Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 10 April 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

4 April 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mcLintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................... 5  

STAFF REPORTS

C       7.       Waiwhetu Reserve - (Silver Birch) Tree Removal Request........................................... 5

C       8.       Harewood Road Proposed No Stopping Restrictions / Shared Paths ....................... 5

C       9.       Jeffreys Road Proposed P10 Loading Zone Restriction................................................ 5

C       10.     Roydvale Avenue Proposed No Stopping..................................................................... 5

C       11.     Rugby Street Proposed No Stopping Restrictions........................................................ 5

C       12.     Applications to the Fendalton-Waimairi-Harewood 2016/17 Discretionary Response Fund - Neighbourhood Trust and Bishopdale Community Trust................................ 5

C       13.     Application to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Halswell United Association Football Club.................................................................... 5

B       14.     Fendalton-Waimairi-Harewood Community Board Area Report................................ 5

B       15.     Elected Members Information Exchange....................................................................... 5

B       16.     Questions Under Standing Orders................................................................................. 5 

 

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 27 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Bikes in School

 

Anouk Minnaar will be in attendance to speak to the Board regarding the launch of the Bikes in Schools programme at Cotswold School.

 

4.2

Avonhead Community Group Inc

 

Mr Dwayne McCormick from the Avonhead Community Group Inc will be in attendance to speak to the Board on the following topics:

 

·    Parking Issues around Russley Business Park

·    Heavy traffic on Avonhead Road between Roydvale Avenue and Russley Road.

 

4.3

Friends of Avonhead Cemetery Trust

 

Mr Clive Paris will be in attendance to speak on behalf of the Friends of Avonhead Cemetery Trust regarding the following issues:

 

·    Change of name for the Avonhead Park Cemetery

·    Improvements to the frontage of the Avonhead Park Cemetery

·    Improvements to signage for the Cemetery.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 27 March 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

27 March 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mcLintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2017/00063

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday 13 March 2017, be confirmed.

Sam MacDonald/Bridget Williams                                                                                                                        Carried

4.   Deputations by Appointment

Part B

4.1       Te Ora Hou Otautahi

             Jade Beaman and members of Te Ora Hou Otautahi addressed the Board and spoke about the work they are doing with young people.  Te Ora Hou Otautahi is one of the organisations funded by the Board through its Strengthening Communities Fund.

             At the end of their presentation, the members of Te Ora Hou Otautahi presented the Board with a thank you card and chocolates.

Following questions from members, the Chairperson thanked the group for their deputation and the work they do with young people. 

 

4.2       Avonhead Community Group

 

The deputation from the Avonhead Community Group was deferred to the Board’s next meeting on 10 April 2017, arising from an apology received from the group’s representatives.

 

4.3       Friends of  Avonhead Cemetery Trust

 

The deputation from the Friends of Avonhead Cemetery Trust was deferred to the Board’s next meeting on 10 April 2017, arising from an apology received from the group’s representatives.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Community Board Resolved FWHB/2017/00064

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the correspondence from James Wilding regarding the Glandovey Road and Idris Road Intersection.

2.         Request that staff provide information on the following:

a.         Does the Idris Road cycleway meet the design guidelines?

b.         Does the road meet the modern design standards?

Jamie Gough/Sam MacDonald                                                                                                                              Carried

 

 

Community Board Resolved FWHB/2017/00065

That the Fendalton-Waimairi-Harewood Community Board decided to:

3.         Receive the correspondence from Ross regarding issues relating to Frews Contracting at 220  Roydvale Avenue noting that this has been referred to staff for a response.

Jamie Gough/Sam MacDonald                                                                                                                              Carried

 

7.   Staff Briefings

 

Community Board Resolved FWHB/2017/00066

Community Board

Part B

That the Fendalton-Waimairi-Harewood Community Board decided to:

1.         Note the information supplied during the Staff Briefing on road Safety at the Breens Road/ Gardiners Road/Harewood Road intersection.

2.         Request a copy of the Wings to Wheel cycleway drawings including consideration of the Copenhagen Bakery customer parking and the safe access to their cars.  

Aaron Keown/Aaron Campbell                                                                                                                             Carried

 

8.   Briefing by the Mayor

 

The Mayor addressed the Board to discuss the agreed Annual Plan consultation process for intersection safety.

 

After questions from members, the Chairperson thanked the Mayor for attending the meeting.

 

9.   Gordon Avenue/St Albans Street Intersection, Kinleys Lane and Kinleys Lane/St Albans Street Intersection and Abberley Crescent/
St Albans Street Intersection - Proposed No Stopping Restrictions

 

Community Board Resolved FWHB/2017/00067

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

Gordon Avenue

1.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Gordon Avenue and extending in a south westerly direction for a distance of 23 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of
Gordon Avenue commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 10 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Gordon Avenue and extending in a north easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of
Gordon Avenue commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 9 metres.

Kinleys Lane

5.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Kinleys Lane and extending in a south westerly direction for a distance of 13 metres.

6.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of
 Kinleys Lane commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 14 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of
Kinleys Lane commencing at a point 31 metres from its intersection with St Albans Street and extending in a south easterly direction for a distance of 10 metres.

8.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Kinleys Lane and extending in a north easterly direction for a distance of 13 metres.

9.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of
Kinleys Lane commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 36 metres.

 

 

Abberley Crescent

10.       Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Abberley Crescent and extending in a south westerly direction for a distance of 21 metres.

11.       Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Abberley Crescent and extending in a north easterly direction for a distance of 20 metres.

