Linwood-Central-Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Linwood-Central-Heathcote Community Board will be held on:

 

Date:                                     Wednesday 15 March 2017

Time:                                    10am

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Membership

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

10 March 2017

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

Shupayi.Mpunga@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

 


Linwood-Central-Heathcote Community Board

15 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

STAFF REPORTS

C       6.       Linwood Lower Fields Flood Mitigation Basin Landscape Plan................................. 15

C       7.       Scott Park - Stall Site for Food/Coffee/Retail Vendor............................................... 29

C       8.       Linwood-Central-Heathcote Community Board Area Report................................... 33

B       9.       Elected Member Information Exchange...................................................................... 42

B       10.     Question Under Standing Orders................................................................................. 42

C       11.     Resolution to Exclude the Public................................................................................. 43  

 

 


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Linwood-Central-Heathcote Community Board meeting held on Monday, 27 February 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Ōtākaro Limited

 

Representatives of Ōtākaro Limited will update the Board on Ōtākaro Limited projects within the Community Board Area.

 

4.2

Fuse Youth Centre – Shoreline Youth Trust

 

Gareth Davies, Manager, and Aaron Powley, Programme Co-ordinator, representing the Shoreline Youth Trust will speak about their work and Fuse Youth Centre in Sumner.

 

4.3

Anti-social Behaviour in Doris Lusk Reserve.

 

Maria Brooks, resident of Worcester Street will speak to the Board in regards to the anti‑social behaviour in Doris Lusk Reserve.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

 

Linwood-Central-Heathcote Community Board

Open Minutes

 

 

Date:                                     Monday 27 February 2017

Time:                                    3.04pm

Venue:                                 The Board Room, 180 Smith Street,
Linwood

 

 

Present

Chairperson

Deputy Chairperson

Members

Sally Buck

Jake McLellan

Alexandra Davids

Yani Johanson

Darrell Latham

Tim Lindley

Brenda Lowe-Johnson

Deon Swiggs

Sara Templeton

 

 

27 February 2017

 

 

 

 

 

Shupayi Mpunga

Manager Community Governance, Linwood-Central-Heathcote

941 6605

Shupayi.Mpunga@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved LCHB/2017/00065

Community Board Decision

That the minutes of the Linwood-Central-Heathcote Community Board meeting held on Wednesday, 15 February 2017 be confirmed.

Darrell Latham/Tim Lindley                                                                                                                                     Carried

4.   Deputations by Appointment

Part B

4.1       Opawa Public Library

Marianne Field, President of Opawa Public Library, along with Saskia Bunce-Rath, spoke to the Board regarding the Opawa Public Library preparation for the library building repair.

The Board thanked Ms Field and Ms Bunce-Rath for their deputation.

 

4.2       Mount Pleasant Response and Resilience Team

Robin Arnold addressed the Board on the Mount Pleasant Response and Resilience Team.  Ms Arnold outlined their relationship with Civil Defence, the current plans they have, as well as for the future, especially in response to people from other areas seeking higher ground in disaster situations such as flooding or tsunami.

The Board thanked Ms Arnold for her deputation.

 

4.3       Bays Area (Ferrymead to Sumner) Skate Facility Site Investigation

Kimberley Mossman and Mark Slayer addressed the Board on their work to find a permanent site for a skate facility in Sumner.  Ms Mossman and Mr Slayer spoke regarding the site selection, and integration of a village green.

The Board thanked Ms Mossman and Mr Slayer for their deputation.

Clause 10 of these minutes records the Board’s decision in relation to this matter.

5.   Presentation of Petitions

Part B

5.1       Safe Crossings for Primary Schools on Ferry Road

Tutehounuku (Nuk) Korako, Member of Parliament, presented a 1759 signatory petition requesting to:

Establish school speed zones with flashing 40km/hr outside St Anne’s, Te Waka Unua & Linwood Avenue Schools.

The Board thanked Mr Korako for his petition presentation.

Community Board Resolved LCHB/2017/00066

That Standing Orders be temporarily suspended to enable debate to proceed freely regarding the Presentation of Petitions on the agenda.

Yani Johanson/Sara Templeton                                                                                                                             Carried

Community Board Resolved LCHB/2017/00067

That the Standing Orders set aside above, be resumed.

Sally Buck/Brenda Lowe-Johnson                                                                                                                        Carried

 

Community Board Recommendation LCHB/2017/00068

Part A

That the Council receive and support the petition presented to the Linwood-Central-Heathcote Community Board at its 27 February 2017 meeting by Nuk Karako regarding establishing school speed zones with flashing 40km/hr signs outside St Anne’s, Te Waka Unua and Linwood Avenue Schools.

The Linwood-Central-Heathcote Community Board fully support the petition to have flashing 40km/hr signs outside the three schools on Ferry Road and Linwood Avenue.

Alexandra Davids/Brenda Lowe-Johnson                                                                                                         Carried

   

10. Bays Area (Ferrymead to Sumner) Permanent Skate Facility Site Investigation

 

Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Request staff to prepare a report investigating the possibility of a suitable location for a permanent skate facility in the Bays Area (Ferrymead to Sumner).

