Spreydon-Cashmere Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon-Cashmere Community Board will be held on:

 

Date:                                     Tuesday 7 March 2017

Time:                                    5pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

Tim Scandrett

 

 

2 March 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.


Spreydon-Cashmere Community Board

07 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Proposed No Stopping Restrictions - 10a Dyers Pass Road (Cashmere Road Frontage)......................................................................................................................................... 11

B       7.       Spreydon-Cashmere Community Board Area Report................................................ 19

B       8.       Elected Member Information Exchange...................................................................... 23

B       9.       Question Under Standing Orders................................................................................. 23 

 

 


Spreydon-Cashmere Community Board

07 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon-Cashmere Community Board meeting held on Friday, 24 February 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Dean Gray, local resident, will speak to the Board regarding Rose Street.

 

4.2

Sarah McKenzie, local resident, will speak to the Board regarding a proposal for a paddling pool in the Christchurch South area.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon-Cashmere Community Board

07 March 2017

 

 

 

Spreydon-Cashmere Community Board

Open Minutes

 

 

Date:                                     Friday 24 February 2017

Time:                                    8.09am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Helene Mautner

Phil Clearwater

Lee Sampson

 

 

 

24 February 2017

 

 

 

 

 

Arohanui Grace

Manager Community Governance, Spreydon-Cashmere

941 6663

Arohanui.Grace@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

 

Community Board Resolved SCCB/2017/00034

That the apologies from Lee Sampson and Karolin Potter for lateness and Tim Scandrett for absence be received and accepted.

Phil Clearwater/Helene Mautner                                                                                                                         Carried

2.   Declarations of Interest

Part B

            

Helene Mautner declared an interest in Item at 4.2 and withdrew from the meeting during the discussion and voting thereon.

 

Karolin Potter arrived at 8:12am and assumed the Chair.

 

3.Confirmation of Previous Minutes

Part C

Community Board Resolved SCCB/2017/00035

Community Board Decision

That the minutes of the Spreydon-Cashmere Community Board meeting held on Tuesday, 7 February 2017 be confirmed, with the following amendments:

1.1       Item 7.1 – correction to spelling of the  seconder of the resolution  from Helen Mautner to Helene Mautner.

1.2       Item 13, third bullet point the word “areas” to be replaced by the word “reserves” to read“…maintenance work on vegetation in reserves…”.

Helene Mautner/Melanie Coker                                                                                                                          Carried

Lee Sampson arrived at 8:15am


 

 

4.   Deputations by Appointment

Part B

4.1       Thomas Burns

Part B

Tom Burns provided the Board with an update on his achievements in recent Taekwondo tournaments including his participation in the Junior World Championships in Canada, 16 – 20 November 2016 for which he received a grant from the Spreydon-Cashmere Youth Achievement and Development Fund.

 

Following questions from members the Chairperson thanked Tom Burns for his deputation.

 

4.2       Karen Whitla, Opawaho Heathcote River network Alisdair Hutchison, Environment Advisor and Ken Rouse, Chair Cashmere Stream Care Group.

Part B

 

Karen Whitla, Alisdair Hutchison and Ken Rouse addressed the Board regarding a proposal for a multi-disciplinary task force to be established to deal with the effects of the recent fires on the Port Hills.  They outlined the concern of local environmental groups and residents and the need for them to be included in the recovery process.

Following questions from members the Chairperson thanked for Karen Whitla, Alisdair Hutchison and Ken Rouse for their deputation.

 

Community Board Decided SCCB/2017/00036

Part A

The Board decided to recommend that the Council lead the creation of a Port Hills recovery multidisciplinary task force centred on planning recovery and identifying, mitigating and managing the effects of the recent Port Hills fires on the Opawaho Heathcote River margins and tributaries, that will involve local river and hill communities as partners in all facets of planning and consultation.

Phil Clearwater/Melanie Coker                                                                                                 Carried unanimously

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  


 

 

6.   Correspondence

 

Staff Recommendations

That the Spreydon-Cashmere Community Board receive the information in the correspondence report dated 24 February 2017.

