Papanui-Innes Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Papanui-Innes Community Board will be held on:

 

Date:                                     Friday 31 March 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

28 March 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Papanui-Innes Community Board

31 March 2017

 

 

 


Papanui-Innes Community Board

31 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       New Zealand Community Boards Conference 2017 - Board Members' Attendance 11

C       7.       Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Renny Dephoff and Liam Morrison.......................................... 17

B       8.       Papanui-Innes Community Board Area Report.......................................................... 21

B       9.       Elected Member Information Exchange...................................................................... 38

B       10.     Question Under Standing Orders................................................................................. 38 

 

 


Papanui-Innes Community Board

31 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 10 March 2017  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Westminster Street – Rob Smith

Rob Smith, Graeme Spinks and Giles Wood will speak to the Board regarding the future use of a property on Westminster Street.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Papanui-Innes Community Board

31 March 2017

 

 

 

Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 10 March 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

9 March 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00073

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting held on Friday, 24 February 2017 be confirmed.

Member Byrne/Member Davidson                                                                                                                     Carried

4.   Deputations by Appointment

Part B

4.1       Grampian Street – Andrea Gwynne

             Andrea Gwynne, resident of Grampian Street, and her neighbour spoke to the Board regarding the proposed changes to Grampian Street and the extension of yellow lines, in particular, an extension opposite 5 Grampian Street to assist with visibility and safety when backing out of her driveway.

             The Chairperson thanked Ms Gwynne and her neighbour for their deputation.

 

4.2       Grampian Street - Jan Stewart and Keith Hague

             The Papanui-Innes Community Board noted the written submission from Jan Stewart and Keith Hague relating to the cost of pedestrian refuges to slow down traffic when simpler structures are available and could be less costly.

             Members of the Board expressed concern that residents appeared to be confused about the role of the proposed road structures during the Grampian Street consultation. The structures are designed to slow traffic not to be pedestrian refuges.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

 

7.   Grampian Street Speed Management Measures

 

Staff Recommendations 

That the Papanui-Innes Community Board:

 

1.         Approves the line marking changes and two pedestrian refuge islands on Grampian Street, as shown on Attachment A;

2.         Revokes all parking and stopping restrictions on the east side of Grampian Street commencing at its intersection with Veitches Road and extending in a northerly direction for a distance of 63 metres;

3.         Revokes all parking and stopping restrictions on the east side of Grampian Street commencing at its intersection with Jocelyn Street and extending in a southerly direction for a distance of 46 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the east side of Grampian Street commencing at its intersection with Veitches Road and extending in a northerly direction for a distance of 14 metres;

5.         Approve that the stopping of vehicles be prohibited at any time on the east side of Grampian Street commencing at a point 25 metres north of its intersection with Veitches Road and extending in a northerly direction for a distance of 38 metres;

6.         Approve that the stopping of vehicles be prohibited at any time on the east side of Grampian Street commencing at its intersection with Jocelyn Street and extending in a northerly direction for a distance of 51 metres;

7.         Approve that the stopping of vehicles be prohibited at any time on the north side of Jocelyn Street commencing at its intersection with Grampian Street and extending in an easterly direction for a distance of 9.5 metres;

8.         Approve that the stopping of vehicles be prohibited at any time on the south side of Jocelyn Street commencing at its intersection with Grampian Street and extending in an easterly direction for a distance of 16.5 metres;

9.         Approve that the stopping of vehicles be prohibited at any time on the east side of Grampian Street commencing at its intersection with Jocelyn Street and extending in a southerly direction for a distance of 8 metres;

10.       Approve that the parking of vehicles be restricted to 60 degree parking on the east side of Grampian Street commencing at a point 10 metres south of its intersection with Jocelyn Street and extending in a southerly direction for a distance of 36 metres;

11.       Approve that the parking of vehicles be reserved for disabled persons displaying the appropriate permit on their vehicle in the angle parking on the east side of Grampian Street commencing at a point 40.5 metres south of its intersection with Jocelyn Street and extending in a southerly direction for a distance of 5.5 metres.

