Regulatory Performance Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Regulatory Performance Committee will be held on:

 

Date:                                     Wednesday 12 April 2017

Time:                                    9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairman

Deputy Chairperson

Members

Councillor David East

Councillor Jamie Gough

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Glenn Livingstone

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

7 April 2017

 

 

 

Principal Advisor

Leonie Rae

General Manager Consenting & Compliance

 

Aidan Kimberley

Committee and Hearings Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Regulatory Performance Committee

12 April 2017

 

Regulatory Performance Committee - Terms of Reference

 

 

Chair

Councillor East

Membership

Councillor Gough (Deputy Chair), Councillor Chen, Councillor Galloway, Councillor Livingstone, Councillor Scandrett, Councillor Templeton

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies) is odd.

Meeting Cycle

Monthly

Reports To

Council

 

 

Responsibilities

The focus of the Regulatory Performance Committee is Council’s regulatory and compliance functions. The Committee seeks to foster:

·         active citizenship, community participation and community partnerships

·         innovation and creativity

·         active citizenship, community participation and community partnerships

·         innovation and creativity

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 

The Regulatory Performance Committee considers and reports to Council on issues and activites relating to:

·         Council’s regulatory and compliance functions

·         Council’s regulatory and compliance functions under:

Resource Management Act 1991 and related legislation

Building Act 2004 and the New Zealand Building Code

Dog Control Act 1996

Sale and Supply of Alcohol Act 2012

Local Government Act 1974 and Local Government Act 2002

Historic Places Act 1980

District Plan

Bylaws

Other regulatory matters

·         District planning

·         Approval and monitoring of Council’s list of hearings commissioners under the Resource Management Act 1991.

·         relationship with key partner organisations and agencies

·         engagement with community boards on bylaw development and review

 

 


Regulatory Performance Committee

12 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

STAFF REPORTS

B       6.       Update of the Building Consenting Unit April 2017..................................................... 9

B       7.       Resource Consents Monthly Report ........................................................................... 13

B       8.       Update on Process for Solid Fuel Heaters

Staff will update the Committee on the new process for Solid Fuel Heaters.

B       9.       Committee Work Programme

A discussion will be held on the work plan for the committee.   

 

 


Regulatory Performance Committee

12 April 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Regulatory Performance Committee meeting held on Wednesday, 8 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Regulatory Performance Committee

12 April 2017

 

 

 

 

Regulatory Performance Committee

Open Minutes

 

 

Date:                                     Wednesday 8 March 2017

Time:                                    9am

Venue:                                 Committee Room 1, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Councillor David East

Councillor Jamie Gough

Councillor Jimmy Chen

Councillor Anne Galloway

Councillor Glenn Livingstone

Councillor Tim Scandrett

Councillor Sara Templeton

 

 

7 March 2017

 

 

 

Principal Advisor

Leonie Rae

General Manager Consenting & Compliance

 

Aidan Kimberley

Committee and Hearings Advisor

941 6566

aidan.kimberley@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Committee Resolved RPCM/2017/00001

That the apology from Councillor Gough for early departure be accepted.

Councillor Livingstone/Councillor Scandrett                                                                                                     Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Deputations by Appointment

Part B

There were no deputations by appointment.

4.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

5.   Urban Design Panel Update and Terms of Reference

 

Committee Decided RPCM/2017/00002

Part A

That the Regulatory Performance Committee recommends that the Council:

1.         Notes that the Christchurch Urban Design Panel is a subordinate decision making body of the Council under clause 30(1) of Schedule 7 of the Local Government Act 2002.

2.         Resolves under Clause 30(7) of Schedule 7 of the Local Government Act 2002 that the Christchurch Urban Design Panel not be discharged following triennial general elections.

3.         Approves the Terms of Reference for the Christchurch Urban Design Panel set out in Attachment A, and delegates to the Head of Urban Design, Regeneration and Heritage the authority to make minor changes.

Councillor Scandrett/Councillor Gough                                                                                                              Carried

 

Councillor Gough left the meeting at 09:21 am.

6.   Update of the Building Consenting Unit

 

Committee Resolved RPCM/2017/00003

Part C

That the Regulatory Performance Committee receive the information in this report.

Councillor Templeton/Councillor Chen                                                                                                              Carried

 

Councillor Livingstone left the meeting at 10:09 am.

7.   Resource Consents Monthly Report

 

Committee Resolved RPCM/2017/00004

Part C

That the Regulatory Performance Committee receive the information in this report.

Councillor Galloway/Councillor Templeton                                                                                                      Carried

 

Councillor Livingstone returned to the meeting at 10:13 am.

8.   Regulatory Compliance Unit Status Report

 

Committee Resolved RPCM/2017/00005

Part C

That the Regulatory Performance Committee receive the information in this report.

Councillor Galloway/Councillor Chen                                                                                                                  Carried

 

 

 

   

Meeting concluded at 10:35am.

 

CONFIRMED THIS 12TH DAY OF APRIL 2017.