David Cartwright/Linda Chen                                                                                                                                 Carried

 

 

10. Juniper Place - Possible Revision of Parking Restrictions

 

Community Board Resolved FWHB/2017/00068

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Receive the information and retain the current time parking restrictions in Juniper Place.

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

 

11. Application to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Burnside High School Spirit of Adventure Voyage

 

Community Board Resolved FWHB/2017/00069

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $1,600 from its 2016/17 Youth Development Fund to Burnside High School towards the costs of Annabelle Baken, Emma Caldwell, Paige Cleminson, Anna-Lucy Findlay, Thomas James, James-Paul Mountstevens, Tobias Tinker and Hamish Trenchard ($200 each) to participate in the Spirit of Adventure Trophy Voyage from 12 to 16 June 2017.

Aaron Keown/Jamie Gough                                                                                                                                   Carried

 

12. Applications to the Fendalton-Waimairi-Harewood 2016/17 Discretionary Response Fund - Bishopdale Bridge Club, Scouts New Zealand Rimu Park and Fendalton-Waimairi-Harewood 2016-17 Youth Development Fund

 

Community Board Resolved FWHB/2017/00070

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $3,000 from its 2016-17 Discretionary Response Fund to the Bishopdale Bridge Club towards replacing essential equipment lost in a fire.

2.         Approve the making of a grant of $1,570 from its 2016-17 Discretionary Response Fund to Scouts New Zealand Torlesse Zone towards boundary shelter belt trimming.

3.         Approve a transfer of $2,000 from its 2016/17 Discretionary Response Fund to the Board's 2016/17 Youth Development Fund.

Jamie Gough/Aaron Campbell                                                                                                                               Carried

13. Elected Members Information Exchange

Part B

13.1    Wigram Lions Barbeque

Members of the Board had recently met with representatives of Wigram Lions at the Burnside Park Playground to consider a new site for the Lions Legacy Project barbeque. 

The Board noted that both parties agreed on the suitability of the proposed site and that consultation for the installation of a barbeque in that area of Burnside Park had already been carried out as part of the Burnside Park Management Plan consultation process.

 

13.2    Lake Roto Kotahu

Community Board Resolved FWHB/2017/00071

Members requested a memorandum from staff providing information on the cost of damage, the costs of running the facility and maintaining the land, and the number and frequency of anti‑social behaviour/incidents occurring at Lake Roto Kotahu.

Chairperson Cartwright/Member Paranjape                                                                                                   Carried

 

14. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 5.30pm

 

CONFIRMED THIS 10TH DAY OF APRIL 2017

 

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

6.        Correspondence

Reference:

17/297579

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

03 941-6728

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

Roger Davidson

Safety concerns - Kedleston Drive and Apsley Drive intersection

R H F Nicholson

Street Berm Trees – Rossall Street

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 10 April 2017.

 

 

Attachments

No.

Title

Page

a

Correspondence from Roger Davidson on Safety Concerns at Kedlestone Drive and Apsley Drive

5

b

Correspondence from R H Nicholson on Berm Trees in Rossall Street

5

 

 


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10 April 2017

 

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10 April 2017

 

 

7.        Waiwhetu Reserve - (Silver Birch) Tree Removal Request

Reference:

16/941513

Contact:

Tony Armstrong

tony.armstrong@ccc.govt.nz

03 941-5953

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider the request by a resident for the removal of four (silver birch) trees and make a decision with reference to the Trees and Health Issues policy.

Origin of Report

1.2       This report is being provided to fulfil a Fendalton-Waimairi-Harewood Community Board Action (ID 6372) resulting from a deputation made by the resident at the meeting on 3 February 2014.

2.   Significance

2.1       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by a score of sixteen (16)

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Consider the request by Julie Anderson of Thornycroft Street to remove four (silver birch) trees from Waiwhetu Reserve.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.3 Overall customer satisfaction with neighbourhood parks

4.2       The following feasible options have been considered:

·     Option 1 – Decline the request

·     Option 2 – Approve the request

4.3       Option Summary - Advantages and Disadvantages (Option 1)

4.3.1   The advantages of this option include:

·     Trees are retained

·     No cost (to Council)

4.3.2   The disadvantages of this option include:

·     Resident dis-satisfaction

 

4.4       Option Summary - Advantages and Disadvantages (Option 2)

4.4.1   The advantages of this option include:

·     Resident satisfaction

4.4.2   The disadvantages of this option include:

·     Trees removed and loss of amenity

 

 

5.   Context/Background

 

HISTORY (Events etc)

 

5.1       On 3 February 2014 Ms Julie Anderson, a resident of Thornycroft Street, spoke to the Board regarding her request for the removal of silver birch trees in Waiwetu Reserve.  Ms Anderson advised the Board of a range of concerns regarding the trees including her daughter’s medical history and supplied details of this together with a number of letters of support for her request from other local residents.

5.2       In June 2014 a report was prepared and presented but not submitted to any agenda, pending the development of the draft tree policy, and specifically a policy on trees and human health issues.

5.3       In October 2014 the resident was formally advised that a Working Party made up of Elected Community Board Members was considering the matters raised by the deputation and had developed a draft policy framework intended to address these matters, and, that a report outlining the draft policy framework was due to be presented to the Council via the Environmental Committee for its consideration.