2.         That the report be completed in a timeframe that allows for budget consideration for the 2018-2028 Long Term Plan, should a suitable location be identified.

 

Community Board Resolved LCHB/2017/00069

Part C

That the Linwood-Central-Heathcote Community Board:

1.         Request staff to prepare a report investigating the possibility of suitable locations for permanent skate facilities in the Bays Area (Ferrymead to Sumner) including 26 Nayland Street.

2.         That the report be completed in a timeframe that allows for budget consideration for the 2018-2028 Long Term Plan, should a suitable location be identified.

3.         That the Board write to Land Information New Zealand in support of the community’s application for temporary use of 20-24 Nayland Street as a village green.

Sara Templeton/Darrell Latham                                                                                                                            Carried

 

6.   Correspondence

 

Community Board Resolved LCHB/2017/00070

Part B

That the Linwood-Central-Heathcote Community Board receive the information in the correspondence report dated 27 February 2017.

Sara Templeton/Alexandra Davids                                                                                                                      Carried

 

7.   Staff Briefings

 

Staff Comment

The Board were updated on the upcoming Waltham Fair, which will be held in the school grounds of Waltham School.  The area was previously in the Spreydon/Heathcote Community Board Ward, and is now within Linwood-Central-Heathcote Board Area.  Staff requested that the Board Chairperson, or another Board member participate in a ceremony at the Waltham Fair at which the Spreydon‑Cashmere Community Board Chairperson would hand over the Fair to the Linwood‑Central‑Heathcote Community Board.

 

Community Board Resolved LCHB/2017/00071

Part B

That the Linwood-Central-Heathcote Community Board note the information supplied during the Staff Briefing.

Brenda Lowe-Johnson/Tim Lindley                                                                                                                     Carried

 

8.   Richmond Park - Application for court lighting by Shirley Tennis Club

 

Community Board Resolved LCHB/2017/00072 (Staff Recommendation Accepted Without Change)

Part C

That the Linwood-Central-Heathcote Community Board:

1.         Support the approval by the Head of Parks of the application by Shirley Tennis Club Incorporated to install twenty new court lighting poles on Richmond Park, as shown in Attachment A, subject to:

a.         The applicant obtaining any necessary resource consents, and building consents, at their cost, before commencing installation of the lighting system on the park.

b.         The applicant being required to deposit scaled as-built plans, as per Council’s Infrastructure Design Standards, within two months of the work being completed.

c.         The applicant being responsible for all costs associated with the installation, insurance, operation, maintenance, and any future removal, of the lighting system.

d.         The applicant being responsible for ensuring that the lighting system is maintained and operated in a safe condition at all times.

e.         The lighting is to be utilised for a maximum of 5 evenings per week, during Monday to Friday, between the hours of 5.00 p.m. and 9.30 p.m., and is to be fitted with an automatic timed cut-off switch for 9.30 p.m.

f.          The applicant being responsible for locking of the park gates after-hours on nights when the lights have been in use.

g.         The approval lapsing if the development is not completed within two years of the approval date. 

Brenda Lowe-Johnson/Alexandra Davids                                                                                                         Carried

 

 

9.   Avon River Stopbanks Tree Removals and Landscape Plan

 

Board Comment

The Board discussed the removal of the six street trees in the stopbanks, the possibility of more trees being planted, the species chosen, and the possibility of engagement with the community.

 

Staff Recommendations

That the Linwood-Central-Heathcote Community Board approve:

1.         The removal six street trees to allow the second stage of the Avon River Temporary Stopbank Project to be fully implemented.

2.         The implementation of the proposed replacement tree planting plan, comprising 103 replacement street trees.

 

Community Board Resolved LCHB/2017/00073

Part C

That the Linwood-Central-Heathcote Community Board approve:

1.         The removal of six street trees to allow the second stage of the Avon River Temporary Stopbank Project to be fully implemented.

2.         The implementation of the proposed replacement tree planting plan, comprising 103 replacement street trees.

3.         That further tree plantings be considered within budget and a diverse range of trees are planted.

Sally Buck/Sara Templeton                                                                                                                                      Carried

Yani Johanson and Deon Swiggs voted against the resolution, and requested that their vote be recorded.

Jake McLellan abstained from voting.

 

Sara Templeton left the meeting at 4:30pm.

Sara Templeton returned to the meeting at 4.35pm.

Darrell Latham left the meeting at 4:37pm.

Darrell Latham returned to the meeting at 4:38pm.

Alexandra Davids left the meeting at 4:39pm.

Alexandra Davids returned to the meeting at 4:42pm.

 

11. Application to Linwood-Central-Heathcote Youth Development Fund – Finlay Taylor Muir

 

Community Board Resolved LCHB/2017/00074  (Staff Recommendation Accepted Without Change)

Part C

That the Linwood-Central-Heathcote Community Board approve a grant of $500 from its 2016/17 Youth Development Fund to Finlay Taylor Muir towards attending the Ice Hockey Friendship Tournament in Minnesota, USA from 9 – 26 March 2017.