 

Community Board Resolved SCCB/2017/00037

Part B

That the Spreydon-Cashmere Community Board decided to:

1.          Receive the correspondence from Carol Penfold regarding a bus service along Birdwood Avenue attached to the correspondence report

2.          Request staff write to Carol Penfold and advise that the Board intends to hold a public engagement to consider the public transport service within the Board area.

Helene  Mautner/Lee Sampson                                                                                                                            Carried

 

7.   Proposed No Stopping Restrictions - 10a Dyers Pass Road (Cashmere Road Frontage)

 

Staff Recommendations

That the Spreydon-Cashmere Community Board approves that the stopping of vehicles be prohibited at any time on the southern side of Cashmere Road commencing at a point 149 metres northwest of its intersection with Dyers Pass Road (this being directly outside the pedestrian access of 10a Dyers Pass Road) and extending in a north western direction for three metres.

 

Board Discussion

The Board discussed the report, and the access to the property in question, and decided that more information was required.

 

Community Board Resolved SCCB/2017/00038

Part C

The Board decided that the report lie on the table for consideration at the Board’s next meeting on 7 March 2017.

ILee Sampson/Phil Clearwater                                                                                                                              Carried

 


 

 

8.   Pioneer Basketball Club - She Got Game 3x3 Girls Basketball

 

Community Board Resolved SCCB/2017/00039

(Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon-Cashmere Community Board approves a grant of $1,500 from its 2016/17 Discretionary Response Fund to Pioneer Basketball Club towards the “She Got Game” – 3x3 Girls Basketball project.

Member Sampson/Deputy Chairperson Coker                                                                                              Carried

 

The meeting was adjourned at 8.55am  and recommenced at 9am

 

9.   Spreydon-Cashmere Community Board Area Report

 

Staff Recommendations 

That the Spreydon-Cashmere Community Board

1.         Receive the Area Update.

2.         Provide direction to staff on how Draft Annual Plan engagement will be done.

3.         Provide direction of how the Community Board will formulate its submission to the Draft Annual Plan.

4.         Agrees on matters to be reported by the Community Board Chair in her report to the Council on 9 March 2017.

 

Board Comment

The Board discussed the Spreydon-Cashmere Community Board Area Report, and in particular the recent Civil Defence emergency due to fires in the Port Hills.

 

Community Board Resolved SCCB/2017/00040

Part B

That the Spreydon-Cashmere Community Board decided :

1.         To receive the Community Board Area Update.

 2.        To host a public workshop on the 2017 Draft Annual Plan on Tuesday 21 March 2017 at the Kereru Sports Club, 73 Domain Terrace, from 5.30pm- 7:30pm.

3.         To participate in a public drop - in day on the 2017 Draft Annual Plan on Tuesday 4 April 2017 at Beckenham Service Centre 9.00am – 5.00pm.

4.         To hold a Board workshop to develop the Board’s submission to the 2017 Draft Annual Plan.

5.         To take the opportunity to formally and informally listen to and act on the feedback from residents affected by the Port Hills fires as part of the Council’s review of response management and development of recovery plans.

Lee Sampson/Melanie Coker                                                                                                                                 Carried

10. Elected Member Information Exchange

Part B

The Board received information from members on the following:

·   The extensive loss of vegetation and improvements in the recent fires is being looked at by the Summit Road Society together with the costs of remediation.

·   The need for one recognised system of communication with the  community during emergencies. An update was sought from staff on progress with outstanding traffic issues . 

·   Local Government New Zealand Conference in May 2017 will include recognition for Community Board members who have given15 years or more service.

·   West-Spreydon School is undertaking further fundraising to get its swimming pool operational.

·   Mary’s Church, Addington recently celebrated 150 years with a community fair

·   Hoon Hay Community Association has a year of events planned, and will be sending out flyers to advertise these.

·   The Bell Tower at St Mary’s Church in Addington needs repair and avenues for funding are being explored.

 

11. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 10.00am

 

CONFIRMED THIS 7th DAY OF MARCH 2017

 

Karolin Potter

Chairperson

   


Spreydon-Cashmere Community Board

07 March 2017

 

 

6.        Proposed No Stopping Restrictions - 10a Dyers Pass Road (Cashmere Road Frontage)

Reference:

17/202019

Contact:

John Dore

john.dore@ccc.govt.nz

941 8875

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon-Cashmere Community Board to approve the installation of a ‘No Stopping’ restriction on Cashmere Road in accordance with Attachment A.