5.4       In December 2014 Council resolved that " “Structurally sound and healthy trees may be replaced for health reasons where there is advice from either the applicant(s) medical practitioner, a Clinical Immunologist or the Medical Officer of Health confirming that the tree(s) is/are the sole cause of the applicant(s) condition and that removal of the tree(s) is the sole option available for improving the applicant(s) condition”.

5.5       In March 2015 the resident was updated, that in response to their request to have silver birch tree(s) removed from the park adjacent to their residence, the Council had approved a policy framework for decision making on such issues, and, in order to progress their request to please provide the information as set out in the policy (above).

5.6       The resident was advised that following confirmation of this information Council staff would inspect the site and trees and prepare a report for the relevant (local) Community Board for their decision to remove and replace, any tree(s) under the policy required that the Council and the applicant cost share on 50:50 basis.

5.7       Ms. Anderson has expressed a wish to pursue her request and has submitted a medical certificate (separately circulated) to support this. 

5.8       In February 2016 the resident and Board were updated 18 February 2016 and advised report forthcoming by end winter 2016 in order to make a decision on the request.

 

POLICY AND INFORMATION

5.9       Council approved an interim policy entitled ‘Trees and Health Issues’ in December 2014 in which structurally sound and healthy trees may be replaced for health reasons where there is confirmation from either the applicant(s) medical practitioner, a Clinical Immunologist or the Medical Officer of Health confirming that the tree(s) is/are the sole cause of the applicant(s) condition and that removal of the tree(s) is the sole option available for improving the applicant(s) condition, and , to approve that the delegated authority to approve trees for removal for health reasons sits with the respective Community Board.

(For reference to Report and Resolution on the policy please see TRIM 14/1173527[v2] and 14/1551589 respectively).

 

5.10    The resident has requested the removal of four (silver birch) trees under this policy procedure and has submitted as Medical Certificate (Note as per 7.3 of the Policy that any personal health information shall be heard in public excluded sessions and any personal information will remain confidential).

 

5.11    As part of this report staff have submitted copies of information received from the Canterbury District Health Board in respect of general applications for removal of trees for (human) health reasons. (Attachment A). An extract from this states:-

 

 

5.12    Also attached (Attachment B) are copies of the Annual Pollen Calendar as well as a map of other (potentially) ‘allergenic’ vegetation within the vicinity.

 

SITE AND TREE DETAILS

5.13    Waiwhetu Reserve is a small local purpose reserve situated in the Fendalton ward.

5.14    There are a number (22) of silver birch trees situated within and in vicinity of the reserve (Attachment C).  The map indicates these (22) trees and the 4 trees the resident is requesting for removal.

5.15    Originally the resident requested the removal of ten but has revised this to four, located to the north/north-west of the property by approximately 9-41 metres.

5.16    The four trees in question are all large, mature silver birch (Betula pendula) in fair/average health and form (overall condition rating 3).

5.17    At time of inspection there appears to be no arboricultural reason to remove the trees.

 

6.   Option 1 – Decline the request

Option Description

6.1       Decline the request by Julie Anderson of Thornycroft Street to remove four (silver birch) trees from Waiwhetu Reserve

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are set out in 7.5 of the policy as “any consultation for trees removed under this Interim Policy will be conducted after the Community Board approval and will be for information purposes only”.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       As set out in 7.5 of the policy “any consultation for trees removed under this Interim Policy will be conducted after the Community Board approval and will be for information purposes only”.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – not applicable.

6.7       Maintenance / Ongoing Costs – not applicable.

6.8       Funding source – not applicable.

Legal Implications

6.9       Resident may appeal decision.

Risks and Mitigations

6.10    Policy may be challenged. Tree policy currently under review.

Implementation

6.11    Implementation dependencies  - not applicable.

6.12    Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Trees will be retained.

6.14    The disadvantages of this option include:

·   Resident may be dis-satisfied.

 

 

7.   Option 2 – Approve the request

Option Description

7.1       Approve the request by Julie Anderson of Thorneycroft Street to remove four (silver birch) trees from Waiwhetu Reserve

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are set out in 7.5 of the policy as “any consultation for trees removed under this Interim Policy will be conducted after the Community Board approval and will be for information purposes only”.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       As set out in 7.5 of the policy “any consultation for trees removed under this Interim Policy will be conducted after the Community Board approval and will be for information purposes only”.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – Approximately $6,000 (50:50 Cost Share with resident) so $3,000 to council. Including cost of Resource Consent.

7.7       Maintenance / Ongoing Costs – not applicable

7.8       Funding source – As per 7.7 & 7.8 of the Policy “approve that trees removed under this Interim Policy are replaced where practicable, and that the cost of removing and replacing trees will be borne by the Council and the applicant”, and, recommend an amendment to the draft 2015/16-2024/25 LTP for a per annum increase in Capex funding for street and park tree renewals to fund this policy.

Legal Implications

7.9       Decision may set, or be seen to set, precedent.

7.10    A Resource Consent may be required for the removal of the trees.

Risks and Mitigations

7.11    Loss of amenity in the reserve.  Mitigation is to replace trees.

7.12    Decision may set, or be seen to set, precedent.

7.13    Potential dis-satisfaction from other residents due to trees being removed. 

Implementation

7.14    Implementation dependencies  - Pending confirmation of finance (both parties)

7.15    Implementation timeframe – As above, otherwise as soon as possible

Option Summary - Advantages and Disadvantages

7.16    The advantages of this option include:

·   Resident satisfaction. 

7.17    The disadvantages of this option include:

·   Trees removed, loss of amenity in reserve.

 

Attachments

No.

