Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 10 April 2017

Time:                                    1pm

Venue:                                 Little River Service Centre,
4238 Christchurch-Akaroa Road, Little River

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

5 April 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

10 April 2017

 

 

 


Banks Peninsula Community Board

10 April 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Reserve Management Committees.............................................................................. 11  

STAFF REPORTS

AC     7.       Proposed Speed Limit Changes and Parking Restrictions - Little River.................... 19

C       8.       Discretionary Response Fund Report........................................................................... 31

C       9.       Banks Peninsula Reserve Management Committees - Membership 2016/2019 Triennial Term................................................................................................................................ 35

B       10.     Joint Statement - Akaroa Treated Wastewater Reuse Options Working Party...... 41

C       11.     Banks Peninsula Reserve Management Committees - Submissions to the Council's Annual Plan 2017/18..................................................................................................... 43

C       12.     Banks Peninsula Community Board Area Report....................................................... 61

B       13.     Elected Member Information Exchange...................................................................... 91

B       14.     Question Under Standing Orders................................................................................. 91 

 

 


Banks Peninsula Community Board

10 April 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Banks Peninsula Walking Festival 2017

 

Hollie Hollander (Akaroa District Promotions), Suky Thompson (Banks Peninsula Rod Donald Trust), Annie Jaiswal (Project Lyttelton) and Donald Matheson (Little River Wairewa Community Trust) will speak on behalf of the Banks Peninsula Walking Festival 2017.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

10 April 2017

 

 

 

Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 27 March 2017

Time:                                    1pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Present

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

27 March 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: John McLister

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

An apology for early departure was received and accepted from Andrew Turner who was absent for item 10.

2.   Declarations of Interest

Part B

Andrew Turner declared an interest in Item 6.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00066

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 13 March 2017 be confirmed.

Pam Richardson/Andrew Turner                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

4.1       Governors Bay Road Safety Issues

Rosie Belton and Robin Anderson addressed the Board regarding road safety issues in Governors Bay on behalf of the Governors Bay Road Safety Working Group.  They identified that the two main problems were noise and speed.  They proposed several methods to address the problems including the following:

·  Improving the threshold signage at settlement boundaries;

·  Reinforcement signs throughout the settlement;

·  Fixed speed radars (to be shared around the Peninsula,)

·  50pkh road markings; and

·  Reduced speed on roads approaching the settlement.

The Working Group members noted that they were conscious that not all of the proposed methods could be implemented but they were eager to see traction on the issue to provide for a safer community.

The Board inquired about the level of Council staff involvement so far and were informed that the Working Group had met with staff the previous week. The Working Group was also able to advise the Board that the estimated cost for all of its proposed methods, except for reducing speeds on roads approaching the settlement, was $22,000.

The Board noted that Governors Bay could be a starting point for addressing similar issues across the Banks Peninsula Ward.

The Board thanked the group for its deputation and continued hard work.

Community Board Resolved BKCB/2017/00067

Part B

That the Banks Peninsula Community Board:

1.         Request staff advice and an update to the Board as soon as possible on matters raised by the deputation, along with a briefing which could lead to a resolution of the issues raised and similar issues around the Peninsula.

2.         Thanks Rosie Belton and Robin Anderson for their deputation.

Christine Wilson/Andrew Turner                                                                                                                          Carried

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Andrew Turner declared an interest in this matter and did not take part in the discussion or the voting thereon.

 

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 27 March 2017 from:

·    Nikki Clay regarding the parking issues on London Street, Lyttelton

 

Community Board Resolved BKCB/2017/00068

Community Board

Part B

That the Banks Peninsula Community Board:

1.         Receive the information in the correspondence report dated 27 March 2017 from:

·    Nikki Clay regarding the parking issues on London Street, Lyttelton

2.         Requests that staff provide options and possible solutions  on this issue.

3.         Requests that staff provide an update on the current policy around Residents Parking Permits.

 

Jed O'Donoghue/Pam Richardson                                                                                                                       Carried

 

7.   New Zealand Community Boards Conference 2017 - Board Members' Attendance

 

Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

Community Board Resolved BKCB/2017/00069

Community Board

Part C

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Approve the attendance of Members Richardson, Haley, O’Donoghue and Peden at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

Andrew Turner/Christine Wilson                                                                                                                          Carried

 

 

 

8.   Council Submission on Discussion Document on Establishing Urban Development Authorities

 

Community Board Resolved BKCB/2017/00070

Staff Recommendation accepted without change

Community Board

Part C

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Following a staff briefing, the Board prepare draft input into the Council’s submission on the Ministry of Business, Innovation and Employment’s Discussion Document on Establishing Urban Development Authorities.

3.         The Board’s draft input be circulated to the Board for comment prior to submission, and the Board’s final input be approved and submitted by the Chairperson.

Pam Richardson/Jed O'Donoghue                                                                                                                       Carried

 

 

9.   Elected Member Information Exchange

Part B

9.1       Diamond Harbour Village Planning Project

 

The Board had received a briefing from staff and the Diamond Harbour Community Association on the Village Planning Project, including an outline of the community engagement that had taken place to date.

 

Community Board Resolved BKCB/2017/00071

That the Banks Peninsula Community Board:

Appreciates the efforts of the Diamond Harbour Community Association in determining the views of the community on the development of the Diamond Harbour village.  The Board supports the preliminary planning in principle and looks forward to additional consultation on the project.

Felix Dawson/Andrew Turner                                                                                                                                Carried

 

9.2       Akaroa Waste Water Working Group

Community Board Resolved BKCB/2017/00072

That the Banks Peninsula Community Board:

                1.   Records an expression of thanks to the members of the Akaroa Treated Wastewater Reuse Options Working Party for their hard work and commitment, and the collaborative way in which they worked.

                2.   Extends its thanks to the Council staff members involved with the Working Party.

             3.            Requests that a letter of appreciation be sent to Penny Carnaby for her work as Independent Chairperson of the Working Party.

