Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 26 June 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

21 June 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

joan.blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Peninsula/Akaroa

941 5689

penelope.goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

26 June 2017

 

 

 


Banks Peninsula Community Board

26 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Public Forum.................................................................................................................... 4

B       5.       Deputations by Appointment........................................................................................ 4

B       6.       Presentation of Petitions................................................................................................ 5   

STAFF REPORTS

C       7.       Akaroa Pedestrian Safety and Accessibility Improvements...................................... 15

C       8.       Property Review Process.............................................................................................. 29

C       9.       Akaroa Wharf Issue - Furniture and Structures on Council owned Wharf.............. 65

C       10.     Board Projects for 2017/18......................................................................................... 111

B       11.     Elected Members’ Information Exchange.................................................................. 117 

 

 


Banks Peninsula Community Board

26 June 2017

 

 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 12 June 2017 be confirmed (refer page 6).

4.   Public Forum

There will be no public forum at this meeting

 

5.   Deputations by Appointment

Deputations may be heard on a matter or matters covered by a report on this agenda and approved by the Chairperson.

5.1

Akaroa Area School Enviro Squad

Leigh Hickey, Environmental Coordinator, and Stephen Horton, teacher, along with students who are part of the Enviro Squad from the Akaroa Area School, wish to update the Board on their projects and seek support for their application to the Zayed Challenge.

 

5.2

40 Rule Jolie, Akaroa

The following people wish to address the Board regarding the future use of 40 Rue Jolie, Akaroa.

 

·    Tony Rhodes and Steve Helps – Akaroa Bowling Club

·    Victoria Andrews

·    Michael Norris – Akaroa Civic Trust

 

5.3

Akaroa Wharf Issues

The following people wish to address the Board regarding the report - Akaroa Wharf Issues – Furniture and Structures on Council owned Wharf, found on page 65 of the agenda: 

 

·    Paul Milligan - Black Cat Cruises Ltd

·      Victoria Andrews and John Wright

 

5.4

Akaroa Pedestrian Safety and Accessibility Improvements

The following people wish to address the Board regarding the report Akaroa Pedestrian Safety and Accessibility Improvements, found on page 15 of the agenda:

 

·    Victoria Andrews

·    Michael de Hamel

·    Gail and Brendon Woods

·    John Skevington (Immediate Past Chairman) and Roy Hughes (Chairman) - Canterbury/West Coast AA District Council

·    John and Joanne Skevington

·    Jan Cook - Akaroa Civic Trust

·      Lynda Wallace

 

6.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

26 June 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 12 June 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

12 June 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Andrew Turner.

2.   Declarations of Interest

Part B

John McLister declared an interest in item 9.2 and item 9.5 and abstained from any discussion and voting thereon.

Tori Peden declared an interest in item 9.7 and abstained from any discussion and voting thereon.

Christine Wilson declared an interest in item 9.9 and abstained from any discussion and voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00096

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 22 May 2017 be confirmed.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

4.   Deputations by Appointment

Part B

4.1       St Johns Ambulance Service – Banks Peninsula

Craig Downing, Christchurch Metro Territory Manager St Johns, and Pete Dawson, Chairperson of St Johns Banks Peninsula, spoke to the Board regarding St Johns dedication to the community of Banks Peninsula. They reported on support projects including free first-aid courses and the provision of defibrillator units to some communities.  Mr Downing requested that the Board support  St Johns in providing a piece of surplus Council land in Akaroa for an Ambulance Centre, as the space the group currently shares at the Akaroa Fire Station  is no longer sufficient for their needs.

Board Consideration

The Board expressed support for the activities of St Johns on Banks Peninsula and its continuing efforts to support the residents of the community. 

 

Community Board Resolved BKCB/2017/00097

Part B

That the Banks Peninsula Community Board:

1.         Requests staff provide information to the Board on any land in Akaroa which may be considered suitable for a St Johns ambulance station along with advice on a suitable tenure and transfer mechanism of that land.

2.         Thanks Craig Downing and Pete Dawson of St Johns for their deputation.

Andrew Turner/Pam Richardson                                                                                                                          Carried

 

 

4.2       Little River Wairewa Community Trust

Robert Burch, the Chairman of the Trust, updated the Board on the submission the Trust made to Council's Annual Plan process.

Board Consideration

Board members expressed support for the submission made by the Trust and noted their appreciation for the Trust initiating actions from the Little River – Big Ideas Plan.

Community Board Resolved BKCB/2017/00098

Part B

That the Banks Peninsula Community Board:

1.         Receive the information provided in the deputation;

2.         Thanks Robert Burch of the Little River Wairewa Community Trust for his deputation.

Pam Richardson/Christine Wilson                                                                                                                        Carried

 

4.3       Akaroa Bowling Club

             It was reported that representatives from the Akaroa Bowling Club will now make a deputation to the 26 June 2017 meeting of the Board.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Reserve Management Committees

 

Community Board Resolved BKCB/2017/00099

Original Staff Recommendation Accepted without Change

Part B

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Allandale Reserve Management Committee 27 March 2017

·    Allandale Reserve Management Committee 19 April 2017

·    Duvauchelle Reserves Management Committee Minutes 17 April 2017

·    Lyttelton Reserve Management Committee 13 March 2017

·    Lyttelton Reserve Management Committee 10 April 2017

·    Pigeon Bay Reserve Management Committee Triennial AGM 26 November 2016

·    Pigeon Bay Reserve Management Committee 26 November 2016

·    Okains Bay Reserve Management Committee 13 December 2016

·    Okains Bay Reserve Management Committee 14 February 2017

·    Robinsons Bay Reserve Management Committee Minutes 22 May 2017

·    Stanley Park Reserve Management Committee Minutes 4 May 2017

Christine Wilson/Janis Haley                                                                                                                                   Carried

 

6.1       Okains Bay Reserve Drainage

Part B

That the Banks Peninsula Community Board ask staff for information on how to mitigate the problem of storm water drainage at the entrance to the Okains Bay Reserve.

Pam Richardson/Jed O’Donoghue                                                                                                                       Carried

 

6.2       Allandale Public Facilities Maitenance

Part B

That the Banks Peninsula Community Board express its concern about continuing problems with the Allandale toilet and water fountain and requests an update from staff on short term and long term resolutions to the problems.

Andrew Turner/John McLister                                                                                                                              Carried

 

 

7.   Public Notice to prepare Management Plans - Misty Peaks & Te Oka

 

Community Board Resolved BKCB/2017/00100

Original Staff Recommendation Accepted without Change)

Part C

That the Banks Peninsula Community Board:

1.         Exercising its delegated power under Section 41(5) of the Reserves Act 1977, approves:

a.         The public notification of the intention of Christchurch City Council staff to prepare draft Reserve Management Plans for each of Misty Peaks Reserve and Te Oka Reserve;

b.         That this public notice be for a period of not less than one calendar month commencing on or as soon as possible after Saturday 13 May 2017

Pam Richardson/Christine Wilson                                                                                                                        Carried

 

 

8.   Little River Issues Working Party Status Report

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Acknowledges the disbandment of the Little River Issues Working Party and thanks all the members for their participation.