Title

Page

a

Letter CDHB

5

b

Map and Pollen Calendar

5

c

Trees and Map

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Anthony Armstrong - Arborist North

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

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8.        Harewood Road Proposed No Stopping Restrictions / Shared Paths

Reference:

17/256950

Contact:

Wayne Anisy

wayne.anisy@ccc.govt.nz

03 941-8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the no stopping restrictions and shared paths as shown on Attachment A and Attachment B.

Origin of Report

1.2       This report has been initiated by staff at the request of the New Zealand Transport Agency (NZTA) to undertake various works on Christchurch City Council local roads.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the south side of Whitchurch Place commencing at a point 116 metres south west of its intersection with
Waimakariri Road, and extending in a clockwise direction around the cul de sac turning head, and terminating on the north side of Whitchurch Place at a point 105 metres south west of its intersection with Waimakariri Road.

2.         Approve that the stopping of vehicles be prohibited at any time on the south side of Harewood Road commencing at a point 34 metres east of its intersection with Orchard Road and extending in a easterly direction for a distance of 144 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north side of Harewood Road commencing at a point 31 metres east of its intersection with Orchard Road and extending in a easterly direction for a distance of 126 metres.

That the Fendalton-Waimairi-Harewood Community Board recommends that Council:

4.         Approves the installation of Shared Paths for the use of cyclist and pedestrians, as highlighted in green on Attachment B.

 

 

 

 

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 - For Board to approve stopping and parking restrictions on Harewood Road and Whitchurch Place and various areas of Shared Paths as shown on Attachment A and Attachment B). (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Option 1, the preferred option is the option that addresses the upgrades proposed on the network by NZTA as part of the Western Corridor upgrade and includes stopping and parking restrictions and various areas of Shared Paths on Harewood Road, Waimakariri Road and Whitchurch Place.

4.3.2   The disadvantages of this option include:

·     On street parking will be lost.

 

5.   Context/Background

 

5.1       NZTA have recently settled the appeal against their consent granted in relation to the Notice of Requirement for the proposed changes to the Western Corridor.  As a result they have now completed various stages of the construction programme.

5.2       Part of the proposed upgrade included Harewood Road between the Johns Road/Russley Road Roundabout and Orchard Road.  This upgrade involved widening Harewood Road and installing a roundabout at the Orchard Road end to include one dedicated left turn lane, and a joint right turn/straight through lane. This is to accommodate the increased traffic volumes using Harewood Road to access the airport as there is now no access to the airport from the Wairakei Road/Johns Road intersection.

5.3       The upgrades include various stopping and parking restrictions and shared paths which need to be resolved by the Fendalton-Waimairi-Harewood Community Board.


 

6.   Option 1 – Install No Stopping Restrictions and Approve Shared Paths (preferred)

Option Description

6.1       Install various stopping and parking restrictions and Shared Paths on Harewood Road, Whitchurch Place and Waimakariri Road (refer Attachment A and Attachment B).

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Consultation for these upgrades was undertaken as part of NZTA's Notice of Requirements Process (NRP).  Council staff were also approached by the Reaward Fresh owner, who also runs the operations of Bidvest (next to Raeward Fresh).  The owner is in support of the no stopping restrictions between Orchard Road and Johns Road, as visibility for customers and Raewood atruck drivers is blocked when vehicles are parked there.

6.5       There has been no further consultation as there are no properties or businesses on the south side of Harewood Road between Orchard Road and Johns Road.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – NZTA will be funding this project.

6.8       Maintenance / Ongoing Costs – Covered under the area maintenance contract and effect will be minimal to the overall asset.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices. 

6.11    Part 2, Clause 14B of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to specify any road or part of a road to be a  Shared Path.  Council has not delegated is powers to authorise Shared Paths. 

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

 

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Improved safety and visibility for all road users.

6.16    The disadvantages of this option include:

·   Commuter car parking will not be available.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing markings and parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with requests for improved visibility and safety.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation – Not Applicable.

7.7       Maintenance / Ongoing Costs - Not Applicable.

7.8       Funding source - Not Applicable.

Legal Implications

7.9       Not Applicable

Risks and Mitigations    

7.10    Not Applicable.

Implementation

7.11    Implementation dependencies  - Not Applicable.

7.12    Implementation timeframe -  Not Applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on street parking.

7.14    The disadvantages of this option include:

·   It does not address the current safety issue surrounding lack of visibility.

 

 

Attachments

No.

Title

Page

a

Harewood Road No Stopping Diagram for Board Report

5

b

Harewood Road Shared Path Diagram for Board Report

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

9.        Jeffreys Road Proposed P10 Loading Zone Restriction

Reference:

17/254616

Contact:

Wayne Ainsley

wayne.ainsley@ccc.govt.nz

03 941-8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the installation of a P10 loading zone for goods vehicles only outside the Fendalton Service Centre on Jeffreys Road. (Refer to Attachment A)

Origin of Report

1.2       This report is staff generated in response to requests from the Fendalton Service Centre staff.

2.   Significance

2.1       The decision in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve that a marked P10 loading zone for goods vehicles only, be installed on the south side of Jeffreys Road commencing at a point 56 metres east of its intersection with Clyde Road and extending in a easterly direction for a distance of 10 metres. This restriction is to apply at any time.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 – Install a P10 Loading Zone area for goods vehicles only (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     A designated area for goods vehicles to park while servicing the Service Centre

4.3.2   The disadvantages of this option include:

·     Non goods vehicles are not permitted to park in this area

 

5.   Context/Background

5.1       There have been recent concerns from staff at the Fendalton Service Centre in regards to courier and goods vehicles parking in inappropriate areas such as footpaths and berms when no current parking is available. Since the recent inclusion of a post shop at this location the turnover of goods vehicles has increased and safety concerns for pedestrians and other road users were raised.

