Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 24 April 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

18 April 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matthew.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

 

 


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Isabella Ralston, Michelle and Rochelle Kim, Rangi Ruru Girls' School Board of Govenors Inc and Harriet Rance................................................................................... 13

B       7.       Elected Members Information Exchange..................................................................... 18

B       8.       Questions Under Standing Orders............................................................................... 18 

 

 


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

 

1.   Apologies

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 10 April 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 10 April 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

 

 

10 April 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mcLintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved FWHB/2017/00072

That the apologies for absence from Shirish Paranjape and Bridget Williams, and for early departure from Jamie Gough, be accepted.

Sam MacDonald/Linda Chen                                                                                                                                  Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2017/00073

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday 27 March 2017, be confirmed.

Aaron Campbell/Aaron Keown                                                                                                                             Carried

4.   Deputations by Appointment

Part B

4.1       Bikes in Schools

             Ms Anouk Minnaar representing the Bikes in Schools project and Ms Paula Fleming-Connell, Associate Principal, Cotswold School, made a presentation to the Board regarding the launch of the Bikes in Schools programme at Cotswold School and asked that the Board consider supporting the project.

             The Chair thanked Anouk Minnaar and Paula Fleming-Connell for their deputation.

Community Board Resolved FWHB/2017/00074

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.      Request that staff bring a report to the Board regarding possible funding for the Bikes in Schools project at Cotswold School.

David Cartwright/Jamie Gough                                                                                                                             Carried

 

 

4.2       Avonhead Community Group Inc

 

Mr Dwayne McCormick representing the Avonhead Community Group Inc. spoke to the Board regarding the following topics:

 

·     Parking issues around the Russley Business Park which is causing problems for residents.

·     Heavy traffic on Avonhead Road between Roydvale Avenue and Russley Road.

The Chairperson thanked Mr McCormick for his deputation.

Community Board Resolved FWHB/2017/00075

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.      Approve in principle the replacement of the existing P120 parking with P60 parking on Bentley Street, Fenhall Street, Pinehurst Crescent and Penwood Street subject to staff reporting back to the Board on the regulatory decisions necessary to achieve this change.

Raf Manji/Sam MacDonald                                                                                                                                     Carried

Community Board Resolved FWHB/2017/00076

2.      Request that staff investigate options for the reclassification of Avonhead Road between Russley Road and Roydvale Avenue from a collector road to a local road and advise the Board on restrictions that can be applied for heavy vehicles weighing nine tonnes or greater.

Raf Manji/Sam MacDonald                                                                                                                                     Carried

 

 

4.3       Friends of Avonhead Cemetery Trust

 

Mr Clive Paris spoke on behalf of the Friends of Avonhead Cemetery Trust regarding the following issues:

 

·     Change of name for the Avonhead Park Cemetery

·     Improvements to the frontage of the Avonhead Park Cemetery

·     Improvements to road signage for the Avonhead Park Cemetery

The Chairperson thanked Clive Paris for his deputation on behalf of the Friends of Avonhead Cemetery Trust.

Community Board Resolved FWHB/2017/00077

Part B

             That the Fendalton-Waimairi-Harewood Community Board decided to:

1.      Refer the issues raised by the deputation to staff regarding the proposed change of name from Avonhead Park Cemetery to Avonhead Memorial Cemetery, improvement and refurbishment of the cemetery frontage, and improvement to road side signage for the cemetery to staff for investigation, noting that the Board to be advised of the outcomes.

Raf Manji/Sam MacDonald                                                                                                                                     Carried

 

 Jamie Gough left the meeting at 4:45 pm.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

6.   Correspondence

 

Community Board Resolved FWHB/2017/00078

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the correspondence from Roger Davidson regarding safety concerns at the Kedlestone Drive and Apsley Drive Intersection, and R H F Nicholson regarding street berm trees on Rossall Street.  

 

David Cartwright/Aaron Campbell                                                                                                                       Carried

 

Community Board Resolved FWHB/2017/00079

The Fendalton-Waimairi-Harewood Community Board decided to:

2.         Request that staff provide a report to the Board regarding the safety concerns raised at the Kedleston Drive and Apsley Drive intersection.

Aaron Campbell/Linda Chen                                                                                                                                   Carried

 

Community Board Resolved FWHB/2017/00080

The Fendalton-Waimairi-Harewood Community Board decided to:

3.         Request that staff be asked to advise on the Rossall Street sweeping schedule with a view to increasing frequency, noting that the street trees have recently been pruned and inspected by Council staff who have advised that the trees are healthy.

