Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 26 May 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

22 May 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

26 May 2017

 

 

 


Papanui-Innes Community Board

26 May 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Winters Road Proposed Give Way Control................................................................. 11

C       7.       Proposed Bus Stop - Briggs Road near Birchgrove Gardens...................................... 17

C       8.       Papanui-Innes Parking Restrictions at existing bus stops.......................................... 27

C       9.       Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund -  Angus Lachlan McWilliam, Nomads AFC and Olivia Jane Brett 41

C       10.     Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Cross Roads with a Future Trust and Shirley Ladies Probus.......................... 47

C       11.     Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Santa Claus Workshop Charitable Trust.......................................................... 51

B       12.     Papanui-Innes Community Board Area Report.......................................................... 55

B       13.     Elected Member Information Exchange...................................................................... 62

B       14.     Question Under Standing Orders................................................................................. 62 

 

 


Papanui-Innes Community Board

26 May 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Tuesday, 9 May 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Positive Youth Development Fund Report – Renny Dephoff

Renny Dephoff will report back to the Board on his participation in the Gymnastic Development Tour to South Essex in England from 6 to 23 April 2017

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

26 May 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Tuesday 9 May 2017

Time:                                    4.30pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

4 May 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

 

Community Board Resolved PICB/2017/00105

It was resolved on the motion of Member Davidson, seconded by Deputy Chairperson Norrish that the apology for lateness from Pauline Cotter be accepted.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00106

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 21 April 2017 be confirmed.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Fund Report – Belfast School

             Student representatives from Belfast School gave a report to the Board on their participation in the Leadership Camp held at the Positive Youth Development Trust (Te Koru) youth facility on 4‑5 April 2017.

Part B

             The Chairperson thanked Belfast School for their deputation.

 

Pauline Cotter entered the meeting at 4:34pm.

 

4.2       Positive Youth Development Fund Report – Angus McWilliam

             Angus McWilliam reported back to the Board on his attendance at the Junior Tall Blacks Training Camp and participation in the Under 23 Nationals, August–September 2016.

Part B

             The Chairperson thanked Angus McWilliam for his deputation.

 

4.3       Positive Youth Development Fund Report – Renny Dephoff

             Renny Dephoff was unable to attend and sent his apologies.

Part B

             Renny Dephoff will attend at a later date.

 

4.4       Positive Youth Development Fund Report – Northcote School

             A written report was provided to the Board regarding the participation of eight Northcote students in the Leadership Training Course from the Positive Youth Development Trust (Te Koru) youth facility on 24‑25 May 2016.

Part B

             The Chairperson acknowledged receipt of the written report from Northcote School.

 

5.   Presentation of Petitions

Part B

There were no petitions presented.

 

6.   McSaveneys Road/Marshland Road Change of Control

 

Community Board Resolved PICB/2017/00107 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved:

1.         To revoke the Give Way control against McSaveneys Road at its intersection with Marshland Road

2.         That a Stop control be placed against McSaveneys Road approach at its intersection with Marshland Road

Jo Byrne/Mike Davidson                                                                                                                                          Carried

 

 

7.   Applications to the Papanui-Innes Community Board's Discretionary Response Fund 2016/17 - Delta Community Support Trust, St Albans Art Society and New Brighton Men's Probus

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $3,000 to Delta Community Support Trust from the Papanui-Innes Community Board’s Discretionary Response Fund 2016/17 towards the Richmond and Shirley Community Gardening Project.

2.         Approves a grant of $3,000 to Delta Community Support Trust from the Papanui-Innes Community Board’s Discretionary Response Fund 2016/17 towards Cultural work with Refugees and Migrants.

3.         Approves a grant of $340 to the St Albans Art Society from the Papanui-Innes Community Board’s Discretionary Response Fund 2016/17 towards rent.

4.         Approves a grant of $600 to New Brighton Men’s Probus from the Papanui-Innes Community Board’s Discretionary Response Fund 2016/17 towards travel costs.

 

Community Board Resolved PICB/2017/00108

Part C

The Papanui-Innes Community Board resolved to:

1.         Approve a grant of $3,000 to Delta Community Support Trust from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund towards the Richmond and Shirley Community Gardening Project.

2.         Approve a grant of $3,000 to Delta Community Support Trust from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund towards Cultural work with Refugees and Migrants.

3.         Approve a grant of $680 to the St Albans Art Society from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund towards rent.

4.         Approve a grant of $600 to New Brighton Men’s Probus from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund towards travel costs.

Ali Jones/Emma Norrish                                                                                                                                           Carried

 

 

8.   Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00109

Part B

The Papanui-Innes Community Board resolved to receive the Area Update.

Jo Byrne/Pauline Cotter                                                                                                                                           Carried

 

 

8.1       The Christchurch City Council School Speed Zone Programme

             The Board noted the information contained in the Memorandum from Traffic Operations in response to their request from the meeting of 10 May 2017.

             The Board noted that it would include funding of speed zones at all Christchurch City Council schools without such zones in its Long Term Plan submission.

 

Community Board Resolved PICB/2017/00110 (original Staff Recommendation accepted without change)

The Papanui-Innes Community Board resolved to receive the Memorandum and note the information on the Christchurch City Council’s School Speed Zone Programme.

Jo Byrne/John Stringer                                                                                                                                             Carried

 

8.2       Neighbourhood Week 2016 Balance of Unspent Funds

             An amount of $597 remains unspent from the budget allocated for Neighbourhood Week 2016. The Board was invited to consider the following resolution transferring the funds to the Discretionary Response Fund:

Community Board Resolved PICB/2017/00111 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to transfer the remaining Neighbourhood Week 2016 funds of $597 to the Papanui‑Innes Community Board’s 2016/17 Discretionary Response Fund.

Emma Norrish/Pauline Cotter                                                                                                                                Carried

 

8.3       Civil Defence Emergency Plans

             The Board requested an update on the use of the Civil Defence container located at Sheldon Park in Belfast.

 

8.4       Leadership Day 2017

             Staff advised the Board that preparations have commenced for Leadership Day 2017, an all-day event held biennially that supports community leadership development through networking with like-minded organisations and provides motivational speakers and support. Leadership Day will be held in November 2017.

             The Board requested a workshop with staff in June 2017 to consider speakers and other ideas for Leadership Day.

