equipment has reached the mid-to-end of useful life range at this point, and not having received any post-earthquake maintenance or condition assessment inspections since, there is deterioration of parts and components over the last five years.

3.3       The equipment that can be reused has been listed below, a majority of which is component renewal. Due to the NZ Playground Equipment & Surfacing Standards NZS 5828:2015, any equipment that was installed prior to 2004 would need to be modified to meet the standards.  Since most of the equipment is reaching the end of its useful life, consideration was given to the value of spending money on modifications vs. components renewal and it was deemed more suitable to use components when required for renewal.

3.4       The local parks advisor will be made aware of this equipment for component renewal.

3.5       The balance swing and spin bar were deemed to be in a suitable condition to install back into a park. Council staff will store the balance swing and spin bar until they can be used in a play item renewal.

3.6       Equipment that cannot be used for component renewal will be disposed of. It is not suitable for Council to gift non-compliant equipment to members of the public for their use, due to the equipment being unsafe.

 

4.   Context/Background

Equipment/components that can be reused

4.1       This table includes equipment/components that can be reused. They will be placed into storage and the local parks advisor will be given a list of what is available.

Equipment

Photo

Recommendation

Park benches – 5 in total

Can be refurbished and installed into Council Parks as when required.

 

Picnic Table

Can be refurbished and installed into a Council Park. Two of the park benches above need to be paired with this table

Park benches x 2

Can be refurbished and installed into Council Parks as when required.

Chin up bars (spin bars)

Can be installed into a Council Park

Balance Swing

Can be installed into a Council Park

 

 

 

Platform

Component renewal; Platform can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

 

This platform formed part of the slide at Anzac Drive, which has been vandalised.

Safety Barriers x 2

Component renewal; Safety barrier can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

 

These safety barriers formed part of the slide at Anzac Drive, which has been vandalised.

Platforms x 14

Component renewal; Platforms can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Safety barrier x 1

Component renewal; Safety barrier can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Tunnel

Component renewal; Tunnel can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Safety panel

Component renewal; Safety panel can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Safety panel

Component renewal; Safety panel can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Tic-tac-toe

Component renewal; Tic-Tac-Toe can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Abacus

Component renewal; Abacus can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Handles

Component renewal; Handles can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Ladder

Component renewal; Ladder can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Ladder

Component renewal; Ladder can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Modular slide

Component renewal; Slide can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

This slide formed part of the slide at Anzac Drive, which has been vandalised.

Slide

Component renewal; Slide can be placed in storage and be re-used on play equipment of the same ages (year of compliance with standards).

Boxed edging

Renewal - Any pieces of timber that are in good condition can be used when renewing boxed edging for soft fall in playgrounds

Smokefree/no dogs within 1m of play equipment

Sign is still compliant, can be used in renewal or where additional signage is required.

Soft fall matting

Bottle Lake Park Rangers can use the matting on mountain bike tracks.

 

Equipment/components that cannot be reused and will be disposed of

4.2       This table includes equipment/components that cannot be reused. The items will be disposed of.

Equipment

Photo

Recommendation

See-saws – 2 in total

Asset condition 3: If these were still installed in a park, we would be considering their renewal in the near future (expect lifespan is less than 6 years). We would need to complete repairs to be able to install them into a park which would be better spent on a new see-saw that has an asset lifespan of 25 years.

Swing set – Brooker Reserve

Asset condition 4: If this swing set was still installed in a Council Park we would be considering renewing the swing set. Swing sets are high use items, so there is wear and tear issues. This set also has bent timber posts.

Tunnel ends

Main part of tunnel is missing, difficult to use in component renewal without this.

Safety panel

Panel is damaged, therefore cannot be used on component renewal

Drinking Fountain

Only fountain base remaining, the water fountain is missing. Repair cost would be similar to purchasing a new water fountain, and new water fountains have bottle fillers and dog bowls.

Swing set – Anzac Drive Reserve

Asset condition 4: If this swing set was still installed in a Council Park we would be considering renewing the swing set. Swing sets are high use items, so there is wear and tear issues. This set also has bent leg

 

4.3       Two Spica’s were missing at the time of removal from Anzac Drive Reserve and Cedarwood Reserve.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Megan Carpenter - Recreation Planner, Greenspace

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Coastal-Burwood Community Board

19 June 2017

 

 

7.        Wainoni Park Consultation, Tree Removals, Landscape Plan and Easement

Reference:

17/523518

Contact:

Keith Davison

Keith.davison@ccc.govt.nz

03 941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek approval from the Coastal-Burwood Community Board for:

1.1.1   The easements required to facilitate the stormwater works on the reserve

1.1.2   The removal of 9 healthy and structurally sound trees within project, including:

·     8 trees in the vicinity of the proposed stormwater basin

·     1 tree in the vicinity of the proposed basketball court

1.1.3   The landscape plan associated with the proposed development of a stormwater retention basin over part of Wainoni Park, a Council owned recreation reserve, and the associated basketball court replacement works.  This includes approximately 230 replacement trees.

1.2       Decisions on the removal of healthy and structurally sound trees is delegated to the Community Board, under Part D, sub-part 1, 5.15  of the Council’s delegations register:

·        “Determine to plant, maintain and remove trees on reserves, parks and roads under the control of the Council within the policy set by the Council."

1.3       The purpose of this report is to also inform the Decisions on the removal of healthy and structurally sound trees is delegated to the Community Board, under Part D, sub-part 1, 5.15  of the Council’s delegations register:

·        “Determine to plant, maintain and remove trees on reserves, parks and roads under the control of the Council within the policy set by the Council."

1.4       The purpose of this report is to also inform the Coastal-Burwood Community Board regarding the removal of 8 trees and 9 shrubs for the project that are unhealthy and/or structurally unsound.  There are also three areas where other shrub species (such as Coprosma and Hebe) and flax will be removed, as well as three small Cabbage Trees located within shrub borders.

1.5       Decisions on the removal of unhealthy and structurally unsound trees and trees causing infrastructure damage is delegated to the Head of Parks, under Part B, sub-part 3, 20 Parks/Trees of the Council’s delegations register:

·        “In consultation with any other units affected, to authorise the following work on any tree from any reserve, park, open space or road corridor: planting and maintenance; removal of structurally unsound and unhealthy trees, trees causing damage to infrastructure or other safety concerns where there is no viable alternative other than to remove the tree.  The relevant Community Board is to be informed of any removals that have been carried out under this delegation.”

Origin of Report

1.6       This report is being submitted to the Coastal-Burwood Community Board as Council is proposing to construct a new stormwater retention basin in the north-east corner of the park to reduce post-earthquake flood risk in the catchment. Board approval is required for the proposed easements, tree removals, landscape plan, and basketball court location as there is no staff delegation to cover these.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the small number of adjacent affected residents and the feedback received during consultation.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Coastal-Burwood Community Board, acting in the capacity of the administering body, resolve to:

1.         Approve the grant of the easements pursuant to Section 48 (1) (f) of the Reserve Act 1977 to Christchurch City Council for the right to drain water over part of 31 Hampshire Street (CB 25K/366, CB 28F/76, Identifier 312697) shown on the plan RPS 1788 at Attachment A subject to:

a.         No objections being received and upheld in response to the current public notice.

b.         The consent of the Minister of Conservation.