Sara Templeton/Jake McLellan                                                                                                                             Carried

 

Adjournment of Meeting

 

Community Board Resolved LCHB/2017/00075

It was resolved on the motion of Sally Buck, seconded by Sara Templeton that the meeting be adjourned from 4.58pm until 5.23pm.

Sally Buck/Sara Templeton                                                                                                                                      Carried

 

12. Application to Linwood-Central-Heathcote 2016/17 Discretionary Response Fund - Avebury House

 

Board Comment

The Board discussed the funds requested for this project, and other funds that had been applied for in the past.

 

Staff Recommendation

That the Linwood-Central-Heathcote Community Board:

1.         Approve a grant of $10,000 from its 2016/17 Discretionary Response Fund to Avebury House Charitable Trust towards wages for a Community Development Worker.

 

Community Board Resolved LCHB/2017/00076

Part C

That the Linwood-Central-Heathcote Community Board:

1.         Approve a grant of $10,000 from its 2016/17 Discretionary Response Fund to Avebury House Charitable Trust towards wages for a Community Development Worker.

2.         That the Board receive feedback within three months from Avebury House.

Brenda Lowe-Johnson/Sally Buck                                                                                                                        Carried

 

13. Application to the Linwood-Central-Heathcote Community Board's Discretionary Response Fund - KiwiSport 2017

 

Community Board Resolved LCHB/2017/00077 (Staff Recommendation Accepted Without Change)

Part C

That the Linwood-Central-Heathcote Community Board:

1.         Approve a grant of $5,000 from its 2016/17 Discretionary Response Fund to Linfield Cultural Recreational Sports Club Inc. towards wages to support the delivery of a KiwiSport 2017 programme in Linwood.

Jake McLellan/Brenda Lowe-Johnson                                                                                                                Carried

 

14. Application to the Linwood-Central-Heathcote Community Board's Discretionary Response Fund - Opawa Public Library

 

Board Comment

The Board discussed what was needed for this project, and asked staff to confirm that other avenues had been investigated.

 

Community Board Resolved LCHB/2017/00078 (Staff Recommendation Accepted Without Change)

Part C

That the Linwood-Central-Heathcote Community Board approves a grant of $3,385 from its 2016/17 Discretionary Response Fund to Opawa Public Library towards the Clear and Store Contents Project.

Brenda Lowe-Johnson/Sara Templeton                                                                                                            Carried

 

15. Linwood-Central-Heathcote Community Board Area Report

 

Staff Recommendations 

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Advise staff of elected member actions that contribute to implementation of Community Board Plans for the Community Board area.

3.         Identify issues that they would like to have included on Newsline.

4.         Agree on issues to be reported by the Chairperson in her report to the Council.

 

 

Community Board Resolved LCHB/2017/00079

Part B

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Request that Linwood Youth Festival Experience (LYFE), the Woolston Gala, Waltham Fair and other opportunities be used by staff as a pre-engagement process for Linwood Development Aspirations.

Brenda Lowe-Johnson and Yani Johanson abstained from voting on resolution number 2.

Sara Templeton/Tim Lindley                                                                                                                                   Carried

 

 


 

 

16. Elected Member Information Exchange

Part B

The Board received and noted the following information from members:

1.         Regenerate Christchurch Initial Future of the Red Zone meeting was held at Mount Pleasant Community Centre.

2.         The Board would like to acknowledge and thank the Council and Community Governance Team staff for their work in response to the Port Hills February 2017 fires. 

3.         Woolston/Ferry Road street landscape planting areas are full of weeds and maintenance issues were identified.

4.         It was noted that Canterbury Neighbourhood Support systems were effective during the Port Hills fire emergency.

5.         Attendance to the Linwood Forum by the Board members is low owing to the timing of the forum being held on Monday mornings.  It was agreed that staff will send out information before the Forum and would pass on apologies from elected members.

6.         The Board discussed the presence of homeless people at Doris Lusk Reserve.  The Board were advised that the homeless wish to have a drop in centre.

7.         The Board were advised that individual Board members have met recently with staff from Risingholme, Eastern Vision about the red zone, and a group about the possibility of starting a Men’s Shed in the central city.

 

17. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 6.16pm.

 

CONFIRMED THIS 15TH DAY OF MARCH 2017

 

 

 

 

Sally Buck

Chairperson

   


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

6.        Linwood Lower Fields Flood Mitigation Basin Landscape Plan

Reference:

16/1388439

Contact:

Keith Davison

keith.davison@ccc.govt.nz

941 8071

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Linwood-Central-Heathcote Community Board to approve the proposed forest landscape plan for the Linwood Lower Fields flood mitigation basin.

