Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 26 June 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Deputy Chairperson

Members

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

26 June 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Banks Peninsula Community Board

26 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for absence was received and accepted from Christine Wilson

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

12. Resolution to Include Supplementary Reports

 

Community Board Resolved BKCB/2017/00105

That the following report be received and considered at the Banks Peninsula Community Board meeting on Monday, 26 June 2017.

Open Items

13.       40 Rue Jolie

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00106

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 12 June 2017 be confirmed, subject to the following change:

Item 9 (1) Add the name of the local group:  

Makes a grant of $300 to the Canterbury Westland Kindergarten Association Incorporated trading as Diamond Harbour Kidsfirst Kindergarten towards the Shed Relocation Project. 

Tori Peden/Janis Haley                                                                                                                                             Carried

 

4.   Public Forum

Part B

There were no public forum presentations.

5.   Deputations by Appointment

Part B

5.1       Akaroa Area School Enviro Squad

Joe Hickey and Maia Nicholls spoke to the Board on behalf of the Enviro Squad from Akaroa Area School. They informed the Board of the Zayed Challenge which encouraged schools to develop innovative ways to use energy in sustainable ways.

They requested that the Board provide a letter of support for the Enviro Squad’s entry into the Zayed Challenge.

The Chairperson thanked Joe Hickey, Maia Nicholls and the rest of the Enviro Squad for their deputation.

The Board agreed to provide a letter of support.

 

5.2 40 Rule Jolie, Akaroa

 

The following people addressed the Board regarding the report -  40 Rue Jolie, Akaroa – Item 13 of this agenda.

             5.2.1   Tony Rhodes and Steve Helps - Akaroa Bowling Club

             Tony Rhodes and Steve Helps spoke to the Board regarding the Bowling Clubs position on the future use of 40 Rule Jolie.  They informed the Board that the Bowling Club disagreed with a number of statements in the Council report on 40 Rule Jolie and they tabled information relating to when the (then) Akaroa County Council purchased the property.

             The deputation outlined a number of points:

-          That the long standing use of the land as a car park for the Akaroa Bowling Club be recognised by a formal agreement in perpetuity and that this be recorded on the title of the land.

-          A suggestion that there was an obligation by the Council to subdivide off the parking section from 40 Rue Jolie if it were to be sold.

-          The need for consultation with the Bowling Club about the future of the property.

-          A request that the 1981 gift of land by the Bowling Club to the Council be acknowledged.

             The Chairperson thanked Tony Rhodes and Steve Helps for their deputation.

 

             5.2.2   Victoria Andrews

             Victoria Andrews informed the Board that the Akaroa Civic Trust had been lobbying Council for over seven years to retain the property at 40 Rue Jolie as a public space and she referred to a number of reports about the cottage on the property and the surrounding Akaroa Historic Area.

             The Chairperson thanked Victoria Andrews for her deputation.

 

             5.2.3   Michael Norris - Akaroa Civic Trust

             Michael Norris spoke to the Board on behalf of the Akaroa Civic Trust and gave its views on the future use of 40 Rule Jolie.  The Trust felt the property should be retained for public use because of the architectural and historical importance of the cottage and that the Council should carry out the necessary repair work to the cottage.         

             The Chairperson thanked Michael Norris for his deputation.

 

 

 

5.3       Akaroa Wharf Issues

The following people addressed the Board regarding the report - Akaroa Wharf Issues - Furniture and Structures on Council owned Wharf – Item 9 on this agenda: 

             5.3.1   Paul Milligan - Black Cat Cruises Ltd

             Paul Milligan from Black Cat Cruises Ltd spoke to the Board in regard to issues around the Akaroa Wharf, particularly relating to the Fisherman’s Landing and structures on the public space on the wharf.  He highlighted ways in which Black Cat had been working to address concerns around boat refuelling.  He requested continued dialogue with Council staff to refine the process and look at solutions for wharf issues.

             The Chairperson thanked Paul Milligan for his deputation on behalf of Black Cat Cruises Ltd.

 

             5.3.2   Victoria Andrews and John Wright (Akaroa Fishermen’s Association)

             Victoria Andrews and John Wright were concerned about the activities of the Black Cat Group on the Akaroa Wharf, specifically the blocking of the Fisherman’s Landing and the use of public space for private structures.