2.         Recommend that the Chief Executive, acting as the Minister’s delegate, consents to the granting of the easements to Christchurch City Council for the right to drain water as outlined in this report:

a.         Subject to and conditional on recommendations 1a and 1b consent to the granting of the easements to Christchurch City Council for drainage purposes.

b.         Note that if submissions in opposition are received in response to the public notice, a reserves hearings panel is to be convened under staff delegation with this panel, under the delegated authority of Council, to receive and consider such submissions in opposition and determine if those submissions should be upheld or not.

3.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise all and any documents required to implement the easement. 

4.         Approve proposed location of the replacement basketball court, and that those works are progressed as quickly as reasonably practicable.

5.         Approve the removal of 9 trees to allow the Land Drainage Recovery Programme Wainoni Park Stormwater project to be fully implemented.

6.         Acknowledge that 8 trees and 9 shrubs in poor or very poor condition will be removed under the delegation provided to the Head of Parks as well as the removal of three areas with other shrub species and/or flax, and three small cabbage trees located within shrub borders.

7.         Approve the landscape plan for the flood mitigation basin in Wainoni Park, which includes approximately 230 replacement trees, to implement the Land Drainage Recovery Programme works to reduce the risk of flooding.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Flood Protection and Control Works

·     Level of Service: 14.1.5 Implement Land Drainage Recovery Programme works to reduce flooding

4.2       The following feasible options have been considered:

·     Option 1 – Grant an easement, approve the tree removals, landscape plan and basketball court location (preferred option)

·     Option 2 – Do not grant an easement and decline the proposed tree removals, landscape and basketball court location

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this (easement, tree removals, landscape plan and basketball court) option include:

·     This option allows for the implementation of the Council resolution to progress the design of the overall Knights Drain stage 1 project (CNCL/2015/00021) and implement the associated item in the long term plan, and is the most effective method of delivering the project outcomes

·     The easement will protect the infrastructure in perpetuity

·     The easement will identify the existence of the stormwater retention basin on the title

·     The easement is required to fulfil the Reserve Act requirements for placing the stormwater retention basin on the reserve

·     The stormwater retention proposals will contribute positively towards managing flood risk in the catchment

·     The extensive landscaping proposals that will result in over 200 more trees being planted than the total number of trees that are to be removed and will enhance the surrounding public environment

·     The proposed works include a new full basketball court to replace the existing half court that will increase the recreational benefits of the park

·     The works are considered consistent with, and an important component of, the Councils Land Drainage Recovery Programme (LDRP)

·     Increases amenity in the Aranui area

4.3.2   The disadvantages of this (easement, tree removals, landscape plan and basketball court) option include:

·     The titles will be encumbered with an easement in perpetuity

·     This part of the park will be subject to occasional temporary flooding, although this is offset by the reduced flood risk in the catchment and the enhanced surrounding park environment

·     Potential for community perception of an increase in antisocial behaviour

·     The removal of 9 trees that are in fair condition and the immediate loss of tree cover and amenity where this occurs

 

5.   Context/Background

Wainoni Park Stormwater Retention Basin - Background

5.1       The Aranui catchment is at greater flood risk since the earthquakes due to land damage. To reduce the post-earthquake flood risk in the catchment the north east corner of Wainoni Park has been selected as a site for a new flood storage basin. Wainoni Park is situated at 31 Hampshire Street (Figure 1).

Figure 1 – Land proposed for flood mitigation basin at 31 Hampshire Street (replicated from consultation material)

5.2       The LDRP investigated options for flood mitigation in the Knights Drain and Aranui catchments and recommended a package of works to reduce flooding.  Council approved the design of works on 12 November 2015 (CNCL/2015/00021) and has subsequently supported by long term planning processes.  The basin will store water in heavy rainfall events and release it back to the stormwater network as soon as there is capacity in the network, reducing the flood risk to adjacent areas.  There will still be flooding of streets and properties in extreme rainfall events but to a lower level than what might be experienced today without the works.

5.3       To provide the required stormwater storage the north-east section of the park will be dug out by approximately one to one and a half metres. The resulting flood storage basin will then be extensively landscaped to enhance the surrounding park environment (Figure 2). The space will remain fully accessible to the public for recreation purposes (including the originally planned picnic function) at all times other than when temporary ponding occurs during extreme rainfall events or during occasional maintenance periods.  Long term the trees will need to be managed to give clear trunks below approximately 2.5 m to facilitate clear sightlines across the basin.

Figure 2 – Proposed landscape treatment for flood mitigation basin at 31 Hampshire Street (replicated from consultation material)

5.4       The detailed design for the proposed retention basin is well progressed.  The stormwater basin will offer a range of advantages for the long-term management of stormwater in the area.  The design is based on a six-values approach to managing environments in Christchurch:

·        drainage

·        landscape

·        ecology

·        recreation

·        culture

·        heritage

5.5       Consultation on the landscape plan for the proposal has been completed and public notification of the need for an easement over the park to facilitate the project has been implemented.

Easement – Public Notification

5.6       The proposed stormwater basin takes in the part of Wainoni Park contained in CB 25K/366 (Part Reserve 5208), CB 28F/76 (Lot 2 DP 45894) and CT identifier 312697 (Section 3 SO 359536), all of which are held as recreation reserve under the Reserves Act 1977. 

5.7       To achieve the proposed drainage and park use outcomes, easements are required over these three parcels which are illustrated by the yellow lines on Attachment A (‘Proposed Easements’).

5.8       Section 48 of the Reserves Act 1977 (‘the Act’) provides that the Council, with the consent of the Minister of Conservation, may grant easements for rights of way and other services over reserve land. In this case Section 48 (1) (f) ‘providing or facilitating access or the supply of water or the drainage of any other land not forming part of the reserve or for any other purpose connected with any such land’, applies.

5.9       Under Section 48 (2) of the Act it is necessary for the Council to publicly notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (Section 48 (3) of the Act).

5.10    As the ground works required to facilitate the proposed stormwater basin (which extends to some 6,970 m2 - subject to survey) do not comply with the requirements of Section 48 (3) of the Act, public notice of the intended easement has been given in accordance with Sections 119 and 120 (1) (b) of the Act.

5.11    The public notice was placed in the Christchurch Press on Saturday 29 April and the Christchurch Star on Thursday 4 May with any submissions / objections being required by 5.00pm on Wednesday 7 June 2017. Although the outcome of the notification process was not known at the time of writing this report a summary report will be provided to the Board prior to the 19 June meeting.

5.12    For easements Council has delegated the role of administering body to Community Boards.

Easement – Consent of the Minister of Conservation

5.13    By way of the instrument of Delegation of Territorial Authorities the Minister of Conservation has delegated the Ministers consent powers to Council. The delegation from the Minister includes an expectation that the role of administering body will be kept separate from the role as Minister’s delegate. Council has addressed this through making community boards the administering body and the Chief Executive Officer (CEO) the Minister’s delegate. The Minister’s delegate responsibilities have not been sub-delegated to staff and remain with the CEO.