 

Community Board Resolved PICB/2017/00074

Part C

The Papanui-Innes Community Board resolved that the report lay on the table subject to the provision of further information clarifying the feedback from consultation.

Member Cotter/Chairperson Jones                                                                                                                    Carried

Member Davidson and Member Stringer requested that their votes against the resolution be recorded.        

 

Community Board Resolved PICB/2017/00075

Part C

 

The Papanui-Innes Community Board also resolved to request that staff investigate the corner of Veitches Road and Grampian Street with regard to traffic speed from Veitches Road into Grampian Street and unsafe traffic movements when entering Grampian Street.

 

Deputy Chairperson Norrish/Member Davidson                                                                                           Carried

 

 

 

 

6.   Marshland Road Proposed No Stopping Restriction

 

Community Board Resolved PICB/2017/00076 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the west side of Marshland Road commencing at a point 114 metres south of its intersection with Voss Street and extending in a southerly direction for a distance of 119 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the west side of Marshland Road commencing at a point 103 metres south of its intersection with Voss Street and extending in a southerly direction for a distance of 5 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of Marshland Road commencing at a point 114 metres south of its intersection with Voss Street and extending in a southerly direction for a distance of 119 metres.

Deputy Chairperson Norrish/Member Davidson                                                                                           Carried

 

 

8.   Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00077

Part C

The Papanui-Innes Community Board resolved to:

1.         Receive the Area Update.

2.         Endorse the recommendation from the St Albans Community Centre Rebuild Working Party and Board members present at the meeting, namely Ali Jones and Emma Norrish, that the elevations, external design and claddings as presented to the Working Party meeting of 28 February be approved and that the project proceed to full design and resource consent stage.

3.         Recommend that a function be organised for the opening of the St Albans Community Centre time capsule and that this should include the local schools, St Albans Residents Association and the members of the St Albans Community Centre Rebuild Working Party.

Member Davidson/Member Byrne                                                                                                                     Carried

 

Community Board Resolved PICB/2017/00078

Part C

4.         The Board also asked for information to be provided on how school speed zones are determined, the criteria and the funding.

Member Davidson/Member Byrne                                                                                                                     Carried

 

Community Board Resolved PICB/2017/00079

Part C

5.         The Board requested:

5.1       A briefing from the staff with regard to the newly announced Community Resilience Partnership Fund as soon as is practicable. 

5.2       Further information from the staff relating to funding criteria and the budget for the Papanui‑Innes Ward.

Chairperson Jones/Member Byrne                                                                                                                     Carried

 

 

Member Cotter left the meeting at 10:48 am.  Member Cotter returned to the meeting at 10:51 am.

 

Member Byrne left the meeting at 10:56 am.  Member Byrne returned to the meeting at 10:58 am.

 

9.   Elected Member Information Exchange

Part B

Members of the Board thanked the Papanui-Innes Community Governance Team staff members involved in the organisation of Children’s Day and noted the outstanding success of the event.

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 11.14am.

 

CONFIRMED THIS 31st DAY OF MARCH 2017.

 

Ali Jones

Chairperson

   


Papanui-Innes Community Board

31 March 2017

 

 

6.        New Zealand Community Boards Conference 2017 - Board Members' Attendance

Reference:

17/217506

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

1.1       This report is to seek approval for a member or members of the Papanui-Innes Community Board to attend the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the information in the New Zealand Community Boards Conference 2017- Board Members’ attendance report.

2.         Approve the attendance of three Board Members at the New Zealand Community Boards Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017.

 

 

3.   Key Points

3.1       The conference is being held at the Heritage Centre, Methven from 11-13 May 2017. The theme for the conference is ‘Making 1 + 1 = 3” and is designed to bring together the community boards of New Zealand to share practice and to help improve the understanding and work of community boards.

3.2       The programme includes key-note speakers and interactive workshops hosted by experts. The wide range of speakers selected for the conference will provide the opportunity for delegates to participate fully and take away ideas that they can apply within their own environment. Refer Attachment A.

3.3       The New Zealand Community Board Executive Committee will also offer the Best Practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance. The awards scheme was developed as a learning tool for quality improvement in the functioning of community boards and allows boards to showcase projects and initiatives that have made a difference in the community.