             John Wright on behalf of the Fishermen’s Association requested:

-          Removal of structures or furnishings from the Council owned part of the wharf;

-          Black Cat Cruises Ltd to replace the Fisherman’s Landing with a like for like structure as was originally proposed

-          A solution to the back of the Black Cat Cruises Ltd building overhanging the south side of the wharf;

-          The building over the Fisherman’s Landing be assessed in respect to Health and Safety;

-          That the Akaroa Fisherman’s Association be consulted on any future developments or proposals for the wharf.

             The Chairperson thanked Victoria Andrews and John Wright for their deputation.

 

 

5.4       Akaroa Pedestrian Safety and Accessibility Improvements

 

The following people addressed the Board regarding the report - Akaroa Pedestrian Safety and Accessibility Improvements – Item 7 of this agenda:

             5.4.1   Victoria Andrews

             Victoria Andrews spoke in opposition to the installation of yellow tactile pavers and other safety  improvements which she believed would have a cumulative effect that would contribute to damaging the character and heritage of Akaroa.

             Ms Andrews said she believed pedestrians would be better off in Akaroa if the uneven and damaged footpaths and curbing were repaired in a timely manner and the bylaw relating to sandwich boards was enforced.

             The Chairperson thanked Victoria Andrews for her deputation.

 

             5.4.2   Michael de Hamel

             Michael de Hamel addressed the Board regarding the introduction of tactile indicators in Akaroa.

             He recommended:

             a)         That the Community Board request that the budget set for this work be re-allocated so that urgent attention is given to uneven footpath surfaces on Beach Road.  If there is any money left over, or that work can be achieved from budgets, then this budget should be applied to establishing a safe footpath along what used to be known as ‘Lovers Lane’ between the Britomart Reserve and the Lighthouse.

     b)        That the Board request staff to come back to it with proposals for the intersections that are more in keeping with Akaroa’s historic status, and which do not reduce car parking opportunities.

             The Chairperson thanked Michael De Hamel for his deputation.

 

             5.4.3   Gail and Brendon Woods

             Brendon Woods addressed the Board on his submission opposing the Akaroa Pedestrian Improvements.  He suggested that the Council should consider a major review of the traffic management in Akaroa to ensure pedestrian safety.

             The Chairperson thanked Brendon Woods for his deputation.

 

             5.4.4   John Skevington and Roy Hughes - Canterbury/West Coast AA District Council

             John Skevington and Roy Hughes appeared on behalf of the Canterbury/West Coast AA District Council in opposition to the Akaroa Pedestrian Improvements.  They noted that there were no statistics to support there being a pedestrian safety issue in Akaroa and spending $92,000 to fix an issue that they believed did not exist was not something they could support.

             They also noted that the tactile pavers had the potential to be a tripping hazard.

             The Chairperson thanked John Skevington and Roy Hughes for their deputation.

 

             5.4.5   John and Joanne Skevington

             An apology was tendered for Joanne Skevington who did not attend the meeting.  John Skevington provided his deputation in conjunction with the previous deputation.

 

             5.4.6   Jan Cook - Akaroa Civic Trust

             Jan Cook on behalf of the Akaroa Civic Trust, spoke against the proposals in the Akaroa Pedestrian Improvements report and noted that the report did not take into account previous reports prepared about Akaroa, or make allowances for Akaroa being an historical area.  She asked that the Council not install tactile pavers and that it instead eradicate footpath clutter and repair surfaces and seawalls.

             The Chairperson thanked Jan Cook for her deputation.

 

             5.4.7   Lynda Wallace

             Lynda Wallace supported the previous deputations. She informed the Board, and presented photos to show, that there is precedent, both overseas and in New Zealand, for tactile pavers being installed in colours other than yellow.  She suggested that a lower seasonal speed limit would be more effective in assisting pedestrian safety.

             The Chairperson thanked Lynda Wallace for her deputation.

5.5     Property Review Process

 

             Victoria Andrews spoke to the Property Review Process report on the agenda (Item 8).  She asked that the Council undertake an investigation into the future requirements of the community as part of any review about the BP Meats property in Akaroa.

             (Addition made at the 17 July 2017 Board meeting during the Confirmation of Minutes item, clause 3.)

