Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Tuesday 20 June 2017

Time:                                    10.00am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

14 June 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Elizabeth Hovell

Hearings Adviser

941 8637

Elizabeth.Hovell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council Annual Plan 2017 - 18

20 June 2017

 

 

 


Council Annual Plan 2017 - 18

20 June 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Confirmation of Previous Minutes.......................................................................................... 4

Infrastructure, Transport and Environment Committee

4.       Proposed Christchurch City Biodiversity Fund..................................................................... 11

STAFF REPORTS

5.       2017-18 Annual Plan............................................................................................................... 29   

 

 


 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

·         That the minutes of the Council Annual Plan 2017 - 18 meeting held on Tuesday, 16 May 2017 (refer page 4); Thursday, 18 May 2017 (refer page 7); Saturday, 20 May 2017 (refer page 12); Monday, 22 May 2017  (refer page 14) be confirmed.

 

 


 

 

Christchurch City Council

Draft Annual Plan Hearings

Open Minutes

 

 

Date:                                     Tuesday 16 May 2017

Time:                                    1.01 pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

16 May 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Elizabeth Hovell

Hearing Adviser

 Tel: 941 8637

Elizabeth.Hovell@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

The agenda was dealt with in the following order.

   

1.   Apologies

 

 

Council Resolved CAPL/2017/00002

It was resolved on the motion of Councillor Keown, seconded by Councillor Swiggs that the apology from Councillors East, Scandrett and Livingstone for lateness be accepted.

Councillor Keown/Councillor Swiggs                                                                                                                   Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

 

3.   Hearing of Verbal Submissions for the Draft Annual Plan 2017-18 on Tuesday 16 May 2017

 

Staff Recommendations

That the Council:

1.         Receive the written submissions.

2.         Receive the late submissions and that those late submitters, who wish to be heard, be allowed to do so.

 

Council Resolved CAPL/2017/00003

That the Council:

1.         Receive the written submissions.

2.         Receive the late submissions and that those late submitters, who wish to be heard, be allowed to do so.

Councillor Swiggs/Councillor Keown                                                                                                                   Carried

 

Councillor Livingstone arrived at 1.02pm and Councillor East arrived at 1.06pm. Both were absent for the voting of items 1 and 3.

 

 The following submitters were heard by the Council:

 

Submission No

Submitter

16440

Spreydon-Cashmere Community Board
- Karolin Potter and Melanie Coker

16401

Papanui-Innes Community Board
- Ali Jones and Emma Norris

16433

Coastal Burwood Community Board
- Kim Money, Linda Stewart, Tim Sintes and Jo Wells

16380

Halswell-Hornby-Riccarton Community Board
- Mike Mora, Helen Broughton and Ross McFarlane

Councillor Scandrett arrived at 1.42 pm.

16277

Banks Peninsula Community Board
- Christine Wilson

Councillor Livingstone left the meeting at 2.18 pm. 

16273

Linwood-Central-Heathcote Community Board
- Jake McLellan

Councillor Livingstone returned to the meeting at 2.20 pm.

Councillor East left the meeting at 2.23 pm and returned at 2.25 pm.

Councillor Gough left the meeting at 2.31pm and returned at 2.34 pm.

Councillor Galloway left the meeting at 2.37pm.

15683

Fendalton-Waimariri-Harewood Community Board
- David Cartwright

Councillor Galloway returned to the meeting at  2.41 pm.

The meeting adjourned at 2.43 pm and reconvened at 3.02 pm.  Councillor Gough was absence at the time of reconvening the meeting.

15250

Victoria Andrews

 

Councillor Gough returned to the meeting at 3.10 pm.

 

16621

Akaroa Civic Trust - Steve Lowndes

16244

Tramway Historical Society – Don McAra

16300 (16295; 16301)

181 High Ltd; Pebbles Group Ltd and Duncans Lane Limited
- Richard Pebbles

Councillor Gough left the meeting at 3.44 pm and returned at 3.45 pm.

16487

The Terrace - Anthony Gough

16474

Apollo Power Yoga - Margo Perpick

Councillor Livingstone left the meeting at 4.07 pm and returned to the meeting at 4.08 pm.

16350

E tu - Karena Brown

16387

Malcolm Frost

    

Meeting adjourned at 4.50pm and will recommence at 1pm Thursday 18 May 2017.

 

CONFIRMED THIS <Enter date as 1st, 2nd, 3rd etc> DAY OF <Enter MONTH YYYY>

 

Mayor Lianne Dalziel

Chairperson

 

 


 

 

 

Christchurch City Council

Open Minutes

 

 

Date:                                     Thursday 18 May 2017

Time:                                    1pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

18 May 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Elizabeth Hovell

Hearings Adviser

941 8637

Elizabeth.Hovell@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


  

1.   Apologies

 

Council Resolved CAPL/2017/00003

It was resolved on the motion of Councillor Scandrett, seconded by Councillor Galloway that the apology from Councillor Swiggs and Manji for absence during part the meeting and Councillor Keown for lateness be accepted.

Councillor Scandrett/Councillor Galloway                                                                                                         Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

Councillor Keown arrived to the meeting at 1.04 pm.

 

3.   Hearing of Verbal Submissions for the Draft Annual Plan 2017-18 on Thursday 18 May 2017

 

             The Council heard the following verbal submissions:

 

Submission No

Submitter

16623

Spokes - Dirk De Lu

On behalf of various submitters (petition)

Christchurch School Of Gymnastics - Avril Enslow

16637

Christopher Doudney

16328

Canterbury Rugby Football Union - Nathan Godfrey and Trevor McIntyre

16364

Christchurch Yacht Club - Trevor Kite

Councillor East left the meeting at 1.48 pm.

16390

Gravity Canterbury - Howard McConachie

Councillor Scandrett left the meeting at 2.02 pm and returned at 2.03pm.

16185

Boat Safety at Naval Point - James Ensor

Councillor East returned to the meeting at 2.04 pm.

