Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                     Wednesday 26 April 2017

Time:                                    5.33pm

Venue:                                 Board Room, Fendalton Service Centre, 
Jeffreys and Clyde Roads, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Vicki Buck

Jimmy Chen

Catherine  Chu

Ross McFarlane

 

 

26 April 2017

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Halswell-Hornby-Riccarton Community Board

26 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved HHRB/2017/00120

That the apologies for absence from Natalie Bryden, Anne Galloway and Debbie  Mora be accepted.

Mike Mora/Helen Broughton                                                                                                                                Carried

 

2.   Declarations of Interest

Part B

Vicki Buck declared an interest in Item 6 (15 Tyndale Place – Request for Trees Removal) and withdrew from the meeting therefore taking no part in the Board’s discussion and voting  on the matter.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HHRB/2017/00121

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 11 April 2017, be confirmed.

Helen Broughton/Ross McFarlane                                                                                                                       Carried

 

4.   Deputations by Appointment

Part B

4.1       Alan and Kaye Leckie, property owners, addressed the Board  requesting the removal of the  two the silver birch street trees located outside their property at 15 Tyndale Place.

After questions from members, the Chairperson thanked Alan and Kaye Leckie for their  submission.

Item 6 of these minutes records the Board’s decision on this matter.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   15 Tyndale Place - Request for Trees Removal

 

Staff in attendance spoke to the accompanying report.

The Board also had regard to the deputation from Alan and Kaye Leckie (Item 4.1 of these minutes refers).

 

Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Decline the request to remove the two silver birch trees outside 15 Tyndale Place.

 

Community Board Resolved HHRB/2017/00122

Part C

That the Halswell-Hornby-Riccarton Community Board decided:

1.         That the estimated costs associated with the tree(s) removal, replacement and resource consent, be discussed further with the property owner of 15 Tyndale Place and that staff respond back the Board on the outcome for a decision to be made.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 

 

7.   Interim Use of 381 Halswell Road (former Halswell Library)

 

Community Board Resolved HHRB/2017/00123

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board:

1.         Notes that as there is no funding for the use or maintenance of 381 Halswell Road (the former Haslwell Library) included in the current Long Term Plan or Annual Plan, officers are not delegated authority to approve any use that requires the expenditure of funds.

2.         Resolves to:

a.         Support an interim use of the facility for a term of six months;

b.         Approve the expenditure of up to $20,000 from the Board’s Discretionary Response Fund 201/17 to undertake the necessary actions to make the building suitable for leasing, and;

3.         Requests staff to explore options with the Halswell Community Project to reduce the level of expenditure from the Board’s Discretionary Response Fund allocation.

Vicki Buck/Helen Broughton                                                                                                                                   Carried

 

Community Board Decided HHRB/2017/00124

Part A

That the Halswell-Hornby-Riccarton Community Board:

4.         Recommends to the Council that it directs staff to enter into a six month lease of 381 Halswell Road with the Halswell Community Project at a rental of no more than $200 per week.

Vicki Buck/Helen Broughton                                                                                                                                   Carried

 

8.   Licence for Gravel Extraction - 35 Miners Road

 

Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve an Access Agreement Licence for Gravel Extraction to Fulton Hogan Limited for a term of five (5) years with an annual licence fee based on royalties from the extraction of gravel from Reserve 2529 Canterbury at 35 Miners Road, Yaldhurst, Christchurch.

2.         Authorise the Manager Property Consultancy to conclude the Access Agreement Licence with Fulton Hogan Limited.

 

Community Board Resolved HHRB/2017/00125

Part B

The Halswell-Hornby-Riccarton Community Board decided:

1.         That the staff report regarding 35 Miners Road lie on the table until the Board's meeting on 13 June 2017, to enable Board members to undertake a site visit to the property and be provided with documentation associated with the proposed Access Agreement Licence.

Mike Mora/Jimmy Chen                                                                                                                                          Carried

 

 

9.   Halswell-Hornby-Riccarton Community Board Youth Development Fund 2016/17 - Applications - Iris Taramai, Emily Cox and Gemma Rowe

 

Community Board Resolved HHRB/2017/00126

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the making of a grant of $500 from its 2016/17 Youth Development Fund to Iris Taramai towards attending the Softball 2017 International Friendship Series in Brisbane, Australia in July 2017.

2.         Approve the making of a grant of $500 from its 2016/17 Youth Development Fund to Emily Cox towards attending the International Future Problem Solving completion in Wisconsin, U.S.A in June 2017.

3.         Approve the making of a grant of $200 from its 2016/17 Youth Development Fund to Gemma Rowe towards attending the Spirit of Adventure Trust Trophy Voyage in Auckland in June 2017.

Mike Mora/Vicki Buck                                                                                                                                               Carried

 

10. New Zealand Community Boards Conference 2017 - Board Members' Attendance

 

Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the attendance of Board members Helen Broughton, Ross McFarlane, Debbie Mora and Mike Mora to the New Zealand Community Boards Conference 2017 in Methven from 11 to 13 May 2017.

 

Community Board Resolved HHRB/2017/00127

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve the attendance of Board members Helen Broughton or Catherine Chu, Ross McFarlane, Debbie Mora and Mike Mora to the New Zealand Community Boards Conference 2017 in Methven from 11 to 13 May 2017.

Jimmy Chen/Vicki Buck                                                                                                                                             Carried

 

 

11. Elected Members Information Exchange

Part B

Board members exchanged information on matters of current interest.

 

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 6.55pm

 

CONFIRMED THIS 9TH DAY OF MAY 2017

 

Mike Mora

Chairperson