             The Board was invited to consider the following resolution:

Community Board Resolved PICB/2017/00112 (original Staff Recommendation accepted without change)

Part C

The Papanui-Innes Community Board resolved to grant $4,000 towards the community leadership, upskilling and networking Leadership Day 2017 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

John Stringer/Emma Norrish                                                                                                                                  Carried

 

 

Jo Byrne left the meeting at 5.27pm

Jo Byrne returned to the meeting at 5.29pm

 

 

8.5       Events Policy Framework

             The Board requested further information on which events are classed as ‘major’ and which events are classed as ‘community’ with regard to the development of the Events Policy Framework.

 

9.   Elected Member Information Exchange

Part B

Board members exchanged information on matters of current interest as follows:

9.1       Potential Hazard

             Large unmarked light pole hazard at the corner of Sawyers Arms Road and Sisson Drive.

9.2       Cycleways Commissioning

             Information was requested on the communication plan for the cycleway commissioning. The              Board noted the plans by the St Albans Residents Association for a celebration of the opening.

9.3       St Albans Community Centre Time Capsule

             The Board requested that a project plan and timeframe be provided for the opening of the time capsule.

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

   

 

Meeting concluded at 6.12pm.

 

CONFIRMED THIS 26th DAY OF MAY 2017

 

Ali Jones

Chairperson

   


Papanui-Innes Community Board

26 May 2017

 

 

6.        Winters Road Proposed Give Way Control

Reference:

17/427787

Contact:

Penny Gray

penny.gray@ccc.govt.nz

941 8633

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve a Give Way control against Winters Road in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated and is in response to a request from a resident of Winters Road.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Resolve that a Give Way control be placed against the western arm of Winters Road at its intersection with Fraser Street.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.32 Assess risks on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install Give Way Control (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by clarifying that drivers on Winters Road (west) are required to give way.

4.3.2   The disadvantages of this option include:

·     None

 

5.   Context/Background

Site

5.1       Winters Road is divided into two distinct sections.  Winters Road west of Fraser Street is a narrowed road with limited access to Cranford Street.  Winters Road east of Fraser Street is a wide mostly residential road.

5.2       Many years ago the priority at the intersection of Fraser Street and Winters Road was changed so Fraser Street and Winters Road (east) are the through route and Winters Road (west) is the side road.  However there was no traffic control placed on Winters Road (west).  The priority is shown through the use of line marking, change in surface and a narrowing of Winters Road (west).

5.3       This area has seen an increase in traffic as residents in the area are not able to access QEII Drive from Winters Road so they are required to exit through Fraser Street.

5.4       The proposed Give Way control will clarify to drivers that they are required to give way to traffic travelling along Fraser Street and into Winters Road east.

6.   Option 1 – Install Give Way Control (preferred)

Option Description

6.1       Install a Give Way control against Winters Road as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Affected residents were sent consultation letters on 19 April.  They were asked to respond by Wednesday 3 May 2017.

6.6       Papanui Primary School responded to this request.  They were supportive of the Give Way sign but also requested that we investigate a roundabout at this intersection.  Since Winters Road has been closed, parents need to do a U-turn in order to exit this area.  This will be considered separate to this report.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies

Financial Implications

6.8       Cost of Implementation - $400

6.9       Maintenance / Ongoing Costs – covered under the area maintenance contract and effect will be minimal to the overall asset.

6.10    Funding source – Traffic operations budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.14    None identified

Implementation

6.15    Implementation dependencies - Community board approval.

6.16    Implementation timeframe – Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Reduces the risk of a crash by clarifying that drivers on Winters Road (west) are required to give way.

6.18    The disadvantages of this option include:

·   None

7.   Option 2 – Do Nothing

Option Description

7.1       Retain the existing road layout.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       See section 6.5 – 6.6.

Alignment with Council Plans and Policies

7.6       This option is consistent with Council’s Plans and Policies

Financial Implications

7.7       Cost of Implementation - $0

7.8       Maintenance / Ongoing Costs – not applicable

7.9       Funding source – not applicable

Legal Implications

7.10    Not applicable

Risks and Mitigations   

7.11    Not applicable

Implementation

7.12    Implementation dependencies  - Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   None

7.15    The disadvantages of this option include:

·   The give way rules at the intersection will remain ambiguous.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board - Winters Road Proposed Give Way Control Plan

15

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Penny Gray - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 

 

7.        Proposed Bus Stop - Briggs Road near Birchgrove Gardens

Reference:

17/418238

Contact:

Peter Rodgers

Peter.rodgers@ccc.govt.nz

9416303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve a new bus stop on Briggs Road near Birchgrove Gardens in accordance with Attachment A.

Origin of Report

1.2       This report staff generated as a result of requests from members of the community.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approve that all parking and stopping restrictions on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 38 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of four metres.

3.         Approve that a marked bus stop be installed on the north side of Briggs Road commencing at a point 42 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on the north side of Briggs Road commencing at a point 56 metres west of its intersection with Birchgrove Gardens and extending in a westerly direction for a distance of eight metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1 Contribute to increase number of trips made by public transport

4.2       The following feasible options have been considered:

·     Option 1 – Install a new bus stop adjacent to #57 Briggs Road (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Improve public transport access to the general area

·     Eliminates the need for bus users living on Briggs Road or Birchgrove Gardens to cross Akaroa Street in order to return home. Visually impaired bus users report having difficulty on this crossing.

4.3.2   The disadvantages of this option include:

·     Loss of two on street parking spaces

 

5.   Context/Background

Bus Stop Guidelines Recommended bus stop layout

5.1       The Christchurch City Council Bus Stop Guidelines (2009) recommends that a kerbside bus stop be marked with a 14 metre bus stop box, plus eight metres of ‘no stopping’ (broken yellow lines) on the entry to the bus stop and four metres of ‘no stopping’ on the exit of the bus stop. This is a total of 26 metres. In some cases, bus stops can been marked with a longer bus stop box, and shorter ‘no stopping’ provided the total of 26 metres is met.

5.2       This allocation of additional kerbside road space for bus stops is reflected in the priorities in the Parking Strategy (2003), which states that kerbside road space should be allocated first for safety, traffic flow, pedestrian or cycle facilities and landscaping. Any leftover kerbside road space shall be allocated for parking, according to priority tables in sections 6-11 of the Parking Strategy. In all cases except industrial areas, bus stops are the top priority (in industrial areas, loading zones take priority over bus stops when required).

5.3       On the attached plans and in the resolutions in this report, no stopping restrictions are proposed over driveways. In practice these will not be marked over the driveway unless it becomes a problem, as it is already illegal for a vehicle to park over a driveway, and passage of vehicles over the road markings can wear them out quickly. It is best practice to include these in the resolutions in the event that the location of a driveway moves in the future.