5.2       After site investigations it was agreed there were issues and the installation of a time limited loading zone would be the best solution. The attached plan was dropped into the Service Centre highlighting the proposal, there were no responses to this.

5.3       As the proposed option does not affect any property owners or residents there was no other consultation carried out.

 


 

6.   Option 1 – Install a P10 Loading Zone for goods vehicles (preferred)

Option Description

6.1       Install a P10 Loading Zone for goods vehicles, at any time, on the south side of Jeffreys Road as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The proposed option does not directly affect any property owners or residents so little consultation was undertaken. The Fendalton Service centre was advised of the proposal by consultation plan on the 13/1/17. No comments were received from the Service Centre. The Service Centre had requested the changes.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation - $500

6.7       Maintenance / Ongoing Costs – Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source – Traffic Operations Budget.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations   

6.12    Not Applicable.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Creates a safe area for goods vehicles to park while servicing the Service Centre.

6.16    The disadvantages of this option include:

·   Removes two car parking spaces.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing markings and parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the Service Centre request for improved parking safety directly related to the movements of goods vehicles.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation – no9t applicable to this option

Legal Implications

7.7       Not applicable

Implementation

7.8       Implementation dependencies  - Not applicable

7.9       Implementation timeframe – Not applicable

Option Summary - Advantages and Disadvantages

7.10    The advantages of this option include:

·   Has no impact on street parking

7.11    The disadvantages of this option include:

·   It does not address the issues of goods vehicles parking in not approved areas, therefore the safety risk is not dealt with.

 

Attachments

No.

Title

Page

a

Jeffreys Road P10 Loading Zone Diagram for Board Report

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

10.    Roydvale Avenue Proposed No Stopping

Reference:

17/260476

Contact:

Wayne Anisy

wayne.anisy@ccc.govt.nz

03 941-8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the installation of 'No Stopping' restrictions outside #185 Rovdvale Avenue in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from the Farmlands business on Roydvale Avenue.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the north west side of Roydvale Avenue commencing at a point 42 metres south of its intersection with Wairakei Road and extending in a southerly direction for a distance of 57 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install No Stopping restrictions (preferred option)

·     Option 2 – Do Nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines for vehicles exiting the exit only access at 185 Roydvale Avenue.

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces.

4.4       <enter text>

 

5.   Context/Background

 

5.1       There have been an ongoing concerns raised by the business owner at 185 Roydvale Avenue with visibility exiting their driveway.  There are two accesses for the business at 185 roydvale Avenue, one is an entry only and the other is an exit only.  They advised that there has been one crash and a number of near misses when exiting their site.

5.2       Initial requests were for the installation of traffic mirrors however this site did not meet the criteria for these. After site visits it was determined that installing no stopping lines could be justified under the 250 vehicle movements per day clause which is within the Operational Policy Guidelines Document.

5.3       Consultation by way of a site visit was carried out with the immediately affected businesses on 31/1/17.  Staff contact details were left with the proposed plan. There have been no objections to date.


 

6.   Option 1 – Install No Stopping Restriction (preferred)

Option Description

6.1       Install No Stopping restrictions on Roydvale Avenue as shown on Attachment A.

Significance

6.2       The level of significance of this option is low and is consistent with section 2 of this report

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The affected property owner was advised of the recommended option by a consultation plan. No comments were received from the other business owners who were consulted with, they were Terra Viva Garden Centre & Café, Wendekreisen Travel and A2B Travellers Autobarn. The Farmlands business owner had requested the no stopping restrictions

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation - $300

6.7       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.8       Funding source - Traffic Operations Budget.

Legal Implications

6.9       Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.10    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.11    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.12    Not Applicable.

Implementation

6.13    Implementation dependencies - Community Board approval.

6.14    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines at the exit point of the carpark.

6.16    The disadvantages of this option include:

·   Removes car parking.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing parking and markings.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the business owner request for improvement to the visibility at their exit only access.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies

Financial Implications

7.6       Cost of Implementation - Not applicable

7.7       Maintenance / Ongoing Costs - Not applicable

7.8       Funding source - Not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations   

7.10    Not applicable

Implementation

7.11    Implementation dependencies  - Not applicable

7.12    Implementation timeframe - Not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Retains on street parking.

7.14    The disadvantages of this option include:

·   It does not address the restricted sightlines at the exit only access and therefore the safety risk is not dealt with.

 

Attachments

No.

Title

Page

a

Roydvale Avenue No Stopping Diagram for Board Report

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

11.    Rugby Street Proposed No Stopping Restrictions

Reference:

17/267788

Contact:

Wayne Anisy

wayne.anisy@ccc.govt.nz

03 941-8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to approve the installation of 'No Stopping' restrictions in Rugby Street in accordance with Attachment A.

Origin of Report

1.2       This report is staff generated in response to requests from residents of Rugby Street.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the south east side of Rugby Street commencing at a point 112 metres north east of its intersection with Winchester Street and extending in a north easterly direction for a distance of six metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the south east side of Rugby Street commencing at a point 134 metres north east of its intersection with Winchester Street and extending in a north easterly direction for a distance of seven metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network.