3.         Resolves to continue to support the implementation of the Little River – Big Ideas Plan through:

a.         Support for the Little River Wairewa Community Trust

b.         Supporting projects related to the Plan, through the Councils Long Term and Annual Plan processes.

c.         Supporting projects related to the Plan with Community Board funding and in the Community Board Plan.

 

Community Board Resolved BKCB/2017/00101

Part C

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Acknowledges the disbandment of the Little River Issues Working Party and thanks all the members for their participation.

3.         Resolves to continue to support the implementation of the Little River – Big Ideas Plan through:

a.         Support for the Little River Wairewa Community Trust

b.         Supporting projects related to the Plan, through the Councils Long Term and Annual Plan processes.

c.         Supporting projects related to the Plan through consideration of Community Board funding and inclusion in the Community Board Plan.

Andrew Turner/Tori Peden                                                                                                                                    Carried

 

 

9.   Banks Peninsula Discretionary Response Fund Report 12th June 2017

 

Community Board Resolved BKCB/2017/00102 (

Original Staff Recommendation Accepted without Change

Part C

That the Banks Peninsula Community Board:

1.         Makes a grant of $300 to the Canterbury Westland Kindergarten Association Incorporated trading as Kidsfirst Kindergartens towards the Shed Relocation Project.

2.         Makes a grant of $500 to the Lyttelton Anglican Parish towards the Norfolk Pine Tree Lights project.

3.         Makes a grant of $1,700 to the Charteris Bay Yacht Club for the renewal of lifejackets.

4.         Makes a grant of $2,625 to the Diamond Harbour Community Association Inc. towards Changing the Rain of Seeds Project.

5.         Makes a grant of $700 to the Lyttelton Seafarers Centre towards operational costs.

6.         Makes a grant of $700 to Little River School towards Little River Thunder Basketball Team tournament entry fees.

7.         Approves a grant of $4,333 to the Little River Wairewa Community Trust for wages for the secretary.

8.         Makes a grant of $1,200 to the Church Bay Neighbourhood Association Inc. towards the cost of materials for seats for Church Bay.

9.         Makes a grant of $1,667 to the Lyttelton Community House Trust for the Operational Costs towards power, phone, internet and insurance.

10.       Makes a grant of $1,667 to The Loons Club Inc. for the Operational Costs towards power, insurance and rates.

Pam Richardson/Andrew Turner                                                                                                                          Carried

 

John McLister declared an interest in item 9.2 and item 9.5 and abstained from any discussion and voting thereon.

Tori Peden declared an interest in item 9.7 and abstained from any discussion and voting thereon.

Christine Wilson declared an interest in item 9.9 and abstained from any discussion and voting thereon.

 

10. Banks Peninsula Youth Development Fund 12th June 2017

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $300 from its 2016/17 Youth Development Fund to David Christopher Buchanan towards the International Optimist Dinghy Association World Championship in Thailand.

 

Community Board Resolved BKCB/2017/00103

Part C

That the Banks Peninsula Community Board:

1.         Approves a grant of $858.98 from its 2016/17 Youth Development Fund to David Christopher Buchanan towards the International Optimist Dinghy Association World Championship in Thailand, specifically for the charter boat costs.

Andrew Turner/John McLister                                                                                                                              Carried

 

11. Banks Peninsula Community Board Area Report

 

Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Consider whether to appoint Tom Kuenning as the Charteris Bay Neighbourhood Association’s representative on the Head to Head Walkway Working Party.

3.         Consider whether to request that staff prepare a landscape development plan for the Britomart Memorial Reserve, including options for the future of the fence around the memorial.

 

Community Board Resolved BKCB/2017/00104

Part B

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

11.1    Head to Head Walkway Working Party

Part B

That the Banks Peninsula Community Board:

1.         Note that Tom Kuenning is already a member of the Head to Head Walkway Working Party.

2.         Agree to request that the Charteris Bay Neighbourhood Association nominate a representative for the Head to Head Walkway Working Party.

 

11.2    Britomart Memorial

Part B

That the Banks Peninsula Community Board decided to request that staff prepare a landscape development plan, including community engagement and consultation, for the Britomart Memorial Reserve, including options for the future of the fence around the memorial.

Pam Richardson/Janis Haley                                                                                                                                  Carried

 

 Andrew Turner left the meeting at 2:22 pm.

 

The meeting adjourned at 3:03pm

The meeting resumed at 3:21 pm.

12. Elected Members Information Exchange

Part B

The Board received and noted the following information from members:

1.    Reserve Management Committee – Staff Liaison Officers

Staff undertook to send a reminder to all Reserve Management Committees regarding the current situation around Staff Liaison Officers.

 

2.    Whakaraupo/Lyttelton Harbour Catchment Plan Working Group

It was reported that no funding had been allocated for continuing Council staff resource for this Group.

 

3.    Head to Head Walkway

It was reported that work on the Allandale to Governors Bay section of the Head to Head walkway had resulted in flooding due to a drainage pipe being blocked.  It was also noted that the work on the seawall for that part of the walkway was built by some of the Parihaka prisoners and members questioned whether the site should have a heritage listing.  It was agreed to refer that question to the Head to Head Walkway Working Party for its opinion and recommendation to staff.

 

12.1    Charteris Bay Wastewater Connections

Part B

That the Banks Peninsula Community Board requests an update from staff on the required consents for sewage connections in Charteris Bay including information on the background on new sewage connections and clarification on the current situation.

Felix Dawson/John McLister                                                                                                                                  Carried

 

12.2    Water Leak - Akaroa Recreation Ground

Part B

That the Banks Peninsula Community Board ask staff to urgently investigate a water leak at the Akaroa Recreation Ground which has been the subject of several Requests for Service, but was still continuing to leak.

   

Meeting concluded at 4:24pm.

 

CONFIRMED THIS 26th DAY OF JUNE 2017

 

Christine Wilson

Chairperson

   


Banks Peninsula Community Board

26 June 2017

 

 

7.        Akaroa Pedestrian Safety and Accessibility Improvements

Reference:

17/254182

Contact:

Andy Cameron

andy.cameron@ccc.govt.nz

941-5916

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to advise the Banks Peninsula Community Board on the outcome of community consultation, and to request that it approve the installation of a build out, kerb cut downs, changing a Give Way control to a Stop control, line marking, and installation of No Stopping restrictions at existing crossing locations to meet current standards for safe sight lines. Please refer to Attachment A.

Origin of Report

1.2       This report is staff generated following extensive key stakeholder and community consultation. This project was initiated by staff as part of Council’s programme to upgrade identified intersections and crossing points to current safety and accessibility standards including those set out in NZTA RTS14, and Council Policy- Intersection & Pedestrian Crossing Design for People with Disabilities 2016.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy. At a local level the decision is of a medium significance.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's Significance and Engagement Policy. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Banks Peninsula Community Board:

At Rue Lavaud / Rue Viard

1.    Revoke all existing parking and stopping restrictions on the north side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 22.5 metres.