Briggs Road proposed Bus Stop

5.4       Briggs Road near Birchgrove Gardens is serviced by the number 44 bus route (City to Shirley). The 44 bus service runs every 30 minutes from 6am to 7pm, except Saturdays when it runs until 8pm.

5.5       Council has had several requests to install a bus stop opposite the existing bus stop on Briggs Road near Birchgrove Gardens. The nearest bus stop for the bus route travelling south is either near Innes Road or on Emmet Street, on the other side of Akaroa Street (see Attachment B). The most recent request was from a resident who has impaired vision and reports having difficulty crossing Akaroa Street. It was requested for council to install a bus stop opposite the existing bus stop and outside #57 has been identified as a suitable location.

5.6       There are two pedestrian refuge islands at the Akaroa Street / Briggs Road / Emmett Street intersection. Neither of these refuge islands has tactile pavers to guide visually impaired pedestrians. This site has been added to the Traffic Operations list to install tactile pavers when budget allows.

5.7       It is proposed to install a bus stop opposite the existing citybound bus stop, to reduce walking distances to and from the bus stop for passengers living in the area, and to remove the need for local mobility impaired and vision impaired bus users to cross Akaroa Street. This proposed bus stop will reduce the distance between bus stops on the route heading towards Shirley to 260 metres and 170 metres (see Attachment B). While the bus stops are closely spaced, crossing Akaroa Street can be difficult, particularly for mobility impaired pedestrians, which is why staff recommend a new bus stop to be installed adjacent to 57 Briggs Road. The proposed bus stop will be 14 metres long and the driveways to 57 and 59 Briggs Road will provide the recommended eight metres entry and four metres exit.

5.8       The proposal will result in a loss of two on street parking spaces, the impact of this is expected to be minor given the low observed demand for on street parking and large amount of on street parking spaces available in the general area. All nearby properties have off street parking provided.

5.9       It is expected that the proposed bus stop will primarily be a drop off point rather than a pick up point, based on known travel patterns and bus stop patronage in the area.

Alternative locations for the bus stop

5.10    Alternative locations for the proposed bus stop were considered. Attachment C shows these.

5.10.1 Locating the bus stop further west outside #55 Briggs Road would result in the bus occasionally blocking the driveway of #53 and #55. While this option is feasible as bus stops are permitted to extend over driveways, this can be an inconvenience or annoyance to residents and this option has no advantages over the preferred option, so this option has not been consulted on.

5.10.2 Further west from #55 Briggs Road, the road curves and visibility of a bus driver stopped at the bus stop to any oncoming traffic is restricted by the bend in the road, so this location is not feasible for safety reasons. A utility pole next to the kerb outside #53 Briggs Road also prohibits this location as a suitable location for a bus stop – the Bus Stop Guidelines recommend that a bus stop is clear of all obstacles within 60 centimetres of the kerb to avoid damage to on street assets and to buses. Even further west around the bend brings the new bus stop location too close to an existing bus stop.

5.10.3 Locating the bus stop east of the preferred option, outside #59 Briggs Road, would mean the bus stop would be located over a driveway, and brings the bus stop closer to Birchgrove Gardens. If a bus is stopped at this stop the sight distances for vehicles on Birchgrove Gardens will be restricted. This option is not feasible for safety reasons.

5.10.4 There is insufficient room for a bus stop between Birchgrove Gardens and Akaroa Street.

6.   Option 1 – Install a new bus stop adjacent to #57 Briggs Road (preferred)

Option Description

6.1       As shown on Attachment A, install a new bus stop adjacent to #57 Briggs Road.

6.2       The proposed bus stop is located directly adjacent to an unrestricted full height kerb that is present along the full length of the bus stop. 

6.3       The dimensions of the proposed bus stop is compliant to the bus stop recommended configuration as indicated in the Christchurch City Bus Stop Guidelines (2009).

Significance

6.4       The level of significance of this option is low, consistent with Section 2 of this report.  Engagement requirements for this level of significance are consultation with adjacent property owners and/or occupiers, and engagement with Environment Canterbury as the relevant bus network operator.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.6       Consultation information regarding the proposed bus stop installation was posted by mail and hand delivered to 57, 57a, 1/59 and 2/59 Briggs Road.  The consultation period commenced on Wednesday 5th April 2017 and finished on Friday 28th April 2017.

6.7       Two submissions were received: one in support of the proposed bus stop, and one opposed to the proposed bus stop.

6.8       The reasons for opposing the proposal were:

·   We already have parking issues and a bus stop outside will only make the situation worse. There are two units with a number of people in them hence parking issues.

6.9       Staff response was:

·   The proposal does remove two on street parking spaces. On street parking is public space, and the Council Parking Strategy (2003) prioritises parking for public transport over all other types of parking. All properties in the vicinity of the proposed bus stop have off street parking. On street parking will remain directly outside #55, #59 and #63, as well as on the opposite side of Briggs Road.

6.10    Council staff have also consulted with Environment Canterbury (ECan), as they manage the operation of the bus network.  ECan are supportive of the proposed bus stop.

6.11    A bus stop in this location has been requested by a local resident.

Alignment with Council Plans and Policies

6.12    This option is consistent with Council’s Plans and Policies

Financial Implications

6.13    Cost of Implementation – about $1500.

6.14    Maintenance / Ongoing Costs – Maintenance of road markings is covered by the existing maintenance budget and the impact will be minimal to the overall asset.

6.15    Funding source – Public Transport Minor Works

Legal Implications

6.16    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Parking Restrictions Subcommittee.

6.17    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

6.18    Follows best practice by adhering to the minimum recommendations of the Christchurch Bus Stop Guidelines (2009). 

Risks and Mitigations

6.19    Risk - Illegal parking: caused by road users parking in the marked bus stop box and/or on the ‘No Stopping’ lines.  This will result in the bus stop being difficult or impossible to access for buses, buses stopping in the traffic lane or bypassing the bus stop altogether and inconveniencing passengers.

6.19.1 Treatment: Parking Enforcement and road users obeying the road rules.

6.19.2 Residual risk rating: the rating of the risk is Low.

Implementation

6.20    Implementation dependencies  - Community Board approval

6.21    Implementation timeframe - Work is expected to be completed within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.22    The advantages of this option include:

·   Provide a bus stop for the general area which conforms to the Christchurch City Council Bus Stop Guidelines in layout and location.

·   Eliminates the need for bus users living on Briggs Road or Birchgrove Gardens to cross Akaroa Street in order to return home. A visually impaired bus user reports having difficulty on this crossing.