4.2       The following feasible options have been considered:

·     Option 1 – Install No Stopping restrictions (preferred option)

·     Option 2 – Do Nothing.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines for vehicles exiting their properties on Rugby Street.

4.3.2   The disadvantages of this option include:

·     Removes two car parking spaces.

 

5.   Context/Background

 

5.1       There have been recent requests to install an area of no stopping between the entrance way of property number 104 and number 100 Rugby Street. Currently when a vehicle is parked close to the entranceway of property number 104 it is stopping residents from making a safe left turn out of their driveway due to the splitter island situated in the centre of the road.

5.2       During consultation with the affected residents the owner of property number 96, made contact stating that it was difficult for them to negotiate the island when vehicles are parked to the west of their entranceway. After a further site inspection is was agreed to include one car length of no stopping here also. As this was requested by the owner of property number 96 and the restrictions were directly outside the frontage of his property, no further consultation was carried out.

5.3       By introducing the no stopping restriction this will aid in the safe exit from the driveways and avoid the possibility of any future incidents. Please note that only one of the two parking spaces between the #100 and #104 entrance ways will be removed. By leaving one remaining car parking space this will also act as a form of traffic calming.

6.   Option 1 – Install No Stopping Restrictions (preferred)

Option Description

6.1       Install No Stopping restrictions on Rugby Street as shown on Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       All affected property owners were advised of the proposed option by a consultation letter and plan delivered on 13/1/17. There was one submission back from the initial residents who requested this and stated they were happy with the proposal, however they would prefer that both parks between property numbers 100 and number 104 be removed. Staff talked with these residents and explained that as this is a flatting situation is would be unfair to remove all parking and by leaving one car park space this would act as a form of traffic calming, they were happy with the decision. No comments or objections were received from the other residents who were consulted with.

6.5       As mentions in the background, Mr Whiteside has made contact with the request to install some further no stopping outside his frontage, this has been included in the updated attachment and no further consultation was carried out.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation - $80

6.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations Budget.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.13    Not Applicable

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines and turning movements at the driveways

6.17    The disadvantages of this option include:

·   Removes car parking.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with the residents request for improvement to the visibility at their driveways.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - Not applicable.

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations    

7.10    Not applicable.

Implementation

7.11    Implementation dependencies  - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Retains on street parking

7.14    The disadvantages of this option include:

·   It does not address the restricted sightlines at the property entrances and therefore the safety risk is not dealt with.

 

 

Attachments

No.

Title

Page

a

Rugby Street No Stopping Diagram for Board Report

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Wayne Anisy - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

12.    Applications to the Fendalton-Waimairi-Harewood 2016/17 Discretionary Response Fund - Neighbourhood Trust and Bishopdale Community Trust

Reference:

17/286639

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

03 941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider two applications for funding from their 2016/17 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00056112

Neighbourhood Trust

Parenting Week 2017

$15,000

00056102

Bishopdale Community Trust (Menz Shed)

Purchase of cordless drill and impact driver

$399

 

Origin of Report

1.2       This report is staff generated as a result of applications being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $4,000 to Neighbourhood Trust towards Parenting Week activities in the Fendalton-Waimairi-Harewood board area.

2.         Approves a grant of $399 to Bishopdale Community Trust towards the purchase of a cordless drill and impact driver for the Bishopdale Menz Shed.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$104,363

$22,820

$81,543

$77,144

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood 2016-17 DRF - Neighbourhood Trust Decision Matrix

5

b

Fendalton-Waimairi-Harewood 2016-17 DRF - Bishopdale Community Trust Decision Matrix

5

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

13.    Application to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Halswell United Association Football Club

Reference:

17/288391

Contact:

Maryanne Lomax

maryanne.lomax@ccc.govt.nz

03 941-6730

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton-Waimairi-Harewood Community Board to consider an application received for the Board's 2016/17 Youth Development Fund.

1.2       There is currently $2,400 remaining in this fund.

Origin of Report

1.3       This report is staff generated as the result of an application being received.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Approves a grant of $350 from its 2016/17 Youth Development Fund to Halswell United Association Football Club towards the cost of Caleb Hide to attend the Kanga Cup Tournament in Canberra from 1 to 9 July 2017.

 

4.   Applicant - Halswell United Association Football Club

4.1       The Halswell United Association Football Club are seeking support to send the Halswell Boys 13th Grade football team to participate in the Kanga Cup Tournament in Canberra.   One of the players, Caleb Hide, lives in the Fendalton-Waimairi-Harewood area. 

4.2       The Kanga Cup is the largest International Youth Football Tournament in the Southern Hemisphere. Held annually each July in Canberra, Australia, the week-long event proudly champions the mission of uniting the youth of the world through football.

4.3       Previous participating teams of the Kanga Cup have hailed from Australia, United States of America, England, Denmark, Italy, Russia, Georgia, South Africa, South Korea, Chinese Taipei, Malaysia, Philippines, India, Indonesia, East Timor, Fiji, New Zealand and others.

4.4       Caleb is a 13 year old from Avonhead.  He is currently in Year 9 at Burnside High School.

4.5       Caleb has been playing football since he was five years old and previously played for Burnside (now FC Twenty 11) before transferring to Halswell United last year.  Two of his highlights from his football achievements to date are making the 11th Grade Canterbury Reps in 2015 and coming second in Canterbury for school football (Westburn Senior A in 2015). 

4.6       Caleb's aspiration for when he is older is to play professional football for Manchester United as a Central Defensive Midfielder or Centre Back.