Christine Wilson/Jed O'Donoghue                                                                                                                       Carried

 

9.3       Akaroa Working Issues Party

Community Board Resolved BKCB/2017/00073

The Banks Peninsula Community Board:

              Resolves to make the notes from meetings of the Akaroa Working Issues Working Party available to the public.

Andrew Turner/Janis Haley                                                                                                                                    Carried

 

9.4       Takamatua Domain Reserve

Community Board Resolved BKCB/2017/00074

The Banks Peninsula Community Board:

             Requests that staff provide an update on the Takamatua East End Reserve following a suggested landscape plan being submitted by the Takamatua Residents Association.

Pam Richardson/Tori Peden                                                                                                                                   Carried

 

 

 

 

Andrew Turner left the meeting at 3:00pm.

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 2.25pm.

 

CONFIRMED THIS 10th DAY OF APRIL 2017

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

10 April 2017

 

 

6.        Reserve Management Committees

Reference:

17/205755

Contact:

Liz Carter

Liz.Carter@ccc.govt.nz

941 5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Duvauchelle Reserve Management Committee – 13 February 2017

Diamond Harbour Reserve Management Committee – 28 February 2017

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

-      Duvauchelle Reserve Management Committee – 13 February 2017

-      Diamond Harbour Reserve Management Committee – 28 February 2017

 

 

Attachments

There are no attachments for this report.

 


Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

 

7.        Proposed Speed Limit Changes and Parking Restrictions - Little River

Reference:

17/199557

Contact:

Andrew Hensley

Andrew.hensley@ccc.govt.nz

941-8933

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to recommend to Council that it approve the speed limit changes in the Banks Peninsula ward, and for the Banks Peninsula Community Board to approve the parking changes outside the Little River Service Centre, as proposed in this report.

Origin of Report

1.2       This report is staff generated following a review of speed limits and parking in Little River, in conjunction with the New Zealand Transport Agency (NZTA).

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by this project being a very localised area, although there is a high level of interest within the community.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Banks Peninsula Community Board recommend that the Council:

1.         Approve that pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, speed limits be revoked and set as listed in clauses 1.a- 1.k and include the resulting changes in the Christchurch City Register of Speed Limits and Speed Limit Maps:

a.         Revoke the 70 kilometres per hour speed limit on Council Hill Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a westerly direction for a distance of 53 metres.

b.         Approve that the speed limit on Council Hill Road be set at 60 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a westerly direction for a distance of 53 metres.

c.         Revoke the 70 kilometres per hour speed limit on Morrisons Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

d.         Approve that the speed limit on Morrisons Road be set at 60 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

e.         Revoke the 70 kilometres per hour speed limit on Barclays Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

f.          Approve that the speed limit on Barclays Road be set at 60 km/h commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending to the end of the road.

g.         Revoke the 70 kilometres per hour speed limit on Wairewa Pa Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in an easterly direction for distance of 60 metres.

h.         Approve that the speed limit on Wairewa Pa Road be set at 60 kilometres hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in an easterly direction for a distance of 60 metres.

i.          Revoke the 50 kilometres per hour speed limit on Western Valley Road commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction for a distance of 905 metres.

j.          Revoke the 100 kilometres per hour speed limit on Western Valley Road commencing at a point 905 metres from its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction to a point 30 metres southwest of its intersection with Church Road.

k.         Approve that the speed limit on Western Valley Road be set at 50 kilometres per hour commencing at its intersection with Christchurch- Akaroa Road (SH-75) and extending in a north easterly direction to a point 30 metres southwest of its intersection with Church Road.

2.         Approve that the speed limit changes listed above in clauses 1.a- 1.h come into force following the implementation of the 60 kilometres per hour speed limit on Christchurch- Akaroa Road (SH-75) by the New Zealand Transport Agency in 2017.

3.         Approve that the speed limit changes listed above in clauses 1.i- 1.k come into force on 1 June 2017.

That the Banks Peninsula Community Board:

4.         Approve that any existing parking restrictions on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres be revoked.

5.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south eastern side of Christchurch- Akaroa Road (SH-75) commencing at a point 472 metres north east of its intersection with Wairewa Pa Road, and extending in a north easterly direction for a distance of 27.5 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.1.2   Activity: Parking

·    Level of Service: 10.3.8 Optimise operational performance

 

4.2       The following feasible options have been considered:

·     Option 1 – Set speed limits and parking restrictions in accordance with the consultation plans (see attachments) - preferred option

·     Option 2 – Do nothing

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Speed limits are set at a level that is appropriate for the nature of the road.

·     Speed limits on adjoining side roads are set that are supportive of, and consistent with, that of the speed limit on Christchurch- Akaroa Road (SH-75).

·     Parking restrictions encourage a turnover of parking in a high demand area which is currently unrestricted.

4.3.2   The disadvantages of this option include:

·     Marginally longer travel times for some motorists on Western Valley Road.

·     Motorists wishing to park for longer than 10 minutes outside the Little River Service Centre will need to find parking elsewhere in the vicinity.

 

 

5.   Context/Background

Project Overview

5.1       The speed limit on Christchurch- Akaroa Road (SH-75) through the Little River township has been discussed for many years. In November 2015 the New Zealand Transport Agency (NZTA) received a petition from the Little River community requesting that the speed limit be reduced to 50 km/h from the current 70 km/h. A review by NZTA of the current speed limit and an assessment of the safe and appropriate speed for the State Highway through the township could only support a speed limit of 60 km/h. This recognises the commercial and residential activity and the function of the road.

5.2       The speed limits on adjoining Council controlled side roads are also proposed to reduce to be supportive of, and consistent with, the proposed changes on SH-75.

5.3       In addition, it is proposed to extend the existing 50 km/h speed limit on Western Valley Road to the Church Road intersection. This is in recognition of the residential development on Western Valley Road, and the nature and usage of the traffic environment.

5.4       NZTA and the Christchurch City Council have worked together on this proposal to ensure safe, consistent and understandable speed limits in the Little River township.