5.14    In exercising the consent of the Minister of Conservation the Council should be satisfied that due procedure has been followed and in this respect the Council should have regard to the following matters:

5.14.1       The land affected by the application is a reserve subject to the provisions of the Reserves Act 1977.

5.14.2       The easement being applied for falls within the purposes specified in Section 48 (1) of the Act.

5.14.3       The provisions of Section 48 (2) (public notification) have been complied with or that a waiver can be given to this requirement under Section 48 (3).

5.14.4       Section 4 of the Conservation Act 1987 (this Act shall be interpreted and administered as to give effect to the principles of the Treaty of Waitangi) meaning that in consenting to transactions under the Reserves Act 1977 consideration is to be given to the requirement or otherwise to consult with Iwi.

5.15    It is confirmed that the subject land is a reserve, the Council’s titles (CB 25K/366, CB 38F/76, CT Identifier 312697) recording these interests. Section 48 (1) (d) of the Act allows the Council to grant easements for water drainage purposes. The public notification of the easement will be completed and the consent of the Minister will be subject to no objections being received and upheld.

Tree Removals

5.16    A tree assessment has been carried out within the vicinity of the proposed works to assess the condition of the trees, and inform the design to minimise potential adverse effects on trees that are healthy and structurally sound (Attachment B).

·     Based upon the project design there is a total of 17 trees identified as requiring removal for the works and/or due to the condition of the trees within the Coastal-Burwood area

·     9 of the 17 trees are in a healthy and structurally sound condition but are directly affected by the proposed works

5.17    The condition of each tree was evaluated using the Christchurch City Council tree assessment system.  At the time of the tree survey, the condition of the trees that will be removed included the following:

·     No trees in very good or good condition

·     9 trees in fair condition

·     6 trees in poor condition

·     2 trees in very poor condition

5.18    The 8 trees that are in poor and very poor condition will be removed using officer delegations.

5.19    A group of nine Olearia shrubs will be removed to enact the proposed works, and were found to be in poor to very poor condition.  There are also three areas where other shrub species (such as Coprosma and Hebe) and Flax will be removed, as well as three small Cabbage Trees located within shrub borders.

5.20    Since the tree survey was carried out for the project, two trees that were assessed as being dead have been removed for maintenance reasons.  These are not included in the numbers provided above.

5.21    The proposed location of the basketball court has been altered in order to retain at least two trees in that are healthy and structurally sound.

5.22    The consultation document identified 27 trees that would need to be removed to enact the works.  The total proposed tree removals now totals 17.

5.23    The overall condition of a tree is assessed using the table below:

Very Good

1

Good

2

Fair

3

Poor

4

Very Poor

5

 

·     The score relates to the health and form of a tree:

o   Form includes the structural integrity (the ability to hold together under load) and the shape of the tree

o   Health (vigour and vitality) is generally measured through branch growth increments, foliage colour/discolouration, bud size etc.

·     The overall condition rating for a tree is calculated by taking the worst score from either health or form to establish the overall assessment rating (e.g. if a tree scores good for health and poor for form then the condition rating will be poor overall for the tree).

5.24    Given the limited available space within the park for construction of the basin and the volumes required to achieve the desired flood benefits there are no feasible alternatives that would reduce the number of trees requiring removal.  However the number of tree removals would be at least 2 higher if the basketball court remains in the original position as shown on the master plan as discussed further below.

5.25    None of the trees within the project area are protected under the Christchurch City District Plan rules, and a resource consent will not be required for the removal of these trees.

Landscape Plan

5.26    Replacement tree planting and extensive landscaping is planned to be carried out as part of the project, and a replacement tree planting plan has been developed which includes the planting of approximately 230 park trees within the park.  This exceeds the requirements of the replacement tree planting policy.  This extensive planting is proposed to create a woodland feel within the proposed basin area.

5.27    The proposed replacement tree species will include the following approximate mix of native and exotic tree species:

·    100 exotic trees

·    130 native trees

Basketball court location

5.28    In response to early community engagement further work has progressed on the design of the replacement basketball court.  Members of the community expressed concern about the timing of the basketball court replacement given its heavy use.  Attachment C shows the layout position of the proposed basketball court (Figure 3).

5.29    Due to the earlier decisions to enlarge the footprint of the new community centre (now approximately 12 metres further west than what was indicated on the masterplan) this has had an effect on the final location of the court.  The location of the proposed court is now closer to the playground. This proposed location is still in general accordance with the 2004 Wainoni Park Master Plan (Attachment D) with only the need to relocate the picnic and hangi area.

5.30    The Key features with the proposed court location is that it:

·   Accommodates the earlier enlargement of the community centre

·   Avoids the need to remove three existing established trees

·   Minimises the effects of shadowing from the community centre over the court

Figure 3 – Proposed basketball court approximate location


 

6.   Option 1 (Proceed with the easement, proposed landscape plan and basketball court) – Staff Recommendation (preferred)

Option Description

6.1       Adopt the staff recommendation that:

6.1.1      The Council grants itself an easement under the Reserves Act 1977

6.1.2      Approves the removal of 9 trees and acknowledges the removal of a further 8 trees using staff delegations

6.1.3      Proceeds with the stormwater basin landscape planting as consulted on

6.1.4      Approves the proposed replacement basketball court location

6.2       This option will see the removal of 9 healthy and structurally sound trees to allow the Wainoni Park Stormwater Basin to be implemented as per Council resolution CNCL/2015/00021.  The number and condition of the trees is described above in Section 5.

6.3       The planting of approximately 230 replacement park trees will occur as mitigation for the tree removals.  The trees will be replanted in accordance with the proposed landscape plan (Attachment E).

Significance

6.4       The level of significance of this option is low consistent with section 2 of this report.

6.5       Despite being assessed as having a low level of significance it was considered that it was appropriate to undertake public consultation on the proposal.

Impact on Mana Whenua

6.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions. Mahaanui Iwi Management Plan (MIMP) contains policies relating to earthwork activities.

6.7       In this instance, given that there are no known sites of cultural significance in the immediate vicinity and that sediment run-off into an adjoining waterway is not an issue, the works are considered to be consistent with the framework of the wider redevelopment (and easement) works will be subject to an Accidental Discovery Protocol.

Community Views and Preferences

6.8       Statutory notification and consultation processes have been undertaken to establish the views and preferences of the community and determine if there are any views in opposition to the proposed easement.  The response to this notification will be the formal indication of the community to the intended easement.

6.9       Community engagement for this project was undertaken from Monday 27 April 2017 to Monday 22 May 2017.

6.10    The consultation leaflets were hand delivered to properties bordered by Hampshire Street, Aldershot Street, and Wimborne Crescent.  The leaflet was also sent to 54 key stakeholders and 37 absentee landowners.  A meeting was also held prior to consultation with ACTIS who has leaflets available at their centre and a collection box for submissions.  A drop in session was held at the Aranui/Wainoni Community Centre and was attended by one Community Board member.

6.11    During the course of the engagement Council received 13 submissions with the following results:

OPTION

NUMBER OF SUBMISSIONS

I generally support the plan

5

I generally support the plan but have some concerns

5

No – I do not support the plan

 

Did not indicate

3

 

6.12    The following feedback was received from submitters and has been responded to by the project team:

FEEDBACK

TEAM RESPONSE

Security and safety concerns in relation to the proximity of the tree planting to neighbouring boundaries

All trees within parks are maintained to minimise the chance of branches falling and injuring people or damaging property.  There will be a clear 5 m buffer from the outside edge of the basin planting to the nearest property to further reduce these risks.