 

2.    Revoke all existing parking and stopping restrictions on the south side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 27.5 metres.

 

3.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a southerly direction for a distance of 14 metres.

 

4.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a northerly direction for a distance of 19.5 metres.

 

 

5.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at a point 190 metres south of its intersection with Woodills Road and extending in a southerly direction for a distance of 37.5 metres.

 

6.    Approve that any existing traffic controls on Rue Viard at its intersection with Rue Lavaud be revoked.

 

7.    Approve that the stopping of vehicles be prohibited at any time on the north side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 22.5 metres.

 

8.    Approve that the stopping of vehicles be prohibited at any time on the south side of Rue Viard, commencing at its intersection with Rue Lavaud and extending in an easterly direction for a distance of 27.5 metres.

 

9.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a southerly direction for a distance of 14 metres.

 

10.  Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Viard and extending in a northerly direction for a distance of 19.5 metres.

 

11.  Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at a point 190 metres south of its intersection with Woodills Road and extending in a southerly direction for a distance of 37.5 metres.

 

12.  Approve the installation of a Stop control on Rue Viard at its intersection with Rue Lavaud.

 

13.  Approve the general layout for the intersection of Rue Lavaud with Rue Viard as detailed in Attachment A, including kerb alignments and line markings.

 

At Rue Brittan / Rue Lavaud

1.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Brittan and extending in a southerly direction for a distance of 24 metres.

 

2.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Brittan and extending in a southerly direction for a distance of 24 metres.

 

3.    Approve the general layout for the intersection of Rue Lavaud with Rue Brittan as detailed in Attachment A, including surface treatments and line markings.

 

At Rue Lavaud / Rue Croix

1.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a southerly direction for a distance of 6 metres.

 

2.    Revoke all existing parking and stopping restrictions on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a northerly direction for a distance of 6 metres.

 

3.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a southerly direction for a distance of 6 metres.

 

4.    Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Lavaud commencing at its intersection with Rue Croix and extending in a northerly direction for a distance of 6 metres.

 

5.    Approve the general layout for the intersection of Rue Lavaud with Rue Croix as detailed in Attachment A, including line markings.

 

At Rue Lavaud / Rue Balguerie

1.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a southerly direction for a distance of 6.4 metres.

 

2.    Revoke all existing parking and stopping restrictions on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a northerly direction for a distance of 7 metres.

 

3.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a southerly direction for a distance of 6.4 metres.

 

4.    Approve that the stopping of vehicles be prohibited at any time on the east side of Rue Lavaud commencing at its intersection with Rue Balguerie and extending in a northerly direction for a distance of 7 metres.

 

5.    Approve the general layout for the intersection of Rue Lavaud with Rue Balguerie as detailed in Attachment A, including line markings.

 

At Beach Road / Rue Jolie

1.    Approve the general layout for the intersection of Beach Road with Rue Jolie as detailed in Attachment A.

 

At Beach Road / Church Street

1.   Approve the general layout for the intersection of Beach Road with Church Street as detailed in Attachment A, including line markings.

 

At Rue Jolie

1.   Revoke all existing parking and stopping restrictions on the west side of Rue Jolie commencing at its intersection with Beach Road and extending in a southerly direction for a distance of 98 metres.

2.   Approve that the stopping of vehicles be prohibited at any time on the west side of Rue Jolie commencing at its intersection with Beach Road and extending in a southerly direction for a distance of 98 metres.

3.   Approve the general layout of Rue Jolie in the vicinity of the zebra crossing outside 104b Rue Jolie as detailed in Attachment A.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.33 Reduce risk to customers using the network via a targeted programme of safety improvements at high risk locations locations.

·     Level of Service: 10.0.6 Improve Safety: Reduce the number of reported crashes on the network.

4.2       The following feasible options have been considered:

·     Option 1 – Upgrade six intersections with tactile pavers and where applicable line marking and no stopping restrictions including one intersection with a kerb build out, and upgrade one intersection with additional line marking and associated no stopping restrictions.  (preferred option)

·     Option 2 – Do Nothing.

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Installation of tactile pavers making pedestrian crossing locations safer and more accessible to all user groups.

·     Installation of the kerb build out reduces the crossing distance, increases visibility between pedestrians and motorists, and creates a clearly defined safe pedestrian crossing location.

·     Installation of no stopping restrictions creates appropriate lines of sight at pedestrian crossing locations ensuring safe sight line distances for the speed of traffic.

·     Installation of white lines will provide clear delineation between the road and the footpath at intersections.

4.3.2   The disadvantages of this option include: 

·     Location 1 Rue Lavaud/Rue Viard- loss of 16 parking spaces, of which 8 are not currently legal to park in.

·     Location 2 Rue Lavaud/Rue Brittan- loss of 2 parking spaces.

·     Location 6 Rue Jolie- loss of 4 parking spaces.

 

4.4       Community Feedback

·     Initial consultation was undertaken with the Akaroa/Wairewa Community Board and the Akaroa Design and Appearance Advisory Committee. Feedback from these meetings was considered to develop the plan taken out for consultation.

·     Community engagement for this project was undertaken from Tuesday 18 April to Wednesday 10 May 2017.

·     A total of 600 leaflets were hand delivered to Akaroa homes and businesses with a close proximity to the seven intersections proposed for safety and accessibility upgrades. The leaflet was also sent to 87 key stakeholders and 918 absentee owners.

·     During the consultation period 55 responses were received. Of those 55 Responses: 4 Respondents did not indicate a preference either way to support or not support the proposal, 16 Respondents support the proposed plan, 17 Respondents generally support the proposed plan but indicated they have some concerns, 18 Respondents do not support the plan.

 

 

5.   Context/Background

Background

5.1      

·   Akaroa has a 2013 census population of 1,857 with businesses numbering around 340, and in the summer season in excess of 5000 tourists a day.

·   Akaroa has a resident and visiting demographic which makes the implementation of current pedestrian standards for intersections and pedestrian crossings desirable to create an environment that is safe and accessible to all user groups. Based on the 2013 census the median age for Akaroa was 55 and 31% of the population was over 65 years of age, compared to a median age of 39 and 15% of the population over 65 years of age for Christchurch.

·   The large numbers of elderly tourists that visit Akaroa in conjunction with many other locations in New Zealand makes it important to follow current national guidelines when implementing tactile paving. This will create a national consistency leading to clarity and understanding throughout their visit to New Zealand. This will equally apply to the many domestic tourists visiting Akaroa.

·   Akaroa has been recognised as a priority location to receive funding to upgrade existing intersections and pedestrian crossings in line with Council policy to upgrade intersections and crossings to the standards set out in NZTA RTS 14.

 

5.2       Proposal

·   It is proposed to upgrade the following Akaroa intersections:

·     Rue Jolie/Beach Road, install tactile pavers.

·     Rue Jolie zebra pedestrian crossing, install tactile pavers and create required sight lines for pedestrians and motorists through no stopping restrictions.