6.23    The disadvantages of this option include:

·   Loss of two on street parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Do not approve installing a bus stop adjacent to 57 Briggs Road.

Significance

7.2       See section 6.4

Impact on Mana Whenua

7.3       See section 6.5

Community Views and Preferences

7.4       See section 6.6 – 6.11

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – not applicable

7.8       Funding source – not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations

7.10    Not applicable

Implementation

7.11    Implementation dependencies  - not applicable

7.12    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No change to on street parking

7.14    The disadvantages of this option include:

·   Does not address a concern raised by a member of the community.

 

Attachments

No.

Title

Page

a

Proposed Briggs Road bus stop - plan for board approval

23

b

Location Plan - Proposed Briggs Road bus stop

24

c

Proposed Briggs Road bus stop: options assessment

25

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Rodgers - Consultant

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 

PDF Creator


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 

 

8.        Papanui-Innes Parking Restrictions at existing bus stops

Reference:

17/421933

Contact:

Peter Rodgers

Peter.rodgers@ccc.govt.nz

9416303

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to approve parking restrictions at two existing bus stops in accordance with Attachment A and Attachment C. Attachment D shows the location of these bus stops, for geographic context.

Origin of Report

1.2       This report is staff generated and is also being provided to fulfil a request of the Shirley-Papanui Community Board during item 10 (Elected Members Information Exchange) on 4th of November 2015, where the board:

1.2.1   Decided to request information from staff regarding road marking the bus stop outside A1 Storage on Sawyers Arms Road due to illegal parking by the public on the bus stop. The bus stop is presently indicated only by a sign on a telegraph pole.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

100 Sawyers Arms Road Bus Stop

1.         Approve that all parking and stopping restrictions on the northeast side of Sawyers Arms Road commencing at a point 253 metres northwest of its intersection with Nyoli Street and extending in a north westerly direction for a distance of 26 metres be revoked.

2.         Approve that the stopping of vehicles is prohibited at all times on the northeast side of Sawyers Arms Road commencing at a point 253 metres northwest of its intersection with Nyoli Street and extending in a north westerly direction for a distance of four metres.

3.         Approve that a marked bus stop be installed on the northeast side of Sawyers Arms Road commencing at a point 257 metres north west of its intersection with Nyoli Street and extending in a westerly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles is prohibited at all times on northeast side of Sawyers Arms Road commencing at a point 271 metres west of its intersection with Nyoli Street and extending in a westerly direction for a distance of eight metres.

482 Innes Road Bus Stop

5.         Approve that all parking and stopping restrictions on the south side of Innes Road commencing at its intersection with Hills Road and extending in a westerly direction for a distance of 49 metres be revoked.

6.         Approve that the stopping of vehicles is prohibited at all times on the south side of Innes Road commencing at its intersection with Hills Road and extending in a westerly direction for a distance of 23 metres.

7.         Approve that a marked bus stop be installed on the south side of Innes Road commencing at a point 23 metres west of its intersection with Hills Road and extending in a westerly direction for a distance of 22 metres.

8.         Approve that the stopping of vehicles is prohibited at all times on the south side of Innes Road commencing at a point 45 metres west of its intersection with Hills Road and extending in a westerly direction for a distance of four metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.10 Improve the accessibility of bus stops via a targeted review and improvement programme

4.2       The following feasible options have been considered:

·     Option 1 - Approve alterations to two existing bus stops (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009). 

·     Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·     Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·     Addresses deficiencies identified in the Greater Christchurch Bus Stop Audit (2015)

4.3.2   The disadvantages of this option include:

·     Loss of on street parking spaces.

 

5.   Context/Background

Bus Stop Guidelines Recommended bus stop layout

5.1       The Christchurch City Council Bus Stop Guidelines (2009) recommends that a kerbside bus stop be marked with a 14 metre bus stop box, plus eight metres of ‘no stopping’ (broken yellow lines) on the entry to the bus stop and four metres of ‘no stopping’ on the exit of the bus stop. This is a total of 26 metres. In some cases, bus stops can been marked with a longer bus stop box, and shorter ‘no stopping’ provided the total of 26 metres is met. All of the existing bus stops in this report do not have the recommended minimum of 26 metres.

5.2       This allocation of additional kerbside road space for bus stops is reflected in the priorities in the Parking Strategy (2003), which states that kerbside road space should be allocated first for safety, traffic flow, pedestrian or cycle facilities and landscaping. Any leftover kerbside road space shall be allocated for parking, according to priority tables in sections 6-11 of the Parking Strategy. In all cases except industrial areas, bus stops are the top priority (in industrial areas, loading zones take priority over bus stops when required).

5.3       On the attached plans and in the resolutions in this report, no stopping restrictions are proposed over driveways. In practice these will not be marked over the driveway unless it becomes a problem, as it is already illegal for a vehicle to park over a driveway, and passage of vehicles over the road markings can wear them out quickly. It is best practice to include these in the resolutions in the event that the location of a driveway moves in the future.

Background: 100 Sawyers Arms Road

5.4       The bus stop adjacent to 100 Sawyers Arms Road is unmarked, and designated only with a bus stop sign on the utility pole. The Land Transport (Road User) Rule 2004, 6.8 (1) states that “a driver or person in charge of a vehicle must not stop, stand, or park the vehicle within six metres of a bus stop sign.” Because there are driveways to 100 Sawyers Arms Road on either side of the bus stop, the bus stop does have the recommended 26 metres of kerbside road space. However, it is not uncommon for vehicles to park illegally, and parking enforcement has failed to prevent this behaviour.

5.5       This bus stop is serviced by the 108 Casebrook / Northlands bus route. This bus stop is not a timing point so buses only need to stop long enough to pick up and drop off passengers.

5.6       This bus stop was identified as needing road markings in the Greater Christchurch Bus Stop Audit (2015).

5.7       It is proposed to install bus stop markings for this bus stop as per Attachment A. This will not result in any change to the where it is legal to park, but it will provide a clearer indication that this is a bus stop and therefore inappropriate to park there. It will also provide Parking Enforcement with the option of towing vehicles from the bus stop, which they do not generally do at an unmarked bus stop.

Background: Lacebark Lane (bus stop on Sawyers Arms Road)

5.8       Alterations to the bus stop adjacent to Lacebark Lane were consulted on and the consultation period has been extended until 20th May 2017. As a result the consultation period was still open at the time of writing of this report. Details regarding the Lacebark Lane bus stop proposed alterations has been included in this report for information only.

