Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 12 June 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

7 June 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

12 June 2017

 

 

 


Banks Peninsula Community Board

12 June 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

C       6.       Reserve Management Committees.............................................................................. 13  

STAFF REPORTS

C       7.       Public Notice to prepare Management Plans - Misty Peaks & Te Oka..................... 87

C       8.       Little River Issues Working Party Status Report......................................................... 97

C       9.       Banks Peninsula Discretionary Response Fund Report 12th June 2017.................. 103

C       10.     Banks Peninsula Youth Development Fund 12th June 2017.................................... 117

C       11.     Banks Peninsula Community Board Area Report..................................................... 119

B       12.     Elected Members Information Exchange................................................................... 158

 

 


Banks Peninsula Community Board

12 June 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 22 May 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

St Johns Ambulance Service – Banks Peninsula

 

Craig Downing will speak on behalf of St Johns regarding the group’s commitment to Banks Peninsula.

 

4.2

Little River Wairewa Community Trust

 

Robert Burch, the Chairman of the Trust, wishes to update the Board on the submission the Trust made to Council's Annual Plan process.

 

4.3

Akaroa Bowling Club

 

Representatives from the Akaroa Bowling Club wish to address the Board regarding the future of Yew Cottage, 40 Rue Jolie, Akaroa.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

12 June 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 22 May 2017

Time:                                    1:04pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Acting Chairperson

Members

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

22 May 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: John McLister

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for absence was received and accepted from Christine Wilson.

An apology for early departure was received and accepted from Andrew Turner.

2.   Declarations of Interest

Part B

 

John McLister declared an interest in Item 4.1 and abstained from any discussion and voting thereon.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00090

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 8 May 2017 be confirmed, subject to the following changes:

Item 10 (5)          Add “for Lyttel Tumblers”
Approve a grant of $1,400 to the Royal New Zealand Plunket Society Canterbury Area Incorporated towards tutor fees and venue hire for Lyttel Tumblers.

Item 15.1 (c)            Delete sentence and insert:
      The insulation of the Ōtautahi Community Housing Trust units in Bruce Terrace.

Item 15.2             Delete sentence and insert:
The Board heard that the cliff faces behind the Akaroa Fire Station, and those opposite the Akaroa Lighthouse, were degrading and appeared in need of urgent repair, along with the seawall in front of the Fire Station.  Staff were asked to provide information to the Board on the condition of the cliff faces and seawall.

Item 15.4             Amendment to read:
The Board noted that a mature Akaroa resident had tripped over paving in Beach Road, Akaroa and asked staff for an update on the safety of the pavers.           

Tori Peden/Janis Haley                                                                                                                                             Carried

 

4.   Deputations by Appointment

Part B

4.1       Lyttelton Seafarers Centre

 

Reverend John McLister, Chairperson  of the Lyttelton Seafarers Centre and Jessica Armstrong, Manager of the Centre spoke to the Board regarding the Centre not being able to provide sufficient cover under the Maritime Labour Convention that New Zealand had recently signed up to, because of the lack of funding which meant the Centre was run solely by volunteers. The Centre was also currently located in a transportable building on a temporary site, after having lost its previous building in the earthquakes.

 

They explained that other ports around New Zealand had a “port levy” which was a charge levied on every ship that used the port, which was then given to agencies that provided shore-based welfare facilities for visiting seamen.

 

Three organisations, the Mission to Seafarers, the Apostleship of the Sea and the Sailors Society, along with the Lyttelton Seafarers Charitable Trust were seeking support for the implementation of a port levy at Lyttelton, and asking the Board to seek Council support for a levy to be implemented by Lyttelton Port of Christchurch.

 

Board Consideration

 

Board members expressed support for the activities of the Lyttelton Seafarers Centre, which provided facilities for the 10,000 plus seafarers that visited Lyttelton each year.

 

Community Board Resolved BKCB/2017/00091

Part B

That the Banks Peninsula Community Board:

1.         Request that staff report on legal, practical and other ways that the Council could support the implementation of a port levy in Lyttelton to help fund the Lyttelton Seafarers Centre.

 

2.         Identify possible opportunities for Council land that could be used as a permanent site for the Seafarers Centre

3.         Thanks John McLister and Megan Armstrong  for their deputation.

Andrew Turner/Janis Haley                                                                                                                                    Carried

John McLister declared an interest in this item and abstained from the discussion and voting thereon.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Community Board Resolved BKCB/2017/00092 (Staff recommendation accepted without change)

Part B

That the Banks Peninsula Community Board receive the information in the Correspondence Report dated 22 May 2017

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried

 

7.   Proposed Speed Limit Changes and Parking Restrictions - Little River

Board Comment

1.         The Board noted that Clauses 1-3 of the staff recommendations were resolved by the Banks Peninsula Community Board at its meeting on 10 April 2017.

Staff Recommendations 

That the Banks Peninsula Community Board recommend that the Council:

1.         Approve that pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, speed limits be revoked and set as listed in clauses 1.a- 1.k and include the resulting changes in the Christchurch City Register of Speed Limits and Speed Limit Maps:

a.         Revoke the 70 kilometres per hour speed limit on Council Hill Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a westerly direction for a distance of 53 metres.

b.         Approve that the speed limit on Council Hill Road be set at 60 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a westerly direction for a distance of 53 metres.

c.         Revoke the 70 kilometres per hour speed limit on Morrisons Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

d.         Approve that the speed limit on Morrisons Road be set at 60 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

e.         Revoke the 70 kilometres per hour speed limit on Barclays Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

f.          Approve that the speed limit on Barclays Road be set at 60 km/h commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

g.         Revoke the 70 kilometres per hour speed limit on Wairewa Pa Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in an easterly direction for distance of 60 metres.

h.         Approve that the speed limit on Wairewa Pa Road be set at 60 kilometres hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in an easterly direction for a distance of 60 metres.

i.          Revoke the 50 kilometres per hour speed limit on Western Valley Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction for a distance of 905 metres.

j.          Revoke the 100 kilometres per hour speed limit on Western Valley Road commencing at a point 905 metres from its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction to a point 30 metres southwest of its intersection with Church Road.

k.         Approve that the speed limit on Western Valley Road be set at 50 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction to a point 30 metres southwest of its intersection with Church Road.

2.         Approve that the speed limit changes listed above in clauses 1.a- 1.h come into force following the implementation of the 60 kilometres per hour speed limit on Christchurch- Akaroa Road (SH-75) by the New Zealand Transport Agency in 2017.

3.         Approve that the speed limit changes listed above in clauses 1.i- 1.k come into force on 1 June 2017.

That the Banks Peninsula Community Board:

4.         Approve that any existing parking restrictions on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres be revoked.

5.            Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres.

 

Community Board Resolved BKCB/2017/00093

Part C

That the Banks Peninsula Community Board:

1.         Approve that any existing parking restrictions on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres be revoked.

2.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres.

Felix Dawson/Tori Peden                                                                                                                                         Carried

 

 

8.   Standing Orders

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves whether or not the Chairperson of the Board is to have a casting vote.

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

 

Community Board Resolved BKCB/2017/00094

Part C

That the Banks Peninsula Community Board:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report, replacing the Board’s current Standing Orders.