Origin of Report

1.2       This report is staff generated, and is in response to the Infrastructure, Transport and Environment Committee resolution to endorse (5 May 2016) and the Council resolution (CNCL/2016/00251) to grant approval for the design and construction of the Bells Creek Upstream Works.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the small number of adjacent affected residents and the feedback received during consultation.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Approve the landscape plan for the flood mitigation basin at Lower Linwood Fields to implement the Land Drainage Recovery Programme Bells Creek works to reduce the risk of flooding.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Flood Protection and Control Works

·     Level of Service: 14.1.5 Implement Land Drainage Recovery Programme works to reduce flooding

4.2       The following feasible options have been considered:

·     Option 1 – Approve the landscape plan (preferred option)

·     Option 2 – Decline the landscape plan

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.4       The advantages of this option include:

·     Meets Council objectives to reduce the risk of flooding

·     Replaces native forest habitat removed during settlement of Christchurch and assist in increasing fauna

·     Increases amenity in the Linwood area

·     Climate change mitigation

·     Higher community engagement and opportunity for education

·     Promoting mana whenua associations and narratives

4.5       The disadvantages of this option include:

·     Potential for community perception of an increase in antisocial behaviour

 

5.   Context/Background

Bells Creek Flood Mitigation Works

5.1       The Bells Creek catchment drains into the Heathcote River. Following the Canterbury Earthquake sequence significant land damage was observed in the area.  Land at the downstream end of Bells Creek experienced uplift, whereas the upstream area typically settled by 200 mm to 300 mm. This has increased flooding in the Bells Creek catchment, and in particular substantially increased the number of floor levels at risk of flooding.

5.2       The Land Drainage Recovery Programme (LDRP) investigated options for flood mitigation in Bells Creek and recommended a package of works (Stage 1) to reduce flooding. Council approved the Stage 1 works in November 2015.

5.3       The Stage 1 works include:

·   Upgrade of pipes in the Mackworth Street area (completed)

·   A new detention basin within the northern half of Edmonds Park (scheduled for completion April 2017)

·   A new detention basin within Linwood College's lower fields (subject of this report)

·   A pump station and new outfall located on Richardson Terrace near the Heathcote River (scheduled to begin March 2017)

·   A stormwater treatment facility located on the Richardson Terrace pump station site (scheduled to begin March 2017)

·   A screen in Woolston Park to prevent debris damaging the pump station (underway)

5.4       The focus of this report is on the landscape planting options associated with the detention basin in the area known as Linwood Lower Fields.

Linwood Lower Fields Basin

5.5       Linwood Lower Fields has been identified as a site for a new flood storage basin. The site is located at 521 Ferry Road (shown in red in Figure 1).

Figure 1 – Land proposed for flood mitigation basin at 521 Ferry Road

 

5.6       Council are in the process of purchasing part of 521 Ferry Road from the Ministry of Education (MOE). The land to be purchased is within the site previously used by Linwood College as their lower sports fields. The area currently occupied by the day care centre, teen parents unit and carparking will not be purchased.

5.7       The basin will store flood water in heavy rainfall events and release it slowly back to Bells Creek after the storm event, reducing the flood risk to properties in the adjacent areas. It is proposed to plant trees around the basin to create a forested area with lower planting and pools throughout.

5.8       An artist’s impression of the fully grown forest was shown in the consultation material (Attachment A) and reproduced in Figure 2.

Figure 2 – Artists impression of future forest

 

5.9       To provide the required stormwater storage, the Linwood Lower Fields will be dug out by approximately one metre. Flow will be diverted into the excavated area via a pipeline under Bray Street, and from the existing open drain to the east of the site (Arran Drain). An outlet structure and pipeline will discharge flow back to Arran Drain within the site. In addition, to provide some treatment and reduce erosion and sediment in the water, deeper pools have been provided. Also, a low flow channel meandering through the site carries the dry weather flow.

5.10    An urban forest, including kahikatea and totara trees, will stabilise the ground and provide shading. Shading helps to prevent the temperature of the water from increasing and supports aquatic life. Lower level plant species provide cover for the wetland areas and will help to treat stormwater on site. Lower planting will also ensure views are retained across the site. A more open style of fence would allow clear sightlines from neighbouring properties into the forest park. The space will be accessible to the public with a sealed pathway and boardwalk bridges to allow the community to explore and enjoy the park and all that it has to offer.

5.11    The forested wetland reserve will offer a range of advantages for the long-term management of stormwater in the area. The design is based on a six-values approach to managing environments in Christchurch:

·     drainage

·     landscape

·     ecology

·     recreation

·     culture

·     heritage

5.12    The forest will be dominated by kahikatea, totara and matai. Kahikatea areas will be modelled on species growing in Riccarton Bush/Pūtaringamotu, and the totara/matai stands will be modelled on what is believed Papanui Bush once would have supported. The Council and wider community are striving to provide wilderness experiences close to residential areas so people can regularly engage with nature. The reserve is also strategically located to provide both a core habitat and a stepping-stone for native bush bird movement across the city. Once established, it would attract a range of native bush birds back to the Woolston area. These are likely to include bellbird, kereru, fantail, grey warbler, and in the future even tui, kakariki and kaka that were once abundant in Riccarton Bush/Pūtaringamotu and Papanui Bush when Europeans first settled the city.