5.9       The bus stop adjacent to Lacebark Lane is located opposite #100 Sawyers Arms Road, and is marked with a length of 14 metres. No stopping restrictions extend from the bus stop to Lacebark Lane and these provide the recommended four metres exit. However, the recommended eight metres entry is absent on this bus stop.

5.10    This bus stop is serviced by the 108 Casebrook / Northlands bus route. This bus stop is not a timing point so buses only need to stop long enough to pick up and drop off passengers.

5.11    This bus stop was identified as needing road markings extended in the Greater Christchurch Bus Stop Audit (2015).

5.12    Following consultation, additional no stopping was requested on the northwest side of the intersection of Sawyers Arms Road with Lacebark Lane. Staff investigated and agree that some ‘no stopping’ is justified at this intersection and have extended the consultation period in order to consult on additional ‘no stopping’. As a result a second report is intended to presented to the Papanui-Innes Community Board to resolve the changes to the bus stop and additional no stopping, with the intention of implementing the bus stop changes and the additional no stopping at the same time.

5.13    As the extended consultation period is not complete at the time of writing of this report, Attachment B is for information only and the resolutions in this report do not include the changes shown on Attachment B.

Background: 482 Innes Road

5.14    The bus stop adjacent to 482 Innes Road is marked with a length of 18 metres, plus four metres no stopping on the entrance to the bus stop. The Christchurch City Council Bus Stop guidelines recommend a bus stop of this type (with a kerb build out at the entrance to the bus stop) to be a minimum of 33 metres.

5.15    This bus stop is serviced by the Orbiter (anticlockwise) service and the 44 Shirley / City bus service. This bus stop is not a timing point so buses only need to stop long enough to pick up and drop off passengers.

5.16    This bus stop was identified as needing road markings extended in the Greater Christchurch Bus Stop Audit (2015).

5.17    It is proposed to extend the bus stop box by eight metres, and to install four metres of ‘No stopping’ restrictions to the southwest of the bus stop as per Attachment C, which will bring the bus stop up to standard. In practice the ‘No stopping’ restrictions will not be required to be marked over the driveway as the law already prohibits vehicles stopping or parking over a driveway.

5.18    The proposed layout will allow buses to pull up to the bus stop parallel to the kerb safely and efficiently. In the event that multiple buses arrive at the same time, it is still possible for a second bus to access the bus stop behind a first bus without completely blocking the traffic lane.

6.   Option 1 - Approve alterations to two existing bus stops (preferred)

Option Description

6.1       As shown in Attachment A and Attachment C, approve the recommended bus stop alterations adjacent to 100 Sawyers Arms Road and 482 Innes Road.

6.2       The type of bus stop provided for in all locations, is a 'kerb-side' bus stop, located directly adjacent to the footpath.  Provision of the necessary entry taper, bus box and exit taper, that adheres to the recommended provisions as set out in the Christchurch Bus Stop Guidelines (2009) is achievable at all locations. 

6.3       There is a full height kerb present along the full length of the all bus stops. 

Significance

6.4       The level of significance of this option is low and is consistent with section 2 of this report

6.5       Engagement requirements for this level of significance are consultation with adjacent property owners and occupiers, and engagement with Environment Canterbury as the bus service operator.

Impact on Mana Whenua

6.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.7       The properties listed below and the neighbouring properties are those specifically affected by this option due to the proximity of the property to the proposed parking restrictions.  Consultation documentation was mailed and delivered by hand.  The consultation period commenced Wednesday 5th April 2017, and finished Friday 28th April 2017.

6.8       Environment Canterbury supports this proposal.

6.9       100 Sawyers Arms Road – one response was received in support of this proposal.

6.10    Lacebark Lane – two responses were received in support of this proposal. One response requested additional ‘no stopping’ on Sawyers Arms Road, northwest of the intersection with Lacebark Lane. Staff have investigated and a second report regarding this bus stop and extended ‘no stopping’ will be presented to the Papanui – Innes Community Board following consultation.

6.11    482 Innes Road – One response was received in opposition to this proposal.

6.12    The reasons for opposing the proposal were:

·   We find it disappointing that the property at 482 and 482a do not have any off street parking on their boundary.

6.13    Staff response was:

·   The proposal does remove one on street parking space outside 482 Innes Road, however the Council Parking Strategy prioritises parking for bus stops over any other type of parking, both properties have off-street parking, and there are no high demand parking generators in the immediate vicinity.

6.14    As a result of consultation, the changes to the Lacebark Lane bus stop will be presented to the community board at a later meeting to allow for time for more public consultation. No changes were made to the proposed parking restrictions around the existing bus stops at 100 Sawyers Arms Road nor 482 Innes Road.

Alignment with Council Plans and Policies

6.15    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.16    Cost of Implementation – about $3000.

6.17    Maintenance / Ongoing Costs - Maintenance of road markings is covered by the existing maintenance budget and the impact will be minimal to the overall asset.

6.18    Funding source – Public Transport Minor Works

Legal Implications

6.19    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Parking Restrictions Subcommittee.

6.20    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

6.21    Follows best practice by adhering to the minimum recommendations of the Christchurch Bus Stop Guidelines (2009)

Risks and Mitigations  

6.22    Risk - Illegal parking: caused by road users parking in the marked bus stop box and/or on the ‘No Stopping’ lines.  This will result in the bus stop being difficult or impossible to access for buses, buses stopping in the traffic lane or bypassing the bus stop altogether and inconveniencing passengers.

6.22.1 Treatment: Parking Enforcement and road users obeying the road rules.

6.22.2 Residual risk rating: the rating of the risk is Low.

Implementation

6.23    Implementation dependencies  - community board approval

6.24    Implementation timeframe - Work is expected to be completed within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.25    The advantages of this option include:

·   Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009). 

·   Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·   Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·   Addresses deficiencies identified in the Greater Christchurch Bus Stop Audit (2015)

6.26    The disadvantages of this option include:

·   Loss of on street parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Do nothing, existing bus stops are not amended to adhere to the Christchurch City Bus Stop Guidelines.

Significance

7.2       See section 6.4-6.5

Impact on Mana Whenua

7.3       See section 6.6

Community Views and Preferences

7.4       See section 6.7 – 6.14

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   This option is inconsistent with the Council Parking Strategy (2003), as it does not prioritise allocating kerbside road space for traffic flow and parking for public transport over parking for all other purposes.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – Not applicable

7.8       Funding source – Not applicable

Legal Implications

7.9       The insufficient length of a marked bus stop and ‘no stopping’ restrictions does not adhere to the bus stop road marking recommendations as outlined in the Christchurch City Bus Stop Guidelines (2009).