·     Beach Road/Church Street, install tactile pavers, create one new kerb cut down and install additional white lines.

·     Rue Lavaud/Rue Viard, construct a kerb build out, install tactile pavers, and one new kerb cut down. Change intersection priority from a Give Way to a Stop control. Create required pedestrian and motorist sight lines through no stopping restrictions.

·     Rue Brittan/Rue Lavaud, install tactile pavers, install additional white lines, and create required pedestrian and motorist sight lines through no stopping restrictions.

·     Rue Croix/Rue Lavaud, install tactile pavers, and additional white lines.

·     Rue Lavaud/Rue Balguerie, install additional white lines.

 

6.   Option 1 – Install Pedestrian Safety and Accessibility Improvements. (preferred)

Option Description

6.1       Install tactile pavers, kerb build out, kerb cut downs, Stop control, parking restrictions and line marking.

Significance

6.2       The level of significance of this option is low which is consistent with section 2 of this report.  At a local level the decision is of a medium significance.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       A large amount of written feedback was received through the submission process. Feedback was categorised into themes and the main ones are identified below along with the repetition number and project team response:

6.5.1   Proposed road markings and signage are not compatible with heritage character (12)     

Team response – The improvements are required for pedestrian safety and accessibility, and will be a minor component of the overall visual field which has evolved over time through additions such as overhead power lines, shifting pavement edge alignments, materials used, and evolving uses of street scape.

6.5.2   Do not support loss of car parks as this will impact businesses and add to congestion (11)

Team response – As outlined in the Parking Strategy, the use of kerbside road space for safety measures and pedestrian facilities has priority before any allocation of these areas for parking. Some underutilised on street parking exists on side streets. Motorist directional signage is to be installed indicating off street parking opportunities.

6.5.3   This is a waste of expenditure and ratepayers money (8)

Team response – This project is funded from the following three budgets Pedestrian Priority 2017, Pedestrian Safety Initiatives 2017, and Tactile Pavers 2017. The project meets the criteria for each of these areas of funding and is in line with Council Policy to upgrade crossings and intersections for safety and accessibility for all user groups.

6.5.4   Please renew the footpath access up to Pompellier House at the same time (4)

Team response – This path has been assessed by the CCC Maintenance Team and is considered fit for purpose.

6.5.5   Build a park and ride system at outskirts of town and/or ban campervans (4)   

Team response -This request is outside the scope of this project. In general, the demand for parking is not considered sufficient to warrant the provision and funding of a park and ride system. Organisers of large events may wish to consider this as an option as part of their events planning. There are limited options for large numbers of vehicles to park on the approach to Akaroa. Campervans are permitted on roads as they are legal vehicles, and are in keeping with Akaroa as a tourist destination. Campervans are required to park legally and considerately. Directional signage is to be installed indicating off street parking opportunities.

6.5.6   The problem for pedestrians is the volume is too great for the footpath width forcing them onto the road into more danger. This proposal does not resolve the real problem (4)

Team response - In some places in Akaroa, on occasions, the pedestrian volume is relatively high. Pedestrians are not forced onto the road, but have been observed choosing to do so rather than waiting.

6.5.7   Campervans and large vehicles in the town are a problem (3)

Team response – This is outside the scope of this project. Campervans are permitted on roads as they are legal vehicles, and are in keeping with Akaroa as a tourist destination. Large vehicles are also permitted, and are required to service Akaroa. These vehicles are required to park legally and considerately. Additional directional signage is to be installed indicating off street parking opportunities.

6.5.8   This is a good start (applaud) at improving safety for all (3)          

Team response – Thank you for your submission and taking an interest in this project.

6.5.9   Proposal is not justified (low accident history) (3)

Team response – One accident with a child has been recorded in the last five years. This data does not include unreported minor incidences or near misses. The purpose of the pedestrian improvements are to create a safer and more accessible environment for all user groups.

6.5.10    Implement a lower speed limit for all Akaroa township e.g. 20km/hr (3)

Team response – This is outside the scope of this project. Operating speeds in Akaroa are generally lower than the posted speed limit in areas and times of high traffic and pedestrian activity. An area wide speed limit reduction is not being considered at this stage, however may be investigated further in areas such as Beach Road.

6.5.11    Council should invest in provision of off street parking somewhere (2)

Team response – In general, the demand for parking is not considered sufficient to warrant the provision and funding of additional off-street parking. Organisers of large events may wish to consider this as an option as part of their events planning and traffic management plans. Some underutilised on street parking on side roads exists, and directional signage is to be installed indicating off street parking opportunities.

6.5.12    Keep kerb cut downs and buildouts to a minimum (2)

Team response – Buildouts and kerb cut downs will be used only as appropriate to create a safer environment that is more accessible to all user groups.

6.5.13    Overall plan is required instead of piecemeal approach (2)      

Team response – Pedestrian improvements have been considered across a range of locations, priorities and budgets in Akaroa. This project addresses some of the key intersections with regard to pedestrian safety and accessibility for all user groups.

6.5.14    Less sandwich/advertising boards would improve pedestrian safety and lessen hazards (2)

Team response – This is outside the scope of this project, however it is to be progressed as part of the Public Places Bylaw review.

 

6.6       A letter has been sent to all submitters advising of the outcome of the consultation, including details of the Community Board meeting, and how they can speak to their submission if they wish.  Also included in this letter was a link to the feedback received, decision making process and Community Board report.

Alignment with Council Plans and Policies

This option is consistent with Council’s Plans and Policies to raise safety and accessibility at intersections and pedestrian crossings to meet standards set out in NZTA RTS 14 Guidelines for facilities for blind and vision impaired pedestrians.

Financial Implications

6.7       Cost of Implementation - This project is being carried out under the  Safety Improvements Programmes with the total cost estimate for this project being $92,000

6.8       Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.9       Funding source - 2017 CAPEX Tactile Pavers, Pedestrian Priority and Pedestrian Safety Initiatives Programs

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.11    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.13    Not Applicable

Implementation

6.14    Implementation dependencies  - Approval by Community Board of elements under delegation

6.15    Implementation timeframe - Construction to be started beginning FY18.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·     All intersections will meet NZTA RTS 14 standards, this being especially important for Akaroa due to the local population demographic, and visitor numbers and demographic.

·     Installation of tactile pavers making crossing locations safer and more accessible to all user groups.

·     Installation of a kerb build out reduces the crossing distance, increases visibility between pedestrians and motorists, and creates a clearly defined safe crossing location.

·     Installation of No Stopping restrictions creates appropriate lines of sight at crossing locations ensuring safe sight line distances for the speed of traffic.

·     Installation of white lines will provide clear delineation between road and path at intersections where the carriageway and path are at the same level.

6.17    The disadvantages of this option include:

·   Loss of 14 legal parking spaces across the seven locations.

7.   Option 2 – Do Nothing

Option Description

7.1       Akaroa stays as it is.

Significance

7.2       The level of significance of this option is low consistent with Section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option is the status quo and was not consulted on.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies.