Council Hill Road Speed Limit

5.5       It is proposed to reduce the current short section of 70 km/h speed limit to 60 km/h at the existing speed limit change point, so that it is supportive and consistent with the proposed 60 km/h speed on Christchurch- Akaroa Road (SH-75).

Morrisons Road Speed Limit

5.6       It is proposed to reduce the current 70km/h speed limit to 60km/h, to be consistent with the proposed 60km/h speed limit on Christchurch- Akaroa Road (SH75). Historically Morrisons Road has carried the speed limit of SH-75, and the rationale for this change is the desire for a common sense approach to avoid unnecessary speed limit change points and signage, and in recognition of the traffic environment.

Barclays Road Speed Limit

5.7       It is proposed to reduce the current 70km/h speed limit to 60km/h, to be consistent with the proposed 60km/h speed limit on Christchurch- Akaroa Road (SH75). Historically Barclays Road has carried the speed limit of SH-75, and the rationale for this change is the desire for a common sense approach to avoid unnecessary speed limit change points and signage, and in recognition of the traffic environment.

Wairewa Pa Road

5.8       It is proposed to reduce the current short section of 70 km/h speed limit to 60 km/h at the existing speed limit change point, so that it is supportive and consistent with the proposed 60 km/h speed on Christchurch- Akaroa Road (SH-75).

Western Valley Road

5.9       It is proposed to extend the existing 50 km/h speed limit to the Church Road intersection. This is in recognition of the residential development on Western Valley Road, and the nature and usage of the traffic environment.

Christchurch- Akaroa Road (SH-75) Parking Restriction

5.10    It is proposed to install a P10 parking restriction outside the Little River Service Centre. This would place a time limit restriction on approximately four parking spaces. This is to provide easier short stay parking access to the Little River Service Centre and surrounding commercial activities, and to encourage a turnover of vehicles. Longer stay parking is available in the nearby vicinity. Parking limit lines at vehicle entranceways in this area are also proposed.

 

 

 

 

 

 

 

 

 


 

6.   Option 1 – Set Speed Limits & Parking Restrictions in Accordance with Consultation Proposal (preferred)

Option Description

6.1       The preferred option involves setting speed limits and parking restrictions in accordance with the consultation proposal, as described above and indicated in the attachments.

Significance

6.2       The level of significance of this option is low  consistent with section 2 of this report

6.3       Engagement requirements for this level of significance are consistent with this assessment.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Community engagement for this project was undertaken from 2 December 2016 to 16 December 2016.

6.6       The consultation leaflets were hand delivered to all properties in Little River via the local postal service.  The leaflet was also sent to 82 key stakeholders and 92 absentee landowners.

6.7       During the course of the engagement, Council received 77 submissions with the following results:

 

Yes

No

No Comment

Christchurch Akaroa Road - SH 75

60

13

4

Council Hill Road

60

8

9

Morrisons Road

61

7

9

Barclays Road

59

9

9

Wairewa Pa Road

59

9

9

Western Valley Road

66

5

6

 

 

 

 

Parking Restriction

Note - this question was not available on the online form

38

6

33

6 postal

27 email

 

6.8       The following issues and concerns were raised by the community for which the team have provided a response (feedback table distributed to Community Board members separately):

Christchurch City Council responses:

6.8.1   Side road speed limits – with the exception of the existing 50km/h speed limit on Western Valley Road, the speed limits on the adjoining Council controlled side roads are proposed to be reduced to match the speed limit on SH75. 

·     Barclays Road and Morrisons Road – the proposed change is for the entire length of these roads given that historically these roads have carried the speed limit of SH75.  The desire is for a common sense approach to avoid unnecessary speed limit change points and signage, and in recognition of the environment.

·     Council Hill Road and Wairewa Pa Road – the proposed speed limit changes are required to update the existing change points.

·     Western Valley Road – the proposal to extend the 50km/h speed limit on Western Valley Road towards the Church Road intersection, is in recognition of the residential development along Western Valley Road, and the nature of usage and traffic environment.

6.8.2   Monitoring of the side road speed limits – the Police are responsible for enforcing speed limits on the side roads.  Council can install tube traffic counters to monitor speed and volume should concerns arise.

6.8.3   Parking removal – there is no parking removal as part of this proposal.

6.8.4   Set times for the parking restrictions – the proposed parking restrictions outside the Little River Service Centre are to operate with the standard parking restriction default times of 8am - 6pm, Monday to Sunday.

6.8.5   Monitoring of parking restrictions – the Parking Compliance team at Christchurch City Council is responsible for enforcing the proposed parking restrictions outside the Little River Service Centre and for vehicles parking over vehicle crossings.

6.8.6   Filling in the drain alongside SH75 – this is outside the scope of this project but it is a possible improvement that could assist in providing on-street parking, in particular for large or towing vehicles.  Further investigations are proposed.

6.8.7   Bus driver conduct – this is outside the scope of this project.  The code of conduct for bus and tour vehicle transport operators attending to cruise ship passengers is limited in its scope to Akaroa.  Bus and tour vehicle operators are bound by existing traffic rules and regulations when travelling through or stopping in Little River.  This issue will be raised at the end of the season cruise ship debrief meeting.

New Zealand Transport Agency (NZTA) responses:

6.8.8   Speed limit of 60km/h versus 50km/h – the proposed speed limit of 60km/h recognises the partially built up nature of the Little River township.  Lower speed limits are used in fully built up urban areas, for example Christchurch.

6.8.9   Part time speed limits – part time speed limits would be difficult to enforce and would likely confuse motorists and is not a standard response to township speed limits.

6.8.10 Double yellow lines on the centreline in the township – double yellow lines on the centreline are used to ban overtaking when there is not adequate visibility due to vertical curves in a road.  They are not appropriate on the flat straight road through the township of Little River.

6.8.11 Pedestrian refuge – a pedestrian refuge was considered as part of implementing the speed change.  Observations of pedestrian behaviour showed that motorists would park their car on one side of the road and walk straight across to the other side, and there was no obvious place where pedestrians liked to cross.  There were few pedestrians that crossed from the café to the Service Centre.