3.         Resolves that the Chairperson of the Board will not have a casting vote. This order to also apply to Committees and Subcommittees of the Banks Peninsula Community Board

4.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Jed O'Donoghue/Janis Haley                                                                                                                                  Carried

 

 

9.   Code of Conduct

 

Community Board Resolved BKCB/2017/00095 (Staff recommendation accepted without change)

Part C

That the Banks Peninsula Community Board:

1.         Receives the information in the report.

2.         Adopts the Code of Conduct attached to the report, replacing the Board’s current Code of Conduct.

Jed O'Donoghue/Tori Peden                                                                                                                                  Carried

 

 

10. Christchurch City Council Future of Heritage Survey

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Prepare draft responses to the Council’s Future of Heritage Survey.

3.         The Board’s final responses by approved and submitted by the Chairperson.

 

Community Board Decisions under Delegation

Part C

That the Banks Peninsula Community Board decide to:

1.         Receive the information in the report.

2.         Prepare draft responses to the Council’s Future of Heritage Survey, highlighting the Boards wish that our current heritage should be protected, there should be a formal funding stream for work on heritage buildings, allowance for volunteers to be able to work on heritage buildings and that maintenance is scheduled for the Council’s heritage buildings.

3.         The Board’s final responses to be approved and submitted by the Chairperson.

 

The meeting adjourned at 2:19pm

The meeting resumed at 3:38pm.

 

Andrew Turner left the meeting at 3.38pm.

11. Elected Member Information Exchange

Part B

The Board received and noted the following information from members:

        1.      Akaroa Maintenance
The Board was informed that Akaroa District Promotions members had expressed their appreciation for the improvement in maintenance standards in Akaroa.

        2.      Community Boards Conference
Members reported on their attendance at the conference and expressed appreciation for the opportunity to network with fellow Board members and attend the informative presentations.

        3.      Lyttelton Road Tunnel Closures
The Board requested that staff seek information from the New Zealand Transport Agency on how emergency services would be catered for during the 15 nights it was proposed  to have full tunnel closures for the installation of deluge facilities.

        4.      Takapuneke Reserve Management Plan
The Board was informed that an open day would be held at Onuku Marae on Sunday 18 June 2017.

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

 

Karakia Whakamutunga: John McLister 

Meeting concluded at 4.22pm.

 

CONFIRMED THIS  12th DAY OF  JUNE 2017

 

christine wilson

Chairperson

 


Banks Peninsula Community Board

12 June 2017

 

 

6.        Reserve Management Committees

Reference:

17/446524

Contact:

Liz Carter

Liz.carter@ccc.govt.nz

9415682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Allandale Reserve Management Committee 27 March 2017

Allandale Reserve Management Committee 19 April 2017

Duvauchelle Reserves Management Committee Minutes 17 April 2017

Lyttelton Reserves Management Committee Minutes 13 March 2017

Lyttelton Reserves Management Committee Minutes 10 April 2017

Pigeon Bay Reserve Management Committee Triennial AGM 26 November 2016

Pigeon Bay Reserve Management Committee 26 November 2016

Okains Bay Reserve Management Committee 13 December 2016

Okains Bay Reserve Management Committee 14 February 2017

Robinsons Bay Reserve Management Committee Minutes 22 May 2017

Stanley Park Reserve Management Committee Minutes 4 May 2017

 

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

·    Allandale Reserve Management Committee 27 March 2017

·    Allandale Reserve Management Committee 19 April 2017

·    Duvauchelle Reserves Management Committee Minutes 17 April 2017

·    Lyttelton Reserve Management Committee 13 March 2017

·    Lyttelton Reserve Management Committee 10 April 2017

·    Pigeon Bay Reserve Management Committee Triennial AGM 26 November 2016

·    Pigeon Bay Reserve Management Committee 26 November 2016

·    Okains Bay Reserve Management Committee 13 December 2016

·    Okains Bay Reserve Management Committee 14 February 2017

·    Robinsons Bay Reserve Management Committee Minutes 22 May 2017

·    Stanley Park Reserve Management Committee Minutes 4 May 2017

 

 

Attachments

No.

Title

Page

a

Allandale Reserve Management Committee 27 March 2017

15

b

Allandale Reserve Management Committee 19 April 2017

16

c

Duvauchelle Reserves Management Committee Minutes 17 April 2017

17

d

Lyttelton Reserve Management Committee Minutes 13 March 2017

19

e

Lyttelton Reserve Management Committee Minutes 13 March 2017 Appendix 1

24

f

Lyttelton Reserve Management Committee Minutes 13 March 2017 - Appendix 2

48

g

Lyttelton Reserves Management Committee Minutes 10 April 2017

57

h

Pigeon Bay Reserve Management Committee Triennial AGM Minutes 26 November 2016

73

i

Robinsons Bay Reserve Management Committee Minutes 22 May 2017

74

j

Pigeon Bay Reserve Management Committee Minutes 26 November 2016

75

k

Okains Bay Reserve Management Committee meeting held on Tuesday 13th December 2016

77

l

Okains Bay Reserve Management Committee meeting held on Tuesday 14th February 2017

80

m

Stanley Park Reserve Management Committee Minutes 4 May 2017

83

 

 


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7.        Public Notice to prepare Management Plans - Misty Peaks & Te Oka

Reference:

17/65848

Contact:

Derek Roozen

Derek.Roozen@ccc.govt.nz

Ext 8798

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to request the Banks Peninsula Community Board approve the public notification of the Christchurch City Council’s intention to prepare draft Reserve Management Plans for Misty Peaks Reserve and Te Oka Reserve.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the primary decision-making function - that is, the decision to seek public suggestions to assist Council City Council staff with the proposed preparation of separate draft reserve management plans for Misty Peaks Reserve and Te Oka Reserve - against ten criteria for assessment. Dealing mainly with the primary decision-making function of this report, the level of significance came out as low to medium.

2.1.2   The community engagement and consultation outlined in this report reflects this assessment.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Exercising its delegated power under Section 41(5) of the Reserves Act 1977, approves:

a.         The public notification of the intention of Christchurch City Council staff to prepare draft Reserve Management Plans for each of Misty Peaks Reserve and Te Oka Reserve;

b.         That this public notice be for a period of not less than one calendar month commencing on or as soon as possible after Saturday 13 May 2017

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Regional Parks

·     Level of Service: 6.3.5 Provide, develop and maintain facilities to the satisfaction of park users

4.2       The following feasible options have been considered:

·     Option 1 – Approve public notification of the intention to prepare draft Management Plans (preferred option)

·     Option 2 – Not approve public notification of the intention to prepare draft Management Plans

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The statutory (Reserves Act 1977) process of preparing Reserve Management Plans can commence

4.3.2   The disadvantages of this option include:

·     There is no disadvantage as this is a required step under Section 41(5) of the Reserves Act 1977

 

5.   Context/Background

Planning Timeframe

5.1       Council staff have anticipated the approximate planning milestones for the Management Plan process:

Community Board approval for public notification of the intent to prepare Plans -         June 2017

Public notification (to start initial issues gathering / receipt of suggestions) -                     June 2017

Close of receipt of written suggestions (over one calendar month duration) -                    July 2017

Community Board approval for public release of the draft Plans / start of                                                       public consultation on the draft Plans -                                                                                   November 2017

Close of public consultation (three calendar month duration) -                                       February 2018

Hearings -                                                                                                                                                     March 2018

Approval of the draft Plans as the operative Plans by the Council -                                        April 2018

Public Notification Process – for notice of intention to prepare draft Management Plans

5.2       The purpose of this report is purely to obtain approval from the Banks Peninsula Community Board to notify, in accordance with Section 41(5) of the Reserves Act 1977, the intention of the Christchurch City Council (“Council”) to prepare separate draft Reserve Management Plans (“Plans”), one for each of Misty Peaks Reserve and Te Oka Reserve.