Councillor Scandrett left the meeting at 2.06 pm and returned at 2.08 pm.

16411

Federated Farmers - Nick Clark and Pam Richardson

Councillor Gough left the meeting at 2.22 pm and returned at 2.24 pm.

16393

Akaroa District Promotions (ADP) - Hollie Hollander and Andrew Dalglish

Councillor Galloway left the meeting at 2.29 and returned at 2.37pm

16417

Living Wage Christchurch – Chas Muir and Jolyon White

Councillor Manji left the meeting at 3.02 pm.

16379

Nurses' Memorial Chapel Trust and Friends of the Chapel – David Morrell

16484

Jan Cook

16481

Christchurch Civic Trust - Chris Kissling

The meeting adjourned at 3.19 pm and reconvened at 3.32 pm.

Councillor’s Manji and Clearwater was absent at the time the meeting reconvened.

16232

Central City Business Association - Brendan Chase (Chair) and members of the Executive

Councillor Clearwater returned to the meeting at 3.34 pm.

16429

Te Waka Unua School - James Souter and Leah Haggitt  (and students)

Councillor Galloway left the meeting at 3.47 pm and returned at 3.51 pm.

Councillor Livingstone left the meeting at 3.58 pm.

16405

Aidianfield Christian School - Andrew Henderson

Councillor Livingstone returned to the meeting at 4.02 pm.

16443

Styx Mill Country Club Incorporated - Karl Varley

15704

St Anne's Catholic School - Dallas Wichman

15723

Danne Mora Holdings Ltd - Greg Dewe

15788

 Waterloo Business Park - Hamish Clarke

Councillor Galloway left the meeting at 4.30 pm and returned at 4.36 pm.

Councillor Gough left the meeting at 4.33 pm and returned at 4.39 pm.

15648

Oak Development Trust - Carol Renouf

15705

Sydenham Quarter Inc – Judy Stack

16313

Te Whare Roimata Trust – Jenny Smith and Jamie Stevenson

The meeting adjourned at 5.05 pm and reconvened at 5.20 pm.

Councillor Swiggs was absent at the time the meeting reconvened.

16448

North West Richmond Residents Association - Clarrie Pearce

16418

Ian Lochead

16459

Latimer Community Housing Trust - Raylee Kane and Jenny Smith

15199

Canterbury Swim School - Jennifer Jones and Huia Mikara

Councillor Swiggs returned to the meeting at 6.00 pm.

15717

Robinson Bay Ratepayer’s and Resident’s Association - Lee Robinson

16477

Diana McCoy

16358

Barbara Stewart

16463

Steven Quirk

16415

Lindsay Carswell

16514

Philip Haythornthwaite

16355, 15763

Geoffrey Holland

 

   

The Meeting was adjourned at 6.53 pm to reconvene at 9am on Saturday 20 May 2017.

 

CONFIRMED THIS <Enter date as 1st, 2nd, 3rd etc> DAY OF <Enter MONTH YYYY>

 

Mayor Lianne Dalziel

Chairperson

 


 

 

 

Christchurch City Council

Open Minutes

 

 

Date:                                     Saturday 20 May 2017

Time:                                    9.03am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

20 May 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Elizabeth Hovell

Hearings Adviser

941 8637

Elizabeth.Hovell@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council Annual Plan 2017 - 18

20 June 2017

 

  

1.   Apologies

 

Council Resolved CAPL/2017/00003

That apologies from Councillor East and lateness from Councillors’ Johanson, Manji and Gough, and early departure Councillor Keown and Johanson, and absence during course of meeting from Councillors’ Livingstone and Manji, be accepted.

Councillor Swiggs/Councillor Templeton                                                                                                           Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Hearing of Verbal Submissions for the Draft Annual Plan 2017-18 on Saturday 20 May 2017

            

The Council heard the following verbal submissions:

 

Submission No

Submitter

Various

New Brighton Petition Leaders - Esther Perriam, Cathy Baker and Robbie Baigent

Councillor Manji joined the meeting at 9.12 am.

16316

Elliot Perriam

16064

Jenny Hercus

15764

360 Trail - Ken Couling and Paul Crookes

16326

John Cook

16428

Brian Mariner

15272

Janet Macdonald

15273

Angus Macdonald

Councillor Galloway left the meeting at 10.09 am and returned at 10.12 am.

15187

Jenny and Hamish Evans

16299

Janet Begg

16434

Dianne France

16367

David Close

Councillor Gough left the meeting at 10.32 am and returned at 10.34 am. 

15150

Azaria Howell

The meeting was adjourned at 10.50am and reconvened at 11.04 am.  Councillor Johanson was absent at the time the meeting reconvened.

16545

Roxanne McKerras

Councillor Johanson returned to the meeting at 11.06 am.

15434

David Bolam-Smith

16572

Empowered Christchurch - Seamus O'Cromtha

16427

Gavin and Elenor Bodger

Councillor Manji left the meeting at 11.30 am.

15144

Martin Meehan

16221

Robert Burch

15789

Paul De Latour

15264

Riccarton West Neighbourhood Support Group - Sheree Haimona

15785, 16632

Clearwater Residents Owners Society - Robin Grigg

15762

Tony Francis

The meeting adjourned at 12.22 pm and reconvened at 1.02 pm. Councillor Manji was absent at the time the meeting reconvened.

15786

Marian Powell

15708

Katherine Morris

16437

Victoria Neighbourhood Association - Majorie Manthei

16319

Tim Seay

Councillor Livingstone left the meeting at 1.48 pm.

15649

Peter Haughey

16453

Halswell Residents' Association - David Hawke

16442

Spreydon Neighbourhood Network - Sonya Hodder

Councillor Gough left the meeting at 2.16 pm and returned at 2.20 pm.

16420

NB Pier Foreshore Promotion - Stewart McNeice

Councillor Chen left the meeting at 2.32 pm.