6.8.12 Extension of the 60km/h speed limit through to Cooptown and the Marae – on leaving Little River and heading to Cooptown, there is mainly farmland beside the road and a 60km/h speed limit would not be appropriate in this environment. If it was changed to 60km/h there would be poor compliance which would lead to safety issues.

6.8.13 Speed indicator devices – the community could fund a speed indicator device to display the speed of approaching vehicles.  NZTA would provide guidance on the best location.

6.9       At the completion of the consultation process, regional NZTA staff will prepare a report and supporting documentation for the NZTA National Office staff to review.  If there are no issues to be resolved, the speed limit can be agreed and published in the Gazette.  The speed limit will then come into force 28 days after the notice is published in the Gazette.  From the time of the submission of the report, to the implementation of the speed limit would be approximately two months.

6.10    A letter has been sent to all submitters advising the outcome of the consultation, including details of the Board meeting and how they can request speaking rights.  Also included in this letter was a link to the feedback summary and decision making process (including timelines).

Alignment with Council Plans and Policies

6.11    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.12    Cost of Implementation – Approximately $1,700 to revise existing speed limit signage and positions, and to install parking signage and markings.

6.13    Maintenance / Ongoing Costs – Covered under the area maintenance contract and effects will be minimal to the overall asset.

6.14    Funding source – Traffic Operations Budget.

Legal Implications

6.15    Speed limits must be set in accordance with the Land Transport Rule: Setting of Speed Limits 2003 and subsequent amendments.

6.16    Clause 5 of the Christchurch City Council Speed Limits Bylaw 2010 provides the Council with the authority to set speed limits by resolution.

6.17    The Council has not delegated its authority to set speed limits.

6.18    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.19    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for Community Boards includes the resolution of parking restrictions.

6.20    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.21    None identified.

Implementation

6.22    Implementation dependencies - NZTA approval, Council approval, Community Board approval.

6.23    Implementation timeframe – approximately 4 weeks from when the area maintenance contractor receives the request.

Option Summary - Advantages and Disadvantages

6.23.1 The advantages of this option include: The advantages of this option include:

·     Speed limits are set at a level that is appropriate for the nature of the road.

·     Speed limits on adjoining side roads are set that are supportive of, and consistent with, that of the speed limit on Christchurch- Akaroa Road (SH-75).

·     Parking restrictions encourage a turnover of parking in a high demand area which is currently unrestricted.

6.23.2 The disadvantages of this option include:

·     Marginally longer travel times for some motorists on Western Valley Road.

·     Motorists wishing to park for longer than 10 minutes outside the Little River Service Centre will need to find parking elsewhere in the vicinity.

7.   Option 2 – Do Nothing

Option Description

7.1       Retain existing speed limits and do not implement parking restrictions.

Significance

7.2       The level of significance of this option is low, consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community feedback on the proposed changes.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – not in accordance with Council’s Plans and Policies.

7.5.2   Reason for inconsistency – does not improve road safety, does not optimise operational performance.

7.5.3   Amendment necessary- not applicable.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs – not applicable.

7.8       Funding source – not applicable.

Legal Implications

7.9       Does not support the implementation of a 60 kilometre per hour speed limit on Christchurch- Akaroa Road (SH-75) by NZTA (with the exception of the proposed extension to the 50 kilometres per hour speed limit on Western Valley Road and the parking restrictions which are not dependent). This would result in enforcement issues.

Risks and Mitigations    

7.10    See 7.9 above.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No additional cost to Council.

·   Retains existing travel time on Western Valley Road.

7.14    The disadvantages of this option include:

·   Does not support the implementation of a 60 kilometre per hour speed limit on Christchurch- Akaroa Road (SH-75) by NZTA, which would result in enforcement issues.

·   Does not encourage lower operating speeds on Western Valley Road.

·   Does not encourage a turnover of parking in a high demand area which is currently not restricted.

 

 

Attachments

No.

Title

Page

a

Little River - Proposed Parking Restrictions

28

b

Little River Speed Limit Changes

29

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Ann Campbell - Senior Engagement Advisor

Andrew Hensley - Traffic Engineer

Ryan Rolston - Team Leader Traffic Operations

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

 

8.        Discretionary Response Fund Report

Reference:

17/237528

Contact:

Fiona Nicol

fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider an application for funding from their 2016/17 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

26078

Te Mata Hapuku Community Hall Committee

Te Mata Hapuku Community Hall Heat Pump

$2,000

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from Te Mata Hapuku Community Hall Committee

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $2,000 to Te Mata Hapuku Community Hall Committee towards a heat pump.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$48,340

$12,500

$35,840

$33,840

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Te Mata Hapuku Decision Matrix

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Fiona Nicol - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Philipa Hay - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

 

9.        Banks Peninsula Reserve Management Committees - Membership 2016/2019 Triennial Term

Reference:

17/294850

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider and approve the membership of the balance of the Reserve Management Committees (RMCs) for the 2016/2019 Triennial Term. 

1.2       At its 13 February 2017 meeting, the Board approved the membership for the RMCs that had held their meetings up to the end of January 2017.  The balance of the RMC’s have now held their triennial meetings and have forwarded the list of members elected at those meetings.  The list of names is attached as Attachment 1.

Origin of Report

1.3       This report is staff generated in accordance with the Terms of Reference for the RMCs, which state that “The names of persons elected or recommended to a Committee must be submitted to the Community Board for approval within one week of the public meeting at which the election was conducted”.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined as low because there has already been a public process to elect the members of the respective Reserve Management Committees.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approve the membership of the following Reserve Management Committees:

a.         Allandale

b.         Diamond Harbour

c.         Lyttelton

d.         Pigeon Bay

e.         Robinsons Bay

 

 

4.   Key Points

4.1       The RMCs were appointed as subcommittees of the Banks Peninsula Community Board at a Board meeting held on 14 November 2016.