4.7       When he is not practising or playing football, Caleb also plays water polo for Burnside High School.  He also does competitive swimming, plays touch rugby and futsal.  Caleb plays guitar and drums and sings in a band made up of a group of friends from the Performance Music Class at Burnside High School.

4.8       Caleb is excited about attending the Kanga Cup as it will give him the experience of playing football overseas and also the opportunity to meet teams from all over the world and people from different cultures.

4.9       The team have been undertaking a variety of fundraising activities including dinner with silent auction, Hoyts Movie night, sausage sizzles and quiz night.

4.10    The following table provides a breakdown of the costs to attend the tournament:

EXPENSES

Cost ($)

Return airfares

$855

Meals and accommodation (7 nights)

$745

Contribution to van rental

$100

Uniform and Team Kit

$400

Other expenses in Canberra and contribution towards officials expenses etc

$600

 

 

                                                                                            Total per player

$2,700

 

4.11   This is the first time the applicant has applied for funding.

          

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

14.    Fendalton-Waimairi-Harewood Community Board Area Report

Reference:

17/288820

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Area Update.

2.         Receive the Submissions Committee’s feedback on the Government’s proposed changes to the National Policy Statement on Freshwater Management, for record purposes.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Fendalton-Waimairi-Harewood Community Board are yet to develop their 2017-19 Community Board Plan. It is scheduled for development in April 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   University of Canterbury Master Plan

At its Seminar on 20 March 2017 the Board received a presentation from the University of Canterbury regarding the University of Canterbury Master Plan.

3.2.2   Keep Christchurch Beautiful

Keep Christchurch Beautiful, at its upcoming AGM on 3 May, will be presenting several volunteers with Certificates of Appreciation for their continued efforts cleaning up their local areas.  The Community Board is invited to submit names of people considered deserving of this certificate.  This could be for clearing up litter, planting or removing graffiti.

3.3       Board area Consultations/Engagement

3.3.1   Proposed Changes to the National Policy Statement on Freshwater Management

Community Boards had an opportunity to provide feedback for consideration in the preparation of the Council’s submission to the Government on the National Policy Statement on Freshwater Management. The Fendalton-Waimairi-Harewood Community Board Submissions Committee met on 20 March 2017 to consider proposed changes.  Members of the Halswell-Hornby-Harewood Community Board joined the Committee in its consideration.  The joint feedback provided to the Council for consideration in the preparation of its Submission to the Government is attached. (Refer Attachment A)

 

3.3.2   Urban Development Authorities Discussion Document

The Ministry for Business, Innovation and Employment has released its discussion document on Urban Development Authorities.

The discussion document can be found at:  http://www.mbie.govt.nz/info-services/housing-property/consultation/urban-development-authorities

 

The Board had an opportunity to provide feedback to provide feedback for consideration in preparation of the Council’s submission.

 

3.3.3   Alcohol Licence Applications

·    Bishop Brothers Public House, Farrington Ave, Bishopdale - On-licence renewal.

·    The Coffee Club, Spitfire Square - On-licence renewal.

·    Super Liquor Burnside, 501 Wairakei Road, Burnside - Off-licence new.

·    Procope Coffee House, 205 Fendalton Road, Fendalton - On-licence new.

 

3.4       Submission Opportunities

3.4.1   Draft Annual Plan

Submissions on the Council’s Draft Annual Plan open on 20 March 2017 and close on 28 April 2017.  After considering feedback (and making changes as required) the Council will adopt a final version of the plan in late June 2017.

As approved at the Board’s last meeting the Submissions Committee will meet to prepare a draft submission for approval by the Board.

3.5       Annual Plan and Long Term Plan matters

3.5.2      Submissions on the Council’s Draft Annual Plan open on 20 March 2017 and close on 28 April 2017.  After considering feedback the Council will adopt a final version of the plan in late June 2017.

3.5.3      Opportunities for the public to be engaged in the Council’s Draft Annual Plan                          consultation process include local community meetings as follows:

Fendalton-Waimairi-Harewood

Date

Venue

Time

Monday 3 April 2017

Fendalton Service Centre, Corner Jeffreys and Clyde Roads

4pm to 6.30pm

Monday 10 April 2017

Bishopdale Mall - outside New World

11am to 1.30pm

 

3.6       Policy Development

The Board was briefed at a recent seminar on possible Board input on policy development and bylaw reviews.  The following items were identified as the pilot draft work programme for
 2017-18:

·    Costal Hazards

·    Valuing water resources

·    Climate Smart Strategy review

·    Alcohol Restrictions Bylaw review

·    Brothels Bylaw review

·    Healthy Food action plan

The Board indicated that it would be interested in working with the Strategy and Planning team in more detail on the following items in the first instance.

·    Valuing water resources

·    Climate Smart Strategy review

·    Alcohol Restrictions Bylaw review

·    Healthy Food action plan

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       The Elmwood Club

The Elmwood Club are undertaking a major expansion of their facilities by building a major sporting hub on their site in Heaton Street.  The Ministry of Education have agreed to allow the Club to also utilise neighbouring land belonging to Heaton Intermediate School.  The Club is made up of seven different sporting codes who have 2,600 between them, and more than 75,000 people pass through the doors each year.  The new facility will include multi use indoor courts, clubrooms, gym space and sports medicine facilities.  Both Heaton Intermediate School and St Andrew's College will have use of the facilities.  A feasibility study has been completed and plans are currently being drawn up for the new building.