Risks and Mitigations    

7.10    Risk: Vehicles that legally park near the bus stop affect how the bus can pull into a bus stop in a safe and efficient manner, and how close to the kerb the stop can stop to pick-up or set-down passengers. The likelihood of this occurring is ‘likely to almost certain’, due to the high demand for on street parking in the vicinity of the bus stops on Sawyers Arms Road – the likelihood is ‘unlikely’ for the bus stop on Innes Road . The impact of this is on passenger accessibility (particularly mobility impaired passengers) and bus line journey time efficiency.

7.10.1 Treatment: No treatment possible as such parking is legal and permitted.

7.10.2 Residual risk rating:

·     for the two bus stops (100 Sawyers Arms Road and Lacebark Lane) the rating of the risk is at least Medium to High due to the likelihood of the risk occurring.

·     For the bus stop adjacent to 482 Innes Road the rating of the risk is Low due to the likelihood of the risk occurring.

7.11    Risk - Illegal parking at 100 Sawyers Arms Road: caused by road users parking in the unmarked bus stop.  This will result in the bus stop being difficult or impossible to access for buses, buses stopping in the traffic lane or bypassing the bus stop altogether and inconveniencing passengers.

7.11.1 Treatment: Road users obeying the road rules and Parking Enforcement issuing tickets for illegally parked vehicles. Despite this treatment, the bus stop continues to be used as an illegal parking space.

7.11.2 Residual risk rating: the rating of the risk is Medium to High due to the high likelihood of the risk occurring.

Implementation

7.12    Implementation dependencies – Not applicable

7.13    Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No impact on on-street parking

7.15    The disadvantages of this option include:

·   The lack of bus stop road markings continues to not adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).

·   Lack of adherence to the recommended bus stop length does not provide good passenger accessibility, nor provide improvements to the operational performance of the bus line(s) that use the bus stop.

·   It does not address deficiencies identified in the Greater Christchurch Bus Stop Audit (2015), and does not address an issue raised by the Shirley-Papanui Community Board during the elected members information exchange (Item 10) on 4th November 2015.

 

Attachments

No.

Title

Page

a

Proposed bus stop road markings: 100 Sawyers Arms Road - For Board Approval

35

b

Proposed bus stop alterations - Sawyers Arms Road near Lacebark Lane - for information only

36

c

Proposed bus stop alterations - 482 Innes Road - For Board Approval

37

d

Location Plan

38

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Rodgers - Consultant

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 


Papanui-Innes Community Board

26 May 2017

 

PDF Creator


 

PDF Creator


Papanui-Innes Community Board

26 May 2017

 

 

9.        Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund -  Angus Lachlan McWilliam, Nomads AFC and Olivia Jane Brett

Reference:

17/443301

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes Community Board to consider three applications received for the Board's 2016/17 Positive Youth Development Fund.

1.2       There is currently $2,900 remaining in this fund.

Origin of Report

1.3       This report is to assist the Community Board to consider an application for funding from Nomads AFC, Angus Lachlan McWilliam and Olivia Jane Brett.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $500 from its 2016/17 Positive Youth Development Fund to Angus Lachlan McWilliam towards attending the FIBA U19 World Basketball Championships in Cairo, Egypt from 1-8 July 2017 as part of the Junior Tall Blacks team.

2.         Approves a grant of $450 from its 2016/17 Positive Youth Development Fund to Nomads United AFC towards assisting Jazmine Tufau, Sophie Barnes, Annie Foote, Taylah Holdem and Kate Taylor to attend the Kanga Cup tournament in Canberra from 30 June to 9 July 2017.

3.         Approves a grant of $500 from its 2016/17 Positive Youth Development Fund to Olivia Jane Brett towards attending the World Junior Kayak Championships in Romania from 7 July to 2 August 2017. 

 

 

 

4.   Applicant 1 – Angus Lachlan McWilliam

4.1       The applicant, Angus McWilliam, is seeking financial support to assist with the costs of attending the Junior Tall Blacks FIBA U19 World Basketball Championships in Cairo, Egypt from 1‑8 July 2017.

4.2       Angus McWilliam is 17 years of age, lives in Papanui and attends Middleton Grange as a Year 13 student.  Angus currently holds the position of Deputy Head Boy at the school.

4.3       Angus has been playing basketball since he was eight years old.  He currently plays for his school team and both Canterbury under 18’s and under 23’s.  His goal is to play college basketball in the National Collegiate Athletic Association in the United States of America and to become a New Zealand Tall Black.

The team will be traveling to China in preparation for the World Championships.  During the trip the team will be playing nine games mostly against European teams.

4.4       The following table provides a breakdown of the costs for Angus Lachlan McWilliam:

EXPENSES

Cost ($)

FIBA U 19  World Championships

1,900

China Tour

3,600

June Preparation camp

310

May Preparation camp

240

April Preparation camp

240

 

 

                                                                                                 Total

$6,290

 

4.5    This is the second time the applicant has applied for funding.

5.   Applicant 2 – Nomads United AFC

5.1       Nomads United AFC is seeking funding support to send their Under 15 Girls' team to compete in the Kanga Cup tournament in Canberra from 30 June to 9 July 2017.

5.2       The Kanga Cup is the largest international youth football tournament in the southern hemisphere and has been running for 26 years.  Previous participating teams of the Kanga Cup have come from Australia, the United States of America, England, Denmark, Italy, Russia, Georgia, South Africa, South Korea, Chinese Taipei, Malaysia, Philippines, India, Indonesia, East Timor, Fiji, New Zealand and others.

5.3       Five of the girls from the team reside in the Papanui-Innes Community Board area.

5.4       Jazmine Tufau lives in Shirley, attends Papanui High and is in Year 10. Jazmine started playing football when she was eight years old.  Jazmine currently holds two national gold medals for football and futsal and two silver medals from the South Island tournament.  Jazmine currently plays goal keep and has been identified by the National Talent Centre. When not playing football or futsal Jazmine enjoys creative writing.

5.5       Sophie Barnes lives in St Albans, attends Rangi Ruru and is in Year 9.  Sophie started playing football in Hong Kong when she was six years old.  Sophie plays left midfield.  When not playing football Sophie enjoys hanging out with friends and playing games.

5.6       Annie Foote lives in Papanui, attends Rangi Ruru and is in Year 9.  Annie only started playing football last year.  Annie enjoys playing defence and goalie.  When not playing football Annie enjoys music especially DJ’ing, and technology. 