3.4       The conference registration fee for each attendee is $745 for registrations until 3 April and $845 after that date (exclusive of GST). Accommodation costs range from $105 to $170 night depending on the choice of accommodation. Alternatively delegates may choose to travel each day from Christchurch (travel time is one hour from Christchurch Airport). Two nights’ accommodation will be needed should delegates choose to attend the Welcome Function on Thursday 11 May. There is adequate funding in the budget to cover the cost of three elected member’s attendance.

 

Attachments

No.

Title

Page

a

NZ Community Board Conference 2017 Programme

13

 

 

Signatories

Author

Judith Pascoe - Community Board Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

31 March 2017

 


 


 


Papanui-Innes Community Board

31 March 2017

 

 

7.        Application to the Papanui-Innes Community Board's 2016/17 Positive Youth Development Fund - Renny Dephoff and Liam Morrison

Reference:

17/294987

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

941 5409

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Papanui- Innes Community Board to consider two applications received for the Board's 2016/17 Positive Youth Development Fund.

1.2       There is currently $585 remaining in this fund.

Origin of Report

1.3       This report is generated as the result of two applications having been received to assist the Community Board to consider the applications for funding from Renny Lewis Dephoff and Burnside High School.  

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Transfers $3,000 from its 2016/17 Papanui-Innes Discretionary Response Fund to the 2016/17  Papanui–Innes Positive Youth Development Fund

2.         Approves a grant of $350 from its 2016/17 Papanui-Innes Positive Youth Development Fund to Renny Lewis Dephoff towards attending Gymnastic Development tour to South Essex in England from 6 April through to 23 April 2017.

3.         Approves a grant of $200 from its 2016/17 Papanui-Innes Positive Youth Development Fund to Burnside High School towards the costs of Liam Morrison to participate in the Spirit of Adventure Trophy Voyage from 12 to 16 June 2017.

 

 

 

4.   Applicant 1 – Renny Lewis Dephoff

4.1       The applicant, Renny Lewis Dephoff, is seeking financial support in assisting with the costs of attending the Gymnastics Development tour to South Essex in England from 6 April through to 23 April 2017.

4.2       Renny Dephoff is 12 years of age, lives in Redwood and currently attends St Andrews College in year eight.

4.3       Renny has been doing gymnastics since he was four years old and competing since he was five.  He is currently training 16 to 20 hours per week.  His goal for this trip is to develop his technical gymnastic skills.

4.4       Renny, together with 10 other gymnasts from Christchurch, will travel to South Essex to train for two weeks, six hours a day, with some of the best coaches.  Whist on the trip Renny will also get to watch the World’s best gymnast’s at the World Cup. 

4.5       Renny is also involved with his school pipe band where he plays the drums.

4.6       Renny has been busy fundraising selling pies and busking.  He has currently raised $700.

4.7       This is the first time the applicant has applied for funding.

4.8       The following table provides a breakdown of the costs for Renny Lewis Dephoff:

EXPENSES

Cost ($)

Airfares

1700

Accommodation

1500

Meals and Transport

700

World Cup Event

150

Training Fees

500

Insurance

350

                                                                                                 Total

$4,900

5.   Applicant 2 – Liam Morrison

5.1       Burnside High School are seeking funding support to send 10 young people on the Spirit of Adventure Trophy Voyage in Auckland from 12 to 16 June 2017.

5.2       The following student lives in the Papanui-Innes ward: Liam Morrison.

5.3       The Spirit Trophy Voyages are for Year 10 students.  Teams of ten students from four schools, with one teacher per school, compete against each other over a period of five days. 

5.4       All events include teamwork, problem solving, ship-handling and aquatic sports in and on the water.  Teams will go ashore for a day and complete a task against others that will involve ingenuity, leadership and reward.  The ship environment will help build self-confidence and ability to work in a team.  Through the programme, students will learn the fundamentals of seamanship, water safety, sailing and marine sciences including navigation, meteorology and conservation.