5.3       The proposed period of time for the statutory public notification is the conventionally applied one of one calendar month.  However, there will be both internal Council and external stakeholder engagement around and during that time.

5.4       The public will be invited in this notification to send in written suggestions, to assist the preparation of the proposed Plans, within the time specified in the notice (one calendar month).  The Council, in preparing the draft Plans, will give full consideration to any such suggestions received.  No hearing or hearings are required for this first round of public engagement.

5.5       The reason for doing the two Plans at the same time is for timeframe-outcome benefits and economy of scale efficiencies and savings with Council staff visiting, reporting and notifying the draft Plans for what are reasonably comparable regional parks in the same general locale.

Misty Peaks Reserve

5.6       This park is former farm land (with a small portion on the Akaroa Harbour side (approximately 62 hectares) still under a (non-cattle) grazing lease) situated above Akaroa that was purchased by the Council in 2007 for the purpose of a regional park.  It comprises just over 500 hectares in area and rises in altitude to just under 800 metres above sea level and contains a range of habitats - from lowland podocarp forest and beech remnants to sub-alpine snow tussock and unique rocky outcrop flora.  The Park provides a lot of scope for both recreation and biodiversity opportunities to be realised.

5.7       The majority of the land is reserved as Scenic Reserve.  It adjoins the privately owned 1,200 hectare Hinewai reserve, this with its important range of visitor attractions, and surrounds Armstrong Reserve, administered by the Department of Conservation.  It is situated on the route to the Akaroa Heads lighthouse reserve, Flea Bay marine reserve and Banks Peninsula’s largest penguin colony.  See Attachment A for a location plan (approximate park boundary only).

5.8       Specific values of the Park include:

·   Provides a picturesque background to the Akaroa Township.

·   Contains small blocks of ‘old growth’ red beech forest in the outer bays portion of the park, and the high tops are mostly clothed with snow tussock and regenerating indigenous montane forest.  There is high potential for native vegetation regeneration.

·   Contains six plant species that are included in the New Zealand threatened plant list and nine species that are rare or uncommon on Banks Peninsula.  Also, twenty native birds have been recorded in the area, all five Banks Peninsula lizards are likely to occur and the Banded Kokopu fish has been noted in the streams.

·   Aylmers Valley, on the harbour/Akaroa side of the Park, contains an attractive boulder stream that flows year-round and provides the primary water supply for Akaroa.

·   Aylmers Valley has a notable ten metre high waterfall (Newtons Waterfall), a popular Akaroa walking destination in the early part of last century.

Te Oka Reserve

5.9       The Council purchased in 2009 the 903 hectare Te Oka Farm, a coastal headland property adjoining Tumbledown and Te Oka Bays in the southern bays sector of Banks Peninsula, this purchase comprising four parcels of land that are classified Recreation Reserves.  See Attachment B for a location plan (approximate park boundary only).

5.10    There is existing stock (predominantly sheep) grazing and an on-site farm manager.  However, about 34% of the reserve is now retired from grazing.

5.11    The purpose of acquisition was for the protection and enhancement of the area’s biodiversity for future generations - to protect and enhance biodiversity and natural landscape, and provide recreation opportunity in a natural setting.

5.12    Te Oka Reserve covers an altitudinal range from sea level up to about 680 metres above sea level – the only Park on Banks Peninsula that extends from the sea to the summit ridge.  It provides the opportunity for sea-to-summit ecological restoration.

5.13    There are two high quality biodiversity sites present, with these covering approximately 280 hectares.  The rest of the Park has significant conservation value in terms of both existing and potential restored natural values.

5.14    Specific values of the Park include:

·   About seven hectares of old growth podocarp forest, which is a remnant of the original pre-European forest that once dominated Banks Peninsula (less than one percent remains).

·   A considerable amount of totara regeneration, with trees of three to five metres in height scattered through both the Tumbledown Stream and Te Oka Bay Stream valleys.

·   The two stream have high values for freshwater fish.

·   Contains three plant species that are on the New Zealand threatened plant list.

·   A high quality landscape setting for recreation in a variety of grassland, forested and coastal environments.  Includes an excellent track network and access to two bays for surfing and/or swimming.

·   A waterfall in a bush gully in the Tumbledown Stream valley.

Reasons for planning

5.15    As the land making up these two Regional Parks has been acquired some time ago now (thirteen years in the case of Te Oka Reserve) it is timely to prepare a Reserve Management Plan (“Plan”) for each of them to enable their best and appropriate management, development, promotion and use moving forward.

5.16    The preparation of a Plan for each of the two Parks is being undertaken simultaneously for reasons of cost/time efficiency with Council staff travel times reduced and other costs, such as for public notice, halved.

Project Aims

5.17    The aim, through the proposed Plans for Misty Peaks Reserve and Te Oka Reserve, is to:

·   Provide an agreed vision and policy to protect and enhance the natural landscape character and scenic qualities, geological features, biodiversity, and cultural and heritage values of Misty Peaks Reserve and Te Oka Reserve.

·   To provide direction through management policy to effectively manage the physical resources of Misty Peaks Reserve and Te Oka Reserve.

·   To guide, promote and enhance visitor recreation use and enjoyment of Misty Peaks Reserve and Te Oka Reserve.


 

6.   Option 1 - Approve public notification of the intention to prepare draft Reserve Management Plans (preferred)

Option Description

6.1       The Banks Peninsula Community Board approves the public notification of the intention to prepare draft Reserve Management Plans (“Plans”), one for each of Misty Peaks Reserve and Te Oka Reserve (preferred option)

Significance

6.2       The level of significance of this option is low to medium, consistent with Section 2 of this report.

6.3       Engagement requirements for this level of significance are, statutorily, public notice as specified in Section 41(5) of the Reserves Act 1977.  Written suggestions on the proposed Plans will be accepted for a period of not less than one calendar month and full consideration will be given to any such suggestions received.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.  However, the local rūnanga, through Mahaanui Kurataiao Ltd, have confirmed they will have input into the development of the proposed Plans.

Community Views and Preferences

6.5       No particular parties, groups or individuals are presently identified as being specifically affected by this option due to the proposed intention to prepare draft Reserve Management Plans not yet having been publicised publicly.  However, this may change following the receipt of written submissions during the proposed notification.  In addition, a number of actual or potential stakeholders have been identified and will be contacted and consulted as part of the notification process.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - standard cost of publicly notifying the intention to prepare draft Reserve Management Plans, including public notice and processing of written suggestions.  These costs are provided for in the Parks Unit operational budget.

6.8       Maintenance / Ongoing Costs – preparation of the draft Plans and subsequent reporting, public consultation and publication.