5.7       Taylah Holdem lives in Papanui, attends Cobham Intermediate and is in Year 8.  Taylah has been playing football since the age of five.  Her favourite position is either striker or wing.  Taylah is a member of the Federation Talent Centre.  When not playing football Taylah competes in tennis and athletics.

5.8       Kate Taylor lives in Redwood and attends Marian College in Year 9.  Kate started playing football when she was four years old.  Kate has been playing with mixed teams until 2015.  When not playing football Kate enjoys  futsal, touch and athletics.

5.9       The following table provides a breakdown of the costs for Nomads United AFC:

EXPENSES

Cost ($)

Flights

$7,517

Insurance

$896

Accommodation

$7,848

Rental vans

$2,288

Tracksuits/team uniform

$1,680

Petrol and food allowance

$8,000

 

 

                                                                                                 Total

$28,229

 

 

 

 

 

 

 

 

5.10    To date the team have raised $11,000 towards the total cost of the trip through a combination of activities including cake stalls, a movie night, barbeques and a pie fundraiser.

5.11    This is the first time the Nomads United AFC has applied to the Positive Youth Development scheme for funding. Jazime Tufau received funding support in March 2016 when Papanui High applied for their futsal team.

 

 

6.   Applicant 3 – Olivia Jane Brett

6.1       The applicant, Olivia Brett, is seeking financial support in assisting with the costs of attending the World Junior Kayak Championships as part of the U18 team.  The championships are being held in Romania from 7 July to 2 August 2017.

6.2       Olivia is 15 years old, lives in Bryndwr and is currently a Year 11 student at St Andrews College.

6.3       Olivia started kayaking three years ago after giving up competitive gymnastics due to injury.  Olivia has showed a natural aptitude for the sport and has been gaining outstanding results since her first national tournament.

6.4       Olivia’s long term goal is to attend the 2024 Olympics and her short term goal is to achieve a personal best and develop her skills and techniques at the Junior World competitions.  Olivia trains nine times a week on the water plus three strength and conditioning sessions in the gym.

6.5       When not kayaking, Olivia is completing her Silver Duke of Edinburgh Award and playing netball.

6.6       The following table provides a breakdown of the costs for Olivia Jane Brett:

EXPENSES

Cost ($)

Flights and Insurance

4,052.60

Accommodation

1,695.75

Rentals/van trailer/bikes road tolls

632.22

Food

1,138.46

Entry fee uniform

730.77

Other fees, boat hire

387.56

 

 

                                                                                                 Total

$8,637.36

 

6.7       To date Olivia has raised $3,700 towards the total cost through a combination of activities including babysitting, a quiz night, and selling cheese rolls.

6.8       This is the first time the applicant has applied for funding.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

26 May 2017

 

 

10.    Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Cross Roads with a Future Trust and Shirley Ladies Probus

Reference:

17/448507

Contact:

Trevor Cattermole

Trevor.Cattermole@ccc.govt.nz

9415407

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui-Innes to consider two applications for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56236

Cross Roads with a Future Trust

Shirley Intermediate and Mairehau High School Stay Real Programme

$8,000

56238

Shirley Ladies Probus

Bus Trip Funding

$1,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from:

1.2.1   Cross Roads with a Future Trust in respect of a contribution to the salary component for their Shirley Intermediate and Mairehau High School ‘Stay Real’ programme

1.2.2   The Shirley Ladies Probus in respect of a contribution towards the costs of their bus trip.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $6,000 to Cross Roads with a Future Trust towards salary costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

2.         Approves a grant of $500 to Shirley Ladies Probus towards the Bus Trips costs from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund.

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$67,524

$32,215

$35,309

$28,809

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Matrix - Shirley Ladies Probus Bus Trips

49

b

Matrix - Crossroads Youth with a Future Trust - Stay Real Programme

50

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

26 May 2017

 

PDF Creator


Papanui-Innes Community Board

26 May 2017

 

PDF Creator


Papanui-Innes Community Board

26 May 2017

 

 

11.    Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Santa Claus Workshop Charitable Trust

Reference:

17/482553

Contact:

Trevor Cattermole

Trevor.Cattermole@ccc.govt.nz

941-5407

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui Innes Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

56269

Santa Claus Workshop Charitable Trust

Christmas Toy Project – Purchase of materials

$2,909

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Santa Claus Workshop Charitable Trust to purchase materials to enable the production of toys for distribution to disadvantaged children.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves a grant of $1,000 from the Papanui-Innes Community Board’s 2016/17 Discretionary Response Fund to the Santa Claus Workshop Charitable Trust towards the purchase of materials.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$67,524

$39,495

$28,029

$27,029

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix - Santa Claus Workshop Charitable Trust

53

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Trevor Cattermole - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

26 May 2017

 

PDF Creator


Papanui-Innes Community Board

26 May 2017

 

 

12.    Papanui-Innes Community Board Area Report

Reference:

17/326672

Contact:

Jenny Hughey

jenny.hughey@ccc.govt.nz

941 5412

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   An update against the outcomes will be provided at the next meeting. Further planning commenced on 17 May to develop a Community Board Plan 2017-19 through an initial Board workshop. Updates will be provided at Board meetings until completion in July 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Information

Information recently sent to the Board included:

·    Update re Papanui Parallel Cycleway – Rutland Street closure for road resurfacing

·    St Asaph and Hagley Avenue proposed speed limit reduction – memo

·    Letter to Property-owner – Gambia, Frank Street and Mary Street proposed Give Way Traffic Controls

·    Community Facilities and Heritage Programme – Papanui-Innes project status (noting that the St Albans Park improvements project is due to start on I July)

·    Letter to Property-owner – Sheppard Place proposed No Stopping and P3 Parking

·    Update re Papanui Parallel Cycleway- Rutland Street from Innes Road to St Albans Street

·    Update re Papanui Parallel Cycleway – work at 1-17 Trafalgar Street and 49-63 Edgeware Road

·    Graffiti Incident Counts by Suburb for April 2017

·    Edgeware Village Masterplan – request for feedback

·    Cranford Street – Sewer Renewals

·    Start Work Notice – Two Pedestrian Islands on Grampian Street

·    Randall Street Improvements – Letter to Residents

3.2.2   Legal Status and Ownership of Sisson Drive

From the meeting of 31 March 2017.

The Board noted the issue of cars queuing to enter the Northlands Mall carparks and blocking traffic movements on Sisson Drive. The Board requested information on the legal status of Sisson Drive.

Information from the Traffic Operations Team is that Sisson Drive is a legal road and is Council-owned.