5.5       Liam's interests are cricket and cricket umpiring.  Liam is looking forward to this once in life time adventure where he is taken totally out of his comfort zone.

5.6       The following table provides a breakdown of the costs for Burnside High (support for student Liam Morrison):

EXPENSES

Cost ($)

Trophy Voyage fee

850

Airfares

273

Airport transfers

             24

                                                                                                 Total

$1,147

5.7    This is the fourth time the applicant has applied for funding.

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles - Community Recreation Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

  


Papanui-Innes Community Board

31 March 2017

 

 

8.        Papanui-Innes Community Board Area Report

Reference:

17/144292

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Papanui-Innes Community Board:

1.         Receive the Area Update.

2.         Consider the Westminster Street proposed pedestrian refuge for inclusion in the annual plan submission advocating for it to be brought forward to the 2019-2020 year.

3.         Agree to a further public meeting to work with the residents in the Styx River Catchment area around the way forward following the community capacity building conversations to be held in April or early May.

4.         Agree to working with the Coastal-Burwood Community Board to establish a working party focusing on Styx River Catchment issues. Further that staff be requested to prepare a terms of reference document for the working party to be provided to the 21 April Community Board meeting.

5.         Agree to prepare a submission to the Draft Annual Plan 2017/18.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   Community Board Plan update attached. Refer Attachment A.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Information

Information recently sent to the Board included:

·    Copy of consultation letter to residents: Patrick Street, Erin Crescent and Mahars Road Intersection – proposed no stopping restrictions –

·    Start Work Notice: Papanui Parallel Cycleway – Rutland Street from Innes Road to Weston Road

·    Start Work Notice: Papanui Parallel Cycleway – Main North Road/Sawyers Arms Road Intersection

·    Emailed Invitation: Christchurch Northern Corridor Community Open Day – 145 Winters Road, 2‑6.30pm on 28 March

·    News Release: Information regarding the SCIRT Learning Legacy website

3.2.2   Styx from the Source to the Sea Tour

A tour has been arranged for Friday 19 May from 9am to 12.30pm to view the sites and issues identified in the Styx River Catchment from the Styx Community Conversations.  Members of the Coastal-Burwood Community Board have been invited to join the tour. Appropriate staff will also join the tour to answer questions. Please provide suggestions as to places to visit along the way.

3.2.3   Westminster Street proposed Pedestrian Refuge Island

From the meeting of 24 February 2017. The Board has requested information from staff regarding the need for additional crossing points for schools and pre-schools in Fergusson Avenue and Thames Street.

The Board received information that an additional crossing is in the Annual Plan for the 2020/21 year but, dependant on need and cost, could be brought forward to 2019/20. This crossing ranks 15th on the footpath and crossing database but this ranking may change once new traffic counts are done and further information will be provided at that time.

Board Action

The Board is invited to consider the Westminster Street proposed pedestrian refuge for inclusion in the annual plan submission advocating for it to be brought forward to the 2019-2020 year.

3.2.4   Identification of Pedestrian safety issues on Courtenay, Roosevelt and Westminster Street Intersection

From the meeting of 24 February. The Board has requested information from staff identifying any pedestrian safety issues on Courtenay, Roosevelt and Westminster Streets, including current traffic flows at the intersection of these streets. This was requested as a memo to the 21 April Board meeting.

Major cycleway works are still being undertaken in this area and these will affect traffic flows and speeds. Traffic counts have now been delayed until May when cycleway construction work is complete. Information will now be available at a June Board meeting.

It is also intended to include a questionnaire for the school to include in a newsletter in May for feedback from pupils and parents.

3.2.5   Grampian Street Speed Management Measures

From the meeting of 10 March. The Board has requested further information clarifying the feedback from consultation. A copy of the letter sent to submitters on 15 February giving the staff response to the feedback received has been circulated.

A second letter will be sent to submitters noting the investigations requested by the Board on traffic speed and movements at the corner of Veitches Road and Grampian Street, the inclusion of a mobility parking space for the pharmacy and asking for feedback on the speed management component of the project and how well this was understood.

It is intended that this information and the resolutions laying on the table be presented to the Board at a meeting in May.