Aaron Campbell/Linda Chen                                                                                                                                   Carried

 

7.   Waiwetu Reserve - (Silver Birch) Tree Removal Request

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Consider the request by Julie Anderson of Thornycroft Street to remove four (silver birch) trees from Waiwetu Reserve.

 

 

Community Board Resolved FWHB/2017/00081

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Agree to the request by Julie Anderson of Thornycroft Street to remove four (silver birch) trees from Waiwetu Reserve and that staff be requested to report back to the Board on progress with the removal and replacement of the four trees.

Raf Manji/Aaron Keown                                                                                                                                          Carried

Aaron Campbell requested that his vote be recorded against the above decision. .

 

 

 

8.   Harewood Road - Proposed No Stopping Restrictions/Shared Paths

 

Community Board Resolved FWHB/2017/00082 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the south side of Whitchurch Place commencing at a point 116 metres south west of its intersection with
Waimakariri Road, and extending in a clockwise direction around the cul-de-sac turning head, and terminating on the north side of Whitchurch Place at a point 105 metres south west of its intersection with Waimakariri Road.

2.         Approve that the stopping of vehicles be prohibited at any time on the south side of Harewood Road commencing at a point 34 metres east of its intersection with Orchard Road and extending in a easterly direction for a distance of 144 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north side of Harewood Road commencing at a point 31 metres east of its intersection with Orchard Road and extending in a easterly direction for a distance of 126 metres.

Aaron Keown/Sam MacDonald                                                                                                                             Carried

 

Community Board Decided FWHB/2017/00083 (Original Staff Recommendation Accepted without Change)

Part A

That the Fendalton-Waimairi-Harewood Community Board recommends that the Council:

4.         Approve the installation of Shared Paths for the use of cyclist and pedestrians on Harewood Road, as highlighted in green on Attachment B.

Aaron Keown/Sam MacDonald                                                                                                                             Carried

 


 

 

9.   Jeffreys Road - Proposed P10 Loading Zone Restriction

 

Community Board Resolved FWHB/2017/00084 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that a marked P10 loading zone for goods vehicles only, be installed on the south side of Jeffreys Road commencing at a point 56 metres east of its intersection with Clyde Road and extending in a easterly direction for a distance of 10 metres; the restriction is to apply at any time.

Sam MacDonald/Linda Chen                                                                                                                                  Carried

 

 

10. Roydvale Avenue - Proposed No Stopping Restriction

 

Community Board Resolved FWHB/2017/00085 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the north west side of Roydvale Avenue commencing at a point 42 metres south of its intersection with Wairakei Road and extending in a southerly direction for a distance of 57 metres.

Raf Manji/David Cartwright                                                                                                                                    Carried

Sam MacDonald requested that his vote be recorded against the  above decision.

 

 

11. Rugby Street - Proposed No Stopping Restrictions

 

Community Board Resolved FWHB/2017/00086 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the south east side of Rugby Street commencing at a point 112 metres north east of its intersection with Winchester Street and extending in a north easterly direction for a distance of six metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the south east side of Rugby Street commencing at a point 134 metres north east of its intersection with Winchester Street and extending in a north easterly direction for a distance of seven metres.

Aaron Keown/David Cartwright                                                                                                                            Carried

 

 

12. Applications to Fendalton-Waimairi-Harewood 2016/17 Discretionary Response Fund - Neighbourhood Trust and Bishopdale Community Trust

 

Community Board Resolved FWHB/2017/00087 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $4,000 to the Neighbourhood Trust towards Parenting Week activities in the Fendalton-Waimairi-Harewood Board area.

2.         Approve the making of  a grant of $399 to Bishopdale Community Trust towards the purchase of a cordless drill and impact driver for the Bishopdale Menz Shed.

Aaron Keown/Linda Chen                                                                                                                                       Carried

 

13. Application to Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Halswell United Association Football Club

 

Community Board Resolved FWHB/2017/00088 (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of  a grant of $350 from its 2016/17 Youth Development Fund to Halswell United Association Football Club towards the cost of Caleb Hide to attend the Kanga Cup Tournament in Canberra from 1 to 9 July 2017.

Raf Manji/Linda Chen                                                                                                                                                Carried

 

14. Fendalton-Waimairi-Harewood Community Board Area Report

 

Community Board Resolved FWHB/2017/00089 (Original Staff Recommendation Accepted without Change)

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the Area Report.