6.9       Funding source – existing Parks Unit budget.

Legal Implications

6.10    None, other than the requirement to implement in accordance with Section 41 of the Reserves Act 1977.

Risks and Mitigations

6.11    There is no fundamental risk associated with this option as the public notice will commence the process for preparation of necessary Reserve Management Plans for the parks in question and is an action consistent with the governing legislation (Reserves Act 1977).

6.12    However, there is a risk potentially of some unrealistic expectations/proposals by members of the public caused by individual conflicting viewpoints/desires in the written suggestions received.  This will result in not everyone being necessarily fully happy with the content of the future prepared draft Reserve Management Plans when they are advertised for public submission.

6.12.1    Treatment: thorough, comprehensive and reasonable consideration of all of the written submissions received and use, as appropriate, in the Plans’ preparation.

6.12.2    Residual risk rating: the rating of the risk is Low to Medium (because you can’t please everyone all of the time); however, there will be the opportunity for members of the public to make their views known in due course through written submissions on the draft Plans when they are advertised.

Implementation

6.13    Implementation dependencies  - none

6.14    Implementation timeframe - public notice of the intention to prepare the draft Reserve Management Plans can be made as soon as possible after approval to proceed by the Banks Peninsula Community Board.  It is proposed to do this on or as soon after Saturday 13 May 2017 as possible.  There is no statutorily required period for the receipt of written suggestions upon this notification; however, the convention is for it to be for at least one calendar month.  There is also no requirement/need for a following hearing or hearings to be convened.  Ongoing interaction with stakeholders and interested parties, and the official start of preparation of the draft Plans can proceed from the date of the public notice.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   The process of preparing the draft Plans, with public engagement and input, can formally proceed.

6.16    The disadvantages of this option include:

·   None.

7.   Option 2 – Do not approve public notification of the intention to prepare draft Reserve Management Plans

Option Description

7.1       The Banks Peninsula Community Board does not approve the public notification of the intention to prepare draft Reserve Management Plans, one for each of Misty Peaks Reserve and Te Oka Reserve.

Significance

7.2       The level of significance of this option remains low to medium, which is numerically consistent with Section 2 of this report, although the assessment for three of the assessment criteria employed differs.

7.3       No engagement requirements are met.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       As no public notification will be made, community views and preferences will not be sought.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency – not meeting the requirement to effectively and properly plan for Parks and their values, as promoted in key directional documents such as the Annual and Long Term Plans, Public Open Space Strategy and Biodiversity Strategy.  Also, does not comply with the Department of Conservation/Reserves Act 1977 direction to authorities (Council in this case) preparing Reserve Management Plans for Parks under its administration.

7.6.2   Reason for inconsistency – purely because the statutory Reserve Management Plan preparation process is not able to formally commence with initial public notification being made.

7.6.3   Amendment necessary – in order to proceed with planning, public notification of the intention to prepare statutory Reserve Management Plans for the two Parks is required.

Financial Implications

7.7       Cost of Implementation – no costs over and above current Park maintenance costs are incurred.

Legal Implications

7.8       Not meeting the Department of Conservation/Reserves Act 1977 required obligations for reserve administrators.

Risks and Mitigations

7.9       Not properly planning for the best management of the Parks in question.

7.10    The risk is a lesser than optimum best practice management of the Parks caused by not being able to formally commence formal statutory reserve management planning.  This will result in the best care, management, use, development and promotion of the Parks not being achieved.

7.10.1    Treatment: undertake instead, non-statutory planning for the Parks that does not require public notification under the Reserves Act 1977.

7.10.2    Residual risk rating: the rating of the risk is high, as not meeting the Department of Conservation/Reserves Act 1977 required obligations for reserve administrators.

Implementation

7.11    Implementation dependencies  - not applicable

7.12    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Arguably, a cost saving of sorts (in terms of not having to fund publicly notifying the intention to prepare Reserve Management Plans).

7.14    The disadvantages of this option include:

·   Potentially significant future operating costs as a consequence of each of the Parks not being managed under a required statutory Reserves Management Plan.

·   The Council not meeting its Department of Conservation/Reserves Act 1977 obligations to prepare statutory Reserve Management Plans for the Parks under its administration.

 

Attachments

No.

Title

Page

a

Attachment A - Misty Peaks Reserve location plan

95

b

Attachment B - Te Oka Reserve location plan

96

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Derek Roozen - Senior Network Planner Parks

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Banks Peninsula Community Board

12 June 2017

 

 

 



Banks Peninsula Community Board

12 June 2017

 

 

 



Banks Peninsula Community Board

12 June 2017

 

 

8.        Little River Issues Working Party Status Report

Reference:

17/446814

Contact:

Fiona Nicol

fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to provide feedback on the work of the Little Issues Working Party and acknowledge its disbandment.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment against the Significance and Engagement Policy criteria.  The level of significance came out as low to medium.

2.1.2   The community engagement and consultation outlined in this report reflects this assessment.

 

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in this report.

2.         Acknowledges the disbandment of the Little River Issues Working Party and thanks all the members for their participation.

3.         Resolves to continue to support the implementation of the Little River – Big Ideas Plan through:

a.         Support for the Little River Wairewa Community Trust

b.         Supporting projects related to the Plan, through the Councils Long Term and Annual Plan processes.

c.         Supporting projects related to the Plan with Community Board funding and in the Community Board Plan.

 

 

4.   Key Points

4.1       Overview

The Little River Issues Working Party was borne out of the desire to promote action following the completion of the Issues and Options for Little River: A Scoping Document report prepared by Dr Suzanne Vallance in 2014.  This research was prepared with funding support from the Christchurch City Council and the Little River Wairewa Community Trust.

 

At its meeting on 11 March 2015 the Akaroa/Wairewa Community Board resolved to establish a Little River Issues Working Party with its primary objective being to address the issues raised in the scoping document.  See attached Terms of Reference as at 14 November 2016.

 

         4.2       Progress

 

During 2015, much of the Working Party’s time was spent considering and responding to issues arising from the District Plan Review, which culminated in a submission to the Proposed District Plan and members attending a formal hearing in November 2015.

 

During 2016, the Group’s focus was on the preparation of the Little River - Big Ideas Community Plan.  An initial workshop session with the City Council’s Urban Regeneration Team allowed the Working Party to explore the broad nature of a process to prepare a plan as well as the broad objectives for its content.  The group was clear that it needed to be strategic and forward looking – acknowledging growth and change over time, but that it had to be action focused.  Action was in two forms – that which was required from public agencies to tackle infrastructure and governance level issues (e.g. water supply, the health of Te Roto O Wairewa, traffic speeds) and that which the community could pursue using its own resources and sources of community funding.

 

Over the following months, the views of the community were gathered via a questionnaire and at community meetings. Three newsletters were distributed to keep the community informed. Considered analysis of the community’s feedback supplemented with one to one conversations with key stakeholders (local and strategic) led to a range of themes being identified, around which a draft plan began to emerge. 

Further refinements to identify specific actions resulted in the draft that was presented to the Akaroa Wairewa Community Board on 10th August 2016.  Dialogue to commit buy-in from public agencies, pro-active leadership form the Little River Wairewa Community Trust and constant reviewing of the plan by the working party resulted in the final Plan - Little River - Big ideas, A Community Plan for Little River and Cooptown being endorsed by the Banks Peninsula Community Board on 12 December 2016.