3.2.6   “Dusk to Dawn”

“Dusk to Dawn” is an overnight event for youth. This is the third event in partnership with the Northwest Youth Cluster and is scheduled to once again return on 7 July.  The event will run from 8pm through to 8am.  The first meeting with the planning committee occurred on the 23 March.


 

3.2.7   ANZAC Day

The Board traditionally lays a wreath at the Papanui ANZAC Day service and a further wreath is laid at the central city memorial. Two wreaths will be provided for the Board members to lay.

Board Action

The Board needs to consider who will be laying the wreaths at the Papanui memorial and at the central city memorial.

3.3       The provision of strategic, technical and procedural advice to the Community Board

3.3.1   Styx River catchment community capacity building project

The Board is invited to consider the content provided in the following resolution:

That the Papanui-Innes Community Board agree to a further public meeting to work with the residents in the Styx River Catchment area around the way forward following the community capacity building conversations.

That the Papanui-Innes Community Board agree to working with the Burwood-Coastal Community Board to establish a working party focusing on Styx River Catchment issues. Further that staff be requested to prepare a terms of reference document for the working party to be provided to the 21 April Community Board meeting.

3.4       Board Area Consultations/Engagement

3.4.1   Sheppard Place – proposed no stopping

St Albans School’s main entrance is located on Sheppard Place. Sheppard Place is a narrow cul-de-sac which creates parking issues during school drop off and pick up times. Following a request from the school, the Council is proposing the following changes:

·   No stopping lines on the south-east side of Sheppard Place

·   Two unrestricted parking bays on the south-east side of Sheppard Place

·   A P3 parking zone on the north-west side of Sheppard Place to operate on school days only between 8.15am and 9.15am and 2.30pm and 3.30pm.

The proposed no stopping will allow two-way flow for drivers using the road and will provide a safer environment for school pupils by creating better visibility.

Consultation finishes on 31 March 2017. Further information is available on the “Have Your Say” link on the Council website.

3.4.2   Intersection Safety Improvements

The Council is asking for suggestions on the improvement of intersection safety.

Funding for Intersection Upgrades

The Government, through NZTA, supports a range of Council transport projects, including intersection upgrade work.

The Council applies to NZTA for a funding contribution towards the costs of transport network projects. The contributions vary depending on how a project meets the overall road network objectives and the proposed features eligible for funding (landscaping at intersections is excluded, for example).

Improvements to Christchurch's road network are ongoing and continuous. This means the Council's focus on improving intersections will always exist, because every intersection on any road network always carries a level of risk to its users. 

Prioritising intersection upgrades

Information provided by NZTA is combined with a number of other very important local considerations when prioritising work at intersections. These considerations include:

·    predicted traffic growth from development

·    current congestion

·    speed environment

·    minor unreported crash history

·    efficiency of traffic operations

·    pedestrian and cycling use

·    community input 

Monitoring intersection safety

Intersection safety data changes over time due to the influence of specific events that occur at different intersections. Intersection safety is also influenced by factors other than design and engineering, including driver behaviour (red light running, speeding and drink-driving, as examples).

No intersection in Christchurch has a disproportionately higher-than-average safety risk when compared to other intersections in New Zealand.

The following document shows a ranking of the top 100 high-risk intersections in Christchurch as at January 2016.

Top 100 high-risk intersections in Christchurch (January 2016)

Consultation finishes on 28 April 2017. Further information is on the Have Your Say link on the Council website.

3.5       Submission Opportunities

3.5.1   Urban Development Authorities discussion document

The Ministry for Business, Innovation and Employment has released its discussion document on Urban Development Authorities. All the details and the consultation document can be found at: http://www.mbie.govt.nz/info-services/housing-property/consultation/urban-development-authorities

The Planning Team is leading this submission with input from relevant Council staff and Development Christchurch Ltd (DCL). The submission will be considered by Council on 11 May, with a briefing to councillors on 11 April.