 

Above plan indicative only

 

4.2       Bishopdale Menz Shed

In the two years it has been operating, the Bishopdale Menz Shed has grown from 10 members to over 70.  With support from the Fendalton-Waimairi-Harewood Community Development Adviser, a lease was negotiated with the Ministry of Education for the Shed to move into the old Scout Den on the site of the now closed Kendal School.  They are currently involved in a number of community projects including:

·    making window seating for the Battered Women's Refuge

·    making penguin nesting boxes for the Antarctic Centre for International Penguin day on 25 April 2017

·    repairing and modifying a wood storage box for Kendal Kindergarten

·    repairing a painting easel for Pitcairn Kindergarten

·    making iPad stands for BLENNZ (students with low vision)

 

            Cuppa tea time at the Menz Shed

4.3       Bishopdale Community Trust

             The Trust has recently undergone a staff restructure and a new community development worker, Chris Coles, has been appointed.   Chris has a long history of working in the community sector, including working in the United Kingdom with ex-prisoners and people with mental health issues.  

5.   Community Issues

5.1       Stock Transfer of Housing New Zealand properties in Bryndwr   

Housing New Zealand has signalled a proposed stock transfer of up to 2,500 properties in Christchurch to social housing providers, including properties in Bryndwr.  No firm date has been identified by Housing New Zealand for this to take place.  Market sounding for bidders closed on 3 February 2017.

Local community organisations have reported dealing with a number of tenants who are feeling very vulnerable.

A city-wide meeting was held on 9 March 2017 at the Transitional Cathedral.  A public meeting for concerned Bryndwr residents took place on 29 March at St Aidan's Church on Brookside Terrace.

5.2       Clearwater Reserve Waterways

Staff are currently working to address issues relating to the cleaning up of the waterways in Clearwater Reserve with Clearwater residents, Environment Canterbury and CCC.

5.3       Changing Traffic Patterns

Residents are continuing to raise concerns regarding the impact of changing traffic patterns.  These include increased traffic on some streets as cars take 'short cuts' to avoid main roads and the increase of heavy vehicles using residential streets. CCC Traffic engineers continue to manage residents’ concerns and meet regularly with board member and their constituents on site and reporting to Board meetings.

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities – Council’s Property Consultancy Manager briefed the board in a seminar on the 6 of March 2017 regarding a process to review Council owned property that is no longer being used for the purpose it was originally acquired for.

6.2       Infrastructure projects underway

Project

Expected end date

Johns Road four laning

17 July 2017

Southern Airport Access Construction - part of Russley Road 4 laning project

3 June 2017

Rutland Street - Papanui Parallel Cycle Way development

17 October 2017

Western Belfast Bypass four laning from Groynes to Northern Motorway

6 June 2017

Otara Street water mains renewal

12 May 2017

Waimairi/Greers Road kerb and pedestrian refuge works

6 May 2017

Harewood Road replacement of EQ damaged streetlight poles

28 April 2017

Styx Mill/Cavendish kerbing

22 April 2017

Ryans Road installation of new culvert

21 April 2017

6.3       Events Report Back

6.3.1   Culture Galore

The 15th annual Culture Galore event took place on Saturday 11 March 2017 at Ray Blank Park.  Culture Galore is a multicultural festival that celebrates our city's diversity with food, arts and crafts, music and dance performances from more than 80 cultures who call Christchurch home.  Although it was an overcast day, the weather held out long enough for about 4000 people to enjoy the colourful cultural performances and amazing tasty, ethnic food. 

Once again the Takumi Japanese Drumming Group were a huge hit and the queue for the Egyptian Chimney Cakes was about 15m long all day.  The kids enjoyed the numerous bouncy castles, water walkers, face painting, stone carving and the new storytelling area and didn’t seem to mind the overcast day.  

Culture Galore is managed by the Community Recreation Advisors of the Governance team and was well supported by the wider team and numerous volunteers who helped on the day.

   

   

                   

 

 

6.3.2   Fendalton-Waimairi-Harewood Community Pride Garden Awards ceremony was held on Tuesday 14 March 2017 at the Russley Golf Club Function Centre. It was well attended by recipients, with 63 certificates and 4 trophies handed out. Everyone enjoyed speeches from Community Board members and Ron Andrews, President Christchurch Beautifying Association. This year we trialled a lucky prize draw with 3 major prizes (hampers from Barkers) and 3 small prizes (vouchers from Mitre 10) given to those with lucky numbers. It was a success and will be done again next year. 100 certificates have been posted out to the recipients that were unable to attend the ceremony.

           

             Board Chair, David Cartwright, presenting the South Island Promotion Association

Trophy to Julie-Anne Farrell from the Commodore Airport Hotel in Memorial Avenue.     

 

7.   Community Board funding budget overview and clarification 

7.1       Fendalton-Waimairi-Harewood Discretionary Response Fund and Youth Development Fund updates are attached.  (Attachment B)

 

Attachments

No.

Title

Page

a

Fendalton-Waimairi-Harewood and Halswell-Hornby-Riccarton Community Boards' Feedback to Council on National Policy Statement for Freshwater Management

5

b

Board Funding Update

5

 

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Lisa Gregory - Community Recreation Advisor

Margaret Henderson - Committee Advisor

Bronwyn Frost - Community Support Officer

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator


 

PDF Creator


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

PDF Creator

 


Fendalton-Waimairi-Harewood Community Board

10 April 2017

 

 

15.  Elected Members Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

16.  Questions Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.