 

         4.3       Culmination

 

The endorsement of the Little River - Big Ideas Community Plan by the newly elected Community Board means that it has taken on the responsibility for advocating for the action committed to by public agencies and Council, as well as having a very clear source of evidence to use when considering Little River/Cooptown (and wider Wairewa area) local issues and requests for resources.

 

In formally receiving the Community Plan, Christchurch City Council now has a clear source of reference when considering larger scale infrastructure investment and other projects being pursued in Little River and the surrounding area.  Similarly, the commitments made by other agencies during the plan making process (notably New Zealand Transport Agency and Environment Canterbury) can be expected to be delivered.  Regular checking back with delivery teams will be needed to ensure they are honoured.

 

Following the triennial local elections, the Working Party was anxious to ensure that local action would be stimulated by the completed plan. As a result, a final newsletter was produced and distributed in March reminding and urging local people to help make their ideas contained within the Plan happen.

 

When the Banks Peninsula Community Board adopted its governance structure on 14 November 2016, it resolved that this Working Party should “…exist for a term of up to six months from 14 November 2016”.  Accordingly the Working Party ceased to exist as at 14 May 2017.  It held its final meeting at the beginning of April 2017 and has now disbanded.

 

4.4       Role of the Little River Wairewa Community Trust

The Trust has agreed to provide a focus conduit for applications for funding of Little River – Big Ideas projects.  Community organisations can go to the Trust for advice and support to further local projects.  Both the Trust and the Community Governance Team will be available to provide advice to community groups.  It is the intention to direct volunteers to existing groups and bring like-minded people together to form new interest groups.

 

A position description for a potential Co-ordinator may be created by the Trust.  This position could grow and evolve as the outcomes from the document gain momentum.  This would ensure that the vitality of the concepts and ideas generated by the LRBI document continue to mature to fruition.  Until then the Trust Secretary will take on the extra work.  An application for funding to assist with this is included in the 12 June Community Board agenda.

 

 

5.   Context/Background

5.1       Members of the Working Party

 

Janet Reeves (Chair)

Tori Peden (Community Member)

Maria Bartlett (Akaroa/Wairewa Community Board)

Mick O’Donnell (Community Member)

Pam Richardson (Akaroa/Wairewa Community Board)

Bryan Morgan (Akaroa/Wairewa Community Board)

Mac Burch (Chair Little River Wairewa Community Trust)

John Boyles (Wairewa Rununga)

 

Council Support Staff

John Meeker (Urban Regeneration Planner)

Josh Neville (Urban Regeneration Planner)

Fiona Nicol (Community Development Advisor)

Penelope Goldstone (Community Governance Manager)

5.2       Working Party Activity

The Working Party met 18 times and members also attended a number of community engagement sessions.

 

 

Attachments

No.

Title

Page

a

Little River Issues Working Party Terms of Reference - 14 November 2016

101

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Fiona Nicol - Community Development Advisor

John Meeker - Principal Advisor Urban Regeneration

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

12 June 2017

 

PDF Creator


Banks Peninsula Community Board

12 June 2017

 

 

9.        Banks Peninsula Discretionary Response Fund Report 12th June 2017

Reference:

17/528262

Contact:

Andrea Wild

Andrea.Wild@ccc.govt.nz

941 5605

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider ten applications for funding from its 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

Staff Recomm-

-endation

56163

Canterbury Westland Kindergarten Association Incorporated trading as Kidsfirst Kindergartens

Shed Relocation Project

$300

$300

55939

Lyttelton Anglican Parish

Norfolk Pine Tree Lights

$500

$500

56214

Charteris Bay Yacht Club

Renewal of Lifejackets

$2,597.40

$1,700

56222

Diamond Harbour Community Association Inc.

Changing the Rain of Seeds

$2,625

 

$2,625

56237

Lyttelton Seafarers Centre

Lyttelton Seafarers Centre

$700

$700

56246

Little River School

Little River School Basketball

$1,200

$700

56252

Little River Wairewa Community Trust

Trust Secretary Wages/Little River Big Ideas

$13,000

$4,333

56166

Church Bay Neighbourhood Association Inc.

Seats for Church Bay

$1,200

$1,200

56226

Lyttelton Community House Trust

Operational Costs

$5,000

$1,667

56228

The Loons Club Inc.

Operational Costs

$5,000

$1,667

 

Origin of Report

1.2       This report is to assist the Community Board to consider applications for funding from Canterbury Westland Kindergarten Association Incorporated trading as Kidsfirst Kindergartens, Lyttelton Anglican Parish, Charteris Bay Yacht Club, Diamond Harbour Community Association Inc., Lyttelton Seafarers Centre, Little River School, Little River Wairewa Community Trust, Church Bay Neighbourhood Association Inc., Lyttelton Community House Trust and The Loons Club Inc.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Makes a grant of $300 to the Canterbury Westland Kindergarten Association Incorporated trading as Kidsfirst Kindergartens towards the Shed Relocation Project.

2.         Makes a grant of $500 to the Lyttelton Anglican Parish towards the Norfolk Pine Tree Lights project.

3.         Makes a grant of $1,700 to the Charteris Bay Yacht Club for the renewal of lifejackets.

4.         Makes a grant of $2,625 to the Diamond Harbour Community Association Inc. towards Changing the Rain of Seeds Project.

5.         Makes a grant of $700 to the Lyttelton Seafarers Centre towards operational costs.

6.         Makes a grant of $700 to Little River School towards Little River Thunder Basketball Team tournament entry fees.

7.         Approves a grant of $4,333 to the Little River Wairewa Community Trust for wages for the secretary.

8.         Makes a grant of $1,200 to the Church Bay Neighbourhood Association Inc. towards the cost of materials for seats for Church Bay.

9.         Makes a grant of $1,667 to the Lyttelton Community House Trust for the Operational Costs towards power, phone, internet and insurance.

10.       Makes a grant of $1,667 to The Loons Club Inc. for the Operational Costs towards power, insurance and rates.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$51,245

$28,531

$22,714

$7,322

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached decision matrices provide detailed information for the application.  Each matrix includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Canterbury Westland Kindergarten Association Incorporated trading as Kidsfirst Kindergartens - Shed Relocation Project

106

b

Lyttelton Anglican Parish - Norfolk Pine Tree Lights

107

c

Charteris Bay Yacht Club - Life Jackets

108

d

Diamond Harbour Community Association Inc. - Changing the Rain of Seeds

109

e

Lyttelton Seafarers Centre - Operational Costs

110

f

Little River School - Little River School Basketball

111

g

Little River Wairewa Community Trust - Secretary's wages

112

h

Church Bay Neighbourhood Association Inc. - Seats for Church Bay

113

i

Lyttelton Community House Trust -  Operational Costs

114

j

The Loons Club Inc. - Operational Costs

115

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andrea Wild - Community Development Advisor

Philipa Hay - Community Development Advisor

Fiona Nicol - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

12 June 2017

 

PDF Creator


Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

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Banks Peninsula Community Board

12 June 2017

 

PDF Creator


Banks Peninsula Community Board

12 June 2017

 

 

10.    Banks Peninsula Youth Development Fund 12th June 2017

Reference:

17/528317

Contact:

Trisha Ventom

trisha.ventom@ccc.govt.nz

941 5642

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider one application received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $22,714 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from David Christopher Buchanan.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $300 from its 2016/17 Youth Development Fund to David Christopher Buchanan towards the International Optimist Dinghy Association World Championship in Thailand.

