Christchurch City Council

Minutes

 

 

Date:                                     Thursday 6 April 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

6 April 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

06 April 2017

 

  

The agenda was dealt with in the following order.

1.   Apologies

 

Council Resolved CNCL/2017/00084

That the apology from Councillor Galloway for absence between 10.30am and 1pm be accepted. 

Councillor Cotter/Councillor Scandrett                                                                                                               Carried

 

2.   Declarations of Interest

There were no declarations of interest recorded.

 

·                A minute’s silence was held to acknowledge the recent death of Dawn Kottier, a respected member of the Rapaki community, an elected representative for the Banks Peninsula District Council for close to two decades and a member of the Lyttelton/Mt Herbert Community Board for several terms. 

·                The Mayor thanked the rural fire fighting staff, volunteers and all involved in the Port Hills firefighting effort and acknowledged the key leadership role of Darrin Woods, Principal Rural Fire Officer.

·                The Mayor expressed appreciation and thanks to all staff during  Civil Defence emergencies and acknowledged the impact that emergencies have on the Council.

 

3.   Public Participation

3.1  Public Forum

 

3.1.1      Matt Bonis, supported by Duncan Webb gave a presentation to the Council regarding street prostitution activities in residential neighbourhoods.

3.2  Deputations by Appointment

 

3.2.1      David Lynch, Director Momentus Public Relations addressed the Council regarding item 11:  Botanic Gardens Spatial Plan.

3.2.2      Chris Kissling and Lindsay Carswell addressed the Council on behalf of the Christchurch Civic Trust, regarding item 11:  Botanic Gardens Spatial Plan.

Councillor Galloway left the meeting at 10.30am.


 

 

Report from Social and Community Development Committee - 1 March 2017

11. Botanic Gardens Spatial Plan

 

Council Resolved CNCL/2017/00085

That the Council:

1.      Approve the Christchurch Botanic Gardens Spatial Plan for community engagement and feedback, to be reported back to the Social and Community Development Committee within three months.

Councillor Clearwater/Councillor Johanson                                                                                                      Carried

 

14. Water Management Zone Committees' Annual Reports

 

The Council received updates on the work of the Banks Peninsula Water Management Zone Joint Committee, Christchurch-West Melton Water Management Zone Committee and Selwyn-Waihora Water Management Zone Committee.

 

Council Resolved CNCL/2017/00086

That the Council:

1.         Receive the information in the three Water Management Zone Committees’ annual reports.

Councillor Cotter/Councillor Clearwater                                                                                                            Carried

 

15. Name for Tourism, Events and Economic Development entity

 

Council Resolved CNCL/2017/00087

That the Council:

1.         Receive the report from the Board of Transition Holdings Limited on the name for the single entity.

2.         Approve the name Christchurch NZ for the single entity to deliver ‘Tourism, Events and Economic Development’.

Councillor Gough/Councillor Templeton                                                                                                           Carried

 

The Mayor, Deputy Mayor Turner and Councillors Manji and Scandrett took no part in voting on this item. 


 

 

16. Transition Plan for merged Tourism, Events and Economic Development entity

 

Council Resolved CNCL/2017/00088

That the Council:

1.         Receive the information in the Transition Project Plan report from the Board of Transition Holdings Limited.

2.         Approve the Transition Project Plan and proposed governance arrangements, noting that the Chief Executive of the Christchurch City Council is a member of the Transition Project Committee.

3.         Agree that the single entity is to report to the Finance and Performance Committee.

4.         Agree that any new or revised strategies for the city are to be brought to Council for approval through the Strategic Capability Committee.

5.         Make consequential amendments to the terms of reference for the Innovation and Sustainable Development Committee.

Councillor Swiggs/Councillor Chen                                                                                                                       Carried

 

The Mayor, Deputy Mayor Turner and Councillors Manji and Scandrett took no part in voting on this item.

 

4.   Presentation of Petitions

There was no presentation of petitions.

 

5.   Finance and Performance Committee Minutes - 1 March 2017

 

Council Resolved CNCL/2017/00089

That the Council receives the Minutes from the Finance and Performance Committee meeting held 1 March 2017.

 

AND

 

That the Council receives the Minutes from the Health and Safety Committee meeting held 24 March 2017.

 

AND

 

That the Council receives the Minutes from the Innovation and Sustainable Development Committee meeting held 22 March 2017.

 

AND

 

That the Council receives the Minutes from Te Hononga Council – Papatipu Rūnanga Committee meeting held 16 March 2017.

Councillor Scandrett/Deputy Mayor                                                                                                                   Carried

 

6.   Health and Safety Committee Minutes - 24 March 2017

 

Refer Item 5.