The Council is generally supportive of the proposal though there are some initial concerns with specific elements that require more research:

1.            The scope of power given to UDA’s

2.            The interaction with planning documents

3.            How multiple UDA’s work together

A joint community boards’ seminar will follow this meeting to brief Boards on this discussion document.

The Council has requested written comment from Boards by Friday 31 March 2017.

3.6       Annual Plan and Long Term Plan matters

3.6.1   Draft Annual Plan 2017/18

Information on the Draft Annual Plan 2017/18 has been made available to the public at two recent events, the Papanui-Innes Community Pride Garden Awards and the Mairehau Community Day.

It is intended to have information available and a short discussion at both the Shirley Inter-Agency Community Network Meeting on Friday 7 April and the Papanui Inter-Agency Community Network Meeting on Tuesday 18 April.

A community engagement meeting will be held in the Papanui Boardroom on Monday 10 April at 5.30pm.

Information will also be distributed as follows:

·     Papanui Walk and Talk on 29 March, 5 April, 12 April and 19 April at 10am meeting outside the Papanui Library

·     Community Pride Garden Awards on 20 March (this occurred)

·     Youth Event 28 April (TBC)

Board Action

The Board to consider making a submission to the Draft Annual Plan 2017/18.

3.7       Development of Civil Defence Emergency Plans

3.7.1   Belfast Emergency Response Plan (BERP)

BERP has a container on site which they are filling with supplies. In addition the BERP collaborative are developing an overall list of supplies they are seeking to include in the container. An art project is also being developed around making the container more identifiable.

3.8       Requests for information from Board meeting on Newsline

3.8.1   Members are invited to consider items for inclusion in Newsline, the Council news service.

3.9       Significant Board matters of interest to raise at Council

3.9.1   Board members are requested to note:

·    The psychosocial matters discussed at the recent School Principals meeting and the involvement of the Neighbourhood Trust in assisting with these matters at a local school.

·    That the need for a campaign to ensure traffic gives way to school road crossing patrols which arose at the engagement with the School Principals will be included in the Board’s report to the Council.

·    Any further items to be raised by the Chair at the next Council meeting (Community Board Reports) on Thursday 13 April.

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1  Papanui-Innes Edible Garden Awards 2017

Status: The assessing of gardens has been completed. The 48 gardens that were entered this year is the highest number since the inception of the awards.

Action: With the ceremony drawing close the certificates are being printed, and will need to be signed by Board Chair. Preparations for the Awards Ceremony are ongoing, in partnership with the Horticultural Society.

Timeline: The awards ceremony will be held at 6pm on 6 April at the Canterbury Horticultural Society, 57 Riccarton Ave (and returning to the upstairs venue for the last time).


 

 

4.2   Community Service Awards 2017

Status: The awards are held every two years. The nomination forms for the Community Service Awards are currently available online on the Council webpage:

https://ccc.govt.nz/culture-and-community/community-awards/community-service-awards

The nomination forms are also available from the Council Service Centres.

These awards are given to local community members and are intended to give public recognition to those who have freely contributed a significant term of voluntary service in one or more of the following areas:

o   Physical well-being, e.g. recreation/sport

o   Children, youth and education

o   Older adults

o   Disability

o   Physical environment

o   Social and economic well-being

o   Cultural, church and community service

Action: Promotion is taking place currently through existing community networks, local newsletters and local papers.

Timeline: Nominations close at 5pm on Thursday 13 April 2017. Details of the award function are still to be finalised.

 

4.4   St Albans Bowls

Status: The St Albans Bowls Club have had a very successful lawn bowls season.  The Club won the Men's 8, came third in the Ladies 5's and second in the Ladies 2 x pairs in interclub tournaments, which is a huge achievement for a club of their size.  The Club is currently in the process of amalgamating with the Canterbury Bowling Club to increase numbers.  The greens have been used all season for several in-house tournaments, interclub tournaments and corporate functions over the Christmas period.

Action: The Board to receive information as part of this report.

Timeline: August to April.