 

 

4.   Applicant 1 – David Christopher Buchanan

4.1       David is a 12 year old who attends Diamond Harbour Primary School and has been dinghy racing since he was seven years old.  David represented New Zealand in 2016 at the International Optimist Dinghy Association in Portugal and achieved 36th place.

4.2       At the New Zealand Open Optimist Dinghy Championships held in Napier in April 2017 David achieved a 2nd overall placing and 2nd in New Zealand.  With David’s national results taken into account David’s overall NZ ranking is 2nd place in New Zealand.

4.3       Based on his results, David has been selected to represent New Zealand at the International Optimist Dinghy Association (IODA) World Championship regatta, scheduled to take place in Pattaya, Thailand from July 11th to July 21st 2017.  David is the second Canterbury and fourth South Island sailor to have ever been placed in a New Zealand Optimist Worlds team.  David is also the second South Island sailor to have ever made the Worlds team for a second year running.

4.4       David says “I have accomplished a huge milestone at an early age… my aim is to build on this…for what will be my biggest challenge yet.  This challenge for me has now been realised twice as a reality”.

4.5       In addition to sailing, David’s interests include playing piano, soccer, swimming, athletics, cycling and other outdoor activities.

4.6       The following table provides a breakdown of the costs for David Buchanan:

EXPENSES

Cost ($)

Airfares to Auckland

1,129.50

Airfares (International)

1,773.63

Entry fees

1,092.98

Early arrival training

480.91

Charter boat

858.98

Coaching

960.00

 

 

                                                                                                 Total

$6,296.00

 

1.1.  This is second time the applicant has applied for funding. 

1.2.  Fundraising activities for this event have included three other grant requests, sausage sizzles, movie nights, a breakfast and coaching.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Trisha Ventom - Community Recreation Advisor

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Fiona Nicol - Community Development Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

12 June 2017

 

 

11.    Banks Peninsula Community Board Area Report

Reference:

17/417336

Contact:

Joan Blatchford and Penelope Goldstone

joan.blatchford@ccc.govt.nz
penelope.goldstone@ccc.govt.nz

941 5643
941 5689

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Consider whether to appoint Tom Kuenning as the Charteris Bay Neighbourhood Association’s representative on the Head to Head Walkway Working Party.

3.         Consider whether to request that staff prepare a landscape development plan for the Britomart Memorial Reserve, including options for the future of the fence around the memorial.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The new Community Board Plan is under development with a series of workshops scheduled for the Board, with the aim of completion by the end of June.

3.2       Memos/Information Reporting Back on Community Board Matters

3.2.1   Lake Forsyth Endowment Fund

At the Board’s 10 April meeting, Ken Sitarz spoke to the Board about Council use of the Lake Forsyth Endowment Fund.  Mr Sitarz questioned why Little River residents were having to pay for drainage works, through an Environment Canterbury rate, when there was apparently long standing legislation for the provision of funding for these works.

Mr Sitarz asked the Board to recommend to the Council that funds from the endowment reserves be released for drainage works around Little River and for the Council to prohibit the sale of Endowment Reserves 3185 and 3586.  He also requested that the Regional Council repeal the Little River Drainage fixed charge and refund ratepayers the monies paid.

The Board requested that staff provide technical and legal advice on these matters.  Staff provided the following advice.

The purposes of the endowment lands (and funds) are as below:

 

(a)  Reserve 3586 shall be held upon trust to provide funds for the purposes of letting out Lake Forsyth into the sea in times of flood and of keeping Lake Forsyth at such level as the Council shall deem expedient, subject to the provisions of section one hundred and forty-three of the Soil Conservation and Rivers Control Act 1941.

 

(b)  Reserve 3185 shall be held upon trust for the purposes of enabling the Corporation to erect drainage works by which the annually recurring losses and injury caused by the flood waters of Lake Forsyth may be prevented.

 

These both relate to the water in Lake Forsyth (Wairewa).  

 

It has been demonstrated that the flooding in Little River relates to the flows from the Okana River catchment attempting to get past Little River and into the lake - and not the "flood waters of the lake" flooding surrounding land.   Little River can flood when the lake level is quite low and has done so in recent years.  Indeed, flooding occurred in a location which is about 20m vertically above the lake level in March 2014.

 

It would therefore be inappropriate to use these funds for works in the Okana River - for which a rating district has already been established.

 

3.2.2   Head to Head Walkway

The Head to Head Walkway is an aspirational project to create a continuous walkway around the coastline of Whakaraupō/Lyttleton Harbour, from Awaroa/Godley Head to Te Piaka/Adderley Head.

This aspiration is a work in progress.  Some sections of the route are already available as public walking tracks. Other sections will be developed in stages to create linkages. (Refer to website below).

https://www.ccc.govt.nz/rec-and-sport/walks/multi-day-walks/head-to-head-walkway 

The Head to Head Walkway Working Party, which includes community and Board representatives, held a meeting on 22 May 2017.  Staff briefed the Working Party on the following work.

Work To Be Completed by End FY2016/17

·    Repair of sections of Governors Bay seawall

·    Construction of footbridge in Cass Bay

·    Installation of signage from Godley Head to Urumau Reserve, Lyttelton

             Work Planned for FY2017/18

·    Upgrade of track from Governors Bay to Allandale

·    Geotechnical hazard remediation and track design and construction at Black Point (between Hays Bay and Church Bay)

·    Track assessment and upgrade from Purau to Hays Bay

·    Design and construction of footbridge near Orton Bradley Park

Working Party Appointment

The Charteris Bay Neighbourhood Association has requested that Tom Kuenning be appointed as its representative on the Head to Head Walkway Working Party.  Staff recommend that the Board consider whether to approve Mr Kuenning’s appointment.

 

3.2.3   Akaroa Wharf and Daly’s Wharf Repairs

At its 8 May 2017 meeting, the Board requested that staff provide an update on repair of Akaroa Wharf and Daly’s Wharf.

Akaroa Wharf

Recent work completed includes the installation of steel beams to support the deck, the installation of a handrail on the floating pontoon and straightening the stairs on the south side of the wharf.

Daly’s Wharf

The work, outlined in the attachment, includes the installation of steel jackets below water level around some non-viable piles and resolving some minor issues on the deck and stairs. Work is scheduled to take 6 weeks and is due to start mid-May but is weather dependant, so this may change depending on weather conditions.

3.2.4   Britomart Memorial Reserve

The Britomart memorial was constructed in 1898. It was unveiled in that same year by Governor Lord Ranfurly to commemorate the raising of the British flag on 16 August 1840. It was designed by architect Samuel Farr and built by monumental mason J Tait, both of Christchurch.  Constructed out of Port Chalmers stone it has two bronze plaques and an inscription directly on the stone.