5.13    LDRP requested a CPTED (Crime Prevention Through Environmental Design) review to assess what would be needed to make a forested area open to the public. This report concluded that safety concerns over open forested site can be managed through appropriate environmental design. To facilitate the development of the basin as forested area open to public access, the following aspects of environmental design have been incorporated into the landscape plan (and are shown in Figure 2):

·   Removal of existing changing sheds.

·   Plan to acquire at least one property on the north, east or west boundary of the reserve in order to facilitate an additional access point. Note that this purchase will only be possible if and when adjacent property owners are willing to sell to Council, and would follow standard property acquisition procedures. This work is not funded out of the LDRP budget.

·   The existing vegetation and deep drain along the southeast boundary is retained to provide separation between park users and private properties along that boundary. This separation is supplemented with a standard low farm fence to restrict access to the drain.

·   Plan to upgrade property boundary fences (currently paling fences of variable condition) with see-through pool-style fencing as opportunities arise over time. Note that not all properties, nor the entire length of properties require this treatment.

·   Continue to plan for property acquisition of property for the widening of Ferry Road frontage to make entry/exit from reserve safer. Note that this will require funding to be allocated though the LTP process and would not be funded out of the LDRP budget.

·   Ensure there are no dead-end formed paths.

·   Parts of the reserve in the car park and parents school area have been kept visually open.

·   Managing the edges of forest compartments/blocks appropriately.

·   Engaging and developing strong partnerships with neighbouring property owners/occupiers as well as the range of local interest groups.

6.   Option 1 – Approve the landscape plan (preferred)

Option Description

6.1       Proceed with the forested basin landscape planting as consulted on (Attachment B) and described above.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Despite being assessed as having a low level of significance it was considered that it was appropriate to undertake public consultation on the proposal.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

6.5       When established the site will be a source of indigenous natural resources such as fibres for weaving, pigments for dying, edible native plants, medicinal plants (rongoa Maori), and, ultimately, native timbers.

6.6       In recognition of the potential that the forested basin has to play in the community the runanga has been approached regarding the naming of the site, and staff will keep exploring ways to engage mana whenua in the project.

Community Views and Preferences

6.7       Community engagement for this project was undertaken from Monday 23 January to Wednesday 15 February with a drop in session held on Wednesday 8 February on site at the Kimihia Parents College.

6.8       A total of 135 leaflets were hand delivered to properties on Smith Street, Bray Street, Arran Crescent, Staffa Street, Jura Place, Islay Place, Bute Street, Tilford Street, Ferry Road (between Richardson Terrace and Smith Street), Richardson Terrace (up to Wildberry Street), Wildberry Street, Hopkins Street (between Wildberry Street and Ferry Road), and Hobson Street.  The leaflet was also sent to 51 key stakeholders and 35 absentee landowners.

6.9       The drop in session was attended by 18 residents, pupils from Te Waka Unua School, and interest groups with good discussion and the opportunity to ask questions and discuss the project with members of the project team.

6.10    During the course of the engagement, Council received 59 submissions.  46 respondents generally supported the plan, one did not support the proposal, and 12 generally supported the plan but had some concerns.

6.11    The following concerns were raised by submitters, and the team has provided a response:

6.11.1 Fire hazard – The proposed planting plan will select species that are not highly flammable around the perimeter of the forest areas.  These will be species like five-finger, broadleaf, and koromiko. There is also a 5m setback around the perimeter that can be mown and maintained for separation.

6.11.2 High trees – A forest by its very nature will eventually contain tall trees.  The risk of trees falling and damaging property is not more of a threat than trees planted in streets or parks.  With these trees being part of a forest environment, they will be even less likely to blow over in storm events due to their mutual sheltering effect.

6.11.3 Planting near private property – Given the 5m setback between the property boundary and the planted area, it is not anticipated there will be significant issues related to the height in areas where concerns have been raised given the forest is on the south side of the property.  However, the plan will be amended to include predominately low statured trees/shrubs in this location. It is also worth noting that development of the forest to full height will take a significant length of time.

6.11.4 Public access – Feedback has indicated a strong preference to allow public access.

6.11.5 Arran Drain trees – Concerns were raised about the state of the existing trees along the drain which is on the eastern side of the fields. As part of the project a tree survey has been carried out and any problem trees will be removed and, if appropriate, replaced with suitable species.

6.11.6 Antisocial behaviour – Crime Prevention Through Environmental Design (CPTED) principles have been adhered to through the planning and design of this site.  It is proposed to lock the gates at night and that the community (including local schools) can be engaged in the ongoing development/ownership of the site as an asset they can be proud of and associate with.

6.11.7 Dogs – Some residents commented on the perceived threat from dogs on native wildlife.  In terms of bush birds, dogs are unlikely to pose a significant risk.  However water birds may be at threat of disturbance and therefore it is prudent that dogs should be allowed within the site if only on a leash.