 

Councillor David East

ChairMAN

   


Regulatory Performance Committee

12 April 2017

 

 

6.        Update of the Building Consenting Unit April 2017

Reference:

17/249744

Contact:

Robert Wright

robert.wright@ccc.govt.nz

9416263

 

 

1.      Purpose of Report

1.1   The purpose of this report is to provide the Regulatory Performance Committee with the February 2017 update of the Building Consenting Unit of the Consenting and Compliance Group.

 

2.   Staff Recommendations

1.         That the Regulatory Performance Committee receive the information in this report.

 

3.      Update of the Building Control Unit

February in Review

3.1       In February, 4,345 inspections were completed by the inspectorate, (residential 3,695 and commercial 650). Commercial inspection numbers have remained steady, however there has been a decrease for residential inspections. This is as expected, due to a large amount of residential rebuilds reaching completion post-quakes. 

 

3.2       The increased demand for inspections of complex residential work noted in January has continued into February, and as reported previously is in part due to some remaining complex Fletchers Earthquake Repairs (EQR) projects and an increase in development of larger multi-unit projects across the city.

Building Consents

3.3       The agreed level of service is to grant building consents within 20 working days, with a minimum target to issue 90 per cent of building consent decisions within 19 working days.

3.4       There were 385 residential and 83 commercial consent decisions made in February. Of those, 99 per cent of the decisions were made within the 19 day target. For the financial year to date 97.6 per cent of the building consent decisions were within the statutory timeframe. Comparable figures from February 2016 were 496 building consent decisions for residential, and 80 commercial.

3.5       Please see Attachment A for the February 2017 dashboard.

          External Processing of Consents

3.6       External contractors processed 119 consents in February. Of these 98.2 per cent were within the 20 day statutory timeframes.

          Inspections and Scheduling 

3.7       To achieve the agreed level of service, the target is to carry out 85 per cent of building inspections within three working days of the date requested.

3.8       There were 3,695 residential inspections and 650 commercial inspections completed in February 2017 (4,345 total). The target of completing 85 per cent within three working days of the date requested was achieved at 99.6 per cent for February 2017, financial year to date is 99.2 per cent. Inspection numbers at this time last year were 4,389 for residential, and 607 for commercial, substantiating the decrease noted at paragraph 3.1 of this report.

3.9       The average waiting time for inspections is three working days for residential, and one day for commercial. 

Code Compliance Certificates

3.10    The agreed target is to issue 90 per cent of code compliance certificate decisions within 19 working    days. 

 

3.11    There were 673 code compliance certificate decisions made in February 2017. 

 

3.12    Of the code compliance certificate decisions made in February, 98.4 per cent were within the 19 day target, and 97.6 per cent achieved for the financial year to date. 

Estimated Value of Work

3.13    See graph below for estimated value of granted building consents (commercial and residential).

 

 

 

 

 

Attachments

No.

Title

Page

a

February 2017 Dashboard

11

 

 

Signatories

Author

Robert Wright - Head of Building Consenting

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

12 April 2017

 

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Regulatory Performance Committee

12 April 2017

 

 

7         Resource Consents Monthly Report

Reference:

17/307214

Contact:

John Higgins

john.higgins@ccc.govt.nz

941 8224

 

 

1.   Purpose and Origin of Report

1.1       The purpose of this report is to provide a monthly update to the Regulatory Performance Committee with respect to the delivery of resource consent functions. This report covers activity for the month of February 2017.

1.2       Attachment A provides graphical information relating to application numbers and performance. Key aspects of that graphical information are also discussed below.

 

2.    Recommendation

1.         That Regulatory Performance Committee receive the information in this report.

 

 

3.   Application Numbers

3.1       Application numbers increased from 188 in January to 253 in February. The increase was expected as numbers normally rebound after the holiday season. In comparison, during the same months in 2016 numbers increased from 211 to 275. Therefore, numbers are down 8 per cent compared to the same period of the previous year.

4.   Performance

4.1       99 per cent of applications in January were processed within the statutory timeframe. This is slightly down from 100 per cent the previous month but nonetheless still a good result.

5.   Key Applications/Appeals

5.1       The following applications of interest were processed in February:

·        New designation for the Ministry of Education for the relocation of two secondary schools and a childcare centre to the QEII site.

·        Publicly notified application for re-establishment of an aged care facility and retirement village at 19-25 Windemere Road, Papanui (declined).

·        Construction of new arterial roads, and 4-laning of part of QEII Drive and Cranford Street, associated with the Northern Arterial and Northern Arterial Extension Projects.

·        Extension of the cross-wind runway at Christchurch International Airport.

·        Four residential units in the Residential Suburban Density Transition Zone in Studholme Street.

5.2       One appeal was lodged in February 2017. The applicant, Oceania Healthcare Limited, appealed a decision to decline consent for a re-establishment of an aged care facility and retirement village at 19-25 Windemere Road, Papanui.

 

 

 

Attachments

No.

Title

Page

a

Resource Consents Monthly Report - February 2017 - Attachment 1

15

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Higgins - Head of Resource Consents

Approved By

Leonie Rae - General Manager Consenting and Compliance

  


Regulatory Performance Committee

12 April 2017

 

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