4.2       In accordance with their Terms of Reference, all of the RMCs have now held triennial general meetings and elected members to the Committee for the current triennial term.

4.3       The Board is now required to consider approving the members who have been elected to the Committees for the five RMC’s who have held meetings since the end of January.

 

5.   Context/Background

Approval of Membership

5.1       The Terms of Reference for the RMC’s state:

-      The names of persons elected or recommended for appointment to a Committee must be submitted to the Community Board for approval within one week of the public meeting at which the election was conducted.

-      The names of persons co-opted by the Committee throughout the three year term must be submitted to the Community Board for approval within one week of the person agreeing to accept appointment to the Committee.

-      In the event of any member(s) not being approved by the Community Board, the matter will be referred back to the Committee with an explanation of the reason for the Board’s decision and a request for a further nomination(s).

-      Should the Community Board be dissatisfied by the further nomination(s) made, the Board may appoint to any Committee any person who in the opinion of the Board has knowledge or qualities that will assist the work of the Committee.

Lyttelton Reserve Management Committee

5.2       At its meeting on 13 February, the Board was informed that the Lyttelton RMC held its triennial general meeting on 5 December 2016 and elected 23 people as members of the Committee.

5.3       There was concern from staff that a membership of 23 would be too many to ensure the efficient day-to-day operation of the Committee.  For example the quorum for a committee of 23 would be 12 members.

5.4       The Board resolved at the 13 February to request that further discussion be held by the Lyttelton Reserve Management Committee regarding the number of members elected to its Committee”.

5.5       The Committee has considered the Board’s request and decided that it wants to retain the 23 members who were elected at the triennial general meeting.  The Committee feels that the total number may reduce over time through natural attrition, and in the meantime it does not want to quell any enthusiasm from its members who are keen to be involved in the management of the reserves.

 

 

Attachments

No.

Title

Page

a

Reserve Management Committee Appointments

38

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

  


Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

 

10.    Joint Statement - Akaroa Treated Wastewater Reuse Options Working Party

Reference:

17/305089

Contact:

Penelope Goldstone

Penelope.Goldstone@ccc.gov.nz

941 5689

 

 

1.   Purpose of Report

1.1       This report is for the Board to receive the Joint Statement of the Akaroa Treated Wastewater Reuse Options Working Party.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the Joint Statement from the Akaroa Treated Wastewater Reuse Options Working Party.

 

 

3.   Key Points

3.1       The Akaroa Treated Wastewater Reuse Options Working Party (Working Party) is now in a position to present a Joint Statement (separately circulated) on the options for the reuse of Akaroa’s treated wastewater.

3.2       The original Akaroa Wastewater Working Party was set up in October 2008 and made recommendations to the Akaroa/Wairewa Community Board in September 2011, which were passed onto the Council.

3.3       The Council applied for and obtained consents for a new wastewater treatment plant and upgrades to the wastewater reticulation network, but consents for the harbour outfall and the discharge to the harbour were declined on the grounds that the Commissioners considered that the discharge was inconsistent with relevant planning documents, it was offensive to Ngāi Tahu and alternatives to the discharge to the harbour had not been adequately investigated.

3.4       The Council is reconsidering options for the disposal of treated wastewater from Akaroa.  The overall project aim is to find a solution for the sustainable reuse or disposal of all of Akaroa’s treated wastewater which is consistent with the Council’s duties under the Local Government Act (LGA) and is sustainable management under the Resource Management Act (RMA). 

3.5       Ōnuku Rūnanga and other Ngāi Tahu parties (Wairewa Rūnanga, the Akaroa Taiāpure Committee and Te Rūnanga o Ngāi Tahu) have been involved in that reconsideration by the Council, given the centrality of cultural values to the decision to decline consent, and the fact that those parties joined the Council’s appeal to the Environment Court in relation to that decision.

3.6       A community strategy was received from the Robinsons Bay community on 16 January 2017, which suggested the Council take a collaborative approach with the community to find a reuse solution that has broad acceptance.  This strategy was subsequently presented by the Friends of Banks Peninsula Inc. to the Board on 30 January 2017 where it was received and acknowledged.

3.7       The Board decided to respond to the community concerns expressed in the community strategy by setting up a Working Party that builds on the assessment by the Independent Technical Experts Group in relation to the reuse on land options.

3.8       The Working Party met on seven occasions from 8 February 2017 to 19 March 2017 and considered several reports and commentary from the Independent Technical Experts Group, Council staff and the community.  Notes from the Working Party meetings were made available on the Council website at  https://ccc.govt.nz/services/wastewater/wastewater-projects/akaroa-wastewater-scheme/

3.9       The Working Party is now in a position to present a Joint Statement on the options for the reuse of Akaroa’s treated wastewater to Council staff, the Board and the Council.

3.10    The Council is consulting on reuse options from 3 April to 30 April and will be making a decision on its preferred option in May-June so as to comply with Environment Court directions for a report on the Council’s position by the end of June 2017.

 

Attachments

There are no attachments to this report.

 

Signatories

Author

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

10 April 2017

 

 

11.    Banks Peninsula Reserve Management Committees - Submissions to the Council's Annual Plan 2017/18

Reference:

17/304989

Contact:

Amy Hart

Amy.Hart@ccc.govt.nz

941 5640

 

 

1.   Purpose of Report

1.1       This report is for the Board to receive the Banks Peninsula Reserve Management Committees’ submissions to the Council’s Annual Plan, and consider whether to endorse these submissions.

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the information in the report.

2.         Consider whether to endorse the Banks Peninsula Reserve Management Committees’ submissions to the Council’s Annual Plan 2017/18.

 

 

3.   Key Points

3.1       There are 15 Banks Peninsula Reserve Management Committees (RMCs), which are subcommittees of the Board.

3.2       The RMCs can make a submission to the Annual Plan.  The Board has asked to see the submissions before they are submitted so that if members agree with the content, they can be endorsed.