6.11.8 Fruit trees – Ordinarily staff would support planting fruit trees in parks. However, as part of the Christchurch Tree and Urban Forest Plan, the key informants have advised that fruit trees should not be planted within close proximity to significant natural areas due to the propensity to attract vermin which will have adverse impacts on both natural regeneration and (future) native bird, lizard and invertebrate populations.  However, the site will be a source of other indigenous natural resources such as fibres for weaving, pigments for dying, edible native plants, medicinal plants (rongoa Maori) and ultimately native timbers.

6.11.9 Fountains, waterfalls, and playgrounds – While these features would be very appropriate in a more formal park setting, the focus of this reserve will be on celebrating natural character associated with wetlands, waterways and forests.  In time a range of specific features and/or artworks could be appropriate within this site.

6.12    A letter has been sent to all submitters advising the outcome of the consultation, including details of the Board meeting and how they can request speaking rights.  Also included in this letter was a link to the feedback summary.

Alignment with Council Plans and Policies

6.13    This option is consistent with Council’s Plans and Policies.

Financial Implications

6.14    Cost of Implementation - There is no additional cost of implementation above the budget already included in the Annual Plan.

6.15    Maintenance / Ongoing Costs - There will be an increase in the cost of maintenance as this is a new facility. This will need to be included in LTP proposals.

6.16    Funding source – The capital funds are approved in the 2016/17 and 2017/18 Annual Plans.

Legal Implications

6.17    No legal implications identified.

Risks and Mitigations    

6.18    Risk Event: Not completing purchase of Linwood Lower Fields in time for construction during the first half of 2017 will result in a delay to the flood mitigation benefits and potentially an increase in the cost of construction.

6.18.1 Treatment:

·     Continuing to closely monitor MOE/LINZ sale process to ensure no hold ups.

·     Construction contract formulated to allow delay to works with some cost implications.

6.18.2 Residual risk rating: the rating of the risk is low

6.19    No other significant risks have been identified.

Implementation

6.20    Implementation dependencies - Completion of purchase of the site from the Ministry of Education and Community Board approval of the landscape plan.

6.21    Implementation timeframe – The works are scheduled to begin mid-2017.

Option Summary - Advantages and Disadvantages

6.22    The advantages of this option include:

·   Meets Council objectives to reduce the risk of flooding

·   Replaces native forest habitat removed during settlement of Christchurch and assist in increasing fauna

·   Increases amenity in the Linwood area

·   Climate change mitigation

·   Higher community engagement and opportunity for education

·   Promoting mana whenua associations and narratives

6.23    The disadvantages of this option include:

·   Potential for community perception of an increase in antisocial behaviour

7.   Option 2 – Decline the landscape plan

Option Description

7.1       Do not proceed with the landscape plan as consulted on and shown in Attachment A.

7.2       The most practicable alternative to the forested basin proposal is a wetland for the lowest areas, with the remaining area maintained as grass.

7.3       If the proposed landscape plan is declined in full then further consultation will likely be necessary, delaying the provision of the flood mitigation benefits to the community.

Significance

7.4       The level of significance of this option is medium which differs from section 2 of this report due to the delay to the flood mitigation benefits being provided to the community.

7.5       Engagement requirements for this level of significance may require further consultation in light of the high level of support for the forested basin received during consultation.

Impact on Mana Whenua

7.6       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.7       As all but one of the consultation submissions supported the plan (although 12 did raise some concerns) it is considered that declining the proposed plan is not consistent with community views and preferences.

Alignment with Council Plans and Policies

7.8       This option is consistent with Council’s Plans and Policies as the flood mitigation benefits will still be achieved without the basin being forested.

Financial Implications

7.9       Cost of Implementation - As per Option 1. There is no additional cost of implementation above the budget already included in the Annual Plan.

7.10    Maintenance / Ongoing Costs – As per Option 1. There will be an increase in the cost of maintenance as this is a new facility. This will need to be included in LTP proposals.

7.11    Funding source – As per Option 1. The capital funds are approved in the 2016/17 and 2017/18 Annual Plans.

Legal Implications

7.12    No legal implications identified.

Risks and Mitigations    

7.13    Risk Event: Not completing purchase of Linwood Lower Fields in time for construction during the first half of 2017.  This will result in a delay to the flood mitigation benefits and potentially an increase in the cost of construction.

7.13.1 Treatment:

·   Continuing to closely monitor MOE/LINZ sale process to ensure no hold ups.

·   Construction contract formulated to allow delay to works with some cost implications.

7.13.2 Residual risk rating: the rating of the risk is low

7.14    No other significant risks have been identified.

Implementation

7.15    Implementation dependencies - Completion of purchase of the site from the Ministry of Education, further consultation and Community Board approval of the landscape plan.

7.16    Implementation timeframe – The works are scheduled to begin mid-2017.

Option Summary - Advantages and Disadvantages

7.17    The advantages of this option include:

·   Meets flood mitigation objectives

·   Addresses some of the concerns raised during consultation

7.18    The disadvantages of this option include:

·   Lower amenity value – does not meet community expectations

·   Lower ecological value – missed opportunity for native flora and fauna recovery

·   Delay to programme

 

Attachments

No.