16422

Community Housing Aotearoa - Garry Moore

Councillor Chen returned to the meeting at 2.35 pm.

16485

Beckenham Neighbourhood Association - Peter Tuffley

16375

Cashmere Stream Care Group - Dave West

The meeting adjourned at 3.07 pm at which point Councillor Johanson left the meeting.  The meeting reconvened at 3.24 pm.  Councillor Livingstone was absent at the time the meeting reconvened.

16363

Styx Living Laboratory - Rex Williams

Councillor Livingstone returned to the meeting in 3.30 pm.

15228

Cashmere Residents Group - Rik Tindall

16323

Christchurch Estuary Group - Rik Tindall and Derek Keenan

16296

South Brighton Residents Association - Kirsten Carey

Councillor Keown left the meeting at 3.59 pm.

16392

Jo Zervos

15197

Raviv Carasuk

16452

Keep Our Assets Canterbury - Stephen Howard and Murray Horton

The meeting adjourned at 4.38 pm and reconvened at 4.39 pm.

15781

Sophie Allen

 

   

Meeting adjourned at 4.48 pm to reconvene at 5 pm on Monday 22 May 2017.

 

CONFIRMED THIS <Enter date as 1st, 2nd, 3rd etc> DAY OF <Enter MONTH YYYY>

 

Mayor Lianne Dalziel

Chairperson

 

 


 


Council Annual Plan 2017 - 18

20 June 2017

 

 

 

Christchurch City Council

Open Minutes

 

 

Date:                                     Monday 22 May 2017

Time:                                    5.04pm

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

22 May 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Elizabeth Hovell

Hearings Adviser

941 8637

Elizabeth.Hovell@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

1.   Apologies

 

Council Resolved CAPL/2017/00003

That apologies for lateness from Councillor Swiggs be accepted.

Councillor Keown/Councillor Cotter                                                                                                                    Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

 

3.   Hearing of Verbal Submissions for the Draft Annual Plan 2017-18 on Monday 22 May 2017

 

The Council heard from the following verbal submitters:

 

Submission No

Submitter

16271

Crusaders Limited Partnership - Hamish Riach and Grant Jarrold

16389

Multi-purpose Arena Trust (MPA) - Barry Maister and Stewart Mitchell

Councillor Swiggs joined the meeting at 5.29 pm.

16634

Diamond Harbour Community Association - Richard Suggate

15686

Christchurch Children’s Christmas Parade – Peter Townsend

16625

Englefield Residents Association - Irinka Britnell and Robyn Kitty

16635

Michael Britnell

16376

Warren Haynes

                        

Tim Baker – tabled his submission (Attachment 1)

16424

Linwood Community College - Linda Rutland and Jackie Maurice

Councillor East left the meeting at 6.37 pm and returned at 6.38 pm.

 

   

The Meeting concluded at 6.45pm.

 

CONFIRMED THIS <Enter date as 1st, 2nd, 3rd etc> DAY OF <Enter MONTH YYYY>

 

Mayor Lianne Dalziel

Chairperson

 

 


 

 

 

Attachment 1

 

 

 

 

 


Council Annual Plan 2017 - 18

20 June 2017

 

Report from Infrastructure, Transport and Environment Committee  – 7 June 2017

 

4.        Proposed Christchurch City Biodiversity Fund

Reference:

17/539867

Contact:

Brenda Greene

Brenda.greene@ccc.govt.nz

941 8044

 

 

 

 

1.  Infrastructure, Transport and Environment Committee Consideration

 

The Committee accepted the staff recommendation without change.

 

2.   Staff Recommendations

 

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Receive the information in this report.

2.         Approve the establishment of a Christchurch Biodiversity Fund to provide financial assistance to landowners to maintain and enhance indigenous biodiversity, subject to:

a.         The Council approving grant funding of $200, 000 per annum to the proposed Christchurch Biodiversity Fund, which will be considered for allocation in the 2017/18 draft Annual Plan.

3.         Notes that future grant funding be considered for inclusion in the 2018-2028 Long Term Plan.

4.         Delegate authority to the General Manager Strategy and Transformation to approve the allocation of $80,000 to support landowners in the Sites of Ecological Significance (SES) programme for 2016/17 financial year.

5.         Delegate authority to the Infrastructure, Transport and Environment Committee to consider and approve applications to the Christchurch Biodiversity Fund.

 

3.  Infrastructure, Transport and Environment Committee Recommendation to Council Annual Plan 2017 - 18

 

 

That the Council:

1.         Receive the information in this report.

2.         Approve the establishment of a Christchurch Biodiversity Fund to provide financial assistance to landowners to maintain and enhance indigenous biodiversity, subject to:

a.         The Council approving grant funding of $200, 000 per annum to the proposed Christchurch Biodiversity Fund, which will be considered for allocation in the 2017/18 draft Annual Plan.

3.         Notes that future grant funding be considered for inclusion in the 2018-2028 Long Term Plan.

4.         Delegate authority to the General Manager Strategy and Transformation to approve the allocation of $80,000 to support landowners in the Sites of Ecological Significance (SES) programme for 2016/17 financial year.

5.         Delegate authority to the Infrastructure, Transport and Environment Committee to consider and approve applications to the Christchurch Biodiversity Fund.

Councillor Templeton/Councillor Clearwater                                                                                                     Carried

 

 

Attachments

No.

Report Title

Page

1

Proposed Christchurch City Biodiversity Fund

13

 

No.

Title

Page

a

Christchurch Biodiversity Fund

22

 

 


Council Annual Plan 2017 - 18

20 June 2017

 

 

Proposed Christchurch City Biodiversity Fund

Reference:

17/484359

Contact:

Brenda Greene

brenda.greene@ccc.govt.nz

941 8044

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       For the Infrastructure, Transport and Environment Committee to consider the establishment of a Christchurch Biodiversity Fund.