 

Attachments

No.

Title

Page

a

Ataahua Reserve Management Committee Submission

44

b

Awa-iti Reserve Management Committee Submission

46

c

Diamond Harbour Reserves Management Committee Submission

47

d

Garden of Tane Reserve Management Committee Submission

49

e

Lyttelton Reserves Management Committee Submission

50

f

Okains Bay Reserve Management Committee Submission

51

g

Pigeon Bay Reserve Management Committee Submission

58

h

Stanley Park Reserve Management Committee Submission

59

 

 

Signatories

Author

Amy Hart - Governance Support Officer

Approved By

Liz Carter - Community Board Advisor

  


Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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10 April 2017

 

 

12.    Banks Peninsula Community Board Area Report

Reference:

17/244754

Contact:

Penelope Goldstone and Joan Blatchford

Penelope.Goldstone@ccc.govt.nz
Joan.Blatchford@ccc.govt.nz

941 5689
941 5643

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations 

That the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Prepare a draft submission to the Christchurch City Council on the Draft Annual Plan 2017/18.

3.         The Board’s draft submission be circulated to the Board for comment prior to submission, and the Board’s final submission be approved and submitted by the Chairperson.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Board started to seek feedback on community priorities in late-March 2017. The Community Board Plan will be developed by July 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Attached is a memo regarding the Government’s announcement of the opening of Block Offer 2017 tenders for petroleum exploration.

3.2.2   The Board provided input to the Council’s submission on the Ministry for the Environment and Ministry for Primary Industries’ Clean Water 2017 Consultation Document. The Board’s input is attached.

3.3       The provision of strategic technical and procedural advice to the Community Board

3.3.1   Nothing to report.

3.4       Board Area Consultations/Engagement

3.4.1   Akaroa Wastewater Scheme – 3 April-30 April 2017

Consultation is open on the five short-listed options for the Akaroa Wastewater Scheme from 3 April to 30 April.

A consultation meeting will be held on 18 April from 6pm-8.30pm at Onuku Marae, 389 Onuku Road, Onuku, Akaroa.

Drop-in sessions will be held on the dates below:

·    9 April, 1pm-4pm, Gaiety Hall, Rue Jolie, Akaroa

·    11 April, 5.30pm-7.30pm, Civic Offices, Function Room, 53 Hereford Street, Christchurch

Copies of the consultation booklet are available at www.ccc.govt.nz/haveyoursay, at Civic Offices at 53 Hereford Street, Christchurch and all Council libraries and customer service desks.  

3.5       Submission Opportunities

3.5.1   Nil to report.

3.6       Annual Plan and Long Term Plan Matters

3.6.1   The Board hosted four community forums around the Peninsula in March and April to engage on the Annual Plan and also to look forward and get early input from the community for the Community Board Plan and the Long Term Plan.

3.6.2   The Board received submissions on the Draft Annual Plan 2017/18 from Reserve Management Committees in a separate report to this meeting.

3.6.3   The Board is asked to prepare its submission to the Council on the Draft Annual Plan 2017/18 at this meeting.

3.7       Development of Civil Defence Emergency Plans

3.7.1   Nothing to report.

3.8       Site Visit – Diamond Harbour Village Planning Project

3.8.1      The Board has indicated it wishes to have a site visit to look at some of the areas being discussed under the Diamond Harbour Village Plan.

3.8.2      The Board is asked to provide suitable dates for a site visit.

3.9       ANZAC Day

3.9.1      Arrangements are underway for the annual ANZAC Day services around the Peninsula.

3.9.2      Historically the Board has hosted the services in Akaroa and Little River as “Citizens” ceremonies so these are organised by staff in conjunction with community groups. 

In Lyttelton the service is hosted by the Returned Services Association and in Diamond Harbour there is a community group that organises the event.

3.9.3      The Board gives a wreath at each service from the Board and the community.

3.9.4      A Board member(s) needs to be available at each service to place the wreath on the local memorial.

3.10    Requests for information from Board meeting on Newsline

3.10.1 The Board is requested to advise staff of items it wishes to be included on the Council’s Newsline, an online source of news and information.

3.11    Significant Board matters of interest to raise at Council

3.11.1 The Board is requested to advise staff of significant matters of interest it wishes to be raised at Council.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Akaroa Resource Collective Trust (ARCT) – Providing a well-used service in Akaroa. ARCT has become a strong focal point for social services between agencies (Church, Police, Schools, Council) for social issues in Akaroa. Council staff are working with the Trust to produce a Strategic Document to consolidate past work and provide a strong documented framework into the future.

4.2       Little River Wairewa Community Trust (LRWCT) – The Trust has built a strong foundation over the past year, employing a new secretary, a financial accountant and has several new Trustees. They are successfully managing the build of the Birdlings Flat Community Centre and are looking at employing a Co-Ordinator for the implementation phase of the Little River – Big Ideas Plan.

4.3       Little River Craft Station and Information Station- Funded through Strengthening Communities Fund. This year they did a lot of work promoting Seaweek in the station and out in the community.

4.4       Lyttelton Youth Centre – The Lyttelton Youth Centre closed its doors for the last time in late March.  This organisation was previously known as the Lyttelton Harbour Basin Youth Council and has provided leadership and support by its youth workers for the young people of the Lyttelton community through its programmes, advocacy, camps and regular after school drop in.  It has been supported by the Community Board through various Community Funding schemes since it opened well over a decade ago.  This organisation has held a special place in the fabric of our community and is the only organisation of its kind within the Lyttelton Harbour.

4.5       Lyttelton Community House - Lyttelton Community House has reviewed its programmes and will continue to provide a reduced range of services accordingly.  The group has shared a building with the youth centre since it opened nearly a decade ago, and like the Youth Centre is the only organisation providing its particular range of services and advocacy. This group has been supported by the Community Board through its various community funding schemes.

 

5.   Significant Community Issues

French Fest - Akaroa

5.1       Status

Akaroa is running a smaller French fest this year as Council support (through funding and staff   has been reduced. It is unclear what the event will look like as the organisers are still sourcing as much funding as they can.