Title

Page

a

Linwood Lower Fields Consultation Material

25

b

Linwood Lower Fields Landscape Plan

27

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Peter Christensen - Senior Water Resources Engineer

Ann Campbell - Senior Engagement Advisor

Approved By

Keith Davison - Manager Land Drainage

John Mackie - Head of Three Waters and Waste

David Adamson - General Manager City Services

  


Linwood-Central-Heathcote Community Board

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7.        Scott Park - Stall Site for Food/Coffee/Retail Vendor

Reference:

17/69297

Contact:

Jeff Woodham

Jeff.Woodham@ccc.govt.nz

941-8771

 

 

1.   Purpose of Report

1.1       This report is to inform the Linwood-Central-Heathcote Community Board of the intention to seek a vendor to operate a temporary stall site at Scott Park.

 

2.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Receive the information in the Scott Park – Stall Site for Food/Coffee/Retail Vendor report.

 

 

3.   Key Points

3.1       Staff have received proposals for a licence to operate a café out of a small caravan at Scott Park.

3.2       Work is underway to complete the master plan for this area and allowing a temporary licence for such activities would be a good way of testing the market before committing to any long-term occupation through the plan.

3.3       Staff have evaluated the various proposals and consider that a food vendor possibly combining water sports hire would be a suitable activity at Scott Park.

3.4       To ensure transparency, the Leasing Consultancy team will publicly advertise for interested vendors who may wish to operate from this site for a term up to 12 months.

3.5       Proposals will be evaluated by a staff representative of the Parks, Transport and Property teams.

3.6       Scott Park is held by Council as fee simple land and not subject to the Reserves Act.  It is maintained as a neighbourhood park.

3.7       The area for this activity is shown in Attachment A.  This area is designated legal road and the Council has delegated to the Chief Executive authority to negotiate and grant licences of Council property (including legal road) to other parties, and to sign all required documentation.  This delegation excludes licences under the Reserves Act 1977.  The Chief Executive has sub-delegated this delegation to the Manager Property Consultancy.

 

Attachments

No.

Title

Page

a

Scott Park Vendor Site Plan

31

 

 

Signatories

Author

Jeff Woodham - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Andrew Rutledge - Head of Parks

  


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8.        Linwood-Central-Heathcote Community Board Area Report

Reference:

17/182459

Contact:

Shupayi Mpunga

shupayi.mpunga@ccc.govt.nz

03 941 6605

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendations

That the Linwood-Central-Heathcote Community Board:

1.         Receive the Area Update.

2.         Agree to whether or not to provide comment for the Council’s draft submission on the National Policy Statement for Freshwater Management.

3.         Agree on issues to be reported by the Chairperson in her report to the Council.

 

 

3.   Community Board Activities and Forward Planning

3.1       Memos/Information reporting back on Community Board matters

3.1.1   Graffiti Statistics – During the former Hagley/Ferrymead Community Board term, the Graffiti Team would regularly send the statistics of the graffiti in the ward.  The statistics were sent every alternative month.  Since the change of Community Board areas the Graffiti team are unable to supply the usual reports.  Until a solution is found in the reporting software the city wide statistics will be provided.  Attached is two reports which includes the top 10 suburbs along with the hot spots for the months.  There is also Top Tag report which shows the top five tags for the previous month including what areas they were predominantly used in.

3.2       The provision of strategic technical and procedural advice to the Community Board

3.2.1   The Government is proposing changes to the National Policy Statement for Freshwater Management.  The submission period closes on 28 April 2017.  The Council will be making a submission which will be presented to the Council’s 13 April 2017 meeting for approval to submit.  Copies of the draft National Policy Statement are available by separate cover.  The Board is asked if it wishes to provide comment for the Council’s submission and how they would like to coordinate this.

3.3       Board area Consultations/Engagement

3.3.1   Woolston Library and Community Facility – Work is being done on the design of a new facility for Woolston Village to replace the earthquake damaged Woolston volunteer library at 689 Ferry Road.  This does not affect the existing Woolston Community Centre next to Woolston Park.  Consultation is open from 22 February to 30 March 2017 to gain feedback on the draft concept design developed from consultation in October 2016.  An information drop-in session is to be held at St Johns Anglican Church lounge, Woolston on Tuesday 14 March 2017.  Information was available at the Linwood Youth Festival Experience on 4 April 2017 and will be available at the Woolston Gala at Woolston Park on 25 March 2017.

3.3.2   Te Whare Roimata Consultations on Revitalisation Plan

Work continues on the survey of residents of the Inner City East area to find out what they think about living in the area and what they would like to see changed.  Further detail will be provided at the Community Board seminar 13th March.  One of the issues that has been communicated through the survey, and on an ongoing basis are the perceptions of the area being unsafe, particularly due to the anti-social behaviour of those who spend time at Doris Lusk Reserve.

3.4       Submission Opportunities

3.4.1   2017/18 Draft Annual Plan Consultation: 20 March to 28 April 2017.

3.4.2   Ensors Road Proposed Passenger Transport Intersection Improvements (Brougham Street-Opawa Road): 3 March to 3 April 2017.