 

10. Innovation and Sustainable Development Committee Minutes - 22 March 2017

 

Refer Item 5.

 

13. Te Hononga Council – Papatipu Rūnanga Committee Minutes - 16 March 2017

 

Refer Item 5.

 

Report from Health and Safety Committee - 24 March 2017

7.   Health and Safety Committee - Terms of Reference

 

Council Resolved CNCL/2017/00090

That the Council:

1.         Receives the information in this report.

2.         Adopts the Terms of Reference for the Health and Safety Committee as set out in Attachment A.

3.         Notes that Council staff will work with the Chair of the Committee to carry out the Committee’s responsibilities and activities as per the Terms of Reference.

4.         Approves the establishment of an External Members Appointments Panel in accordance with the delegations set out within Attachment A.

5.         Notes that Council staff will work with the Chair of the Panel to carry out the Panel’s responsibility to appoint external members to the Committee as per the Committee’s Terms of Reference.

Councillor Gough/Councillor East                                                                                                                         Carried

 

Councillor Keown left the room at 12.04pm and returned at 12.06pm and was absent for  the voting for Item 7.


 

Report from Innovation and Sustainable Development Committee - 22 March 2017

8.   Options for Council to Address a Petition to Ban Single-Use Plastic Bags

 

Council Resolved CNCL/2017/00091

That the Council:

1.              Agree that the Council’s stated objective is to drastically reduce single use plastic bags in our community.

2.              Agree, as a first step, to expanding Council’s non-regulatory initiatives in relation to use of plastic bags, including:

a.              Taking a leadership role by reducing where the Council itself uses plastic bags, such as in libraries and at Council-run events

b.             Expanding community education on alternatives through marketing and communication material

c.              Advocating to Local Government New Zealand and Central Government for a national response.

d.             Working proactively with supermarket chains and retailers towards this end.

e.             Incorporating reuse of products in the new environmental component in the review of Council’s Procurement Policy.

3.              Agree to invite the Packaging Forum to make a presentation to a Council meeting.

Councillor Buck/Councillor Templeton                                                                                                               Carried

 

Report from Innovation and Sustainable Development Committee - 22 March 2017

9.   Development Contributions Policy Review 2017

 

Council Resolved CNCL/2017/00092

That the report lie on the table until the meeting of 13 April 2017 to enable the Innovation and Sustainable Development Committee to provide additional information to assist the Council in its consideration.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Report from Te Hononga Council – Papatipu Rūnanga Committee - 16 March 2017

12. Adoption of Terms of Reference

 

Council Resolved CNCL/2017/00093

That the Council:

1.         Adopt the Terms of Reference for Te Hononga Council - Papatipu Rūnanga Committee as set out in Attachment B to the report.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

17. Report on the Psychoactive Products Retail Locations Policy (LAPP) Review

 

Council Resolved CNCL/2017/00094

That the Council:

1.         Notes that the Psychoactive Products Retail Locations Policy, also known as the Local Approved Products Policy (LAPP), has been reviewed.

2.         Confirms the review findings that the Psychoactive Products Retail Locations Policy remains fit-for-purpose with minor amendments to make it consistent with the replacement Christchurch District Plan.

3.         Agrees that the Psychoactive Products Retail Locations Policy be reviewed again in 2022.

Deputy Mayor/Councillor Scandrett                                                                                                                   Carried

 

18. Housing and Business Development Capacity

 

Council Resolved CNCL/2017/00095

That the Council:

1.         Receives the information in this report.

2.         Notes that staff will provide an update in June 2017 on the progress towards giving effect to the National Policy Statement on Urban Development Capacity.

Councillor Clearwater/Councillor Livingstone                                                                                                  Carried

 

19. Land Use Recovery Plan (LURP) Update

 

Council Resolved CNCL/2017/00096

That the Council:

1.         Receive the update on the Land Use Recovery Plan.

Councillor Swiggs/Councillor Livingstone                                                                                                           Carried

 

Councillor Manji left the room at 12.37pm and returned at 12.52pm and was absent for item 19.

 

20. Riccarton Racecourse Development Scheme: Consultation Response.

 

Council Resolved CNCL/2017/00097

That the Council:

1.         Receive the information in this report.

2.         Delegates to the Chief Executive the authority to lodge a submission based on Attachment 1 to the Minister for Building and Housing in response to statutory consultation on the draft Riccarton Racecourse Development Scheme.

Councillor Buck/Councillor Chen                                                                                                                           Carried

 

Councillors Johanson, Keown and Swiggs requested that their votes against the resolution be recorded.

Councillor Cotter left the meeting at 12.43pm and returned at 12.47 and was absent for item 20.

 

The meeting adjourned at 12.55pm and reconvened at 2.10pm.