1.2       For the Infrastructure, Transport and Environment Committee to recommend that the Council endorse the establishment of a Christchurch Biodiversity Fund with a budget of $200,000 allocated on an annual basis conditional upon the Council approving $200,000 of grant funding in the 2017/2018 draft Annual Plan.

Origin of Report

1.3       At the 21 June 2016 Council meeting the Council noted (z, ii):

That staff will this year consider options for a Christchurch Biodiversity Partnership to be funded within existing budgets, depending on the model chosen and the work programme to include consideration of the possibility of establishing a biodiversity partnership fund to include items such as fencing and pest control, through the next Annual Plan.

2.   Significance

2.1       The decisions in this report are of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by consideration of the amount the fund and the impact across the community.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Infrastructure, Transport and Environment Committee recommend that the Council:

1.         Receive the information in this report.

2.         Approve the establishment of a Christchurch Biodiversity Fund to provide financial assistance to landowners to maintain and enhance indigenous biodiversity, subject to:

a.         The Council approving grant funding of $200, 000 per annum to the proposed Christchurch Biodiversity Fund, which will be considered for allocation in the 2017/18 draft Annual Plan.

3.         Notes that future grant funding be considered for inclusion in the 2018-2028 Long Term Plan.

4.         Delegate authority to the General Manager Strategy and Transformation to approve the allocation of $80,000 to support landowners in the Sites of Ecological Significance (SES) programme for 2016/17 financial year.

5.         Delegate authority to the Infrastructure, Transport and Environment Committee to consider and approve applications to the Christchurch Biodiversity Fund.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Strategic Planning and  Policy

·     Level of Service: 17.0.33 The Biodiversity Strategy and Implementation Programme is reviewed, with associated annual programmes developed and implemented  

4.2       The following feasible options have been considered:

·     Option 1 – Establish the Christchurch Biodiversity Fund (preferred option).

·     Option 2 – Provide funds to existing nature conservation organisations.

·     Option 3 – Provide a one-off grant on a case by case basis to landowners for the Sites of Ecological Significance (SES) Programme.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Contributes to biodiversity conservation, restoration and enhancement across private land.

·     Facilitates the Council’s Significant Ecological Sites (SES) programme in developing long-term landowner relationships, by providing financial assistance towards management of SES and significant covenanted areas.

·     Directly supports the Christchurch District Plan objective to ensure that there is no net loss of biodiversity.

·    Complements other biodiversity funding available to landowners from Environment Canterbury and other agencies.

4.3.2   The disadvantages of this option include:

·    Is an additional cost to the Council. 

 

5.   Context/Background

 

The Christchurch District Plan

5.1       The Council undertook ecological surveys across the Christchurch Plains and Banks Peninsula (during 2014 to 2015) in preparation for the review of our District Plans.  The surveys identified Sites of Ecological Significance (SES) that were scheduled for protection in the proposed Christchurch Replacement District Plan. Further surveys to identify areas as having potentially significant indigenous vegetation and habitat types are planned.

5.2       The proposed Plan hearings, deliberations, decisions, appeals and mediations on sub-chapter ‘Indigenous Biodiversity and Ecosystems’ (within Chapter 9 Natural and Cultural Heritage) took place throughout 2016 and 2017, and were brought to a conclusion in April 2017. This process resulted in a policy to provide incentives and assistance to maintain and enhance indigenous biodiversity including a landowner support package with incentives, advice and guidance for managing Sites of Ecological Significance and for properties identified as potentially having scheduled indigenous vegetation and habitat types (Policy 9.1.2.15).

5.3       In response to the new Christchurch District Plan provisions Council staff have been working with Federated Farmers, Environment Canterbury, the Banks Peninsula Zone Committee and Beef and Lamb New Zealand on a pilot programme for properties with existing and potential Sites of Ecological Significance. The pilot will prepare individual property and/or catchment based Farm Biodiversity Plans (as specified in Policy 9.1.2.13 in the Christchurch District Plan). These Plans integrate biodiversity management into Farm Environment Plans and set out priorities for activities such as fencing, planting, pest and weed control, and farm management practices such as grazing and nutrient management. The pilot programme will begin in Port Levy and Pigeon Bay and there is $80,000 available within existing budgets for 2016/17 to fund grants to landowners.

5.4       Providing a land owner support package for scheduled Sites of Ecological Significance sites is equivalent to the support offered by Council to owners of heritage buildings that are similarly protected through the Christchurch District Plan. The Heritage Incentive Grant provides fund of approximately $760,000 per annum which is allocated to the owners of scheduled heritage buildings. The Heritage Team also provides advice to building owners on the conservation and maintenance of heritage fabric.

The Biodiversity Strategy 2008-2035

5.5       The Council’s Biodiversity Strategy supports the provision of technical advice to landowners and contestable grants for biodiversity conservation work on private land, states that Council will support the work of Conservation Trusts in the covenanting of private land for biodiversity protection, and states that the Council will actively seek partnerships with institutional, community and businesses to promote, protect and enhance biodiversity.

5.6       The Council has implemented the Biodiversity Strategy goals in part by providing financial support, in 2012, through a 10 year Memoranda of Understanding with the Banks Peninsula Conservation Trust ($50,000 per annum), Port Hills Park Trust Board ($15,000), Summit Road Society ($20,000), Orton-Bradley Park Board ($50,000), Ōtamahua Quail Island Ecological Restoration Trust ($8,000), and the Avon-Heathcote Estuary Ihutai Trust ($11,000).

5.7       A stocktake of not-for-profit organisations with an environment or biodiversity mission has identified 50 groups in the greater Christchurch area. These groups are volunteer based and rely on donations and grants to fund their projects. Some of the larger groups have successfully obtained funding from government agencies.  Smaller groups and individual landowners have limited options for funding biodiversity initiatives from public or private sources.