5.2       Action

None at present

5.3       Timeframe

French Fest October 2017

Little River – Flooding

5.4       Status

A Rating District was set up in 2015 to undertake Flood Protection works in the Wairewa

 Catchment.  Environment Canterbury manages this work in conjunction with a local Rating District Liaison Committee.

5.5       Action

A meeting is being held on 11 April to update/refresh the committee members and discuss the next stage of works.

5.6       Timeframe

5.7       Summer/Autumn 2017

Civil Defence - Akaroa

5.8       Status

 The Akaroa Civil Defence group gave a presentation to the Community Board 27 February 2017.

The Group outlined its history of managing Civil Defence events in Akaroa and said they would like to continue but that that the structure and lines of reporting were unclear with Council staff, and needed to be clarified.

5.9       Action

 Council staff are working internally on supporting the Akaroa Civil Defence Group to continue.

5.10    Timeframe

5.10.1    Ongoing

Civil Defence – Governors Bay

5.11    Status

 Following the Port Hills fires a Recovery Team has been set up in Council.

5.12    Action

5.12.1    Local staff are working with those in Council leading the recovery efforts and have been in touch with Governors Bay civil defence volunteers and affected landowners to check on welfare needs.

5.13    Timeframe

Ongoing

Naval Point Development Project

5.14    Status

A programme is being set up to contact and meet with users of the Naval Point area to clarify that their needs have been correctly captured. This will happen during April and early May and will include opportunities for local residents to let the Project Team know their priorities for the area.

         5.15    Action

The information will be analysed leading to the preparation of more detailed plans for presentation to the Community Board.

5.15    Timeframe

April/May

 

Reserve Management Committees

5.16    Status

The 15 Reserve Management Committees in the Banks Peninsula area are subcommittees of the Community Board and undertake triennial elections after the new Community Board is elected.  Induction workshops were held on 21 and 23 March, in Lyttelton and Akaroa respectively, for the new committees. 

5.17    Action

5.17.1 The Board and staff continue to work with the committees on funding requests for the Council’s Annual Plan 2017/18.

5.17.2 Staff will continue to provide information on community grants schemes, especially the Board’s Discretionary Response Fund, as well as other grants schemes available as requested by committees and their members.

5.17.3 Staff received feedback from the RMC’s at the induction sessions on the review of their Terms of Reference (ToR).  These will be incorporated into the Draft ToR which will be presented to the Board for consideration mid-year.

5.18    Timeframe

Ongoing

Okains Bay Museum

5.19    Status

 Okains Bay Museum has hired a formal manager for the facility who reports to the Trust Board. Council staff met with the new manager who has been hired on a year’s contract.

5.20    Action

Council staff are assisting with capacity building and funding advice for this facility.

5.21    Timeframe

Ongoing

Akaroa Crime Cameras

5.22    Status

5.22.1 Akaroa Police approached the Community Board in late 2016 asking if the Council could help with crime cameras for Akaroa.

5.23    Action

5.23.1 There are some crime cameras available within Council. Council staff are working direct with the Akaroa Police.

5.24    Timeframe

Ongoing

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Little Akaloa Hall Repair

The local community is providing a quote to continue repairs to the hall and to enable local contractors to complete the works instead of Council contractors.  Council staff are working internally to support this process.

6.1.2   New Birdlings Flat Community Centre

The construction of the centre is aiming for completion in April 2017 with an Opening Ceremony pencilled in for 23 June (Winter Solstice)

The Little River Wairewa Community Trust are continuing to successfully project manage the build and allocate the funds.  The Birdlings Flat community are setting up a formal Trust to run and manage the building and are currently hearing from experts and other similar groups across the Peninsula.

6.1.3   Allandale Hall repair

Tender documents were sent out on 14th March to 5 building companies including one local builder.  Tenders close on 21st April.

6.1.4   Stoddart Cottage

The historic mid-19th century Stoddart Cottage in Diamond Harbour is scheduled to officially reopen 19 April after repairs and strengthening work have been completed.

6.1.5   Diamond Harbour Memorial Hall

The Diamond Harbour Memorial Hall, adjacent to Stoddart Cottage, has been closed recently due to refurbishment and will open for community use on 20 April in time for local ANZAC Day commemorations.

6.1.6   Community Facilities and Heritage – March Status Report for Banks Peninsula

The March 2017 status report for Community Facilities and Heritage is attached for the Board’s information.

 

6.2       Partnerships with the community and organisations

Nothing to report.

6.3       Infrastructure projects underway

Nothing to report.

6.4       Events Report Back

6.4.1   A successful Mardi Gras event was held in Albion Square in partnership with Qtopia. The focus of the event was to celebrate young people from both the LGBTIQ rainbow communities and the wider youth sector, their families and friends.  The event was the second of many events scheduled during the Christchurch Pride week and included dance, music, poetry and a Samba Band. Diversity Officers were also on hand for advice and support to the 250 plus people that attended. 

 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Local Parks Update

7.1.1   Purau Foreshore and Reserves Project – Staff have been working with Mahaanui Kurataiao Ltd around drafting a Cultural Values Report for the reserves in Purau.  Staff will use this information to develop landscape concept plans for the reserves in Purau.

 

7.1.2   Takapuneke Reserve Management Plan Preparation of the draft reserve management plan is progressing well in partnership with Onuku Runanga.  A Public Information Day is scheduled for Sunday 18 June 2017, at Onuku Marae.  Visitors are asked to gather at the Marae by 10.30 for the official welcome onto the Marae.  The purpose of the Information Day is to provide an opportunity for the residents around Takapuneke Reserve and in Akaroa to gain an understanding of what is being proposed in the draft management plan before it is released for public consultation.