 

4.5   Belfast Pool

Status: The Belfast Pool had another successful summer season with families being able to purchase a pool key for recreation use. This year there was a higher patronage, based on key purchase numbers and observation of use, than the previous year.  During the school summer holidays the pool was open on Fridays for free general public sessions.  These public sessions were well supported with an average of forty people attending, however this was weather dependant.  The 500 Belfast school pupils had a wonderful run of swimming in February and early March. This was evidenced by the high number and the quality of entrants in the senior swimming sports events and the numbers participating in the junior fun afternoon. Daily swimming certainly does increase quality and confidence.

The Board of Trustees would like their thanks for the Council’s support to be passed on to the Council itself. The pool is a vital asset to the Belfast Community and promotes the school’s swimming curriculum programme.

Action: The Board to receive information as part of this report.

Timeline: November to March.

 

4.6   St Albans Swim Club

Status: Another successful swimming season for the St Albans Swim Club has come to a close at the Shirley Intermediate School pool.  The Club had fifty pupils for ten weeks of lessons with four swim teachers.  Some children opted for twice weekly lessons and this was reflected in their progress. The Club also offered individual lessons for some children with learning and behavioural difficulties who are unable to learn or operate in a group situation.

Club activities this season included a triathlon and prize giving/barbecue night.  Each pupil receives a certificate recording their progress and the skill that will be their next focus.

Action: The Board to receive information as part of this report.

Timeline: November to March.

 

5.   Significant Community Issues

5.1   Styx River catchment community capacity building project

Status: The Styx River Catchment community meetings involving workshops with residents and staff have concluded. Information has been shared, technical input received, and issues identified by residents about flooding, earthquake damage, bank subsidence, weed growth, water catchment, problems with the flood gates and isolated issues related to particular properties.  A range of questions have been identified, many of which have resulted in the dissemination of further detailed information. There remains work to be achieved. The residents have called for a further community meeting to receive the final report and discuss the way forward.

Action: Council staff from units including Land Drainage Three Waters, Strategic Policy and Community Governance have collaborated with the community on this project. The community governance staff recommend a further public meeting to work with the residents around the way forward and to consider establishing a Working Party of Papanui-Innes and Coastal-Burwood Community Board members plus representatives from the Styx community, as discussed at the last Styx Community Conversation.

Timeframe: The community meeting will be held in late April or early May.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Relocation of the Lions Building

Status: The rebuild of the St Albans Community Facility has been confirmed to start in July/August 2017. The Lions International organisation have donated the transitional building to the Council and have agreed to the placement of the Lions Transitional Facility on MacFarlane Park in Shirley.

Action: Staff are undertaking the facilitation of the removal of the building before the planned commencement of the St Albans Community Facility rebuild. Concurrent with this is the ongoing partnership with non-government agencies, sports clubs and the local community in Shirley around this planned new facility. The building will be a fully activated community space to support community capacity building in the local area.

Timeline: It is planned that the building will be removed and placed on MacFarlane Park by June/July 2017.

6.2       Partnerships with the community and organisations

6.2.1   Community Garden Pride Awards 2017

Papanui-Innes Community Pride Awards were initiated in 1997 and the 27th year of awards was celebrated at the award ceremony on 20 March at the Christchurch North Methodist Church in Papanui. The awards are a partnership event between the Papanui‑Innes Community Board and Christchurch Beautifying Association. Students from Papanui High School took the photos during the ceremony which will be sent to all award recipients.

This year the Papanui-Innes Community Garden Pride Awards received 99 nominations and of the 99 persons nominated, 56 attended the event to receive their award. The feedback was overwhelmingly positive. One recipient summed up the overall feedback in the following words, “this event cannot be improved - it is great”.

6.2.2   Casebrook Door Knock

The door knock started on Tuesday 29 November with the St Christopher’s Door Knockers (Canterbury Community Response) spending over a two week period in Casebrook. Whilst there were a small number of follow-ups from the door knock, many people were recorded as being stressed by the recent events and wanting to talk. From the door knock 1,343 homes were visited by 56 of the Canterbury Community Response volunteers. One of the main issues identified was concerns about traffic including bus issues as the services for the area all go via Northlands Mall causing delays for users. Residents also had complaints about the lack of, or poor, maintenance of our park facilities.