Ensure adequate lighting for safety

As per Crime Prevention Through Environmental Design guidelines (CPTED), lighting of parks is discouraged unless it is an essential designated route. Lighting is not being proposed as Council do not want to promote the night time use of the park.

Request for additional rubbish bins in the proposed ‘picnic area’

There are three existing rubbish bins in the park with one in close proximity to the proposed picnic area.  Additional bins will be considered following completion of the basin if demand requires.

Trees to be well maintained to ensure clear sight lines

The landscape design intends for taller trees with clear trunks to enable sight lines into the basin.

Reduce number of trees near the Hampshire Street service lane

Through the detailed design Council will consider providing greater distance between the proposed trees in this corner.

Open style fencing to increase visual surveillance

Council would consider options for installation of open style fencing in negotiation with the adjoining property owners.

Steepest slope closest to Hampshire to increase natural surveillance

The side slopes of the basin and the basin footprint have been designed to achieve the largest possible flood storage without compromising access.  It will not be possible to significantly modify the basin shape without compromising the flood benefits.

Ensure accessibility for people of all ages and abilities

The design allows for areas with flatter grades to the basin floor from Hampshire street (approximately 1 in 10), however, given that the basin will be used to store water it was not desirable to promote a significant amount of foot traffic through the basin.

Request for the installation of security cameras

There needs to be exceptional circumstances for Council to install CCTV cameras into parks.

Walking path to be included through the area

The final form of the basin will include an extensive tree canopy with grass beneath.  This will allow foot traffic through much of the basin, however, given that there is not presently significant foot traffic across this area a path was not proposed.  It may be possible to add a path in the future if required.

Concern the area could create a flying insect problem

Groundwater levels are expected to vary beneath the basin floor.  These levels may sometimes be above the lowest lying parts of the basin for shorter periods.  The landscape plan shows a 'wetland' in the floor of the basin.  This was to indicate that the land may not be suitable for foot traffic for some periods (due to high groundwater levels) and that appropriate planting will be required.  It is expected that groundwater levels will typically be below the floor of the basin and will not present an issue with insects.  If flying insects become a problem over time then appropriate management approaches can be applied to reduce their impacts.

 

6.13    Two submissions gave feedback on the proposed planting, with feedback on possible natives that could be used and support for the chosen mix of natives and exotics.

6.14    A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter was a link to the feedback received and the Community Board report.

Alignment with Council Plans and Policies

6.15    This option is consistent with Council’s Plans and Policies, and Council resolution CNCL/2015/00021.

Financial Implications

6.16    Cost of Implementation - There is no additional cost of implementation above the budget already included in the Annual Plan.

6.17    Maintenance / Ongoing Costs - There will be an increase in the cost of maintenance as this is a new facility. This will need to be included in LTP proposals.

6.18    Funding source – The tree removals, replacements, all construction works and other costs (e.g. survey and legal) will be funded by the project.  The Long Term Plan has funding allocated to the Land Drainage Recovery Programme, and within the programme budget for financial year 2017/18 there is sufficient provision to enact the works.

Legal Implications

6.19    Section 48 (1) (f) of the Reserves Act 1977 enables Council, with the consent of the Minister of Conservation, to grant easements over public reserve, in this case for the installation of a stormwater retention basin. The infrastructure would then be recorded on the titles.

Risks and Mitigations

6.20    Easement protocol is subject to successful completion (including the public notification process) of the Reserves Act procedures.

6.21    If approval for the tree removals is not granted then additional design work will be required resulting in a delay to the implementation of the works. This results in an increased risk to the community should a flood event occur during the delay.

Implementation

6.22    Implementation dependencies - approval from the Community Board is required for the removal of the trees, landscape plan, basketball court location and granting of the easement.

6.23    Implementation timeframe – should the community board provide the necessary approvals the works will be tendered in June with award expected in July.  It is provisionally planned to start works July / August with completion of the earthworks expected near to the end of 2017 or early 2018.  Planting of the basin will be in autumn 2018, some months after the earthworks are complete and to coincide with the planting season.  The replacement planting will be dependent on weather and planting conditions.

6.24    Design is underway for the replacement basketball court.  It is planned to construct this during the basin earthworks construction period.  Public access to the existing half court will be prevented prior to completion of the new full court.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   This option allows for the implementation of the project, and is the most effective method of delivering the project outcomes

·   The easement will protect the infrastructure in perpetuity

·   The easement will identify the existence of the stormwater retention basin on the title

·   The easement is required to fulfil the Reserve Act requirements for placing the stormwater retention basin on the reserve

·   The stormwater retention proposals will contribute positively towards managing flood risk in the catchment

·   The extensive landscaping proposals will enhance the surrounding public environment and make provision for a new full basketball court to replace the existing half court

·   The works are considered consistent with, and an important component of, the Councils LDRP

·   Increases amenity in the Aranui area

6.26    The disadvantages of this option include:

·   The titles will be encumbered with an easement in perpetuity.

·   This part of the park will be subject to occasional, temporary, flooding, although this is offset by the reduced flood risk in the catchment and the enhanced surrounding park environment

·   Potential for community perception of an increase in antisocial behaviour

·   The existing half basketball court is likely to be removed prior to the completion of the replacement court with temporary recreational impacts

·   Removal of 17 existing trees, 8 of which are in poor or very poor condition

7.   Option 2 (Easement) – Do not grant the easements over part of Wainoni Park, reject the landscape plan and basketball court relocation

Option Description

7.1       The Council does not approve the grant of an easement to drain water, tree removal and the landscape plan is rejected and the basketball court is constructed in its position that necessitates tree removals.  This would prevent the effective implementation of the project, resulting in delays.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report given that only the local community would be affected by this decision.  Rejecting the proposed easement would prohibit construction of the basin and contravene the earlier Council decision to progress the project.  A small number of residents will continue to be at elevated levels of flood risk and may experience flooding in rainfall events that would otherwise be avoided if the works proceed.

7.3       Engagement requirements for this level of significance may require further consultation in light of the high impact on a small number of residents and the general support for the proposal received during consultation.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       As the outcome of the consultation on the landscape plan and the public notification was positive questions may be raised by the community if the Community Board then elects not to support the project by resolving not to grant the easements over Wainoni Park or progress with the other components of the project.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies and would undermine the Councils LDRP initiatives to reduce the flood risk in the catchment.

7.6.1   Inconsistency - Level of Service: 14.1.5 Implement Land Drainage Recovery Programme works to reduce flooding would not be fully implemented.

7.6.2   Reason for inconsistency – the project cannot be fully implemented.

7.6.3   Amendment necessary – the design would require revision, further options would need to be investigated and the potential for a further Council resolution required.

Financial Implications

7.7       Cost of Implementation – this has not been quantified but may increase the project design and construction costs.

7.8       Maintenance / Ongoing Costs – there will be ongoing costs of maintaining the trees (especially the trees that are in a poor and very poor condition).

7.9       Funding source - The Long Term Plan has funding allocated to the Land Drainage Recovery Programme.  The maintenance of the trees will continue to be funded from the Parks Unit operational budget.