1.2       The site is located within the road network as shown on Attachment B.

Origin of Report

1.3       This report is staff generated in response to a request from the adjacent property owner.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessment of the magnitude of the problem and the number of properties affected by the preferred option.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Spreydon-Cashmere Community Board:

1.         Approve that the stopping of vehicles be prohibited at any time on the southern side of Cashmere Road commencing at a point 149 metres northwest of its intersection with Dyers Pass Road (this being directly outside the pedestrian access of 10a Dyers Pass Road) and extending in a north western direction for 3 metres.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan  (2015 - 2015)

4.1.1   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.2       The following feasible options have been considered:

·     Option 1 - Install No Stopping Restrictions (preferred option)

·     Option 2 - Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provides unrestricted pedestrian access to residential property.

4.3.2   The disadvantages of this option include:

·     Removes car parking space on-street.

 

5.   Context/Background

5.1       The resident at 10a Dyers Pass Road, which also has frontage to Cashmere Road, has expressed concern about kerbside parking blocking pedestrian access to his property.  This hill site has access by means of stairs directly to the Cashmere Road frontage.  This road frontage does not have a footpath and some vehicles are parking in front of this access.  Owing to the steepness of the property and the height of the wall in front, pedestrian access is completely blocked by vehicles parking on the kerbside.      

5.2       Upon investigation staff concur that kerbside parking in this location makes it extremely challenging pedestrians to access the property.  The installation of a no stopping restriction for a length of 3 metres will improve this situation by providing sufficient space to access the property.  At the same time, this will make it clear to motorists that they cannot park in this location.

 


 

6.   Option 1 - Install No Stopping Restriction (preferred)

Option Description

6.1       Install No Stopping’ restriction on Cashmere Road in accordance with Attachment A.

This option removes less than one car length of potential car parking space on the street, however the parking demand is sufficiently low that the displacement of parking will be negligible.Significance

6.3       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Council officers have discussed with the affected property owner at 10a Dyers Pass Road.  The proposal is supported by that resident.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – Approximately $50 to install road markings.

6.8       Maintenance / Ongoing Costs - Covered under the area maintenance contract and effect will be minimal to the overall asset.

6.9       Funding source - Traffic Operations Budget.

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.11    The Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of stopping restrictions and traffic control devices.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.13    Not applicable.

Implementation

6.14    Implementation dependencies - Community Board approval.

6.15    Implementation timeframe - Approximately four weeks once the area contractor receives the request.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·   Provides unrestricted pedestrian access to the property.

6.17    The disadvantages of this option include:

·   Removes potential car parking on-street.

7.   Option 2 - Do Nothing

Option Description

7.1       Retain existing kerbside parking.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       This option is inconsistent with community requests for improvement to the intersection.

Alignment with Council Plans and Policies

7.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

7.6       Cost of Implementation - $0

7.7       Maintenance / Ongoing Costs - $0

7.8       Funding source - Not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    Not applicable.

Implementation

7.11    Implementation dependencies - Not applicable.

7.12    Implementation timeframe - Not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Has no impact on-street parking.

7.14    The disadvantages of this option include:

·   It does not address the concerns of the adjoining resident that has pedestrian access blocked by kerbside vehicles.

 

 

Attachments

No.

Title

Page

a

Proposed No Stopping Restrictions

16

b

Location Plan

17

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

John Dore - Traffic Engineer

Approved By

Aaron Haymes - Manager Operations (Transport)

David Adamson - General Manager City Services

  


Spreydon-Cashmere Community Board

07 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

07 March 2017

 

PDF Creator


Spreydon-Cashmere Community Board

07 March 2017

 

 

7.        Spreydon-Cashmere Community Board Area Report

Reference:

17/205937

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

9415108

 

 

1.   Purpose of Report

The purpose of this report is to provide an update to the Community Board on current upcoming Board and community activities and information received.