Environment Canterbury funding for biodiversity

5.8       Environment Canterbury has over a million dollars available annually for the protection and restoration of biodiversity across the region. One of the three ‘flagship’ projects, the Te Waihora/Lake Ellesmere enhancement project, is partly within the Christchurch District. The Banks Peninsula and Christchurch West Melton Water Zone Committees administer the Immediate Steps funding for landowners, with $100,000 allocated by each committee each year. The funding is available to support on the ground actions which improve the ecosystem health of springs, wetlands and streams – such as fencing, weed and pest control.

Proposed Biodiversity Partnership and funding support

5.9       During the Council 21 June 2016 meeting, staff were requested to consider options for a Christchurch Biodiversity Partnership to be funded within existing budgets, and depending on the model chosen, to consider a fund for work such as fencing and pest control, through the 2017/18 Annual Plan. Staff have worked with stakeholders to develop the terms of reference for the Biodiversity Partnership and the associated funding.

5.10    The Christchurch Biodiversity Fund would enable private landowners with SES (or potential SES to be scheduled through a future plan change) or with significant sites protected by a covenant to apply for practical assistance for fencing and pest control on a cost sharing basis. The availability of assistance would encourage and support landowners to participate in the ongoing programme and identify and protect SES across the Christchurch Plains and Banks Peninsula. 

5.11    A contestable Christchurch Biodiversity Fund would complement existing partnerships, the work of the park rangers on public land and the Water Zone Committees’ Immediate Steps funding for enhancement of riparian areas. The Fund would enable economies of scale for pest control, result in a net increase in biodiversity values, and strengthen landowner relationships with neighbours and the Council. 

6.   Option 1 – Christchurch Biodiversity Fund, Contestable grant (preferred)

Option Description

6.1       To establish a Biodiversity Fund of $200,000 per annum to facilitate and encourage protection of Sites of Ecological Significance on private land within the Christchurch City Council jurisdiction. This will be conditional upon the Council approving a budget of $200,000 for the proposed Biodiversity Fund in the 2017/2018 draft Annual Plan. The draft description of the fund, eligibility standards and criteria for evaluation of applications is attached (Attachment A: Christchurch Biodiversity Fund).

6.2       Deliver on the pilot project and allocate $80,000, available within existing budgets, to the Christchurch Biodiversity Fund for the 2016/17 financial year.

Impact on Mana Whenua

6.3       This option involves a minor decision in relation to ancestral land or a body of water or other elements of intrinsic value.  In the long term, the decision will improve Ngāi Tahu cultural values by improving the quality of ecosystems associated with land, freshwater and the coast.

Community Views and Preferences

6.4       Landowners with covenanted areas or SES view the Christchurch Biodiversity Fund as assisting them with offsetting costs for managing these areas. It is likely that it will be welcomed by the community, as improving biodiversity is perceived as a public good.

Financial Implications

6.5       None for 2016/17.

6.6       An annual fund of $200,000, subject to the Council’s approval in the 2017/2018 draft Annual Plan.

6.7       Annual administration costs to be absorbed within existing budgets.

Legal Implications

6.8       None

Risks and Mitigations

6.9       Risk: Public funds could be viewed as being used for private gain.

6.10    Mitigated by:

·   Funding is limited to areas meeting criteria for eligibility and prioritised for ecological gains.

·   Funding is specifically used for fencing, planting and pest control to protect biodiversity (see Attachment 1).

·   The Infrastructure Transport and Environment Committee oversees allocation of the Biodiversity Fund.

·   Costs are reimbursed on receipt and work having been checked and signed off by a Council officer.

Option Summary - Advantages and Disadvantages

6.11    The advantages of this option include:

·   Contributes to biodiversity conservation, restoration and enhancement across private land.

·   Directly facilitates the Council’s SES programme in developing long-term landowner relationships, by providing financial assistance towards management of SES’s and covenanted areas.

·   Directly supports the Christchurch District Plan objective to ensure that there is no net loss of biodiversity.

·   Complements other biodiversity funding available to landowners from Environment Canterbury and other agencies.

6.12    The disadvantages of this option include:

·     Additional cost to the Council.


 

7.   Option 2 – Fund existing Partnerships

Option Description

7.1       The Council allocates $200,000 to the Banks Peninsula Trust and Queen Elizabeth II Trust to distribute in accordance with the criteria in the Christchurch Biodiversity Fund. This will be conditional upon the Council allocating a grant fund of $200,000 in the 2017/2018 draft Annual Plan.

Significance

7.2       The level of significance of this option is medium, see section 2 of this report.

Impact on Mana Whenua

7.3       This option involves a minor decision in relation to ancestral land or a body of water or other elements of intrinsic value.  In the long term, the decision will improve Ngāi Tahu cultural values by improving the quality of land, freshwater and the coast.

Community Views and Preferences

7.4       The Banks Peninsula Conservation Trust (BPCT) and QEII National Trust (QEII) have well established and good relationships with landowners on Banks Peninsula.  Currently BPCT receives $50,000 per annum from the Council and QEII receives no financial support.  Both Trusts would welcome additional funding.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       An annual fund of $200,000, which will be considered in the 2017/2018 draft Annual Plan.

7.7       Some additional funding for administration

Legal Implications

7.8       None

Risks and Mitigations

7.9       Risk: Fund not administered effectively.

7.10    This will mitigated by:

·   As per the existing Memorandum of Understanding (MOU) with BPCT, a three year project plan will be agreed between the Council and BPCT at the commencement of the first year of funding and every three years thereafter.  The Project Plan will demonstrate how outcomes contribute to the objective of improving biodiversity in SES’s and covenants on private land. 

·   An MOU will be agreed as above with QEII.

Implementation

7.11       Implementation dependencies – Review MOU or establish a contract with Banks Peninsula Conservation Trust, establish an MOU or a contract with QEII Trust.

7.12       An annual report will be provided by 31st October each year on the use of the funding.

7.13       The Council, BPCT and QEII will hold a meeting by 30th November each year to discuss the reports.  Other meetings will be held as considered necessary.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Contributes to biodiversity conservation, restoration and enhancement across private land.

