Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Tuesday 6 June 2017

Time:                                    9am

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

6 June 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Coastal-Burwood Community Board

06 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies received.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00094

Community Board Decision

That the public and public excluded minutes of the Coastal-Burwood Community Board meeting held on Monday, 15 May 2017 be confirmed.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

4.1       Boat Safety at Naval Point

             James Ensor and Roger Allan, members of the Boat Security and Safety Association, spoke to the Board about boat safety at Naval Point on Lyttelton Harbour, noting usage by residents of the Coastal-Burwood ward.

             The Chairperson thanked Mr Ensor and Mr Alan.

 

4.2       Eastern Community Sport and Recreation Incorporated

             Thea Mickell of Eastern Community Sport and Recreation Incorporated spoke to the Board regarding the organisations lease application to Council and the Facilities Plan they have developed for the development of Rawhiti Domain. Thea Mickell noted that the strategic removal of certain trees in Rawhiti Domain would improve usability.  

             The Chairperson thanked Ms Mickell for her deputation.

 

4.3       Christchurch Disc Golf Club

             Paul Deacon and Chris Davids spoke on behalf of the Christchurch Disc Golf Club regarding their proposal to install a disc golf course in Rawhiti Domain.

             The Chairperson thanked Mr Deacon and Mr Davids for their deputation and gave the Board’s support in principle for their proposals.

 

Tim Baker left the meeting at 09:35 am.

 

4.4       Muka Park Consultation on Future of the Flying Fox

             Ian Reid, resident of Prestons subdivision, spoke to the Board regarding the Muka Park Consultation on Future of the Flying Fox report on the agenda.

             Mr Reid explained the popularity of the flying fox and his desire to have it reinstated. Mr Reid gave examples of flying foxes in other areas of the city that have complied with District Plan noise rules and suggested that these mechanisms be used when considering a replacement flying fox for Muka Park.

             In support of his case, Mr Reid tabled:

·         a Council information leaflet dated May 2016 notifying residents of Council’s requirement for the subdivision developers to remove the flying fox due to it breaching City Plan noise limits

·         a graphical representation of the view of surrounding houses relevant to the flying fox mound

·         a petition that was received under clause 7 of these minutes.    

 

Tim Baker returned to the meeting at 09:50 am.

 

5.   Correspondence - South Brighton Estuary Erosion

Part B

 

An item of correspondence was received after the close of the agenda. This was tabled and accepted by the Board. The item of correspondence was from Adam Perry, a resident of South New Brighton and expressed concerns surrounding Estuary edge erosion in South New Brighton.

 

The Board decided that the correspondence from Mr Perry would be discussed in elected members information exchange.

 

6.   Correspondence - Fairway Reserve Noise

Part B

 

An item of correspondence was received after the close of the agenda. This was tabled and accepted by the Board. The item of correspondence was from Linda Callaghan and addressed noise concerns at the Fairway Reserve basketball court.

Linda Callaghan provided a detailed response to the related report received by the Board on 6 March 2017. The response queried the methodology around the noise levels measurements that had been reported on that occasion and requested that an independent noise assessment be done on the Fairway Reserve basketball court.

The Board noted that Linda Callaghan’s concerns about noise from the Fairway Reserve basketball facility, particularly at night, was an ongoing matter that the Board had previously considered.

The Board decided to request staff to consider the correspondence dated 3 June 2017 from Linda Callaghan regarding Fairway Reserve noise issues and report back to the Board on options to assist the resident.  

 

7.   Correspondence – Muka Park Flying Fox

Part B

 

An item of correspondence from a Prestons North resident was received after the close of the agenda. This was circulated to the Board prior to the meeting. The resident proposed that the final decision regarding the fate of the Muka Park flying fox should be made by the people who are affected by the inconvenience of the flying fox. He also noted that when his house was purchased there was no plan in place for any such playground equipment.

The resident requested that this opinion be expressed at any meeting regarding the flying fox.

 

7.   Presentation of Petitions

Part B

Ian Reid presented a petition completed on 30 May 2016 with 488 signatories.

The prayer of the petition reads:

“The CCC is requiring Ngai Tahu to remove the Flying Fox in Muka Park, Raranga Street. We petition for it to stay or, if no noise compliant solution can be found, have a similarly interesting play equipment installed.”

The Board received the petition which was passed to engagement staff.

8.   Muka Park: Consultation on Future of the Flying Fox

Part C

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.    Following the completion of successful trials of alternative flying fox mechanisms, approve staff to consult with residents in Prestons North subdivision on whether:

a.    the flying fox should be reinstated in Muka Park

or

b.    the flying fox is permanently removed from Muka Park and the height of the southern mound supporting the flying fox pole reduced to 1 metre above ground.