 

 

6.   Presentation of Petitions

Part B

There was no presentation of petitions.    

7.   Akaroa Pedestrian Safety and Accessibility Improvements

 

Staff Recommendations 

That the Banks Peninsula Community Board:

At Rue Lavaud / Rue Viard

1.    Revoke all existing parking and stopping restrictions on the north side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 22.5 metres.

2.    Revoke all existing parking and stopping restrictions on the south side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 27.5 metres.

3.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a southerly direction for a distance of 14 metres.

4.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a northerly direction for a distance of 19.5 metres.

5.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at a point 190 metres south of its intersection with Woodills Road and extending in a southerly direction for a distance of 37.5 metres.

6.    Approve that any existing traffic controls on Rue Viard at its intersection with Rue Lavaud be revoked.

7.    Approve that the stopping of vehicles be prohibited at any time on the north side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 22.5 metres.

8.    Approve that the stopping of vehicles be prohibited at any time on the south side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 27.5 metres.

9.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a southerly direction for a distance of 14 metres.

10.  Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a northerly direction for a distance of 19.5 metres.

11.  Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at a point 190 metres south of its intersection with Woodills Road and extending in a southerly direction for a distance of 37.5 metres.

12.  Approve the installation of a Stop control on Rue Viard at its intersection with Rue Lavaud.

13.  Approve the general layout for the intersection of Rue Lavaud with Rue Viard as detailed in Attachment A, including kerb alignments and line markings.

At Rue Brittan / Rue Lavaud

1.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Brittan and extending in a southerly direction for a distance of 24 metres.

2.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Brittan and extending in a southerly direction for a distance of 24 metres.

 

3.    Approve the general layout for the intersection of Rue Lavaud with Rue Brittan as detailed in Attachment A, including surface treatments and line markings.

At Rue Lavaud / Rue Croix

1.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a southerly direction for a distance of 6 metres.

2.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a northerly direction for a distance of 6 metres.

3.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a southerly direction for a distance of 6 metres.

4.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a northerly direction for a distance of 6 metres.

5.    Approve the general layout for the intersection of Rue Lavaud with Rue Croix as detailed in Attachment A, including line markings.

At Rue Lavaud / Rue Balguerie

1.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a southerly direction for a distance of 6.4 metres.

2.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a northerly direction for a distance of 7 metres.

3.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a southerly direction for a distance of 6.4 metres.

4.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a northerly direction for a distance of 7 metres.

5.    Approve the general layout for the intersection of Rue Lavaud with Rue Balguerie as detailed in Attachment A, including line markings.

At Beach Road / Rue Jolie

1.    Approve the general layout for the intersection of Beach Road with Rue Jolie as detailed in Attachment A.

At Beach Road / Church Street

1.   Approve the general layout for the intersection of Beach Road with Church Street as detailed in Attachment A, including line markings.

At Rue Jolie

1.   Revoke all existing parking and stopping restrictions on the west side of Rue Jolie commencing at its intersection with Beach Road and extending in a southerly direction for a distance of 98 metres.

2.   Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Jolie commencing at its intersection with Beach Road and extending in a southerly direction for a distance of 98 metres.

3.   Approve the general layout of Rue Jolie in the vicinity of the zebra crossing outside 104b Rue Jolie as detailed in Attachment A.

 

Community Board Resolved BKCB/2017/00107

Part C

That the Banks Peninsula Community Board let the report lie on the table and request that staff provide further advice, including advice from heritage staff, on:

1.              The use of tactile pavers coloured other than yellow;.

2.              Ways in which parking loss can be further mitigated.

3.              Other ways in which pedestrian safety may be improved in Akaroa.

4.             The impact of the proposed changes on the Akaroa Historic Area in respect of incremental change to the streetscape.

Andrew Turner/Tori Peden                                                                                                                                    Carried

 

The meeting adjourned at 3:43pm

The meeting resumed at 3:53pm

 

8.   Property Review Process

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Commence the Board’s review process to identify if the properties in Attachments B, C and D should be retained for alternative public uses, retained for strategic purposes/future decisions or considered for disposal.

3.         Being of the view that the sites listed below are unlikely to have alternative public uses or strategic purposes, and that the Board has sufficient information to form this preliminary view, recommends that Council directs officers to commence investigation processes regarding the potential to dispose of the sites:

a.         ______________

4.         To allow for the inclusion of advice in a report to Council, conclude this review and provide comment to staff, within six months of resolving to commence the process.