7.6.1   Inconsistency – this option is inconsistent with Council’s plans and policies to increase safety and accessibility at intersections and crossing points to meet standards set out in NZTA RTS 14 Guidelines for facilities for blind and vision impaired pedestrians.

Financial Implications

7.7       Cost of Implementation - None

Legal Implications

7.8       None

Risks and Mitigations    

7.9       This option will not address the accessibility issues that exist in Akaroa. It will not address the known safety issues around pedestrian use of intersections, and therefore the risk of a crash and the increase in severity of a crash remain.

Implementation

7.10    Implementation dependencies - Not applicable.

7.11    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.12    The advantages of this option include:

·   No loss of parking

7.13    The disadvantages of this option include:

·   This option does not address known accessibility and safety issues in Akaroa.

 

Attachments

No.

Title

Page

a

Akaroa Pedestrian Safety & Accessibility Improvements Plan

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Kim Swarbrick - Engagement Advisor

Andrew Hensley - Traffic Engineer

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Banks Peninsula Community Board

26 June 2017

 

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Banks Peninsula Community Board

26 June 2017

 

 

8.        Property Review Process

Reference:

17/380779

Contact:

Angus Smith

Angus.smith@ccc.govt.nz

9418502

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to formally receive the list of properties in its area that are no longer required, or being utilised, for the purpose that they were originally purchased.

1.2       To initiate the process to review those properties for the purpose of making future use decisions.

Origin of Report

1.3       This report is staff generated to follow up on a Council resolution of 12 May 2016 CNCL/2016/00242 and related workshops held with Community Boards.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined utilising the significance and engagement assessment worksheet.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Commence the Board’s review process to identify if the properties in Attachments B, C and D should be retained for alternative public uses, retained for strategic purposes/future decisions or considered for disposal.

3.         Being of the view that the sites listed below are unlikely to have alternative public uses or strategic purposes, and that the Board has sufficient information to form this preliminary view, recommends that Council directs officers to commence investigation processes regarding the potential to dispose of the sites:

a.         ______________

4.         To allow for the inclusion of advice in a report to Council, conclude this review and provide comment to staff, within six months of resolving to commence the process.

5.         Note that the final report containing the outcome of the process will come back to the Board for recommendation to Council.

 

 

4.   Key Points

4.1       The Council has adopted a process for determining the future use of properties that are no longer being utilised for a public work i.e. delivering a service or activity.

4.2       That process has been socialised with Community Boards on a couple of occasions and this report serves to formally commence that process.

4.3       A list of the properties in the Community Boards area is attached.

4.4       The next steps following this report are for the Community Board to either make some early decisions in respect of the specific properties, or develop and work through a process to develop alternative public uses to inform an options report in six months’ time.

 

5.   Context/Background

Background

5.1       The Council purchases properties for the delivery of a service / activity / public work. They are held and funded by the business unit (titular asset owner) delivering that service / activity or project.

5.2       When a property is no longer required for the purpose for which it was originally purchased it is incumbent on the Council to make a decision to determine the future use of that property.

5.3       The Council adopted a process in May 2016 that is designed to facilitate and make decisions that support the active and prudent management of the Councils property.

5.4       In general terms the Council should only hold land that is:

5.4.1   Required for a public work, either; currently utilised to deliver an activity or service; or held for future delivery of the same; and

5.4.2   Held for strategic purposes; and

5.4.3   Held pending a future use decision i.e. under review in terms of future use. 

5.5       Holding land with an indeterminate purpose or reason is not prudent and may put the Council at operational risk. It also comes at a cost in terms of operating / holding, foregone capital, potential social, poor community outcomes and therefore imprudent custodianship of public assets / money.

Process

5.6       A flow chart of the process is attached, but in summary it is as follows.

5.7       When a property ceases to be held for the purpose of delivering the activity or service for which it was originally purchased then it is circularised around business units, Community Boards and possible stakeholders to assess and identify community needs and develop options for alternative public uses.

5.8       This is done on a portfolio basis annually or as required.

5.9       Six months is provided to establish the alternative public uses and options.

5.10    The results are collated into an options report which would usually incorporate as one of the options sale.

5.11    The Council then resolve future use based on staff and Community Board recommendations.

5.12    Retaining the property for an alternative public use needs:

5.12.1 To be rationalised,

5.12.2 A clearly identified need,

5.12.3 To be supported by a sound and robust business case,

5.12.4 Supporting Council strategies,

5.12.5 Established funding in the Councils annual and long term plans

5.12.6 To have an identified sponsor i.e. end asset owner (titular internal owner) / sponsor and budget provision within the LTP

Process initiation

5.13    Attached are the following:

5.13.1 A list of properties in the ward that are no longer being utilised for the original intended purpose for which they were purchased.

5.13.2 A plan of the ward showing the property locations.

5.13.3 A brief status report, street view and aerial photo of each property.

5.13.4 A list of all the properties across the city grouped in terms of Board/Ward areas.

5.14    Next steps are for the Board to consider how it approaches the process of considering alternative future public uses. This may involve:

5.14.1 Whether the properties can/should be prioritised.

5.14.2 Whether early decisions can be made e.g. retention for a particular use or purpose or to declare some surplus for disposal because it is obvious there are no practical alternative options

5.14.3 Develop a programme and process with the Community Governance Team to canvass the community’s needs and develop options over the next six months.

 

Attachments

No.

Title

Page

a

Process flow chart

32

b

Property list Akaroa Waiwera

33

c

Property list Lyttelton Mt Herbet

46

d

City list

62

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Angus Smith - Manager Property Consultancy

Approved By

Bruce Rendall - Head of Facilities, Property and Planning

Anne Columbus - General Manager Corporate Services

  


Banks Peninsula Community Board

26 June 2017

 

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26 June 2017

 

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9.        Akaroa Wharf Issue - Furniture and Structures on Council owned Wharf

Reference:

17/548647

Contact:

Jeff Woodham

jeff.woodham@ccc.govt.nz

941-8771

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to address a series of issues identified by the Akaroa Design and Appearance Advisory Committee regarding unauthorised structures and furnishings on the public wharf. In addition questions pertaining to the loss of use of Fisherman’s Landing have also been raised.

Origin of Report

1.2       This report is in response to a Banks Peninsula Community Board resolution on 13 February 2017.

1.3       Prior to the meeting on 13 February the Community Board held a meeting on the Wharf to identify issues around use of the wharf and then subsequently adjourned to the Board Room for a discussion with stakeholders.  As a result the following resolution was passed:

Community Board Resolved BKCB/2017/00001

1.    Information identifying all of the issues, including historic and legal matters, regarding structures, buildings and the use of public space on the Akaroa Wharf.

2.    Legal consideration of the current situation and how this has occurred, and ways in which this might be resolved.

3.    Options for next steps, including legal remedies, and development of a management plan or similar for the wharf.

4.    A timeline of consenting, ownership, leasing, licensing and similar, by the Council and other bodies including the Regional Council.