There was no fence surrounding it when constructed however a wrought iron and timber post fence was installed in the 1920s.  This was later replaced with a concrete and galvanised steel pipe fence designed by Paul Pascoe, likely in the 1940s.  A condition and memorial action report for the memorial and surrounding site was prepared by architect and conservator Ian Bowman in 2002.

Staff advise that the site does not clearly portray the significance and importance of the area. The Board is asked to consider whether to request that staff prepare a landscape development plan.

3.2.5   Community Facilities and Heritage Programme Status Report

Attached is the Community Facilities and Heritage Programme Status Report for April 2017.

3.2.6   Summer with your Neighbours

“Summer with your Neighbours” formerly known as Neighbourhood Week is back again for 2017 and will be held from Friday 27 October to the end of March coinciding with Neighbours Day Aotearoa.  This change has come about from feedback from a number of applicants who are unable to hold events during the week due to the weather and neighbours being busy in the lead up to Christmas.  Neighbourhood Week has been rebranded to “Summer with your Neighbours” to reflect funding being available for the whole summer.  Applications will still be called for in July, with a closing date of late August/early September and then final applications being presented to Community Boards for decision in late September/early October.

3.3       The provision of strategic, technical and procedural advice to the Community Board

Nothing to report.

3.4       Board Area Consultations/Engagement

3.4.1   Governors Bay Landscape Development Plan

A drop-in session was held at the Governors Bay Community Centre on 16 May to receive feedback on the draft plan. This session was well-attended (22 people) and the opportunity to ask questions of the planners before submitting feedback forms was appreciated.

3.4.2   Naval Point Development

An initial issues-gathering public survey opened on 2 May and closed on 30 May.  In addition, a drop-in session was held on 18 May in Lyttelton which attracted around 25 people.

3.4.3   Future of Heritage

A survey on what heritage means to communities in Christchurch and Banks Peninsula was open until 22 May.  The Board completed the survey, a copy of which is attached.

3.5       Submission Opportunities

3.5.1   Setting of Speed Limits

The New Zealand Transport Agency has released a proposed setting of speed limits rule for consultation (refer to link below).  The deadline for submission is Friday 16 June 2017.

https://www.nzta.govt.nz/about-us/consultations/setting-of-speed-limits-rule/

3.5.2   Threatened Species Strategy

The Department of Conservation has released a draft Threatened Species Strategy for consultation (refer to link below).  Submissions close on 31 July.  The draft strategy has four goals:

·    Manage 500 species for protection by 2025 – a 40% increase on today – and 600 species for protection by 2030

·    Enhance the populations of 150 prioritised threatened and at risk species by 2025

·    Integrate Te Ao Māori (the Māori world view) and mātauranga Māori (Māori knowledge) into species recovery programmes by 2025

·    Support research, particularly through the National Science Challenges, that helps us to better understand data deficient species.

http://www.doc.govt.nz/get-involved/have-your-say/all-consultations/2017/draft-threatened-species-strategy-consultation/

3.6       Annual Plan and Long Term Plan Matters

3.6.1   Following consideration of feedback from the community and Reserve Management Committees, the Board provided its submission on the Annual Plan to the Council, and spoke to its submission in May. The Council will make a decision on the final Annual Plan in June.

3.7       Development of Civil Defence Emergency Plans

Nil to report

3.8       Requests for information from Board meeting on Newsline

3.8.1   The Board is requested to advise staff of items it wishes to be included on the Council’s Newsline, an online source of news and information.

3.9       Significant Board matters of interest to include in the Board’s community newsletter

3.9.1   The Board is requested to advise staff of significant matters of interest it wishes to be included in its community newsletter.

3.10    Significant Board matters of interest to raise at Council

3.10.1 The Board is requested to advise staff of significant matters of interest it wishes to be raised at Council.

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Akaroa Resource Collective Trust (ARCT) – Are waiting to hear back from central government about the continuation of Heartlands Funding.  The Trust put in an expression of interest to utilise Yew Cottage (40 Rue Jolie) as a community hub as a means to have a permanent base to operate from. This would also provide a community use for the property which will be the subject of a report to the Board later in June.

4.2       Little River Wairewa Community Trust (LRWCT) – The Trust has an application included in this agenda for wages to extend their Coordinator role to include some hours for implementing Little River Big Ideas Community Plan. They are also very close to finishing the Birdlings Flat community Centre with the opening planned for June 23.

5.   Significant Community Issues

Little River – Speed Limit

5.1       Status

Community consultation was undertaken in December 2017.  New Zealand Transport Agency (NZTA) staff are recommending that the speed limit be lowered on State Highway 75 through Little River from 70kph to 60kph.  The Community Board has approved some changes to speed limits on adjoining Council roads subject to the NZTA proceeding with the lower speed limit.

5.2       Action

The NZTA report is in Wellington for final approval. The Board recommendations to the Council for lower adjacent speed limits were adopted at the 11 May Council meeting.  The Board also approved some parking changes outside the Little River Service Centre at its 22 May meeting.

5.3       TimeframeMay/June 2017

Te Oka and Misty Peaks Management Plans

5.4       Status

Council staff are tasked with writing Management Plans for Te Oka and Misty Peaks Council Reserves. 

5.5       Action

A small internal Council team has formed to work through the best process for producing the management plans in conjunction with the local community.   An initial meeting was held 20 April 2017 and a field trip on 16 May.  Key Stakeholders have been contacted by email.

5.6       Timeframe – 2017/2018

Civil Defence

5.7       Status

Ongoing support from Council staff is being provided for all Civil Defence volunteers across Banks Peninsula and staff have been addressing concerns from volunteers re proposed changes around volunteer training and access to resources.

5.8       Action

A capacity building meeting was held with the Little River Group on 18 May 2017 with ongoing discussions around centralising civil defence in the township.

Governance and CDEM staff have also met with the Akaroa group and provided draft information for their consideration.

5.9       Timeframe

Council staff are intending to meet within the next week (1-7 June) so a verbal update will be provided to the Board meeting on the progress of local Civil Defence issues for the Peninsula.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Allandale Hall

The contract for the repair of Allandale Hall was awarded to local builder – Dayle Jones. Repairs were due to commence on 22 May and will be complete by mid-October 2017.

6.1.2   Little Akaloa Hall Repair

Council staff have agreed to a quote provided by the local community to complete the repairs to the Little Akaloa Hall and Pavilion.  Meetings are ongoing until completion.

Repair of the septic tank and ensuring the legal status of the campground are being worked on concurrently.

6.1.3   New Birdlings Flat Community Centre

The construction of the centre is very nearly complete with an Opening Ceremony confirmed for 23 June (Winter Solstice).  Invitations are being sent by the end of May 2017.

6.1.4   The Little River Wairewa Community Trust are continuing to successfully project manage the build and allocate the funds.   The Birdlings Flat community are setting up a formal Trust to run and manage the building and are currently hearing from experts and other similar groups across the Peninsula.

6.1.5   Lyttelton Wastewater Project

A public drop in session was run on 18 May alongside the one for the Naval Point Development.  Details of the impact during the implementation of the project on the land at Naval Point and the roads around the harbour were demonstrated.