 

Councillor Cotter left the meeting at 12.55pm.

Councillor Galloway returned to the meeting at 2.10pm.

 

21. Standing Orders

 

Council Resolved CNCL/2017/00098

That the Council:

1.         Receives the information in the report.

2.         Adopts the set of Standing Orders attached to the report as amended, replacing the Council’s current Standing Orders.

3.         Noting the amendment that the duration of a right of reply is up to two minutes, and “up to” is added to each of the elements relating to members’ speaking times.

4.         Requests each Community Board to replace its current set of Standing Orders with the Standing Orders adopted by the Council in 2. above.

5.         Authorises the Chief Executive to approve any non-material changes that may be required before the new Standing Orders are published.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

22. Code of Conduct

 

Council Resolved CNCL/2017/00099

That the report lie on the table until the meeting of 4 May 2017, to enable the additions discussed to be incorporated in the document to be adopted.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Councillor Davidson left the meeting at 2.33pm and returned at 2.45pm.


 

 

24. Local Government New Zealand 2017 Conference and Awards

 

Council Resolved CNCL/2017/00100

That the Council:

1.              Agree that the Mayor and Councillors Clearwater, Davidson, Swiggs and Templeton attend the Local Government New Zealand 2017 Conference and Awards on 23 to 25 July 2017 in Auckland.

2.              Appoint the Mayor as the presiding voting delegate, and delegate to the Mayor to appoint an alternate delegate and other delegates to attend the Annual General Meeting on 25 July 2017.

3.              Authorise, Melanie Coker, the Zone 5 Community Board representative on the Community Board Executive Committee to attend the Local Government New Zealand 2017 conference and that the Council pay for her conference, travel and accommodation costs.

4.              Authorise, Alexandra Davids, the Zone 5 Young Elected Member representative to attend the Local Government New Zealand 2017 conference and that the Council pay for her conference, travel and accommodation costs.

5.              Confirm it wishes to submit remits, as appropriate, to the Annual General Meeting on:

a.              Renewable electricity procurement

b.             Restrictions on single-use plastic bags.

c.              Representation on the LGNZ National Council for Christchurch/Canterbury. (Auckland and Christchurch should be automatically represented.)

d.             Legionnaires disease in relation to water cooling towers.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

23. Elected Member Appointments to External Bodies

 

Council Resolved CNCL/2017/00101

That the Council:

1.              Receives this report.

2.              Notes that appointments will made to the Sister City Committees.

3.              Appoints Councillors Galloway and Templeton as its representatives to the Creative Communities Assessment Committee.

4.              Approves the appointment of the Halswell-Hornby-Riccarton Community Board, Mike Mora, to the Riccarton Bush Trust and delegates to that Board power to review this appointment any time during this triennium.

5.              Approves the appointment of the Fendalton-Waimairi-Harewood Community Board, Shirish Paranjape to the Riccarton Bush Trust and delegates to that Board power to review this appointment any time during this triennium.

6.              Confirms the appointment by the Banks Peninsula Community Board, Jed O’Donoghue, to the Summit Road Protection Authority. 

7.              Nominates Councillor Scandrett and Community Board Member Jed O’Donoghue to the Summit Road Protection Authority for appointment by the Summit Road Protection Authority to its Advisory Committee.

8.              Approves Kelvin McMillan (Senior Policy Planner) as its joint nominee for appointment by the Summit Road Protection Authority to its Advisory Committee and directs staff to advise Selwyn District Council of this resolution seeking their endorsement of this nomination.

9.              Appoints Councillor Livingstone as its representative to the Nga Hau e Wha National Marae Charitable Trust.

10.          Amends the membership of the District Plan Review Subcommittee to include Councillors Davidson, Swiggs and  Templeton.

11.          That the appointments to the Canterbury Regional Landfill Joint Committee and Canterbury Waste Joint Committee be deferred until the meeting on 13 April 2017.

Mayor/Deputy Mayor                                                                                                                                               Carried

 

Councillor Manji left the meeting at 3.21pm and returned at 3.23pm and was absent for the voting on item 23.

25. Resolution to Exclude the Public

 

Council Resolved CNCL/2017/00102

That at 3.23pm the resolution to exclude the public set out on pages 410 to 411 of the agenda be adopted.

Mayor/Deputy Mayor                                                                                                                                                 Carried

 

The meeting adjourned at 3.23pm and reconvened at 3.40pm in public excluded session.

 

Councillor Johanson left the meeting at 3.23pm.

 

The public were re-admitted to the meeting at 4.26pm.

 

    

Meeting concluded at 4.26pm.

 

CONFIRMED THIS 4th DAY OF MAY 2017

 

Mayor Lianne Dalziel

Chairperson