Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Friday 24 March 2017

Time:                                    8am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

21 March 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.


Spreydon-Cashmere Community Board

24 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Proposed No Stopping Restrictions - Aylmer Street.................................................. 11

C       7.       Proposed No Stopping Restrictions - Kanuku Place................................................... 19

C       8.       Proposed No Stopping Restrictions - Glenelg Spur.................................................... 29

C       9.       New Zealand Community Boards Conference 2017 - Board Members' Attendance 37

C       10.     Spreydon-Cashmere Community Board Area Report................................................ 43

B       11.     Elected Member Information Exchange...................................................................... 65

B       12.     Question Under Standing Orders................................................................................. 65 

 

 


Spreydon-Cashmere Community Board

24 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 7 March 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Sandra Lukey, local resident, will speak to the Board on the Retain Somerfield’s Character campaign.

 

4.2

Julie Tobell will speak on behalf of Somerfield Residents Association regarding the following:

 

1.         Retaining Somerfield’s Character Update.

2.         Requesting a suitable location on Council owned land at the intersection of Strickland and Somerfield Streets, for a “Welcome to Somerfield” sign.

 

4.3

Julie Tobell, local resident, will speak to the Board on Leitch Street.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

24 March 2017

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Tuesday 7 March 2017

Time:                                    5.03pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

7 March 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

1.1  Apologies

 

Community Board Resolved SCCB/2017/00041

That the apology from Helene Mautner for absence be accepted.

Phil Clearwater/Lee Sampson                                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00042

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 24 February 2017 be confirmed.

Melanie Coker/Tim Scandrett                                                                                                                                Carried

 

4.   Deputations by Appointment

Part B

4.1       Dean Gray – Rose Street

Part B

Dean Gray, local resident, addressed the Board regarding traffic issues on Rose Street.  Mr Gray said he considers the grass berms in the street to be a failed experiment that have led to a number of parking and traffic issues. He noted that some of the berms have now been staked off to prevent parking.  Mr Gray suggested that the berms should now be paved around the existing trees to facilitate parking but acknowledged that this may detrimentally affect the health of the trees.
Mr Gray discussed the yellow no stopping lines that have recently been installed at intersections along the street he considers have made the traffic problems worse.

Following questions, the Chairperson thanked Mr Gray for his deputation.

The staff member in attendance addressed the Board on the matters raised and answered questions from members.

 

4.2       Sarah McKenzie- Proposal for Local Paddling Pool

Part B

Sarah McKenzie, local resident, addressed the Board regarding her proposal that the Council investigate installation of a paddling pool in the Christchurch south area to provide local families with free access for swimming and water play.  Ms McKenzie noted that other areas of Christchurch have paddling pools which offer families the opportunity to introduce their children to water safety.
She identified Barrington Park as an ideal location given the proximity of toilets and a playground.

Following questions, the Chairperson thanked Ms McKenzie for her deputation.

The Board noted the value of the proposal for an investigation into a paddling pool in the Christchurch south area with a view to progressing it through the Board’s input to the Council’s long term planning process; in particular in the context of the proposed renewal of the Barrington Park playground or as a possible adjunct to the Pioneer Recreation centre complex.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Proposed No Stopping Restrictions - 10a Dyers Pass Road (Cashmere Road Frontage)

 

Board Discussion

The Board considered a report on Proposed No Stopping Restrictions at 10a Dyers Pass Road (Cashmere Road Frontage) which was left to lie on the table at the Board’s  meeting on 24 February 2017.

 

Community Board Resolved SCCB/2017/00043 (Original Staff Recommendation accepted without change)

Part C

That the Spreydon-Cashmere Community Board approve

1.         That the stopping of vehicles be prohibited at any time on the southern side of Cashmere Road commencing at a point 149 metres northwest of its intersection with Dyers Pass Road (this being directly outside the pedestrian access of 10a Dyers Pass Road) and extending in a north western direction for three metres.

Melanie Coker voted against the resolution and requested that her vote be recorded.