2.         Receive its Submissions Committee’s feedback on the Government’s proposed changes to the National Policy Statement on Freshwater Management, for record purposes.

David Cartwright/Aaron Campbell                                                                                                                       Carried

 

 

15. Elected Members Information Exchange

Part B

The Board thanked staff for their efforts with the Annual Plan 2017/18 consultations.

 

16. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 5.45pm

 

CONFIRMED THIS 24TH DAY OF APRIL 2017

 

David Cartwright

Chairperson

   


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

 

6.        Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Isabella Ralston, Michelle and Rochelle Kim, Rangi Ruru Girls' School Board of Govenors Inc and Harriet Rance.

Reference:

17/338553

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

941 6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider four applications received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $2,050 remaining in this fund. 

Origin of Report

1.3       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $350 from its 2016/17 Youth Development Fund to Isabella Ralston towards representing New Zealand at the 2017 Australia Gymnastics Championships in Melbourne from 31 May to 4 June 2017.

2.         Approves a grant of $300 from its 2016/17 Youth Development Fund to Michelle Kim and Rochelle Kim ($150 each) towards participating in the Burnside High School Choir South Island Tour from 4 to 9 July 2017.

3.         Approves a grant of $900 from its 2016/17 Youth Development Fund to the Rangi Ruru Girls' School Board of Governors Inc towards the costs of Abby Croot and Eugene In ($450 each) to participate in the Future Problem Solving International Finals in Wisconsin from 3 to 14 June 2017.

4.         Approves a grant of $450 from its 2016/17 Youth Development Fund to Harriet Rance towards participating in the Future Problem Solving International Finals in Wisconsin from 3 to 14 June 2017.

5.         Considers whether it wishes to allocate any further funding to their 2016/17 Youth Development Fund.

 

 

4.   Applicant 1 - Isabella Ralston

4.1       Isabella is a 15 year old student living in Harewood.  She has been selected to represent New Zealand at the 2017 Australia Gymnastic Championships in Melbourne from 31 May to 4 June 2017.

4.2       Isabella has been participating in gymnastics since she was seven years old.  She currently belongs to the Delta Club who meet and train at Breens Intermediate and Middleton Grange schools since the earthquakes.  To complement her gymnastics Isabella attends ballet and contemporary dance classes.  Isabella spends over 11 hours a week training.  Isabella's goals for attending this tournament are to continue to develop both her technical and personal skills.

4.3       The Championships will have five gym-sports competing including the Olympic disciplines of Women’s and Men’s Artistic, Rhythmic and Trampoline Gymnastics, as well as Acrobatic Gymnastics.   Isabella is competing in the Rhythmic Gymnastics in the Level 10 Open.  Rhythmic Gymnastics links dance steps and acrobatic movements whilst manipulating either a ball, rope, ribbon, hoop or club.  The event is expecting to host 1300 athletes.  This is Isabella's third time competing overseas.

4.4       Isabella's other interests include graphics, food and fabrics.  Isabella also helps out with the coaching at gym-sports club at school.  Isabella is hoping to transfer some of these experiences back to the younger members of her club and school.

4.5       Isabella has been busy fundraising with selling chocolates, baby sitting and selling leotards, her family are extremely supportive; however any financial assistance will be greatly appreciated.

4.6       The following table provides a breakdown of the costs for to attend:

EXPENSES

Cost ($)

Airfares

$685

Registration fees (estimate based on last year)

$170

Uniform

$450

Accommodation and food

$633

 

 

                                                                                                 Total

$1,938

4.7       This is the third time the applicant has applied for funding.  Funding was granted by the previous Shirley/Papanui Community Board in 2015 and 2016 to attend the same competition.

5.   Applicant 2 - Michelle and Rochelle Kim

5.1       Michelle and Rochelle are 17 year old twin sisters from Avonhead.  They are currently in Year 13 at Burnside High School.

5.2       They are seeking financial support to participate in the Burnside High School Choir's South Island tour.  This trip will involve performances in Wanaka, Queenstown, Alexandra and Dunedin.  This tour replaces the annual 'Big Sing' competition in Wellington that the school has participated in for a number of years.

5.3       Both Michelle and Rochelle have been involved with music since they were 9 years old and both play the flute.  They have represented their school on many occasions and played in a number of rest homes. 

5.4       They are looking forward to the trip and making great memories with other students and teachers.  They also believe that this tour will assist them with developing their music interests in the future.