The project is driven by the expiry of existing resource consents for the discharge of wastewater into the Lyttelton Harbour basin under an Environment Court decision.  This requires routine discharges from the Governors Bay Waste Water Treatment Plant (WWTP) to cease by December 2018, from the Diamond Harbour WWTP by December 2021 and Lyttelton WWTP by August 2029.  This will be achieved by piping the untreated wastewater from each WWTP location through to Bromley via the Lyttelton Road tunnel with Diamond Harbour and Lyttelton being implemented concurrently by 2021.  The project has been confirmed by Council as part of the Long Term Plan.

The adopted design consists of buried submarine pipelines from the Governors Bay and Diamond Harbour WWTP's to a new pump station on Simeon Quay by the Lyttelton road tunnel portal and through to Ferrymead and on to the Bromley WWTP (attached). The first phase of work will begin in Lyttelton later this year.  The Board will be advised of exact timing when known.

6.2       Partnerships with the community and organisations

6.2.1   Lyttelton Pool

The Recreation and Sports Unit will provide a memorandum updating the Board on the 2016/17 season and providing recommendations to the Board for the 2017/18 season.

6.2.2   Diamond Harbour Village Planning

On 16 May Diamond Harbour Community Association representatives met with Council planning staff to discuss the feedback on draft concept plan for Diamond Harbour village improvements.  Once agreed updates are given to the plans, the association will bring the plans to the Board. This is likely to be in July.

6.3       Infrastructure projects underway

6.3.1   The installation of broadband fibre cabling continues in Lyttelton with residents being advised of works and road closures in their area via letter box drops.

6.4       Events Report Back

6.4.1   Introduction to the development of the Events Policy Framework

Following the decision to establish ChristchurchNZ (combining functions of Christchurch and Canterbury Tourism and the Christchurch Development Corporation), and the splitting of responsibility for Events between ChristchurchNZ (Major Events) and the Council (Community Events), a high level Events Policy Framework is being developed to create a combined vision for all events in the city and to ensure coordination of Events plans.

Community Boards will have a chance to provide feedback on the draft Events Policy Framework, as part of a targeted stakeholder engagement planned for June - prior to the draft going to the Social and Community Committee.

 

A separate Major Events Strategy is being developed by ChristchurchNZ, and Implementation Plans for Community Events will be developed by Council staff. Community Boards will be engaged during the development of those plans, as those plans will likely be of greater interest to the community than the Events Policy Framework itself (which essentially describes responsibilities under the new Events arrangements).

 

The following diagram shows the proposed framework, with the high level Events Policy Framework sitting above, and guiding the development of the Major Events Strategy and Community Events Implementation Plans.

 

EVENTS POLICY FRAMEWORK
CCC led
,Major Events Strategy – ChristchurchNZ led ,Community Events Implementation Plan(s) – CCC led 

 

 

 

 

 

 


7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Regional Parks Update

·     Ongoing track maintenance has been carried out on most walkways

·     Okuti track maintenance work has been rescheduled until drier conditions

·     Takamatua wharf repairs underway with community

·     Planning work underway for Robinsons Bay wharf community works

·     Ongoing sycamore and spur valerian control in Eastern Bays and Akaroa Heads area

·     Ongoing support work with the Banks Peninsula Conservation Trust on titi monitoring and yellow-eyed penguin monitoring on Wildside

·     Inter-agency feral goat control operations in Prices valley area

·     New roof underway on Mens Shed in Duvauchelle

·     Management Plan underway for Te Oka and Misty Peaks Regional Parks

·     Update of Urumau Development Plan underway

·     Repairs to fence at Akaroa boat compound underway

·     Signage plan for Akaroa marine structures has been circulated to the Akaroa Issues Working Party

·     Issue with dinghies left at Cass Bay (lease area) being investigated

7.2       Urban Parks Update

7.2.1   Following the Council’s decision to reduce use of the weed killer glyphosate, commonly sold as Roundup, plantings in road reserves in Lyttelton are planned to start by mid-June 2017 to suppress weeds.

7.2.2   Sumps, grills, drains, gutters and walking tracks cleared of organic matter (in all parks from Purau to Lyttelton).

7.2.3   Vegetation trimmed along the entrances to Naval Point Boat Ramp.

7.2.4   Staff are investigating repair of the solar sculpture/seat in Albion Square, Lyttelton.

7.3       Sports Parks Update

7.3.1   Nothing to report.

7.4       Capital Works Projects

7.4.1   Garden of Tane

·    Design underway for development of a Nature Trail/Natural Play area near the existing playground. The first draft of this was sent to the Reserve Management Committee for comment.

·    Planting at the main entrance and along road margin is completed.

7.4.2   Stanley Park

·    Minor upgrade work to the Watson Street entrance has been completed with some planting to finish off.

·    Replacement boundary fencing to start mid-May along Penlington Place.

·    Weed removal along the Julius Terrace boundary as per the Reserve Management Plan to start May.

7.4.3   Robinsons Bay Reserve

·    Construction of a small car park area on Robinsons Bay Valley Road has been let to City Care with a start date to be confirmed but likely to be the end of May.

·    The new car and reserve sign is being printed and will be delivered to the Reserve Management Committee for installation.

7.4.4   Okains Bay Reserve (Campground)

·    Purchase of news swings and slide are underway with delivery expected in June.

·    Planting works planned over the winter period with locations to be confirmed with the Reserve Management Committee.

 

8.   Community Board funding budget overview and clarification

8.1       Funding Balance – The Board’s Discretionary Response Fund balance as at 12 June 2017 is attached for members’ information.

8.2       Discretionary Response Fund (DRF) – 11 applications are to be presented to the Board for allocation decisions at this meeting which includes one Youth Development Fund application.  Any unallocated funds will be forwarded to the coming year’s DRF budget.

8.3       Strengthening Communities Fund (SCF) – The 2017 SCF opened for all application on Monday 8 May and will close midnight Tuesday 6 June. There have been a number of changes to the application process and the funding schemes.  SCF applications have no minimum request limit, as a consequence there is no Small Grants Fund in 2017.   Organisations can make only one application at metropolitan level and/or one application per community board area.  The single application can be for both operating and/or project costs and can cover multiple projects/costs. 

8.4       Board Projects (Bids) – Each year the Board considers projects it would like to undertake during the year.  Such projects in the past have included Neighbourhood Week, ANZAC Day commemorations, Board communications (newsletters), Community Service Awards and Edible Gardens Awards.  This year, at a workshop to be scheduled, the Board will again be asked to consider projects it would like to put forward and whether these would be best allocated from its contestable Strengthening Communities Fund or its Discretionary Response Fund.  Information to inform the discussion will be provided at the workshop.

 

 

 

Attachments

No.

Title

Page

a

Daly's Wharf Repair Details

129

b

Community Facilities and Heritage Status Report -  April 2017

131

c

Future of Heritage Survey

144

d

Lyttelton Wastewater Project Map

155

e

Board's Discretionary Response Fund Balance

156

 

 

Signatories

Authors

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Fiona Nicol - Community Development Advisor

Liz Carter - Community Board Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Philipa Hay - Community Development Advisor

Amy Hart - Governance Support Officer

Grace Le Heux - Community Support Officer

Timothy Kibblewhite - Governance Support Officer

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

12 June 2017

 

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12 June 2017

 

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12 June 2017

 

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12 June 2017

 

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12 June 2017

 

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12 June 2017

 

 

12.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.