Tim Scandrett/Lee Sampson                                                                                                                                  Carried

 


 

 

7.   Spreydon-Cashmere Community Board Area Report

 

Community Board Resolved SCCB/2017/00044 (Original Staff Recommendation accepted without change)

Part B

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Agrees that the following items  be reported by the Chairperson in her report to the Council:

Significant Community Issues

·     Port Hills Fires

·     Maintenance of plants in parks and reserves

·     St Mary’s Church 150 year anniversary celebration

·     West-Spreydon School swimming pool fundraising

·     St Mary’s Church Bell Tower need for repair

 Community Board Significant Matters of Interest

·     Accessibility

·     Selwyn Street Shops Master Plan proposal

·     Council signage as a means of Communication

Phil Clearwater/Tim Scandrett                                                                                                                               Carried

 

 

8.   Elected Member Information Exchange

Part B

The Board received information from members on the following:

·     Japan Day held on 5 March was very successful – the value of cultural days was noted.

·     Port Hills Fire Recovery Managers have been appointed.

·     Residents’ concerns about bus routes in the Spreydon-Cashmere area. It was noted that the Board plans to hold a public engagement to consider the public transport service within the Board area.

·     A proposal that the voting age be reduced to 16 years.

·     ANZAC Day commemoration and wreath laying - a venue is to be decided.

·     Kipling Street – residents have reported that the street is being used as a “rat run” through Addington.

 

 


 

 

9.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 6.43pm.

 

CONFIRMED THIS 24TH DAY OF MARCH 2017

 

 

 

Karolin Potter

Chairperson

   


Spreydon-Cashmere Community Board

24 March 2017

 

 

6.        Proposed No Stopping Restrictions - Aylmer Street

Reference:

17/194884

Contact:

John Dore

John.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of 'No Stopping' restrictions on Aylmer Street in accordance with Attachment A.

1.2       The site is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to concerns raised by the public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the southern side of
Aylmer Street commencing at a point 70 metres west of its intersection with Colombo Street and extending in a westerly direction for 20 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Road Operations:

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving sightlines.

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces.

 

5.   Context/Background

5.1       There have been several recent concerns raised by members of the public regarding the operation Aylmer Street outside house numbers 38 and 40.  Vehicles parking here obstruct forward visibility of vehicles approaching a bend in the road, and forces oncoming traffic to cross the road centreline.

5.2       Aylmer Street is classified as a local road in a residential area with an estimated traffic volume of 500 to 1000 vehicles per day.  Aylmer Street has an approximate kerb to kerb width of 14 metres that includes about 5m of berms that are not separated from the road by kerbs.

5.3       No stopping restrictions as shown on Attachment A, will improve forward visibility of approaching vehicles, reduce number of vehicles crossing the road centreline and reduces the risk of a vehicle collision.  No stopping restrictions also reinforces the Land Transport Road User Rule ‘ Parking close to corners, bends etc’.   

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

Install no stopping restrictions as shown on Attachment A.6.2      This option removes some parking spaces.

Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Affected property owners and residents (property 38 and 40) were advised of the recommended option by letter and on site meetings.

6.6       Both property owners/residents support the proposal.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation – Approximately $50 to install road markings.

6.9       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.10    Funding source - Traffic Operations Budget.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.12    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.14    Not applicable.

Implementation

6.15    Implementation dependencies - Community Board approval.

6.16    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

·   Reduces the risk of a crash by improving sightlines.

6.18    The disadvantages of this option include:

·   Removes car parking.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing intersection markings

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvement to the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   It does not address the restricted sightlines therefore the safety risk is not dealt with.

 

 

Attachments

No.

Title

Page

a

Preferred Option

16

b

Location Plan

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

 

7.        Proposed No Stopping Restrictions - Kanuku Place

Reference:

17/168825

Contact:

John Dore

John.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of 'No Stopping' restrictions on Kanuku Place in accordance with Attachment A.