5.5       The following table provides a breakdown of the costs for each participant:

EXPENSES

Cost ($)

Travel and accommodation

$650

 

 

                                                                                                 Total

$650

5.6    This is the first time the applicants have applied for funding.

6.   Applicant 3 - Rangi Ruru Girls School Board of Governors Inc

6.1       Rangi Ruru Girls School is seeking funding support to send a team of girls to represent New Zealand at the Future Problem Solving International Finals to be held at the University of Wisconsin from 3 to 14 June 2017.

6.2       Two of the girls live in the Fendalton-Waimairi-Harewood area:

6.2.1   Abby Croot, a 16 year old student from Strowan.

6.2.2   Eugene In, a 16 year old student from Harewood.

6.3       Future Problem Solving is an internationally recognised competition that encourages creative, innovative and critical thinking under pressure to solve emerging and current global issues.  There will be over 2,200 participants attending from countries including the United States, the United Kingdom, Singapore, South Korea and Portugal.  The global issue topic for this year's competition is Biosecurity.  This topic combines science with social and ethical issues and is particularly prominent in today's news.

6.4       Abby has a wide range of interest, academically, culturally and through sport.  She is the leader of her school's Robotics Club in which she teaches other students about robotics and programming. 

6.5       Abby is also a Peer Support Leader who advises and mentors Year 9 students as they navigate their first year of high school.

6.6       Abby has been involved in the Future Problem Solving Programme since 2010.  She believes competing at the international competition will be of significant benefit to her as it will provide her with the opportunity to discuss some of the world's most pressing issues with like-minded individuals from a multitude of countries around the globe.  She also believes that through competing at this event, she will be demonstrating to her peers and younger students at her school, that the Future Problem Solving Programme is a rewarding and valuable programme.

6.7       Eugene likes to be challenged in many different aspects of her life and is immersed in a wide range of activities.  She is involved in music, sport and academics.

6.8       Eugene has been playing the cello for eight years and is involved in "Rangi Sinfonia" (school orchestra), chamber music and in the senior auditioned choir "Resolutions".  She has also been in the school production as a stage manager for the past two years.  Her largest group involvement is in the New Zealand Secondary Schools' Symphony Orchestra, where she has been part of the cello section since Year 9 and is currently the co-principle cellist.

6.9       Eugene is a Peer Support Leader at school and is also part of the school's cultural council.  She has a great interest in mathematics and science and in 2015 was placed in the top 100 of Year 10 students in New Zealand in the Otago Junior Mathematics Competition.

6.10    Eugene also loves the outdoors and is a keen athlete.  She is involved in swimming, rowing, volleyball and football.  She is also a member of the school's athletic squad.

6.11    Both girls have a part-time job which is helping to contribute towards the costs involved with the event.

6.12    The following table provides a breakdown of the costs for each participant:

EXPENSES

Cost ($)

Airfares

$2,239

Competition registration

$850

Travel insurance

$48

Accommodation

$466

 

 

                                                                                                 Total

$3,603

6.13    This is the first time the applicant has applied for funding.

7.   Applicant 5 - Harriet Rance

7.1       Harriet is a 12 year old St Andrew's College student from Strowan.

7.2       Harriet has been selected as part of the St Andrew's College team to participate in the Future Problem Solving International Finals to be held at the University of Wisconsin from 3 to 14 June 2017.

7.3       Future Problem Solving is an internationally recognised competition that encourages creative, innovative and critical thinking under pressure to solve emerging and current global issues.  There will be over 2,200 participants attending from countries including the United States, the United Kingdom, Singapore, South Korea and Portugal.  The global issue topic for this year's competition is Biosecurity.  This topic combines science with social and ethical issues and is particularly prominent in today's news.

7.4       Harriet enjoys sport and plays netball, basketball and tennis.  She also loves to swim.

7.5       Harriet believes that participating in this event will be an amazing opportunity for her to meet new people, be academically challenged and discover new ways of learning.

7.6       Harriet has been involved in a variety of fundraising activities towards the trip including a bake stall at the St Andrew's school fete, raffles, car wash, movie night and running sausage sizzles on Saturday mornings.

7.7       The following table provides a breakdown of the costs for the trip:

EXPENSES

Cost ($)

Flights

$2,113

Insurance

$180

Competition registration

$850

USA Accommodation (including 'stop-overs')

$1,253

Sightseeing

$335

 

 

                                                                                                 Total

$4,731

7.8       This is the first time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

   


Fendalton-Waimairi-Harewood Community Board

24 April 2017

 

 

7.    Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

8.    Questions Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.