5.    That staff identify ways of working with users of the Akaroa Wharf to encourage cooperation between users.

6.    Information on signage, including the application of style and design guidelines, the Akaroa Historic Area rules, and whether the signs are currently compliant with these.

7.    In relation to the signage structures, ramps and canopies, consideration of whether these are:

a.    In compliance with the building consent and Bylaw requirements.

b.    Licensed to occupy the space.

(If this is not the case what steps can be taken or have been taken to bring about compliance, including information on decision making process.)

8.    Answers to each of the specific questions raised in the deputation.

9.    An update on any progress on the refuelling issue raised in the deputation.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

·        The level of significance was determined by staff evaluation.

·        The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Resolve to require non authorised structures and furnishings to be removed from the Council owned part of Akaroa Wharf.

or

Resolve to consult the public on the option to legalise the occupation.

2.         Resolve to require Black Cat Group 2007 Limited to replace the Fisherman’s Landing with a like for like structure as originally proposed in their plans of 2006.

3.         Request that staff develop an operations plan for the Wharf in collaboration with commercial users and stakeholders.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

·        Activity: Harbours and Marine Structures

·     Level of Service: 10.8.1 Provide a sustainable planned network of marine structures

4.2       The following feasible options have been considered:

·     Option 1 - Require the removal of all unauthorised furniture and structures and facilities from Council owned part of Akaroa Wharf (preferred option). This option complies with Council policy.

·     Option 2 – Authorise the occupation of the Akaroa Wharf via licence to occupy for the existing furnishings, structures and facilities in their current position, noting that this option will require public consultation prior to confirmation of the licence to occupy.

·     Option 3 - Authorise the occupation of the Akaroa Wharf via licence to occupy for the existing furnishings, structures in the position occupied prior to the 2016 alterations and the facilities in their current position, subject to replacement of the lost public facility.

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

This option complies with Councils Pubic Places Bylaw 2008, in particular:

 Clause 6: COMMERCIAL ACTIVITIES IN PUBLIC PLACES

(1) No person may undertake commercial activities in a public place, without the written permission of the Council.

(2) A permit issued under this clause is subject to such terms and conditions that the Council thinks fit.

(3) Terms and conditions specified in a permit may include, without limitation, such matters as:

(a) the name of the permit holder

(b) the duration of the permit

(c) the location to which the permit applies

(d) the type of commercial activity covered by the permit

(e) the hours of trade allowed by the permit.

(4) An application for a permit must be made in writing, and on the appropriate form provided by   the Council (if any).

 

Clause 7: OBSTRUCTIONS IN PUBLIC PLACES

(1) No person may erect or place any thing in, on or over a public place, and allow it to remain there in circumstances where it causes or is likely to cause danger or inconvenience to those using the public place, without the written permission of the Council.

(2) A permit issued under this clause is subject to such terms and conditions the Council thinks fit.

(3) Terms and conditions specified in a permit may include, without limitation, such matters as:

(a) the name of the permit holder

(b) the duration of the permit

(c) the location to which the permit applies

(d) the type of obstruction covered by the permit

(e) details of arrangements to manage the effect of the obstruction.

(4) An application for a permit must be made in writing, and on the appropriate form provided by the Council (if any).

Note the full bylaw is attached to this report. Refer Attachment E – Christchurch City Council Public Places Bylaw 2008.

The advantages of this option include:

·     The Council owned portion of Akaroa Wharf would be cleared of unauthorised encroachments including signage for commercial purposes.

·     The previous public amenity will be fully restored

·     Fisherman’s Landing will be able to be utilised as per previous by commercial fishing operations

The disadvantages of this option include:

·     Commercial operators will be required to alter the buildings and or structures where they occupy the public domain, incurring cost and potential disruption to tourist based activity.

 

5.   Context/Background

There has been a history of encroachment into the public space associated to Akaroa wharf for many years. The Banks Peninsula Community Board has requested that staff address a series of concerns relating to this matter. These have been articulated in the Resolution included in the Section 1 of this report. Specifically

5.1       Identification of the Issues

The following have been identified as the key issues associated to Akaroa Wharf;

Furniture on Council part of Akaroa Wharf

Black Cat Group 2007 Limited have two (2) items of furniture which are placed on the Council owned part of Akaroa Wharf. These are the two (2) bench seats as shown in Attachment A – Furniture on Council Structure.

Structures on Council part of the Wharf (supporting poles)

Black Cat Group 2007 Limited have pole supporting verandas / signage. Prior to the 2016 building alterations Black Cat Group 2007 Limited had 4 poles supporting two (2) verandas. After the 2016 alterations Black Cat Group 2007 Limited now have six (6) poles supporting three (3) buildout structures essentially to support signage. Neither structures have ever been approved by council. The middle of the three (3) buildouts houses the external heat pump equipment.

The Blue Pearl Centre also has poles supporting a veranda. Its poles also encroach onto the Council part of Akaroa Wharf.

Refer to Attachment B – Structures on Council Structure.

Structures on Council part of the Wharf (accessibility ramps and steps)

Black Cat Group 2007 Limited have access ramps and steps which encroach on the Council part of the Akaroa wharf. Prior to the building alterations in 2016, Black Cat Group 2006 Limited had a set of steps and ramp outside the second entrance and a concrete ramp leading up to the cool store. The steps encroached into the Council part of the Akaroa Wharf more than the ramp. Following the 2016 building alterations, the steps were altered and the cool store ramp was widened and lengthened.

The Blue Pearl Centre also has accessibility ramps which encroach on the Council part of the Akaroa wharf.

Refer to Attachment D – Structure on Council Structure (ramps and steps)

Emergency Vehicle Access

Questions have been raised in respect to the risk that emergency vehicle access is compromised.

Black Cat Group 2007 Limited and Council (Team Leader Leasing Consultancy) have both independently of each other sought advice from the Akaroa Volunteer Fire Brigade regarding the accessibility to the Akaroa Wharf for emergency vehicles. The Akaroa Volunteer Fire Brigade confirmed that appliances would fit onto the wharf if required. They also advise that the Ambulance had been onto the wharf since the 2016 alterations and they had been as far as the bollards. 

The Akaroa Volunteer Fire Brigade Chief indicated that the weight restrictions of the wharf determined which fire appliance could be taken onto the wharf and that the appliance was parked at the entrance to the wharf and that hoses would be run down the length of the wharf in a call out.

Plans presented by Black Cat Group 2007 Limited

Concerns raised via deputation in respect to the deviation in built actual, from plans presented on various occasions. The history of plans is detailed below;

Black Cat Group 2007 Limited have presented several iterations of building plans since 2006.

·   April 2006 – prepared by Stewart Ross Team Architecture.

·   April 2008 – prepared by Stewart Ross Team Architecture.

·   09 December 2010 – (ABA10108198) – prepared by MAP Architects Limited.

·   Artist’s impression included in the presentation to Community Board 11 November 2015.

·   23 March 2016 – prepared by architects. This was part of the plan presented to Councils building consent team. Consent was granted and this is what exists, noting that appropriate legal occupation documentation does not at this time exist.