·   Directly supports the Christchurch District Plan objective to ensure that there is no net loss of biodiversity.

·   Builds on existing management support for covenants provided to private land owners by QEII and BPCT.

·   Independent providers with established relationships with landowners.

7.15    The disadvantages of this option include:

·   Staff capacity of partners is already limited so they may be unable to administer the fund and meet reporting requirements without recruiting additional staff.

·   Perceived inequities as other Trusts and Societies do not receive funding.

·   Not directly associated with Council and its ongoing SES programme

·   Councillors are not involved in considering and approving applications.


 

8.   Option 3 – Status quo

Option Description

8.1       The Council provides a one-off grant of $80,000 to landowners on a case by case basis to implement the Significant Ecological Sites (SES) programme in the 2015/16 financial year. 

Significance

8.2       The level of significance of this option is medium, see section 2 of this report.

Impact on Mana Whenua

8.3       This option involves no decision in relation to ancestral land or a body of water or other elements of intrinsic value.  In the long term, the decision will not change Ngāi Tahu cultural values relating to the quality of land, freshwater and the coast.

Community Views and Preferences

8.4       Landowners with covenanted areas or SES would prefer a Christchurch Biodiversity Fund to assist them in offsetting costs for managing these areas.

Alignment with Council Plans and Policies

8.5       This option is not consistent with Council’s Plans and Policies.

Financial Implications

8.6       None.

Legal Implications

8.7       None

Risks and Mitigations

8.8       Risk: landowners do not participate in SES programme and/or long term SES decline.

8.9       Mitigation: focus on developing relationships and advocating other sources of funding

Implementation

8.10       Implementation dependencies – none.

Option Summary - Advantages and Disadvantages

8.11    The advantages of this option include:

·   No additional costs to the Council.

8.12    The disadvantages of this option include:

·   District Plan policies and Christchurch Biodiversity Strategy actions are not implemented.

·   Failure to effectively roll out the programme to identify and protect SES

·   Perceived unfairness as fencing, planting and managing pests to protect biodiversity on private land is perceived as a public good.

 

Attachments

No.

Title

Page

a 

Christchurch Biodiversity Fund

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Brenda Greene - Senior Advisor Natural Environment

Clive Appleton - Team Leader Natural Environment

Approved By

Helen Beaumont - Head of Strategic Policy

Brendan Anstiss - General Manager Strategy and Transformation

 


Council Annual Plan 2017 - 18

20 June 2017

 

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Council Annual Plan 2017 - 18

20 June 2017

 

 

5.        2017-18 Annual Plan

Reference:

17/586542

Contact:

Ian Thomson

ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       The Council has recently undertaken public consultation in respect of the information prepared for the draft 2017-18 Annual Plan.

1.2       The purpose of this report is to present an analysis of the submissions made through the consultation process, the outcome of the Council’s deliberations to date, and recommendations for consideration before the Council adopts the Plan.

 

2.   Staff Recommendations

That the Council:

1.         Receives the information in the report and attachments;

2.         Adopts the Mayor’s recommendations set out in Attachment B;

3.         Adopts the summary of the rates impact of the proposed changes to the draft 2017-18 Annual Plan set out in Attachment C;

4.         Adopts the proposed changes to the Council’s capital programme in the draft 2017-18 Annual Plan set out in Attachment D;

5.         Adopts the proposed changes to the Council’s operating expenditure in the draft 2017-18 Annual Plan set out in Attachment E;

6.         Adopts the proposed changes to the policies, fees and charges in the draft 2017-18 Annual Plan set out in Attachment F;

7.         Adopts the minor changes to levels of service set out in Attachment G;

8.         Adopts the 2017-18 Annual Plan, comprising the draft 2017-18 Annual Plan and the changes set out in Attachments C, D, E, F, and G adopted by resolutions 3-7 above;

9.         Authorises the Chief Financial Officer and the Head of Financial Management (jointly) to borrow in accordance with the Liability Management Policy sufficient funds to enable the Council to meet its funding requirements as set out in the 2017-18 Annual Plan;

10.       Authorises the Chief Financial Officer to make any amendments required to ensure the published 2017-18 Annual Plan aligns with the resolutions passed by the Council;

11.       Applies Option 2 of Clause 6(3) of the Canterbury Earthquake (Rating) Order 2012 (as extended by the Greater Christchurch Regeneration Act 2016);

12.       Grants an exemption under section 7 of the Local Government Act 2002 in respect of Tuam Limited, a Council-Controlled Organisation.

13.       Having set out rates information in the Funding Impact Statement contained in the 2017-18 Annual Plan (adopted by the above resolutions) the Council proposes to set and assess those rates and for that purpose:

14.       Resolves to set the following rates under the Local Government (Rating) Act 2002 for the 2017-18 financial year, commencing on 1 July 2017 and ending on 30 June 2018 (all statutory references being to  the Local Government (Rating) Act 2002):

(a)  a uniform annual general charge under section 15(1)(b) of $117.56 (incl. GST) per separately used or uninhabited part of a rating unit;

(b)  a general rate under sections 13(2)(b) and 14 set differentially based on property type, as follows:

Differential Category

Basis for Liability

Rate Factor (incl. GST)

(cents/$ capital value)

Standard

Capital Value

0.298237

Business

Capital Value

0.495074

Remote Rural

(Farming and Forestry)

Capital Value

0.223678

 

(c)   a water supply targeted rate under section 16(3)(b) and 16(4)(b) set differently depending on whether a property is connected or capable of connection to the on-demand water reticulation system as follows:

Differential Category

Basis for Liability

Rate Factor (incl. GST)

(cents/$ capital value)

Connected (full charge)

Capital Value

0.040580

Serviceable (half charge)

Capital Value

0.020290

 

(d)  a restricted water supply targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units with one or more connections to restricted water supply systems of $183.60 (incl. GST) for each standard level of service received by a rating unit.