3.2.3   Tree Plantings Edgeware Road

The request from a resident for tree plantings on Edgeware Road has been investigated. Due to the limitations of tree plantings under power lines and over underground services the residents are considering a number of options. Residents will come as a deputation to the Board with any further requests.

3.2.4   Community Board Conference 12-13 May 2017

The attendance of three Board members at the recent Community Board Conference in Methven is noted. Presentations from the conference are available online (refer link below)

http://www.lgnz.co.nz/nzs-local-government/community-boards/community-board-conference/2017-cbec-conference/

3.2.5   Tour of the Styx River

A tour of the Styx River from the Source to the Sea took place on Friday 19 May. Participants included Papanui-Innes, Coastal-Burwood and Fendalton-Waimairi-Harewood Community Board members, members of the Board of the Styx Living Laboratory Trust and relevant staff.

3.2.6   Smartcross Installation

             Information has been received from the Smart Cities Programme Manager that it is possible to install a Smartcross system at the controlled pedestrian crossing on the Main North Road outside Northlands. Funding for any system installed will come from the Smart Cities Programme.

3.2.7   Potential Pole Hazard

From the meeting of 21 April 2017.

A potential pole hazard was noted on the corner of Sisson Drive and Sawyers Arms Road from the installation of controlled intersection traffic lights.

Information has been provided that a safety audit will be done post-completion and is likely to be undertaken in July when the cycle route is complete. In the interim the design team will be asked to check and review the intersection to make sure there are no obvious issues.

The design plans are checked prior to construction and a safety review is completed on the design plans to pick up any obvious issues before construction. The position of some poles may move slightly during construction due to conflicts with underground services.

3.2.8   Events Definitions (as per the Strategy and Finance Committee Public Excluded Report 18 August 2016)

From the meeting of 9 May 2017.

Both Major Events NZ and Sports NZ have definitions of events categories which are generally accepted in New Zealand and provide a good basis for identifying the distinction between mega, major, regional and community events.

The report undertaken by staff proposed the following distinction between ChristchurchNZ and the Council’s event roles and also developed a further event category, community, following sector feedback.

Note: in the sense ‘major’ does not necessarily mean large/complex/expensive, rather it can also be interpreted as a major opportunity for leverage.

A list of where each event belongs is currently being worked through and a list will be available for the Board by the end of June 2017.

COUNCIL

Community Boards

REGIONAL

LOCAL

 Community

Canterbury participation & audiences

Local participants

Foster community spirit - participation & volunteerism

Local media coverage

Social and civic benefits

Opportunities for recreation, entertainment & celebration

Delivery primarily social or recreational outcomes

Civic ceremonies and events

Typically held by or in partnership with not-for profit or community groups

May have large numbers

Local media

Local suburb participants & audiences

Linked with utilisation of CCC facilities such as Nga Puna Wai and Metro Sports

Local Volunteers

Minimal media coverage

 

 

Benefits to suburb or community

 

 

CHRISTCHURCHNZ

MEGA

MAJOR

Primarily International participants & audience

National or International interest and media attention

Extensive international media coverage

Pivotal to CHC Brand

Significant and widespread benefits

Attract large number of spectators & participants

Events NZ has been given hosting rights to

Increase tourism revenue e.g. length of stay

Multiple agency involvement

Leverage & legacy opportunities

New business/trade opportunities

National & International participants & spectators

 

3.2.9   Leadership Day 2017

A workshop will be held with the Board regarding Leadership Day 2017 on Wednesday 14 June 2017. Leadership Day is a biennial event designed around community leadership capacity building and in particular celebrating the work of local community organisations.

3.3       The provision of strategic, technical and procedural advice to the Community Board

Nil to report.

3.4       Board area Consultations/Engagement

3.4.1   St Albans Park

Engagement staff will come to the Board meeting on 9 June 2017 to discuss the St Albans Sports Park utilities building project.

3.5       Submission Opportunities

Nil.

3.6       Annual Plan and Long Term Plan matters

Nil.

3.7       Development of Civil Defence Emergency Plans

Nil.

3.8       Requests for information from Board meeting on Newsline

Members are invited to consider items for inclusion in Newsline, the Council news service.

3.9       Significant Board matters of interest to raise at Council

Members are requested to identify any significant Community Board area issues to raise at the Council meeting on 8 June.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

Nil.

5.   Significant Community Issues

5.1       Styx Information Sharing

Status: Since the initial meeting held June 2015 a number of facilitated meetings have been held with the community concerning issues pertaining to the Styx under the umbrella of the Styx Catchment Information Sharing Group.

 

Action: Council is planning to hold a meeting on Wednesday the 14th of June at 4.30 pm at the Spencerville Community Centre to consult with the local Styx Community with the aim of establishing a Styx Working Party to continue and build on the ongoing dialogue between the local community and the Council on issues pertaining to the Styx.

Timeframe: Ongoing. It is hoped that representatives from the local community will find the time to commit to working together with elected members from Papanui-Innes and Coastal-Burwood Wards within the proposed "Styx Working party" framework.

6.      Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Relocation of the St Albans Lions building to MacFarlane Park.

Status: A working party consisting of the Lions Club International, Shirley Community Trust, Shirley Rugby League and Council staff are meeting regularly. Staff have also met with Kids First MacFarlane Park around this initiative. The working party has met on 5 April, 19 April, and 3 May and is scheduled to meet again 31 May.

Action: Currently the working party and staff are working through:

·    Planning issues, resource consent, site issues around transportation of building

·    Confirmation of  budget totals, current value of the building and the gifting of the building by the Lions Club International

·    Development and negotiation of a Memorandum of Understanding.

Timeframe: Ongoing until relocation of building is completed and management of building is confirmed.

6.2       Partnerships with the community and organisations

Nil.

6.3       Infrastructure projects underway

6.3.1   Cranford/Sherborne Street Sewer Renewals commencing in June. Work at intersections will be scheduled to take place at night to minimise traffic disruption.

6.4       Events Report Back

Nil.

7.   Parks, Sports and Recreation Update (bi-monthly)

The next report will be received in June.

8.   Community Board funding budget overview and clarification

8.1       The budget information for the Board’s Discretionary Response and Positive Youth Development funds is attached, refer Attachment A.

8.2       Strengthening Communities funding opened on 8 May and closes 6 June. Community Governance staff are available to assist community groups with applications.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board PYD and DR Fund Spreadsheet 2016/17

61

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Helen Miles - Community Recreation Advisor

Sharon Munro - Community Support Officer

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

26 May 2017

 

 


Papanui-Innes Community Board

26 May 2017

 

 

13.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.