3.5       Annual Plan and Long Term Plan matters

3.5.1   Two community workshops are confirmed for the Annual Plan consultation. Staff are trying to find an alternative venue for the workshop to be held in Linwood on Monday 27 March 2016.  If no community venue is available the workshop will be held at 180 Smith Street in the Board room.  The second workshop will be held at Mt Pleasant Community Centre, on Thursday 30 March 2016. Both events have been entered into all elected members’ calendars. An email has also been sent requesting feedback on availability for attendance at local community events.

3.5.2   Staff circulated a document that details the projects that the Community Board had put forward for inclusion in the Annual Plan, and what would be funded.  $100,000 has been included in the Draft Annual Plan for Sumner Changing Sheds, $20,000 for Water Fountains in the Central City, and $10,000 for Street Scape in Eastside of Central City and Laneways.

3.6       Development of Civil Defence Emergency Plans

3.6.1   Staff in the Community Governance Team are currently working with community groups and organisations to put together a plan to assess what emergency preparedness at household and community level should look like.  Information on this will be provided to the Board as the process unfolds.

3.7       Significant Board matters of interest to raise at Council

3.7.1   The Board is asked to consider which matters they would like the Board Chairperson to raise at Council. 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Bromley Community Fair - was successfully held on Saturday 25 February with over 700 people estimated to have attended over three hours. Councillor Johanson represented the Board at the Fair.

4.2       Avebury House was granted $10,000 from the Community Board’s Discretionary Response Fund for the temporary Community Development Worker wages.  Representatives from Avebury House   will attend a Board seminar to report on progress in three months’ time.

4.3       LYFE (Linwood Youth Festival Experience) held on Saturday 4 March from 12 – 4pm at Linwood Park.  The project is youth focused and co-funded with Youthtown. Brenda Lowe-Johnson represented the Community Board in the opening ceremony and a Linwood-Central-Heathcote information stall set up with local staff and Community Board members in attendance.  Councillor Johanson was present at the stall most of the day interacting with the community on a variety of issues of interest.

5.   Significant Community Issues

5.1       Sumner skate park

5.1.1   Status

The Board received information from staff and the Sumner Skate and Green Group on the need for the skate park in the area.  At its meeting held on 27 February 2017 the board resolved to:

·    Request staff to prepare a report investigating the possibility of suitable locations for permanent skate facilities in the Bays Area (Ferrymead to Sumner) including 26 Nayland Street.

·    That the report be completed in a timeframe that allows for budget consideration for the 2018-2028 Long Term Plan, should a suitable location be identified.

·    That the Board write to Land Information New Zealand in support of the community’s application for temporary use of 20-24 Nayland Street as a village green.

5.1.2   Action

A meeting was held between staff and the representatives from Sumner Skate and Green Group to agree on how to work together and the next steps required.

5.1.3   Timeframe

Ongoing.

5.2       Latimer Community Housing Trust

5.2.1   Status

The Trust has finalised plans for six units suitable for low income earners to be built in Barbados St.  Funding of $290,000 was granted to the Trust from the Capital Endowment Fund in 2013.  The housing units are meant for primarily single older adults on low incomes who had/have lived in the area.

5.2.2   Action

The Trust is currently working of obtaining further funding to complete the units so it can open the housing debt free.

5.2.3   Timeframe

Board seminar on 23 March will give more information on what the next steps are.

6.   Major Community and/or Infrastructure Projects

None to report at this meeting.

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1       Sports Parks Update

7.1.1   Staff met with representatives from Canterbury League and Linwood League to discuss and resolve issues relating to Linwood Park sport grounds, buildings, storage and car parking.

8.   Community Board funding budget overview and clarification

8.1       Total of unallocated funding for 2016/17 is $65,328.  Funding table is Attachment C.

8.2       Discretionary Response Fund unallocated funding for 2016/17 is $54,378.

8.3       Youth Development Fund unallocated funding for 2016/17 is $5,950.

8.4       Light Bulb Moments Fund unallocated funding for 2016/17 is $5,000.

 

Attachments

No.

Title

Page

a

Christchurch City Suburb Street Graffiti Report - January 2017

37

b

Christchurch City Graffiti Top Tag Report - January 2017

38

c

Christchurch City Suburb Street Graffiti Report - February 2017

39

d

Christchurch City Graffiti Top Tag Report - February 2017

40

e

Linwood-Central-Heathcote Community Board Funding 2016/17

41

 

 

Signatories

Authors

Liz Beaven - Community Board Advisor

Vimbayi Chitaka - Community Development Advisor

Bruce Coleman - Community Development Advisor

Diana Saxton - Community Recreation Advisor

Carly Waddleton - Community Development Advisor

Approved By

Shupayi Mpunga - Manager Community Governance, Linwood-Central-Heathcote

  


Linwood-Central-Heathcote Community Board

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9.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

10.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.

 

 


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

11.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Linwood-Central-Heathcote Community Board

15 March 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

12

On The Beach Restaurant - Lease Assignment and New Term

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

This report contains commercially sensitive information relative to the existing operator and propsed assignee

Upon lease assignment