(e)  a land drainage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.034435 cents per dollar of capital value (incl. GST);

(f)   a sewerage targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units in the serviced area of 0.069581 cents per dollar of capital value (incl. GST);

(g)  a waste minimisation targeted rate under sections 16(3)(b) and 16(4)(b) set differentially depending on whether a full or partial service is provided, as follows:

Differential Category

Basis for Liability

Rate Charge (incl. GST)

Full service

Per separately used or inhabited part of a rating unit

$144.83

Partial service

Per separately used or inhabited part of a rating unit

$108.63

Note:

The full service charge is assessed on every separately used or inhabited part of a rating unit in the serviced area.  The partial service charge is assessed on every separately used or inhabited part of a rating unit outside the kerbside collection area, where a limited depot collection service is available (75% of the full rate).  Where ratepayers elect and the Council agrees, additional levels of service may be provided.  Each additional level of service will be rated at the full service charge.

(h)  a water supply fire connection targeted rate under sections 16(3)(b) and 16(4)(a) on all rating units receiving the benefit of a water supply fire connection of $111.75 (incl. GST) per connection;

(i)    an excess water supply volumetric targeted rate under section 19(2)(a) set for all land connected to a water supply and metered for extraordinary use during the rating year of    $0.75 (incl. GST) per m3 or any part of a m3 for consumption in excess of that assessed by the water supply targeted rate for each rating unit;

       For example, if a rating unit is assessed $750 for the water supply targeted rate, that rating                     unit’s consumption allocation is 1,000m3 ($750 divided by 75c/m3).  Liability for the excess                 water supply volumetric targeted rate commences when consumption commences of the                1001st cubic metre by that rating unit.

(j)   an active travel targeted rate under section 16(3)(a) and 16(4)(a) of $20 (incl. GST) per separately used or inhabited part of a rating unit;

14        Resolves that all rates be due in four instalments, and sets the following due dates for payment:

Instalment

1

2

3

4

Area 1

15 August 2017

15 November 2017

15 February 2018

15 May 2018

Area 2

15 September 2017

15 December 2017

15 March 2018

15 June 2018

Area 3

31 August 2017

30 November 2017

28 February 2018

31 May 2018

             Where the instalment areas are defined geographically as follows:

Area 1

Area 2

Area 3

Includes generally the Central City and the suburbs of St Albans, Merivale, Mairehau, Papanui, Riccarton, Addington, Spreydon, Sydenham, Beckenham, Opawa and Banks Peninsula.

Includes generally the suburbs of Shirley, New Brighton, Linwood, Woolston, Mt Pleasant, Sumner, Cashmere and Heathcote.

Includes generally the suburbs of Belfast, Redwood, Parklands, Harewood, Avonhead, Bishopdale, Ilam, Fendalton, Hornby, Templeton and Halswell

 

15      Resolves to add the following penalties to unpaid rates:

(a)  a penalty of 10 per cent will be added to any portion of any instalment not paid for instalments one to four on the following dates:

Instalment

1

2

3

4

Area 1

18 August 2017

21 November 2017

20 February 2018

18 May 2018

Area 2

20 September 2017

20 December 2017

20 March 2018

20 June 2018

Area 3

5 September 2017

5 December 2017

5 March 2018

6 June 2018

 

(b)  an additional penalty of 10 per cent will be added on 1 October 2017 to any rates assessed, and penalties added, before 1 July 2017 and which remain unpaid on 1 October 2017;

(c)   a further penalty of 10 per cent will be added if any rates to which a penalty has been added under (b) above remain unpaid on 1 April 2018.

 

 

 

                            

 

3.   Key Points

3.1       Procedural matters

3.2       The Council prepares and adopts an Annual Plan for each financial year (s.95(1) Local Government Act 2002);

3.3       As required by the Act, this year’s Annual Plan:

(a)  contains the proposed annual budget and funding impact statement for 2017-18;

(b)  identifies any variation from the financial statements and funding impact statement in the Council’s 2015-25 Long term Plan (as amended in 2016);

(c)   provides integrated decision-making and co-ordination of the Council’s resources; and

(d)  contributes to the accountability of the Council to the community.

3.4       The Council prepared a Consultation Document for the purpose of encouraging public participation in the decision-making process.  This document and the underlying information it relied on were made available to members of the public, who were given the opportunity to present their views and preferences in response; 

3.5       The submissions received have been analysed by staff to identify the matters commented on, the reasons for those comments, and the overall themes that emerged from the consultation process.  This information was provided to the Mayor and Councillors before they heard oral submissions and also during the course of their deliberations.  It is attached as Attachment A.

3.6       The result of the process to date is reflected in the changes to the draft Annual Plan recommended by the Mayor in Attachment B.  The rates impact of the changes, if adopted, and the effect they would have on the Council’s capital programme, operating expenditure, policies, and fees and charges are set out in Attachments C – F.  Minor changes to levels of service are contained in Attachment G;

3.7       The Attachments attached to this report are therefore as follows:

Attachment A:  analysis of submissions;

Attachment B:  the Mayor’s recommendations;

Attachment C:  a summary of the rates impact of the proposed changes to the draft 2017-18      Annual Plan;

Attachment D:  the proposed changes to the Council’s capital programme in the draft 2017-18 Annual Plan;

Attachment E:  the proposed changes to the Council’s operating expenditure in the draft 2017-18 Annual Plan;

Attachment F:  the proposed changes to policies, fees, and charges in the draft 2017-18 Annual Plan;

Attachment G:  minor changes to levels of service.

Attachment H:  9th March Council report on Strategic Assets

 

3.8       Financial Overview

3.9       Financial changes between the Draft and recommended Final Annual Plan result have resulted in a slight reduction from the 5.5% originally proposed in the Draft Plan. The rate increase for existing ratepayers is 5.41% as shown in Attachment C.