Refer to Attachment C – Building

 

Fisherman’s Landing Area

Black Cat Group Limited recently completed a redevelopment of their premises abutting the Akaroa Wharf.

 

In building a new extension within Black Cat’s licensed area a portion of the usable space on Fisherman’s Landing area was reduced with the building extension overhanging the landing area.

 

Deputations and letters from members of the local Akaroa community and wharf users regarding the loss of the public amenity on the landing area were put forward to the Community Board.

 

Council staff were requested to provide the Community Board with further information and advice on how to rectify the situation.

 

Officers made a presentation to the Community Board at a seminar on 27 March 2017.

 

Excerpts of the seminar briefing are found in the attachments to this report as follows:

·   Fisherman’s Landing History – Attachment F

·   Recent Occurrences Leading up to Issues – Attachment G

·   Timeline of Consenting, Ownership, Leasing, Licensing – Attachment H

The Community Board requested that staff come back with an options report for consideration in resolving the issue of the loss of public amenity.

 

5.2       Legal consideration of the current situation

None of the structures, facilities or furnishings associated to this report have been granted the right to occupy the public space

5.3       Options for next steps

Options are covered in the options sections of this report

5.4       Timeline for addressing the options

The timeframe for completion of licence to occupy or lease arrangements are typically as follows:

·        Preparation 1 month

·        Consultation 1 month

·        Compilation of report 1 month

·        Agenda and consideration of Board 1 month

·        Note the volume of feedback from public consultation can impact this timeline.

5.5       Options for ongoing operational management

Following the Community Boards decision it is recommended that an operational plan, reviewable annually by all relevant parties be developed.

5.6       Information in respect to signage and design guidelines

Signage on Council owned public space is subject to The Signboards in Public Places Policy, in particular

Low volume pedestrian areas

(a) Signboards shall not protrude more than 200 millimeters [millimetres] into the public place parallel to the premises frontage.
(b) In addition to (a) one only free standing signboard may be placed on the kerbside per business, outside that business.
(c) Upstairs shop(s) with a street entrance, may have one free standing signboard (multi advertising if necessary) per building placed on the kerbside outside the entrance to that business.

5.7       Consent and bylaw compliance

This has been covered elsewhere in this report.

5.8       Answers to specific questions raised in the deputation relating to this matter

These are covered within this issues section above

5.9       An update on any progress on the refuelling issue

The Councils Park Ranger team have agreed a solution verbally, being that no refuelling will occur during cruise ship tender operations. This will be formalised as a component of the recommended operations plan for the wharf. In addition it is intended to formalise this requirement through the marine structure Bylaw amendment process currently underway.

 


 

 

6.   Option 1 - Require the Owners of the Unauthorised furniture and structures to remove them from Council owned part of Akaroa Wharf (preferred)

Option Description

6.1       Require Black Cat Group 2007 Limited and The Blue Pearl Centre to remove the furniture and structures from the Council owned part of Akaroa Wharf.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       The Community Board has received deputations from members of the public and wharf users concerned about the encroachment of non-authorised structures and furniture on the public wharf at Akaroa.

6.6       The general public as wharf users, commercial users of the wharf and Cruise Ship guests are specifically affected by this option due to the removal of encroachments on the Council part of Akaroa Wharf.  Views which have been expressed to the Community Board are that the Council part of Akaroa Wharf should be open and usable by the public.

Alignment with Council Plans and Policies

6.7       This option supports the Council’s Long Term Plan (2015 – 2025).

Activity: Harbours and Marine Structures

·        Level of Service: 10.8.1 Provide a sustainable planned network of marine structures.

Financial Implications

6.8       Cost of Implementation – nil to Council. Costs for removing the furniture and structure would be with the relevant commercial user.

6.9       Maintenance / Ongoing Costs – there would be no additional costs to Council.

6.10    Funding source – not applicable.

Legal Implications

6.11    Black Cat Group 2007 Limited and The Blue Pearl Centre each have a Licence which permits access across the Council part of Akaroa Wharf, the Licence also allows them to abut their building to the Council part of Akaroa Wharf.

6.12    The Licence does not have any permission to encroach onto the Council part of Akaroa Wharf with furniture or structures.

Risks and Mitigations   

6.13    The owners of unauthorised encroachments may remove their encroachments including the signage and then place the signage located wholly on their building. The public will have full access to the existing amenity but may not be happy with the level of signage on their building.  Members of the public may complain to the Council.

6.14    Risk - Public complaints caused by lack of access to the area.  This will result in dissatisfaction with visual impact of the area.

·        Treatment: Consultation and good communication undertaken.

·        Residual risk rating: the rating of the risk is low.

Implementation

6.15    Implementation dependencies - Community Board resolution and possible Building Consent or Building Consent exemption.

6.16    Implementation timeframe – possibly before next Cruise Ship season commencing in October 2017.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   The Council owned portion of Akaroa Wharf would be cleared of unauthorised encroachments.

·   The current signage would not be able to exist in the current form.

6.18    The disadvantages of this option include:

·   Black Cat Group 2007 Limited will feel they are being treated differently than they were prior to the building alterations in 2016. Furniture can add a nice amenity to the wharf.

·   Further disruption to wharf activities by construction activities

7.   Option 2 – Authorise the occupation of the Akaroa Wharf via licence to occupy

Option Description

7.1       Authorise the occupation of the Akaroa Wharf via licence to occupy for the existing furnishings, structures and facilities in their current position, noting that this option will require public consultation prior to confirmation of the licence to occupy.

Significance

7.2       The level of significance of this option is low, consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       The Community Board has received deputations from members of the public and wharf users concerned about the encroachment of non-authorised structures and furniture on the public wharf at Akaroa.

7.6       The general public as wharf users, commercial users of the wharf and Cruise Ship guests are specifically affected by this option due to the moving of encroachments on the Council part of Akaroa Wharf.  Views which have been expressed to the Community Board are that the Council part of Akaroa Wharf should be open and usable by the public but they may be supportive of returning to encroachments as they existed prior to the 2016 building alterations.

Alignment with Council Plans and Policies

7.7       This option supports the Council’s Long Term Plan (2015 – 2025).

Activity: Harbours and Marine Structures

·        Level of Service: 10.8.1 Provide a sustainable planned network of marine structures.

Financial Implications

7.8       Cost of Implementation - nil to Council.

7.9       Maintenance / Ongoing Costs - there would be no additional costs to Council.

7.10    Funding source – not applicable.

Legal Implications

7.11    The owners of unauthorised encroachments would be required to hold a Licence to Occupy a Public space.

Risks and Mitigations    

7.12    The public will not have full access to the existing amenity and will not be able to enjoy the full use of the existing facilities.  Members of the public may complain to the Council.

7.13    Risk - Public complaints caused by lack of access to the area.  This will result in dissatisfaction with use of the area.

·        Treatment: Consultation and good communication undertaken to inform members of the public.

·        Residual risk rating: the rating of the risk is low.