 

Community Board Resolved CBCB/2017/00095

Part C

That the Coastal-Burwood Community Board:

1.       Following the completion of successful trials of alternative flying fox mechanisms, approve Staff to consult with residents in Prestons North subdivision on whether:

a.      the flying fox should be reinstated in Muka Park

or

b.     the flying fox is permanently removed from Muka Park and the height of the southern mound supporting the flying fox pole reduced to 1 metre above ground.

2.              If the results of the trial meet the district plan rules, that the Board be informed of the flying fox  test results before consultation takes place and that staff look concurrently at mitigation options.

David East/Glenn Livingstone                                                                                                                                Carried

 

Board Consideration

Part B

The Board decided to request staff to consider how the Muka Park flying fox situation can be avoided in future by ensuring pocket parks with residential properties in close proximity have appropriate play equipment installed. 

 

A recess of the meeting was called at 10.39 am.

The meeting was resumed at 10.53 am.

9.   Standing Orders

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved CBCB/2017/00096

Part C

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

David East/Linda Stewart                                                                                                                                         Carried

 

Community Board Resolved CBCB/2017/00097

Part C

That the Coastal-Burwood Community Board:

4.              Resolves that the Chairperson of the Board is to have a casting vote.

David East/Linda Stewart                                                                                                                                         Carried

Tim Baker and Glenn Livingstone asked that their vote against be recorded.

 

 

10. Code of Conduct

 

Community Board Resolved CBCB/2017/00098 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

David East/Tim Baker                                                                                                                                                 Carried

 

 

11. Coastal-Burwood  Discretionary Response Fund Application - Senior Maori haerenga ki Rarotonga Cultural Youth Trip - June 2017

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $2,450 from its 2016/17 Discretionary Response Fund to T L Hay & S J Rangihuna towards the Senior Maori haerenga ki Rarotonga, for youth participants living in the Coastal and Burwood wards.

 

Community Board Resolved CBCB/2017/00099

Part C

That the Coastal-Burwood Community Board:

1.             Approves a grant of $3,000 from its 2016/17 Discretionary Response Fund to T L Hay & S J Rangihuna towards the Senior Maori haerenga ki Rarotonga, for youth participants living in the Coastal and Burwood wards.

Tim Baker/Linda Stewart                                                                                                                                          Carried

 

12. Coastal-Burwood Discretionary Response Fund 2016/17 Burwood/Pegasus Community Watch Radio Upgrade Project

 

Community Board Resolved CBCB/2017/00100 Staff Recommendation accepted without change

Part C

That the Coastal-Burwood Community Board:

1.             Approves a grant from its 2016/17 Discretionary Response Fund of $5,261 to Burwood/Pegasus Community Watch towards the radio upgrade project.

Tim Baker/Kim Money                                                                                                                                              Carried

Linda Stewart asked that her vote against be recorded and also her reason, being that she had insufficient information to make an informed decision.

 

13. Coastal-Burwood Discretionary Response Fund 2016/17 Kidsfirst Kindergartens South Brighton

 

Staff Recommendations

That the Coastal-Burwood Community Board:

1.         Approves a grant of $3,500 from its 2016/17 Discretionary Response Fund to Kidsfirst Kindergarten South Brighton towards the rejuvenation of the kindergarten project.

 

Community Board Resolved CBCB/2017/00101

Part C

That the Coastal-Burwood Community Board:

1.              Lay the report on the table pending receipt of audited annual accounts for Kidsfirst Kindergarten South Brighton.

David East/Tim Baker                                                                                                                                                 Carried

 

14. Coastal-Burwood Community Board Area Report

 

14.1   Annual Plan and Long Term Plan

          The Board requested staff to provide a timeline in relation to the Annual Plan and Long Term Plan process.

 

Community Board Resolved CBCB/2017/00102

Part B

That the Coastal-Burwood Community Board:

1.              Receive the Area Report.

David East/Tim Sintes                                                                                                                                                Carried

 

 

15. Elected Members Information Exchange

Part B

15.1    Tim Sintes provided photographs showing erosion of the South Brighton estuary edge in support of the issues raised in the correspondence received from Adam Perry. The Board noted they would be meeting on site with staff to discuss these issues.

15.2    The Board requested that staff coordinate reports on measuring noise complaints at Fairway Reserve and Muka Park to come to the Board at the same meeting.

15.3    The Board had received a request from Paddy Brandon, resident of Parklands regarding the use of roundup by Council contractors when controlling berm weeds. Mr Brandon was willing to maintain his own property berm. Staff agreed to provide advice to Mr Brandon with the suggestion that they register themselves on the Council’s no spray register.

15.4    Linda Stewart requested staff to investigate the mechanism for applications to the Community Resilience Fund.

Tim Baker left the meeting at 12:24 pm.

Glenn Livingstone left the meeting at 12:39 pm.

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 12.47pm.

 

CONFIRMED THIS 19 DAY OF JUNE 2017

 

Kim Money

Chairperson