 

7.1.3   Proposed Misty Peaks and Te Oka Reserve Management Plans – the Council intends to prepare reserve management plans for Misty Peaks and Te Oka Reserve on Banks Peninsula which will guide the following for the reserves;

·     protect and enhance the natural landscape character and scenic qualities, geological features, biodiversity, cultural and heritage values

·     effectively manage the physical resource

·     guide, promote and enhance recreation use and enjoyment of the reserves

 

Staff introduced the projects to the Board in March 2017 and will outline the consultation and decision making process ahead of a report to the Community Board requesting approval for public notification of the Council’s intention to draft a management plan for each reserve.

 

7.2       Local Parks Update – Maintenance

7.2.1   April is one of the busiest months in the Local and Sports Parks Maintenance Contract.  The Council increases the frequency of all mowing activities, and begins amenity gardening, hedge pruning, play surface cleaning, irrigation checks and sports field renovations.

7.2.2   Contract Key Performance – To be tabled at this meeting.

7.2.3   Mowing and Spraying Programme – 27 March-27 April 2017

Activity

Frequency

Ornamental Mowing

3

Amenity Mowing

2

Informal Mowing

1

Sports Field Mowing

4

Weed Spraying

1

 

7.2.4   Field Surface Activities - No winter sports field renovations will be taking place in the Lyttelton Mt Herbert subdivision this season.

7.2.5   Sports Parks Update - summer sports codes have now finished, with the majority of winter codes beginning on the 1st of April. The winter line marking program began on the 6th of March and is on track to be completed by the 28th of March.

7.3       Capital Works Projects

7.3.1   As part of the Garden and Heritage and Neighbourhood Parks Renewal budget, a number of items of furniture will be replaced in the next 2-3 months in the Banks Peninsula Ward. A contract has been let to City Care Ltd to supply and installed the various items in a number of parks.

 

7.3.2   Governors Bay Reserve – In concept design phase, staff are aiming to bring a plan to the Board in April 2017 prior to public consultation. A drop in session was held with the community on Monday 21 November 2016 around what they would like to see in the reserve. The children at Governors Bay School also had the opportunity to provide feedback.

 

7.3.3   Voelas Reserve – In concept design phase. Staff will bring a concept design to the Community Board prior to Community Consultation.  A drop in session was held with the community on Monday 21 November 2016 around what they would like to see in the reserve.

 

7.3.4   Okains Bay Reserve – Planting programmed for May / June around the playground and new toilet block.

 

7.3.5   Garden Mulching Project - The city wide garden mulching program begins on the 27th of March and will be completed by the 30th of September.

 

The activities carried out in the program are:

- Weed whacking large weeds

- Spraying weeds

- Applying mulch

 

The mulch will be applied at 100mm thick. The Herbicide to be used is an organic fatty acid and pine oil mix. City Care were awarded the contract to weed whack, spray and apply mulch.  Burnside Contracting was awarded the contract to supply and deliver mulch.

 

An infill planting program will follow next calendar year.

 

7.3.6   Garden of Tane - Design underway for development of a Nature Trail/Natural Play area near the existing playground, in line with the reserve management plan.  Ongoing work to improve tracks and planting within the garden.

 

7.3.7   Stanley Park – Minor upgrade work to the Watson St entrance is currently being priced, along with fencing work in the upper part of the reserve.  Investigating options for weed removal along the Julius Terrace boundary as per the reserve management plan.

 

7.3.8   Robinsons Bay Reserve – Construction of a small car park area on Robinsons Bay Valley Rd and associated path work will be completed by the end of the financial year.

 

7.3.9   Marine Structures – Akaroa Harbour and Outer Bays

 

Wharves

·    Ongoing work to the Akaroa Wharf will be completed mid-April.

·    Contract for repairs to Daly’s Wharf has been awarded to MMS Ltd, work will begin at the end of April and completed by the end of June (weather dependant).

·    Work underway at Port Levy to repair non-viable piles on the wharf, to be completed by June.

 

Seawalls

·    A programme of repairs is being developed from the assessments carried out by BECA last year.  Work will be prioritised based on the condition of and risks posed by the walls.

·    Work programmed to repair the damaged wall opposite 261 Beach Road.

·    Design underway for repairs to the seawall north of the Akaroa Wharf.

 

7.3.10 Diamond Harbour Memorial Gardens Cemetery - Contract let to City Care Ltd to carry out drainage and landscaping works within the cemetery. City Care are expected to be on site early April.

 

7.3.11 Lyttelton Tennis Courts, Cressy Terrace - A design is to be progressed for the repair of the large retaining wall along Cressy Terrace, options for the tennis court surface are still being investigated.

 

7.3.12 Head to Head Walkway Project - Work has begun on repairs to a section of sea wall between Governors Bay and Allandale. Works are progressing well and are expected to continue into May.

 

A design for a footbridge in Cass Bay is currently being finalised. Contractors are expected to be on site in early April.

8.   Community Board funding budget overview and clarification

8.1       2016/17 Banks Peninsula Discretionary Response Fund

8.1.1   Eleven applications are currently lodged in the Fund.  One will be presented to the Board at this meeting with the remainder awaiting assessments to be completed.  With two of these, the applicants have requested a delay in processing in the interim.

8.2       Board Funding Balances – The Board’s Discretionary Response Fund balance as at 13 March 2017 is attached for members’ information.

 

 

 

Attachments

No.

Title

Page

a

Government's Announcement Opening of Block Offer 2017 Tenders for Petroleum Exploration

70

b

Board Input to Council's Submission on Clean Water 2017 Consultation Document

75

c

Board Funding Balances

76

d

Update of Community Facilities and Heritage Projects status report

77

 

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Andrea Wild - Community Development Advisor

Philipa Hay - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Liz Carter - Community Board Advisor

Grace Le Heux - Community Support Officer

Timothy Kibblewhite - Governance Support Officer

Amy Hart - Governance Support Officer

Fiona Nicol - Community Development Advisor

Approved By

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

  


Banks Peninsula Community Board

10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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10 April 2017

 

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Banks Peninsula Community Board

10 April 2017

 

 

13.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

14.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.