Implementation

7.14    Implementation dependencies - not applicable as the structures are already in place.

7.15    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.16    The advantages of this option include:

·   No remedial work is required. There would be no further disruption to wharf activities by construction activities.

7.17    The disadvantages of this option include:

·   The Council owned portion of Akaroa Wharf would not be cleared of unauthorised encroachments.

·   The current signage would be able to remain in the current form and position.

8.   Option 3 – Move Furniture and Structures to position they were in prior to 2016 alterations.

Option Description

8.1       Authorise the occupation of the Akaroa Wharf via licence to occupy for the existing furnishings, structures in the position occupied prior to the 2016 alterations and the facilities in their current position, subject to replacement of the lost public facility.

Significance

8.2       The level of significance of this option is low, consistent with section 2 of this report.

8.3       Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

8.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.5       The Community Board has received deputations from members of the public and wharf users concerned about the encroachment of non-authorised structures and furniture on the public wharf at Akaroa.

8.6       The general public as wharf users, commercial users of the wharf and Cruise Ship guests are specifically affected by this option due to the encroachments remaining on the Council part of Akaroa Wharf in the position they are today.  Views which have been expressed to the Community Board are that the Council part of Akaroa Wharf should be open and usable by the public but they may be supportive of encroachments remaining.

Alignment with Council Plans and Policies

8.7       This option supports the Council’s Long Term Plan (2015 – 2025).

Activity: Harbours and Marine Structures

·        Level of Service: 10.8.1 Provide a sustainable planned network of marine structures.

Financial Implications

8.8       Cost of Implementation – no costs of implementation to Council.

8.9       Maintenance / Ongoing Costs - there would be no additional costs to Council.

8.10    Funding source – not applicable.

Legal Implications

8.11    The owners of unauthorised encroachments would be required to hold a Licence to Occupy a Public space.

Risks and Mitigations   

8.12    The public will not have full access to the existing amenity and will not be able to enjoy the full use of the existing facilities.  Members of the public may complain to the Council.

8.13    Risk - Public complaints caused by lack of access to the area.  This will result in dissatisfaction with use of the area.

·        Treatment: Consultation and good communication undertaken to inform members of the public.

·        Residual risk rating: the rating of the risk is low.

Implementation

8.14    Implementation dependencies - Community Board resolution.

8.15    Implementation timeframe – possibly before next Cruise Ship season commencing in October 2017.

Option Summary - Advantages and Disadvantages

8.16    The advantages of this option include:

·   The Council owned portion of Akaroa Wharf would return to the state that existed prior to the commencement of building alterations in 2016.

·   The current signage would not be able to exist in the current form.

8.17    The disadvantages of this option include:

·   The Council owned portion of Akaroa Wharf would not be cleared of unauthorised encroachments.

·   Further disruption to wharf activities by construction activities.

 

Attachments

No.

Title

Page

a

Attachment A - Furniture on Council Structure

76

b

Attachement B - Structures on Council Structure

78

c

Attachment C - Building Plans

82

d

Attachment D - Structures on Council Structure (ramps and steps)

88

e

Attachment E - CHRISTCHURCH CITY COUNCIL PUBLIC PLACES BYLAW 2008

94

f

Attachment F – Fisherman’s Landing - History

101

g

Attachment G – Fisherman’s Landing - Recent occurrences leading up to todays issue

102

h

Attachment H – Fisherman’s Landing - A timeline of consenting, ownership, leasing, licensing

103

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jeff Woodham - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Kay Holder - Operations Manager Regional Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


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26 June 2017

 

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10.    Board Projects for 2017/18

Reference:

17/639521

Contact:

Philipa Hay

philipa.hay@ccc.govt.nz

9415604

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to decide if it wishes to fund its Board projects for the 2017/18 year through the Board’s Discretionary Response Fund (DRF) or the Strengthening Communities Fund (SCF). 

Origin of Report

1.2       This report is staff generated as part of the 2017/18 funding round process.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Decides to fund any Community Board Projects it identifies for the 2017/18 year through its 2017/18 Discretionary Response Fund.

 

 

4.   Key Points

4.1       Each year each Community Board is able to identify and fund projects it would like to deliver or community initiatives it would like to support in its local community, particularly those which help achieve outcomes identified in its Community Board Plan.  Board Projects need to be agreed as part of Unit work programmes.

4.2       In previous years funding has been allocated for Board Projects usually from the Board’s contestable Strengthening Communities Fund (SCF) and occasionally from its Discretionary Response Fund (DRF).

4.3       Changes to the funding schemes and timeframes this year have made some material differences as to which scheme the Board may wish to fund from.  Information contained in this report outlines the benefits and/or limitations of allocating funds from each of the schemes.

4.4       Attachments to this report include a list of Board Projects from the Banks Peninsula area that were funded in the previous three years, and a list of possible projects the Board may like to consider.

4.5       The Board will decide the size of the SCF and will allocate funding from its 2017/18 DRF.  Previously, the size of each of these Board funds were set by Council.

 

5.   Context/Background

Allocating Board Projects from the Board’s 2017/18 Discretionary Response Fund

·   DRF aligns with Community Board Plan timeframes.  The Board Plan will be finalised early July and the DRF opens 1 July. Allocating from DRF allows more strategic thinking about Board projects.

·   This fund has broader criteria than the SCF.  It is more flexible as to how it can be used and has open timeframes for applications. Therefore it allows more scope than SCF for Board projects.

·   The DRF is not a contestable fund as such.  Applications are allocated on their merits when they have been submitted and until the fund is closed – either at the end of the financial year or when funds are depleted. 

·   Allocating from DRF will allow more time to assess and develop project scopes for the Board Projects identified. Applications to SCF have closed and are currently being assessed.

·   Directly funding from DRF will allow more flexibility when Board Projects are under (or over) spent. As the DRF runs along the same timeline as Councils financial year, funds can be reallocated back to the DRF to be utilised by the Board for community grants, or topped up if further unforeseen funds are required.  

Allocating Board Projects from the Board’s 2017/18 Strengthening Communities Fund

·   The Community Board Plan is not finalized for projects to reflect the Board’s priorities, and thus submitting Board Projects for SCF will require pre-empting priorities in the Board Plan.

·   Timeframes this year are very tight.  The Board will need to decide on the projects it wishes to put forward for funding at this meeting of the Board (26 June).  Any new projects which require further investigation will be lacking adequate information.

·   If the Board decides to fund Board Projects from their 2017/18 SCF, the attached lists are included to provide information to help identify Board Projects it may like to consider submitting for the 2017/18 year.

·   Funding Board Projects from SCF requires the Board to allocate funds in competition with those from community organisations. 

·   The funding year for SCF does not align with the Council’s financial year, and reporting on the financial aspect of projects will not align with the timeframes for the projects. This incurs extra staff time to track, accrue and report on projects.

 

Attachments

No.

Title

Page

a

Possible Board Projects for 2017-18

114

b

Board Projects History 2014-17

115

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

26 June 2017

 

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26 June 2017

 

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26 June 2017

 

 

11.  Elected Members’ Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.