1.2       The site is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to requests from the public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Revoke all existing parking restrictions on the southeast side of Kanuku Place commencing at its intersection with Landsdowne Terrace and extending in a south westerly direction for 48 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of Kanuku Place commencing at its intersection with Landsdowne Terrace and extending in a south westerly direction for 48 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Allows for emergency vehicle access and heavy goods vehicle access.

4.3.2   The disadvantages of this option include:

·     Removes two kerbside car parking spaces.

 

5.   Context/Background

5.1       Members of the public have raised recent concerns regarding existing on street parking blocking access for emergency vehicles and heavy goods vehicles.

5.2       Kanuku Place has an approximate kerb to kerb width of 6m. Approximately 2m of width is available for through traffic if cars park on both sides of the road where there are no parking restrictions. This width is not sufficient to provide access for emergency vehicles.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

Install no stopping restrictions as shown on Attachment A.6.2      Option 1 removes two kerbside parking spots.

Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Affected property owners and residents were advised of the recommended option by post.

6.6       All Kanuku Place residents, 18 and 20 Landsdowne Terrace residents and absentee owners were included in the consultation.

6.7       The scheme taken to public consultation is included as Attachment C.

6.8       A summary of public responses and staff comments is included as Attachment D.

6.9       Following feedback from the public the scheme was amended slightly to address concerns. The revised scheme meets the objective of maintaining access for emergency vehicles. The revised scheme is presented as the preferred option as shown on Attachment A.

6.10    The landowner affected by the changes to on street parking agrees with the revised proposal.

Alignment with Council Plans and Policies

6.11    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.12    Cost of Implementation – Approximately $100 to install road markings.

6.13    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.14    Funding source - Traffic Operations Budget.

Legal Implications

6.15    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.16    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.17    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.18    Not applicable.

Implementation

6.19    Implementation dependencies - Community Board approval.

6.20    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.21    The advantages of this option include:

·   .Allows for emergency vehicle access and heavy goods vehicle access.

6.22    The disadvantages of this option include:

·   Removes two kerbside car parking spaces.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing markings

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvement to the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   It does not address emergency vehicle access when the street is heavily parked.

 

 

Attachments

No.

Title

Page

a

Preferred Option

24

b

Location Plan

25

c

Consultation Plan

26

d

Consultation Summary

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Manager Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

24 March 2017

 

 

8.        Proposed No Stopping Restrictions - Glenelg Spur

Reference:

17/172716

Contact:

John Dore

john.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of 'No Stopping' restrictions on Glenelg Spur in accordance with Attachment A.

1.2       Glenelg Spur is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to requests from the public.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Revoke all existing parking restrictions on the northern side of Glenelg Spur commencing at its intersection with Centaurus Road and extending in an easterly direction for 54 metres.

2.         Revoke all existing parking restrictions on the southern side of Glenelg Spur commencing at its intersection with Centaurus Road and extending in an easterly direction for 40 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Glenelg Spur commencing at its intersection with Centaurus Road and extending in an easterly direction for 26 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Glenelg Spur commencing at a point 32 metres east of its intersection with Centaurus Road and extending in an easterly direction for 22 metres.

5.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Glenelg Spur commencing at its intersection with Centaurus Road and extending in an easterly direction for 40 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking:

·     Level of Service: 10.3.8  Optimise Operational Performance

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Reduces the risk of a crash by improving forward visibility.

·     Maintains access for emergency vehicles

4.3.2   The disadvantages of this option include:

·     Removes car parking spaces.

 

5.   Context/Background

5.1       A member of the public raised concerns regarding parking on Glenelg Spur that restricted visibility of oncoming vehicles and narrowed the available road width restricting emergency vehicle access.

5.2       The proposed parking restrictions will improve vehicle visibility of oncoming traffic and reduce the risk of vehicles parking on both sides of the street and obstructing emergency vehicle access.

5.3       Glenelg Spur is a local road and is estimated to have an average daily traffic volume less than 500 vehicles per day. The area surrounding Glenelg Spur is residential.