Legal Implications

7.10    Not granting easements for the stormwater retention basin would be in contravention of the Reserves Act.

Risks and Mitigations

7.11    The project cannot proceed without the grant of easements over the park. If the project were to proceed without the grant of easements there would be potential for a legal challenge from the Minister of Conservation.

Implementation

7.12    Implementation dependencies - Not applicable.

7.13    Implementation timeframe – this option could result in delays to the project.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Avoids the temporary ponding of this corner of the park during occasional extreme rainfall events

·   Avoids the need to remove 17 trees, 8 of which are in poor or very poor condition

7.15    The disadvantages of this option include:

·   It would be a breach of the Reserves Act if the stormwater retention basin was constructed on the reserve

·   It would be inconsistent with Council’s plans and policies and an important element of the Council’s LDRP designed to reduce the risk of flooding in the catchment would not be able to proceed

·   If Council decided to sell the land in the future an easement would need to be put in place at that time to provide rights required to protect any infrastructure

·   The community would not be able to enjoy the enhanced amenity of the proposed landscape basin and new basketball court

 

Attachments

No.

Title

Page

a

Proposed Easements

41

b

Basketball Court Location Plan

42

c

Wainoni Park Masterplan

43

d

Wainoni Park Landscape Plan

44

e

Wainoni Park Arboricultural Report

45

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Thomas Parsons - Surface Water Engineering Consultant

Ann Campbell - Senior Engagement Advisor

Barry Woodland - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Keith Davison - Manager Land Drainage

Andrew Rutledge - Head of Parks

David Adamson - General Manager City Services

  


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

 

8.        Property Review Process

Reference:

17/386129

Contact:

Angus Smith

Angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to formally receive the list of properties in their area that are no longer required, or being utilised, for the purpose that they were originally purchased.

1.2       To initiate the process to review those properties for the purpose of making future use decisions.

Origin of Report

1.3       This report is staff generated to follow up on a Council resolution of 12 May 2016 Council Resolved CNCL/2016/00242 and related workshops held with Community Boards.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and engagement assessment worksheet.

2.1.2   The community engagement and consultation outlined in this report reflect this assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receive the information in this report.

2.         Commence the Board’s review process to identify if the properties in Attachments B, C and D should be retained for alternative public uses, retained for strategic purposes/future decisions or considered for disposal.

3.         Being of the view that the sites listed below are unlikely to have alternative public uses or strategic purposes, and that the Board has sufficient information to form this preliminary view, recommends that Council directs officers to commence investigation processes regarding the potential to dispose of the sites:

a.         ______________

4.         To allow for the inclusion of advice in a report to Council, conclude this review and provide comment to staff, within six months of resolving to commence the process.

5.         Note that the final report containing the outcome of the process will come back to the Board for recommendation to Council.

 

 

 

4.   Key Points

4.1       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work i.e. delivering a service or activity.

4.2       That process has been socialised with Community Board’s on a couple of occasions and this report serves to formally commence that process.

4.3       A list of the properties in the Community Boards area is attached.

4.4       The next steps following this report are for the Community Board to either make some early decisions in respect of the specific properties, or develop and work through a process to develop alternative public uses to inform an options report in six months’ time.

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service / activity / public work. They are held and funded by the business unit (titular asset owner) delivering that service / activity or project.

5.2       When a property is no longer required for the purpose for which it was originally purchased it is incumbent on the Council to make a decision to determine the future use of that property.

5.3       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Council’s property.

5.4       In general terms the Council should only hold land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk. It also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

Process

5.6       A flow chart of the process is attached, but in summary is as follows:

5.6.1   When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then it is circularised around business units, Community Boards and possible stakeholders to assess and identify community needs and develop options to for alternative public uses.

5.6.2   This is done on a portfolio basis annually or as required.

5.6.3   A period of six months is provided to establish the alternative public uses and options.

5.6.4   The results are collated into an options report which would usually incorporate as one of the options sale.

5.6.5   The Council then resolve future use based on staff and Community Board recommendations.

5.7       Retaining the property for an alternative public use needs:

5.7.1   To be rationalised,

5.7.2   A clearly identified need,

5.7.3   To be supported by a sound and robust business case,

5.7.4   Supporting Council strategies,

5.7.5   Established funding in the Councils annual and long term plans

5.7.6   To have an identified sponsor i.e. end asset owner (titular internal owner) / sponsor and budget provision within the LTP

Process initiation

5.8       Attached are the following:

5.8.1   A list of properties in the ward that is no longer being utilised for the original intended purpose for which they were purchased.

5.8.2   A plan of the ward showing the property locations.

5.8.3   A brief status report, street view and aerial photo of each property.

5.8.4   A list of all the properties across the city grouped in terms of Board/Ward areas.

5.9       Next step is for the Board to consider how it approaches the process of considering alternative future public uses. This may involve:

5.9.1   Whether the properties can/should be prioritised.

5.9.2   Whether early decisions can be made e.g. retention for a particular use or purpose or to declare some surplus for disposal because it is obvious there are no practical alternative options

5.9.3   Develop a programme and process with the Community Governance Team to canvass the community’s needs and develop options over the next six months.

 

Attachments

No.

Title

Page

a

Process flow chart

62

b

Property list Burwood

63

c

City List

70

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property and Planning

Anne Columbus - General Manager Corporate Services

  


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

 

9.        Lease to Development Christchurch Ltd - New Brighton Beach

Reference:

17/560729

Contact:

Kathy Jarden

kathy.jarden@ccc.govt.nz

941-8203

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to approve a Deed of Lease to Development Christchurch Ltd over a portion of New Brighton Beach at 195 and 213 Marine Parade to enable development of part of the New Brighton Foreshore Development Project (“Project”).

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by staff evaluation.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Coastal-Burwood Community Board:

1.         Approve the granting of a lease to Development Christchurch Limited over that portion of New Brighton Beach shown in Attachment A to this report for a period of five and one-half  (5 ½ ) months to enable development of part of the New Brighton Foreshore Development Project.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.2 Customer satisfaction with the range of recreation facilities

4.2       The following feasible options have been considered:

·     Option 1 – Grant a Lease (preferred option)

·     Option 2 – Not Grant a Lease

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Redevelopment of the playground, paddling pool, beach access and foreshore mitigation works.

·     Regeneration of New Brighton

·     Improved park and playground  areas for public to enjoy

4.3.2   The disadvantages of this option include:

·     An area of the park and foreshore will be closed temporarily while the redevelopment is undertaken.

 

 

5.   Context/Background

The Land

5.1       The leased area is located on portions of 195 Marine Parade and 213 Marine Parade.

5.1.1   195 Marine Parade

·     Certificate of Title Identifier CB29F/546

·     Lot 3 Deposited Plan 50951

·     Total area 1.0041 hectares more or less

·     Fee Simple, Local Park in accordance with Section 138 Local Government Act

·     Area subject to lease:  2613m2

and

·     Certificate of Title Identifier CB29F/549

·     Lot 6 Deposited Plan 50951

·     Total Area 1.6290 hectares more or less

·     Local Purpose (Esplanade) Reserve

·     Area subject to lease:  22m2

5.1.2   213 Marine Parade

·     Certificate of Title Identifier CB29F/547

·     Lot 4 Deposited Plan 50951

·     Total area 7873 square metres more or less

·     Fee Simple, Local Park in accordance with Section 138 Local Government Act

·     Area subject to lease:  1175m2

Development Plan

5.2       Development Christchurch Limited (DCL)

·   In July 2015 Council endorsed a high level plan from DCL to regenerate the New Brighton seaside which would include the Hot Salt Water Pools Development and improvements to the Whale Pool and grassed area adjacent to the New Brighton Library.