5.         Note that the final report containing the outcome of the process will come back to the Board for recommendation to Council.

 

 

Community Board Resolved BKCB/2017/00108

Part C

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Refer the issue to a Board workshop process.

3.         Note that the final report containing the outcome of the process will come back to the Board for recommendation to Council.

Felix Dawson/John McLister                                                                                                                                   Carried

 

9.   Akaroa Wharf Issue - Furniture and Structures on Council owned Wharf

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Resolve to require non authorised structures and furnishings to be removed from the Council owned part of Akaroa Wharf.

or

Resolve to consult the public on the option to legalise the occupation.

2.         Resolve to require Black Cat Group 2007 Limited to replace the Fisherman’s Landing with a like for like structure as originally proposed in their plans of 2006.

3.         Request that staff develop an operations plan for the Wharf in collaboration with commercial users and stakeholders.

 

Community Board Resolved BKCB/2017/00109

Part C

That the Banks Peninsula Community Board:

1.         Resolve to require non authorised structures and furnishings to be removed from the Council owned part of Akaroa Wharf, unless a negotiated settlement in regards to Fisherman’s Landing and acceptable to the Board, can be brought back for Board approval by the end of July 2017.

2.         Request that staff develop an operations plan for the Wharf in collaboration with commercial users and stakeholders.

Janis Haley/Jed O'Donoghue                                                                                                                                  Carried

 

 

10. Board Projects for 2017/18

 

Community Board Resolved BKCB/2017/00110

Staff recommendation accepted without change

Part C

That the Banks Peninsula Community Board decides to fund any Community Board Projects it identifies for the 2017/18 year through its 2017/18 Discretionary Response Fund.

Andrew Turner/Tori Peden                                                                                                                                    Carried

 

 

11. Elected Members’ Information Exchange

Part B

The Board received and noted information from members.

 

11.1    Diamond Harbour - Lyttelton Port Company

Community Board Resolved BKCB/2017/00111

Part B

That the Banks Peninsula Community Board request that staff arrange an urgent update from the Lyttelton Port Company on its port development, including the Diamond Harbour Ferry Terminal and the new port management building.

Felix Dawson/John McLister                                                                                                                                   Carried

 

 

13. 40 Rue Jolie

 

Staff Recommendations 

That the Banks Peninsula Community Board recommend that the Council pass the following resolutions:

1.         That the two options received for the future use of the property at 40 Rue Jolie are declined and staff are instructed to advise the proposers accordingly.

2.            That the Banks Peninsula Community Board:

a.         Convenes a Board seminar to help design an engagement process with its community to identify a local solution for the future management of 40 Rue Jolie. 

b.         Notes that staff are providing to Council, via the Social and Community Development Committee, a comprehensive citywide report detailing the repair options (including future use, funding and ownership) of heritage assets owned by the Council. This report has been requested to enable informed inform decision making as part of the 2018-2028 Long Term Plan process, which includes Yew Cottage.

 

Community Board Resolved BKCB/2017/00112

Part A

That the Banks Peninsula Community Board recommend that the Council pass the following resolution:

1.         That the two options received for the future use of the property at 40 Rue Jolie are declined and staff are instructed to advise the proposers accordingly.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

Community Board Resolved BKCB/2017/00113

Part C

   That the Banks Peninsula Community Board:

1.     Convenes a Board seminar to help design an engagement process with its community to identify a local solution for the future management of 40 Rue Jolie. 

 

2.     Notes that staff are providing to Council, via the Social and Community Development Committee, a comprehensive citywide report detailing the repair options (including future use, funding and ownership) of heritage assets owned by the Council. This report has been requested to enable informed decision making as part of the 2018-2028 Long Term Plan process, which includes Yew Cottage.

 

3.     Requests that any Banks Peninsula properties forming part of the process in 13.2.b be brought to the Banks Peninsula Community Board as part of that process.

Janis Haley/Tori Peden                                                                                                                                             Carried

 

 

 

    

Meeting concluded at 5:03pm.

 

CONFIRMED THIS 17th DAY OF July 2017

 

Christine Wilson

Chairperson