6.2.3   School Principals Meeting – Psycho Social and school crossing matters

Following on from the School Principals meeting held Friday 17 March the Board Chairperson issued a press release celebrating the success of the community worker project at Mairehau Primary School which focuses on psychosocial issues. Kim Button from the Neighbourhood Trust was interviewed by the Norwest News and the Press and has spoken on Radio New Zealand and NewsTalk ZB around the post-quake anxiety issues facing families with whom the trust is currently working.

This advocacy is a fantastic example of advocacy by a community board based on community capacity building in response to key community issues. Below is the link to the Radio New Zealand segment.

http://www.radionz.co.nz/national/programmes/thepanel/audio/201837444/kids-and-post-quake-anxiety

Further the School Principals raised the issue of cars not stopping during school crossing patrols. There was agreement that there is a need for a public safety campaign to encourage cars to stop in both directions when the patrol is on the roadside.  

6.3       Infrastructure projects underway

6.3.1   Northern Access Bus Lane construction is nearing completion and is projected to be open at the end of March.

6.3.2   Papanui Parallel Cycleway – Rutland Street from Tomes Road to St Albans Street. Ongoing work on block paving at intersections, kerb, channel, paving and footpath works, traffic light infrastructure plus works on some sections.

6.3.3   Northern Arterial Motorway- ongoing work.

6.3.4   St Albans Community Centre Rebuild – ongoing work.

6.3.5   Services relocation Main North Road/Chaneys on-ramp for the build of the Christchurch Northern Corridor.

6.4       Events Report Back

6.4.1   Children’s Day 2017

A very successful Children’s Day 2017 was held at the new location on Crown-owned land at the side of New Brighton Road. The location was received extremely well by the attendees and once again the event was a huge hit reaching numbers between 10,000 and 12,000. 

The day was another hot day with temperatures reaching the late 20’s. The location provided a number of different shaded areas with many people taking the opportunity to have a picnic and enjoy the activities.  The day would not be possible without the grassroots good will. The free event had live music, a sausage sizzle, and over 60 child-focused activities. A big thank you to those staff and volunteers that assisted in making this day such a success.

 

Face painting tent


 

Kids having fun in the water walkers

 

6.4.2   Mairehau Community Day

The Mairehau Community Day was held on Saturday 25 March 2017 at Mairehau Primary School on Mahars Road. This event has been hosted by the Neighbourhood Trust and supported by the Papanui-Innes Community for the past seven years.

Papanui-Innes Community Board members provided information in respect of the Council’s Draft Annual Plan 2017-2018 and were available to speak one on one with the people of Mairehau.

The day provided an opportunity for the local community to participate in a community celebration. The day focused on free activities for children while concurrently providing local groups and organisations with the opportunity to run information and activity stalls. Although the weather was inclement the event, as in previous years, contributed significantly to the development of social inclusion and a sense of connection within the area. The day celebrated Mairehau, showcasing local artists and musicians, providing free fun and importantly enhanced the relationships developed within the area.

7.   Parks, Sports and Recreation Update (bi-monthly)

The next report will be received in April.

 

8.   Community Board funding budget overview and clarification 

8.1       The Discretionary response Fund (DRF) and the Positive Youth Development Fund (PYDF) are open and can be accessed on the Council website.

8.2       The budget information for the DRF and the PYDF is attached, refer Attachment B.

 

Attachments

No.

Title

Page

a

Papanui-Innes Community Board Plan Update as at 31 March 2017

34

b

Papanui-Innes Community Board DRF and PYDS 2016/17 Fund Schedule

37

 

 

Signatories

Authors

Judith Pascoe - Community Board Advisor

Sharon Munro - Community Support Officer

Helen Miles - Community Recreation Advisor

Trevor Cattermole - Community Development Advisor

Christine Lane - Community Development Advisor

Approved By

Jenny Hughey - Community Governance Manager, Papanui-Innes

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Papanui-Innes Community Board

31 March 2017

 


 


 


Papanui-Innes Community Board

31 March 2017

 

 


Papanui-Innes Community Board

31 March 2017

 

 

9.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

10.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.