5.4       No accidents have been recorded on the NZTA crash database from 2007-2017.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

Install no stopping restrictions as shown on attachment A.Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Affected property owners and residents were advised of the recommended option by post.

6.5       Residents and absentee owners at; 1, 3, 2 and 8 Glenelg Spur were consulted with.

6.6       A copy of resident feedback and council staff responses is included as Attachment C.

6.7       No objections to the proposal were received, only clarifications required on the number of parking spaces available outside 1 Glenelg Spur.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation – Approximately $100 to install road markings.

6.10    Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.11    Funding source - Traffic Operations Budget.

Legal Implications

6.12    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.13    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.14    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.15    Not applicable.

Implementation

6.16    Implementation dependencies - Community Board approval.

6.17    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.18    The advantages of this option include:

·     Reduces the risk of a crash by improving forward visibility.

·     Maintains access for emergency vehicles

6.19    The disadvantages of this option include:

·   Removes car parking.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing markings

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvements.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   It does not address forward vehicle visibility or emergency vehicle access.

 

 

Attachments

No.

Title

Page

a

Preferred Option

34

b

Location Plan

35

c

Consultation Summary

36

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Ryan Rolston - Team Leader Traffic Operations

Aaron Haymes - Manager Operations (Transport)

  


Spreydon-Cashmere Community Board

24 March 2017

 

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Spreydon-Cashmere Community Board

24 March 2017

 

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24 March 2017

 

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Spreydon-Cashmere Community Board

24 March 2017

 

 

9.        New Zealand Community Boards Conference 2017 - Board Members' Attendance

Reference:

17/258208

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

1.1       This report is to seek approval for a member or members of the Papanui-Innes Community Board to attend the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

2.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Receive the information in the New Zealand Community Boards Conference 2017 – Board Members’ Attendance report.

2.         Approve the attendance of Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

 

3.   Key Points

3.1       The conference is being held at the Heritage Centre, Methven from 11-13 May 2017. The theme for the conference is ‘Making 1 + 1 + 3” and is designed bring together the community boards of New Zealand to share practice and to help improve the understanding and work of community boards.

3.2       The programme (attached) includes key-note speakers and interactive workshops hosted by experts.  The wide range of speakers selected for the conference will provide the opportunity for delegates to participate fully and take away ideas that they can apply within their own environment.

3.3       The New Zealand Community Board Executive Committee will also offer the Best Practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance.  The awards scheme was developed as a learning tool for quality improvement in the functioning of community boards and allows boards to showcase projects and initiatives that have made a difference in the community.

3.4       The conference registration fee for each attendee is $745 for registrations until 3 April and $845 after that date (exclusive of GST).  Accommodation costs range from $105 to $170 night depending on the choice of accommodation. Alternatively delegates may choose to travel each day from Christchurch (travel time is one hour from Christchurch Airport).  Two night’s accommodation will be needed should delegates choose to attend the Welcome Function on Thursday 11 May.

 

Attachments

No.

Title

Page

a

Community Board Conference Programme, 11 - 13 March 2017

39

 

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

24 March 2017

 

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Spreydon-Cashmere Community Board

24 March 2017

 

 

10.    Spreydon-Cashmere Community Board Area Report

Reference:

17/220260

Contact:

F. collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

Staff Recommendations (List all recommendations included in the area report as well as including under the relevant heading)

That the Spreydon-Cashmere Community Board:

Receives the Area Update.

Agrees that the following items to be reported by the Chairperson in her report to the Council:

·        90 Hoon Hay Road

·        School Speed Zones

·        Port Hills Fires

·        Manuka Cottage

·        Waltham Fair.