·   Council has provided funding towards this development and DCL is now ready to commence the playground and paddling pool improvements from the Whale Pool to the Library.

·   A lease of the land is required in order to enable DCL to obtain the necessary consents required and to provide DCL with full control of this site for the construction of this Project.

Delegations

5.3       The Council has delegated to all Community Boards “the power to grant leases for a maximum term of 20 years (less 1 day) to voluntary organisations over parks for the erection of pavilions and other buildings and structures associated with and necessary for the use of the land for outdoor sports games and other recreational activities”.

5.4       The Community Board also holds a delegation to grant leases on reserves pursuant to section 61 of the Reserves Act for those reserves held as local purpose reserves.  A small area of the proposed lease area is held for that purpose.

5.5       The proposed lease to be granted to DCL is for a period commencing 1 July 2017 and ending 20 December 2017 when it is expected this stage of the Project will completed and handed back to the Council and public to enjoy.

5.6       The rent will be peppercorn ($1).

 

6.   Option 1 – Grant a Lease  (preferred)

Option Description

6.1       Grant a Lease

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required in accordance with section 138 of the Local Government Act as the lease will be for a period of less than 6 months.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Residents of New Brighton and greater Christchurch are specifically affected by this option due to public desire to revitalise New Brighton.  Their views were gathered during the consultation undertaken with the New Brighton Master Plan and options for regeneration of New Brighton.

6.6       DCL has also conducted further community consultation in its New Brighton Implementation Plan.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies

Financial Implications

6.8       Cost of Implementation – lease preparation costs will be covered by Council operational budgets.

6.9       Maintenance / Ongoing Costs – Council will be required to maintain the redeveloped park as part of ongoing operating expenses.

6.10    Funding source – Parks operational budgets

Legal Implications

6.11    A Deed of Lease will be prepared to set out the terms and conditions of the lease.

Risks and Mitigations   

6.12    The public will not have access to the existing park for the period of the lease and will not be able to enjoy use of the existing facilities.  A member of the public may complain to the Council.

6.13    Risk – Public complaints caused by lack of access to the area.  This will result in dissatisfaction with use of the area.

6.13.1 Treatment: Public consultation and good communication undertaken by DCL to inform members of the public.

6.13.2 Residual risk rating: the rating of the risk is low.

Implementation

6.14    Implementation dependencies  - Granting of Lease

6.15    Implementation timeframe – Two weeks to prepare and execute lease documentation.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·     Redevelopment of the playground, paddling pool, beach access and foreshore mitigation works.

·     Regeneration of New Brighton

·     Improved park and playground  areas for public to enjoy

6.17    The disadvantages of this option include:

·     An area of the park and foreshore will be closed temporarily while the redevelopment is undertaken.

7.   Option 2 – Not Grant Lease

Option Description

7.1       Not grant lease.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Residents of New Brighton and Christchurch are specifically affected by this option due to their desire to revitalise New Brighton.  Their views were gathered during the consultation undertaken with the New Brighton Master Plan and options for regeneration of New Brighton.

7.6       DCL has also conducted further community consultation in its New Brighton Implementation Plan.

Alignment with Council Plans and Policies

7.7       This option is inconsistent with Council’s Plans and Policies

7.7.1   Inconsistency – would not support New Brighton Master Plan objectives

7.7.2   Reason for inconsistency – a lease is required to carry out the project to meet objectives

7.7.3   Amendment necessary – granting lease

Financial Implications

7.8       Cost of Implementation – not applicable

7.9       Maintenance / Ongoing Costs – not applicable

7.10    Funding source – not applicable

Legal Implications

7.11    Council has signed an agreement with Development Christchurch Limited.

Risks and Mitigations    

7.12    DCL cannot proceed to undertake development of the Project.

7.13    Risk – delivery of project caused by lack of lease.  This will result in public dissatisfaction and unnecessary expenditure to date.

7.13.1 Treatment: grant the lease.

7.13.2 Residual risk rating: the rating of the risk is high.

Implementation

7.14    Implementation dependencies  - not applicable

7.15    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.16    The advantages of this option include:

·   Public continue to have access to the area and existing facilities.

7.17    The disadvantages of this option include:

·   Regeneration of New Brighton is stalled.

·   Development of the Project does not proceed.

 

Attachments

No.

Title

Page

a

DCL Lease Plan

78

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Kathy Jarden - Team Leader Leasing Consultancy

Approved By

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Coastal-Burwood Community Board

19 June 2017

 


Coastal-Burwood Community Board

19 June 2017

 

 

10.    Discretionary Response Fund 2015/16, South Brighton Residents Association, Kuaka/Godwit Sculpture for Bridge Street Project 

Reference:

17/566692

Contact:

Heather Davies

Heather.davies@ccc.govt.nz

941 5314

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to update the Coastal-Burwood Community Board on the location of the Kuaka/Godwit sculpture for Bridge Street, South Brighton. 

1.2       A total of $8,000 is being held for this project in the 2015/16 Discretionary Response Fund, subject to clarification of the location of the sculpture and the Board is requested to approve the release of those funds.

Origin of Report

1.3       This report is being provided to fulfil the Coastal-Burwood Community Board  resolution made on 2 May 2016 (BPCB/2016/00053).

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendation

That the Coastal-Burwood Community Board:

1.         Approves the release of $8,000 currently held in Discretionary Response Fund 2015/16 for South Brighton Residents Association, towards the Kuaka/Godwit Sculpture for Bridge project now the location has been clarified.  

 

 

4.   Key Points

4.1       A 2015/16 Discretionary Response Fund application from South Brighton Resident’s Association for funding towards the Kuaka/Godwit Sculpture for Bridge Street project went to the Burwood/Pegasus Community Board meeting for a decision on 2 May 2016. 

4.2       At the meeting on 2 May 2016 the Community Board resolved to:

1.    Approve a grant of $3,974.25 from its 2015/16 Discretionary Response Fund to South Brighton Resident’s Association towards the artist’s fee for the Kuaka/Godwit Sculpture for Bridge Street.

2.    Supports the intent of the application and requests staff ring fence $8,000 to be held until clarification over the location of the Kuaka/Godwit Sculpture is resolved.