3.10    Capital changes as detailed in Attachment D will result in additional borrowing of $3 million. The key changes are the return of the Nurses Chapel project to its original timing, costs relating to the Port Hills fire recovery, and bringing forward the Estuary Edge and Natural Waterways spend.

3.11    Operational changes are detailed in Attachment E. The total operational increase is $1.2 million, (excluding social housing which is not funded from rates), the most significant of which relates to costs associated with the Port Hills recovery. 

3.12    This additional capital and operational spend is offset by higher than expected rating growth during 2016/17, and higher forecast Order in Council rates income during 2017/18 which have helped contain the rates increase to existing ratepayers.

3.13    The Revised interest rate forecasts have resulted in $350,000 more funds being available for distribution from the Capital Endowment Fund during 2017/18. The total now available for distribution is $471,000, assuming no further allocations are made during 2016/17.

3.14    There are three minor changes to fees and charges as detailed in Attachment F.

 

3.15    Legal Considerations

3.16    The Consultation Document and the underlying information it relied on was prepared and adopted by the Council in accordance with the requirements of section 95A of the LGA 2002;

3.17    One of the roles of the Mayor is to lead the development of an Annual Plan (s.41A of the Act).  This is reflected in the Mayor’s recommendations in respect of proposed changes to the draft 2017-18 Annual Plan, set out in Attachment B;

3.18    The Canterbury Earthquake (Rating) Order 2012 enables the Council to decide, for each financial year, to assess rates during the rating year rather than only at the start of the year (Option 2 clause 6(3) of the Order).  The reason is so that rates in Christchurch can reflect changes in capital value as a result of building, demolition, and subdivision work since the earthquakes;

3.19    It is recommended that the Council resolves to apply Option 2 for the 2017-18 year, the last opportunity for it to do so before the Order expires on 1 July 2018;

3.20    Section 7 of the LGA 2002 allows the Council to exempt a small organisation in which it holds the majority of shares, and is not a Council-Controlled Trading Organisation, from being a Council-Controlled Organisation for the purposes of the Act. The Council must do this by way of resolution, having taken into account the nature and scope of the activities provided by the organisation and the costs and benefits, if an exemption is granted, to the Council, the organisation, and the community (s.7(5)).

3.21    Tuam Limited was established by the Council as a vehicle for the Council’s interests in the old Civic Offices building in Tuam Street.  Extensive earthquake damage meant the building was demolished.

3.22    Staff in the Council’s Financial Management Unit advise that Tuam Limited has therefore ceased being a Council-Controlled Trading Organisation (i.e. operating a trading undertaking for the purpose of making a profit).

3.23    They further advise that once the payment of a dividend of surplus cash is made on 28 June 2017 (subject to Council approval on 22 June) Tuam Limited will have minimum assets and therefore no ability to trade.

3.24    The effect of the exemption will be that the directors of Tuam Limited will no longer be required to comply with the reporting obligations contained in the LGA 2002, including the preparation of audited financial accounts and statements of intent.

3.25    If approved, the exemption will remain in place only whilst Tuam Limited continues to be a non-trading entity.  It may be revoked at any time should the company be activated for any particular purpose.

3.26    Consultation

3.27    The Consultation Document identified significant or material differences between the proposed 2017-18 Annual Plan and the content for that year of the 2015-25 Long Term Plan.  To comply with s.95A of the LGA 2002, these matters were explained in a way that could be readily understood by interested or affected people and which informed the discussions between the Council and its communities;

3.28    Members of the public were able to make submissions in response to the Consultation Document and its underlying information from 20 March to 28 April 2017;

3.29    Written feedback could be provided by completion of a submission form, either on-line or in hard copy form, email message, letter, or hand delivery to the Hereford St Civic Offices;

3.30    The Council also invited Informal feedback through social media such as Facebook and Twitter;

3.31    Nineteen ‘Have your Say’ events (or ‘drop in’ sessions’) were held by Community Boards across the City and in Banks Peninsula.  These gave people the opportunity to share with elected members their views on the proposals included in the draft Annual Plan;

3.32    The Council provided note-takers to capture feedback, and staff were present to answer questions.  Computer terminals were available for people wanting to make on-line submissions at these events;

3.33    The Council received submissions from 1,491 individuals and organisations, including all seven Community Boards.  This included 828 pro forma submissions on matters relating to New Brighton.  Approximately 100 submitters, and each Board, presented their views to the Mayor and Councillors at public hearings held between 16-22 May 2017;

3.34    Council staff considered all submissions received and provided information on them to the Mayor and Councillors prior to the commencement of the hearings.  The analysis undertaken identified the matters submitted on, the reasons for comments made by submitters, and the overall themes that developed;

3.35    To assist with their deliberations, the Mayor and Councillors asked a number of questions of staff and sought information from them during the public hearings.  Since then additional requests for information have been made and responded to by staff in a thorough and timely way, with all matters uploaded in spreadsheets on the Council’s intranet site (the Hub).

 

 

 

 

       

 

 

Attachments

No.

Title

Page

a

Analysis of Submissions

36

b

Mayors Recommendations

49

c

Rates Increase

57

d

Capital Changes

58

e

Operational Changes

59

f

Changes to Policies and the Fees & Charges Schedule

60

g

Minor Changes to Levels of Service

61

h

9th March Council Report - Strategic Assets

63

 

 

Signatories

Authors

Ian  Thomson - Senior Legal Advisor, Governance

Steve Ballard - Manager Funds and Financial Policy

Bruce Moher - Manager Planning & Reporting Team

Diane Brandish - Head of Financial Management

Peter Ryan - Head of Performance Management

Approved By

Diane Brandish - Head of Financial Management

Peter Ryan - Head of Performance Management

Carol Bellette - General Manager Finance and Commercial (CFO)

Karleen Edwards - Chief Executive

 


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20 June 2017

 

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