 

2.   Community Board Activities and Forward Planning

 

3.1     Upcoming Meetings:

3.1.1      Spreydon Cashmere Community Pride Garden Awards – 29 March 2017 5.30 – 7.30pm, at the Cashmere Club

3.1.2      Annual Plan drop - in day on Tuesday 4 April at Beckenham Service Centre 9.00am – 5.00pm

3.2       Community Board Plan update against outcomes

3.2.1      Work towards supporting or achieving the objectives of the Spreydon/Heathcote Community Board plan is ongoing. Development of the Spreydon-Cashmere Community Board Plan is proposed to commence in April 2017

 

3.3    Memos/Information reporting back on Community Board matters (attachments should be used

3.3.1      Cashmere/Hoon Hay/Worsley’s Roads intersection improvement

Staff have advised that construction for the Intersection Improvement project at Cashmere/ Hoon Hay/ Worsleys has been re-phased through the Annual Plan process. Construction is now expected to be completed in Financial Year 2018/19. The budget for this project is proposed to be $3.6 Million.

 

Options are currently being developed by the project team, and the preferred option is expected to go to consultation prior to detailed design, but nearer to 2018/19.

 

3.3.2      Barrington Park Renewal

Staff have advised that consultation on the proposed Barrington Park Playground Renewal is likely to get underway in June. Community Governance Staff will work with Parks staff to ensure local community groups are involved in the process.

 

3.4  The provision of strategic technical and procedural advice to the Community Board

3.4.1      Age-Friendly Spreydon-Cashmere   

Diane Turner (Director, Office for Seniors) will attend a workshop with the Board after the Board meeting on 24 March (approximately 10 to 11am) to consider an holistic, community development approach to addressing the changing issues facing older adults in the Spreydon Cashmere Community Board area.

 

3.4.2      Property that requires determination of future use

At a recent Board seminar staff identified three properties within the Board Area that are no longer required for the purpose for which they were acquired or have previously been used. The process for establishing the future of these sites includes an opportunity for the Board to identify whether a property may be required for a community use. Consideration of a potential community use requires a sound business case, a sponsor and a budget.

 

Included in the properties identified is the former children’s library at 90 Hoon Hay Road that is discussed at paragraph 5.3.

 

3.4.3      National Policy Statement for Freshwater Management

The Government is proposing changes to the National Policy Statement for Freshwater Management and has released the document for consultation. The submission period closes on 28 April 2017.  The Council will likely be making a submission. Staff are currently drafting a submission which will be presented to the Council’s 13 April 2017 meeting for approval.  There was an opportunity for the Board to provide input to the draft submission.

 

3.4.4      Discussion on Urban Development Authorities

The Ministry for Business, Innovation and Employment has released its discussion document on Urban Development Authorities.  Staff are currently drafting a submission to be considered by the Council on 11 May. A briefing for all Community Boards will be held at the Papanui-Innes Community Board room on Friday 31 March at 11am-12pm. Following the briefing, there will be an opportunity for Boards to provide written feedback by midday Wednesday 5 April.

 

3.4.5      Board Representation on Council networks

A re-arrangement of networks undertaken due to ward boundary changes has to date resulted in the re-establishment of the Hoon Hay and Older Adults Networks.  Meetings will be held six weekly and members will be advised of meeting dates.

 

3.4.6      Pump station site on Hunter Terrace

 

Last year is response to deputations for possible use of Council land in the vicinity of the South Library as a site for a local farmers market the Board requested advice from staff on the availability of the pump station site on Hunter Terrace including areas within the site for possible community site. This advice is expected by 31 March 2017.

Local staff have become aware that a number of containers have recently been re-sited onto the area and are following and are investigating the nature of this activity.

 

 

3.5  Board area Consultations/Engagement

3.5.1      Nor’ West Arc Major Cycle Route

                                      Consultation opened on Monday 27 February and runs until Monday 27 March.