3.    Supports the community governance team in its efforts to resolve this matter

4.3       The Infrastructure Rebuild Liaison Manager has been working with engineers and the sculpture will be located within road reserve on the south side of Bridge Street, South Brighton on the eastward approach to the bridge.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

19 June 2017

 

 

11.    Coastal-Burwood Discretionary Response Fund 2016/17 Shirley Ladies Probus Club and New Brighton Men's Probus

Reference:

17/543508

Contact:

Heather Davies

Heather.davies@ccc.govt.nz

941 5314

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider applications for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56247

56242

Shirley Ladies Probus

New Brighton Men’s Probus

Bus Trip Funding

Day Trips and Outings

$1,000

$2,610

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from Shirley Ladies Probus Club and New Brighton Men’ Probus Club.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $400 to Shirley Ladies Probus Club towards bus trip funding. Approves a grant of $700 to New Brighton Men’s Probus towards Day Trips and Outings.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$72,524

$35,768.30

$36,775.70

$35,3655.70

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix Probus Clubs

83

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

 

12.    Coastal-Burwood Discretionary Response Fund 2016/17 T A Burrows, Community Fridge New Brighton Project

Reference:

17/581577

Contact:

Heather Davies

Heather.davies@ccc.govt.nz

941 5314

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Coastal-Burwood Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the person listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56505

Trudy Burrows

Community Fridge New Brighton

$4,583

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from Trudy Burrows.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $ 2,000 to Trudy Burrows towards the Community Fridge New Brighton Project.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$72,524

$35,768.30

$36,775.70

$34,775.70

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix Community Fridge New Brighton

87

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Heather Davies - Community Development Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator


 

PDF Creator


Coastal-Burwood Community Board

19 June 2017

 

 

13.    Coastal-Burwood Community Board Youth Development Fund 2016-17 E De Rose and A McKay

Reference:

17/570686

Contact:

Jacqui Miller

Jacqui.miller@ccc.govt.nz

941 5333

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Community Board to consider two applications received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $450.00 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Ethan De Rose and Anna McKay.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $225.00 from its 2016/17 Youth Development Fund to Ethan De Rose towards the CAISC training camp from the 8-16 July including the Dunedin Championships in Dunedin.

2.         Approves a grant of $225.00 from its 2016/17 Youth Development Fund to Anna McKay towards attendance at a 5 day intensive NZ School of Dance Winter School course in Wellington from the 10-15 July.

 

 

4.   Applicant 1 – Ethan De Rose

4.1       Ethan De Rose is 15 years old and lives in McBratneys Road, Dallington with his family.  Ethan is seeking funding support to attend a two week Canterbury Alpine ice speed training camp from the 8-19 July and the Dunedin Championships from the 15-16 July. 

4.2       The training camp will be with a team of skaters with a range of abilities and coaches form South Korea.  There will be up to 3 hours of ice training per day, plus off ice training.  Coaching will be under the direction of the coaches from South Korea.  Ethan will also compete in the 2017 Dunedin Short Track Ice speed skating Championships on the 15 and 16 July.

4.3       Ethan has been speed skating for 10 years and is the current New Zealand record holder.  This year some of his achievement have been selection and attendance at the Junior World Championships in Austria in January, 5th time nominee at the Marriotts Hadlee Sports Awards, nominated junior sportsman of the year at Shirley Boys High School, awarded ‘most improved skated’ at the New Zealand Championships and selected to attend the World Development Trophy held in Melbourne.

4.4       Ethan’s long term goals are to attend the 2017 Junior World Championships and World Cups and to qualify for the 2022 Winter Olympic Games.

4.5       Ethan is continuously doing fundraising activities with support from his mother to enable Ethan to attend events and for his weekly fees.  Recently they ran a Quiz night to help pay for the costs for his attendance at the Junior Worlds in Austria in January 2017. 

4.6       The following table provides a breakdown of the costs for Ethan De Rose:

EXPENSES

Cost ($)

Training Camp Fees in Dunedin

500.00

Entry Fee – Dunedin Championships

45.00

South Island Championship Entry fee

45.00

 

 

                                                                                                 Total

$590.00

 

1.1.  This is the second time the applicant has applied for funding.  Ethan received $500 from the 2015/16 Youth Development fund in April 2016 to travel to a tournament in Melbourne.

5.   Applicant 2 – Anna McKay

5.1       Anna McKay is 12 years old and lives in Broadhaven Avenue, Parklands.  Anna is seeking funding support to attend at a 5 day intensive NZ School of Dance Winter School course in Wellington from the 10-15 July 2017.

5.2       Anna attends St Francis of Assisi Catholic School in Mairehau as a year eight student.  She has been dancing for seven and half years, for the past three years with the Anna Lee School of Dance.  She is currently attending classes in ballet, contemporary and stretch for 8 hours per week.

5.3       Anna is part of the Anna Lee Dance School competition team, which has given her the opportunity to extend her technical and performance skills as well as performing at fundraisers, dance events, and competitions.  Where she has achieved 1st and 2nd place in a number of South Island Competition.

5.4       At the Winter School she will have the opportunity to be trained full time by world class tutors, and train alongside other students from around New Zealand who also share her passion for ballet. 

5.5       Anna’s two dance teaches have provided letters of support, stating about Anna’s ability, work ethic and how this opportunity would help her to further develop and perfect her ballet skills.

5.6       Anna’s long term goal is to become a professional dancer and become part of the New Zealand Royal Ballet.  She loves to perform and also help other dancers perform to their best ability.

5.7       Anna has not done any fundraising activities to contribute towards the costs of this trip.

5.8       The following table provides a breakdown of the costs for Anna McKay:

EXPENSES

Cost ($)

Course Fee

510.00

Airfares

316.00

Accommodation

464.33

 

 

                                                                                                 Total

$1,290.33

 

1.2.  This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jacqui Miller - Community Recreation Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

19 June 2017

 

 

14.    Coastal-Burwood Community Board Area Report

Reference:

17/563549

Contact:

Jo Wells

jo.wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.             Receive the Area Update.

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

It is anticipated that the Community Board Plan for the next two years will be developed and come into effect from mid July 2017.  

The Community Board Plan sets the framework that will guide the Boards decision making and actions for the next two years.  It informs the Board’s decisions on local activities and enables the Board to make decisions on funding and Long Term Plan priorities. 

 

Our communities have told us their views on many issues over the past years as part of the development of a wide range of council plans. This information, as well as information received through specific engagements will be used in developing this Plan.    

 

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Pages Road Footpath Repairs

Feedback was received from the community and Community Board regarding the state of the Pages Road footpaths, approaching the bridge.  Work is beginning to reseal one side of the footpath and to patch up the other side.

3.2.2   Landscaping in New Brighton and Surrounds

There has been a positive community response to the many roadside areas in and around New Brighton that have received landscaping treatment. These include the South Brighton Bridge, various coastal garden plots and the Pages Road Bridge roundabout.

 

3.2.3   Outwards Correspondence

·     Nil to report.

 

3.2.4   Statistics New Zealand 2018 Census Update from Census NZ

·     Statistics New Zealand are getting ready to run the next census in March 2018.

·     To make sure the address list they have developed is on track, they will be checking addresses in your community over the next few weeks.

·     Over the next eight weeks, Stats NZ staff will be checking 1.8 million addresses across the country.

·     They will be in your region between 6 June – 31 July

·     Staff will be wearing Stats NZ uniforms and will be carrying identification. There will be minimal direct contact with the public.

If you receive any enquiries about a staff member or the work underway, please refer them to www.stats.govt.nz/census for more information or ask them to call 0800 111 102.