 

2.   Staff Recommendations 

That the Spreydon-Cashmere Community Board:

1.         Receives the Area Update.

2.         Agrees that the following items to be reported by the Chairperson in her report to the Council:

Significant Community Issues

·    Port Hills Fires

·    Maintenance of Plants in Parks and Reserves

·    St Mary’s Church 150 year anniversary celebration

·    West-Spreydon School swimming pool  fundraising

·    St Mary’s Church Bell Tower need for repair

 Community Board Significant Matters of Interest

·    Accessibility

·    Selwyn Street Shops Master Plan proposal

·    Council Signage as a means of Communication

 

 

3.   Community Board Activities and Forward Planning

 

3.1 Upcoming dates:

Spreydon- Cashmere Community Board Workshop- Processes and Protocols, 14 March 2017 1:30-4:30pm

Spreydon- Cashmere Community Board Going Paperless training session, 17 March  2017, between 9.00 – 5.00pm, subject to confirmation

Annual Plan community workshop, Tuesday 21 March 2017 at the Kereru Sports Club, 73 Domain Terrace, from 5.30pm- 7:30pm

Hillmorton High School Board of Trustees meeting, Monday 21 March 2017 at Hillmorton High school Boardroom, Tankerville Road, 7pm.

Spreydon Cashmere Community Pride Garden Awards – 29 March 2017 5.30 – 7.30pm, at the Cashmere Club

Annual Plan drop - in day on Tuesday 4 April at Beckenham Service Centre 9.00am – 5.00pm

3.2       Memos/Information reporting back on Community Board matters

Transport staff are currently compiling an update on progress with outstanding traffic actions and this will be presented to a Board seminar to be arranged as soon as practicable.

 

3.3       The provision of strategic technical and procedural advice to the Community Board

3.3.1      Chairperson’s report to the Council

                The following items are to be reported by the Chairperson in her report to the Council:

                Significant Community Issues

·     Port Hills Fires

·     Maintenance of Plants in Parks and Reserves

·     St Mary’s Church 150 year anniversary celebration

·     West-Spreydon School swimming pool  fundraising

·     St Mary’s Church Bell Tower need for repair

                Community Board Significant Matters of Interest

·     Accessibility

·     Selwyn Street Shops Master Plan proposal

·     Council Signage as a means of Communication

 

3.4       Board area Consultations/Engagement

                         3.4.1 Nor’ West Arc Major Cycle Route

 

                                      Consultation opened on Monday 27 February and runs until Monday 27 March.

                                      Drop in session times:

                                      Thursday 9 March

6.30pm - 8.30pm (presentation at 7pm)

                                      Cobham Hall at South West Baptist Church

                                      244 Lyttelton Street, Spreydon

 

                                      Tuesday 14 March

                                      6.30pm - 8.30pm (presentation at 7pm)

La Vida Conference and Community Centre

                                      34A Hansons Lane, Upper Riccarton

 

                                      Thursday 16 March

                                      6.30pm - 8.30pm (presentation at 7pm)

                                      Cobham Hall at South West Baptist Church

                                      244 Lyttelton Street, Spreydon

 


 

 

3.5       Annual Plan and Long Term Plan matters

3.5.1   Consultation

The period for public submissions on the Council’s Draft Annual Plan will open 20 March and close 28 April.

 

3.6       Requests for information from Board meeting on Newsline

Members are invited to consider whether any of the matters addressed at the meeting might be reported in Newsline.

4.   Significant Community issues

4.1          Port Hills Fires Recovery

Al Lawn and Murray Sinclair have been named as the managers to lead the Port Hills fire recovery in Selwyn district and Christchurch city respectively. Murray will be heading a team in the Council focussing on the four workstreams: natural environment, built, social and economic. Leading this work are Andrew Rutledge, Terry Howes and Arohanui-Grace – the economic lead is just being finalised and should be confirmed soon.

5.   Community Board funding budget overview and clarification

5.1       See Funding Update attached.

 

 

 

 

Attachments

No.

Title

Page

a

Spreydon-Cashmere Funding Update 7 March 2017

22

 

 

Signatories

Authors

Faye Collins - Community Board Advisor

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

Emma Pavey - Community Recreation Advisor

Jay Sepie - Community Development Advisor

Sol Smith - Community Development Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon-Cashmere

  


Spreydon-Cashmere Community Board

07 March 2017

 

PDF Creator

 


Spreydon-Cashmere Community Board

07 March 2017

 

 

8.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

9.    Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.