                                      The following Drop in session times have been held:

                                      Thursday 9 March

6.30pm - 8.30pm (presentation at 7pm)

                                      Cobham Hall at South West Baptist Church

                                      244 Lyttelton Street, Spreydon

 

                                      Tuesday 14 March

                                      6.30pm - 8.30pm (presentation at 7pm)

La Vida Conference and Community Centre

                                      34A Hansons Lane, Upper Riccarton

 

                                      Thursday 16 March

                                      6.30pm - 8.30pm (presentation at 7pm)

                                      Cobham Hall at South West Baptist Church

                                      244 Lyttelton Street, Spreydon

 

 

3.6  Submission Opportunities

The draft 2017/18 Annual Plan is currently being consulted. Submissions must be lodged by 28 April 2017.

 

3.7  Annual Plan and Long Term Plan Matters

3.7.1      Spreydon-Cashmere Annual Plan Engagement and Consultation

Community engagement for the 2017/18 draft Annual Plan includes community workshops and presence at community events and meetings. A local community.

The Board hosted a public workshop on Tuesday 21 March at the Kereru Sports Club, 73 Domain Terrace, from 5.30pm- 7:30pm.

 

A public drop - in day will be held on Tuesday 4 April at Beckenham Service Centre 9.00am – 4.00pm.

 


 

 

3.8  Development of Civil Defence Emergency Plans

3.8.1         A stocktake of community responsiveness/resilience plans is currently being undertaken by Community Development Advisors. 

3.8.2         Cashmere Residents Association Response Team has recently published an updated plan online.

3.8.3         The Christchurch Community Response volunteer door knock project is underway            in the northern Spreydon area, and includes questions about household preparedness and awareness of local response mechanisms. As with previous door knock engagements, a report on findings will be presented back to the Community Board.

 

3.9  Requests for information from Board meeting on Newsline

3.9.1            Members are invited to consider whether any of the matters addressed at this meeting might be reported in Newsline.

3.10        Significant Board matters of interest to raise at Council

3.10.1    90 Hoon Hay Road

3.10.2    School Speed Zones

3.10.3    Port Hills Fires

3.10.4    Manuka Cottage

3.10.5    Waltham Fair.

 

3.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

 

3.1    Accountability reports for the 2015/16 funding year are attached to this report.

3.1.1    Addington Community Development Project (Manuka Cottage)

Manuka Cottage was the first community development project to benefit from the Spreydon/Heathcote Community Board bids for Capital Endowment Fund property purchase in 2012. Cornelius O’Connor Reserve is earmarked for a new cottage style community centre, and the resource consent application is lodged. A recent news article captures the spirit and messaging of many of those actively working with the Council and Community Board funded community development worker to assist this vulnerable neighbourhood. This community development project has been critical to positive and productive civic engagement through the past six years during which the cottage has been operating in the temporary premises of St Mary’s Church, while both the residential and local Lincoln Road commercial areas have undergone rapid change.  

 

 

 


 

 

4.   Significant Community Issues

4.1       Port Hills Fires Recovery

4.1.1    Status

The Recovery Team is in place to lead the Port Hills fire recovery in Christchurch city, and recovery planning and activity is underway.  Recovery includes addressing various welfare issues that have and continue to manifest, as well as community recovery in the two local affected areas of Worsley’s Spur and Marley’s Hill and in the Dyers Pass Road areas. 

 

4.1.2    Action

Community Governance staff are heavily involved in community recovery work in the Cashmere ward including meetings in the affected areas. This work is being accorded the highest priority.

 

4.1.3    Timeframe

Ongoing.

 

4.2       Traffic Issues

4.2.1    Status

                 Residents continue to come to the Board raising a variety of traffic and parking issues. Issues include intersection safety, appropriate speed limits and parking that impinges on visibility and/or access.

4.2.2    Action

                Transport Staff put together a program for responding to a backlog of requests for the Board that have resulted from staff shortages over recent months.

4.2.3    Timeframe

Staff are working towards responding to the outstanding requests within six months. A seminar for the Board is being arranged for April 2017.