 

3.2.5   New Brighton Clock Tower

The New Brighton Clock tower is scheduled for earthquake repairs. Currently the time is not synched and our clock repairer will be making that repair shortly.

 

We have a project in the system for Financial Year 2018 however we have started early and are underway scoping for the full earthquake repair and restoration of the clock tower.

 

A structural Detailed Engineering Evaluation has already been completed noting the damage. Staff have been scoping the additional repairs required, i.e. rust staining. It is planned that work will start in spring so that it is complete for summer. A memorandum will be issued to the Board once the scope is finalised and we are ready to tender.

 

3.3       The provision of strategic technical and procedural advice to the Community Board

Nil to report.

 

3.4       Board area Consultations/Engagement

Current Consultations in the Coastal-Burwood Board Area:

·     Proposed Lease at QEII Park – Christchurch School of Gymnastics.

 

3.5       Submission Opportunities

Nil to report.

3.6       Annual Plan and Long Term Plan matters

Draft Annual Plan 2017/18 submitted by the Board.

3.7       Development of Civil Defence Emergency Plans

A workshop will be arranged for the Community Board to discuss how the Board can support the community in disasters including the possibility of developing a Board-wide Community Response Plan and increasing community education and awareness. The level of the project and what role the Board wish to have in leading these will be the focus of the first workshop. Local staff met with three of the Councils Civil Defence Emergency Management Team to let the team know that the Community Board would be considering the development of a plan for the Coastal and Burwood ward areas around preparedness and response in disasters. This initial staff meeting was to assist in gathering background information, to co-ordinate approaches to the community and to consider shared resourcing. The CDEM team will come along to Board meetings around the project as requested and share in community consultations as the project develops.

3.8       Requests for information from Board meeting on Newsline

Members are invited to consider items for inclusion in Newsline.

3.9       Significant Board matters of interest to raise at Council

Board members are requested to highlight significant matters from the meeting to be raised by the Chair at the next Council Meeting (Community Board reports) on Thursday 6 July.

3.10    Meeting Arrangements

This is to fulfil the Board’s request to review its ordinary meeting arrangements for the remainder of the 2016/19 term.


On 10 February 2017 the Board resolved:

1.         Adopts the following meeting schedule to December 2017:

Monday 3 April                    9.00am           New Brighton Boardroom
Tuesday 18 April                  4.30pm          New Brighton Boardroom          
Monday 1 May                    9.00am           New Brighton Boardroom          
Monday 15 May                  4.30pm          New Brighton Boardroom          
Tuesday 6 June                    9.00am           New Brighton Boardroom          
Monday 19 June                  4.30pm          New Brighton Boardroom          
Monday 3 July                      9.00am           New Brighton Boardroom          
Monday 17 July                    4.30pm          New Brighton Boardroom          
Monday 7 August              9.00am           New Brighton Boardroom          
Monday 21 August                          4.30pm          New Brighton Boardroom          
Monday 4 September      9.00am           New Brighton Boardroom          
Monday 18 September    4.30pm          New Brighton Boardroom          
Monday 2 October             9.00am           New Brighton Boardroom          
Monday 16 October          4.30pm          New Brighton Boardroom          
Monday 6 November       9.00am           New Brighton Boardroom          
Monday 20 November     4.30pm          New Brighton Boardroom          
Monday 4 December        9.00am           New Brighton Boardroom          

2.         Notes it has previously agreed to review its ordinary meeting arrangements in early 2017 for the remainder of the 2016/19 term.

The Board is invited to consider if the alternating meeting start times of 9am and 4.30pm meets members’ needs.  The current arrangements have resulted in:

Meeting Date/Start

No. of
Deputations

No. of Business
Reports

10 February 9am

2

8

20 February 4.30pm

1

2

6 March 9am

0

3

20 March 4.30pm

1

3

3 April 9am

2

4

18 April 4.30pm

2

6

1 May 9am

4

1

15 May 4.30pm

1

4

6 June 9am

4

6

19 June 4.30pm

0

8

 

Over that period 9am start has attracted 12 deputations and 22 reports; 4.30pm start has attracted 5 deputation and 23 report.

If the Board signal they would like to modify their current meeting arrangements, staff will prepare a formal report.

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

 

4.1       Strengthening Communities Fund

 

The Strengthening Communities Fund opened on Monday 8 May and closed at midnight Tuesday 6 June.

 

 

5.   Significant Community Issues

5.1       No updates to report.

 

6.   Major Community and/or Infrastructure Projects

6.1      Community Facilities

Pukeko Centre for Sport and Recreation held a very successful information event on Sunday 28th May at 4pm.  This was an open invitation event where any interested individuals or groups could come along to find out more about the Pukeko Centre plans.  Stage 1 (of 3 stages) building project is due for completion in September 2017.

 

http://pukekocentre.co.nz/wp-content/uploads/2017/02/Plans-1024x472.jpg

 

6.2      Partnerships with the community and organisations

Staff are working with community groups in the ward to co-ordinate a local ‘Events strategic /business planning’ workshop to be held at Grace Vineyard on Tuesday 20 June.

 

6.3      Infrastructure projects underway

No updates to report.

6.4      Events Report Back

6.4.1   Tash Sultana Concert – Donnell Sports Park

An alternative use was made of Donnell Sports Park with consent granted for a concert, Tash Sultana, to be held on 25 May 2017.

 

It was the first use of this park for this type of event. Future use of this space for events was to be determined on the outcome of this concert.  There were four noise complaints made, with two being after the event had finished (so may not be reliable) and for the most part feedback from the residents was positive.

 

Generally, it was determined that this location could be used for ‘low key’ events and concerts (similar to Tash Sultana) going forward, however the grounds themselves proved not to be as ideal. With high water content there was damage caused to the park from the trucks. This will be remediated with the costs being covered by the organiser.

 

Going forward the Events Partnerships & Development team will not actively recommend this location for events with heavy infrastructure (i.e. marquees, large vehicle movements etc.), but will assess any application on a case-by-case basis.

 

The feedback to date shows a desire from residents to utilise red zone spaces for events which will be taken on board when working with event organisers proposals.

 

6.4.2   Shortland Street Playground opening event is scheduled for Sunday 18th June at Shortland Street Playground (time still to be confirmed).

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1      Local Parks Update

The next report will be received in July

7.2       Sports

7.2.1   Aranui Eagles Rugby League Club are in the early stages of applying to Council for approval to install a new lighting tower on Wainoni Park to occur in the second half of the 2017.

7.2.2   Staff have meet with representatives from Parklands United Sports Club (football, netball, cricket and touch) Peter Skinley and Cameron McMillian to discuss various maintenance issues relating to the grounds they utilise, facilities and funding options.  

 

8.   Community Board funding budget overview and clarification

8.1       The budget information for the Board’s Discretionary Response and Positive Youth Development funds is attached, refer Attachment A.

 

 

Attachments

No.

Title

Page

a

2016-19 Coastal-Burwood Board Funding Update

99

 

 

Signatories

Authors

Katie MacDonald - Community Support Officer

Jo Wells - Manager Community Governance, Coastal-Burwood

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Jacqui Miller - Community Recreation Advisor

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Coastal-Burwood Community Board

19 June 2017

 

PDF Creator

 


Coastal-Burwood Community Board

19 June 2017

 

 

15.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.