4.3       Hoon Hay Community Centre

4.3.1    Status

The former Hoon Hay Children’s Library at 90 Hoon Hay Road is increasingly a focal point for community development and local activities. Over the past year a steering group that formed out of a meeting of organisations interested in the property as a bookable venue have developed hire systems and promoted the facility under interim lease arrangements with Council. Rowley Resource Centre have acted as the umbrella lease holder

4.3.2    Action

Staff are working with the steering group (including Community Board member Melanie Coker) and representatives of the newly formed Hoon Hay Community Association to operate a combined transition group that will create a longer term proposition to Council for operation by the local community.


 

 

4.3.3    Timeframe

The premises is currently leased under a temporary arrangement under the umbrella of Rowley Resource Centre. The lease will expire in July 2017.

5.   Major Community and/or Infrastructure Projects

5.1       Community Facilities

5.1.1    St Martins Community Centre

Staff and the Community Board Chairperson recently met with members of the St Martins’ Library Committee to address residual matters of concern with the building including safety and building operations. Matters included the heating equipment.

5.1.2    Manuka Cottage

The proposed location for the new Manuka Cottage is Cornelius O’Connor Park which is in an Open Space 1 zone. This means the building is a non-permitted activity in the City Plan and will require a Resource Consent. The project is now into resource consent and detail design phase. A Resource Consent application was lodged on the 20 February. If this proceeds with Limited Notifications it will only be the directly affected neighbors who will have the option to submit on the consent.

 Storm water plans have been drawn up and the concept plan amended to reflect the main area of change which is moving the building and car park an extra 1m to 1.5m from the east boundary to allow for a small swale to retain storm water as a first catchment. The reason for this change is the storm water pipe that runs through the park does not have the necessary capacity so a retention area is required which will allow the water to slow into the piped network.

Quotes for the tree removal and playground relocation will be obtained over March.

5.2       Partnerships with the community and organisations

5.2.1    Rowley Resource Centre

The Rowley Resource Centre is one of two Capital Endowment Fund purchased properties thanks to the Spreydon/Heathcote Community Board. The Centre is a long term community development project in a multi-cultural and vulnerable neighbourhood that is supported with Council and Community Board funds. On March 17 a milestone completion of a new workshop/meeting space building was reached, and Community Board support was acknowledged at a dawn blessing ceremony. Local staff assisted the group to access the bulk of the latest building costs from other sources.

5.3       Infrastructure projects underway

5.3.1    Nothing to report

5.4       Events Report Back

5.4.1    Waltham Fair (Funded by the Spreydon/Heathcote Community Board) was held on 18 March 2017. The Deputy Chair opened the fair and handed over to the Chair of the Linwood-Central-Heathcote Community Board.

5.4.2    Local Staff have also been involved in Children’s Day, Culture Galore, Lyttelton Mardi Gras and Pacific Festival.


 

 

6.   Parks, Sports and Recreation Update (bi-monthly)

6.1       Local Parks Update

6.1.1    Neighbourhood Parks Sports fields and Cemetery Report

 

·     The annual clean-up of amenity gardens commences in April. This activity will run for five months and will cover the whole southern contract area

·     Pruning of parks hedges is scheduled for April.

·     The unscheduled clean-up of grave tops in Sydenham Cemetery and Addington Cemetery is complete.

6.1.2    Sports Parks Update

 

·     Winter sports line marking set out and maintenance commenced last week.

·     All sports fields have been assessed and a renovation programme is currently being costed by Delta.

·     Fields are being monitored for moisture levels to ensure irrigation is employed prudently, and that fields are closed as appropriate to ensure safety of players and protection of the field.

7.   Community Board funding budget overview and clarification

7.1       Funding update attached.

 

 

 

Attachments

No.

Title

Page

a

Funding update

50

b

Spreydon-Heathcoe End of Project Summary Report

51

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Emma Pavey - Community Recreation Advisor

Jay Sepie - Community Development Advisor

Sol Smith - Community Development Advisor

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


Spreydon-Cashmere Community Board

24 March 2017

 

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24 March 2017

 

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Spreydon-Cashmere Community Board

24 March 2017

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.