Health and Safety Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Health and Safety Committee will be held on:

 

Date:                                     Friday 24 March 2017

Time:                                    9am

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Councillor Jamie Gough

Councillor David East

Councillor Aaron Keown

2 External Members (vacancies)

 

 

20 March 2017

 

 

 

Principal Advisor

Emma Davis

Head of Human Resources

 

Mark Saunders

Committee and Hearings Advisor

941 6436

mark.saunders@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Health and Safety Committee

24 March 2017

 

 

 


Health and Safety Committee

24 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

B       3.       Deputations by Appointment........................................................................................ 4

B       4.       Presentation of Petitions................................................................................................ 4

STAFF REPORTS

A       5.       Health and Safety Committee - Terms of Reference.................................................... 5   

 

 


Health and Safety Committee

24 March 2017

 

 

1.   Apologies

An apology was received from Councillor Keown.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

4.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  

  


Health and Safety Committee

24 March 2017

 

 

5.        Health and Safety Committee - Terms of Reference

Reference:

17/206389

Contact:

Mark Saunders

Mark.Saunders@ccc.govt.nz

941 6436

 

 

1.   Purpose of Report

1.1       The purpose of this report is to recommend to the Committee, the Terms of Reference of the Health and Safety Committee established for the 2016-19 triennium, for approval by the Council.

1.2       The Terms of Reference are attached for the Committee’s consideration.

1.3       The appointments process for external members incorporated in the Terms of Reference provides for the establishment of an External Members Appointments Panel, which this report recommends to the Committee.

 

2.   Staff Recommendations

That the Health and Safety Committee:

1.         Receives the information in this report.

2.         Recommends to the Council the Terms of Reference for the Health and Safety Committee as set out in Attachment A.

3.         Notes that Council staff will work with the Chair of the Committee to carry out the Committee’s responsibilities and activities as per the Terms of Reference.

4.         Establishes an External Members Appointments Panel in accordance with the delegations set out within Attachment A.

5.         Notes that Council staff will work with the Chair of the Panel to carry out the Panel’s responsibility to appoint external members to the Committee as per the Committee’s Terms of Reference.

 

3.   Key Points

3.1       On 15 September 2016, prior to the triennial general election, the previous Council considered draft terms of reference for a proposed Health and Safety Committee outlining responsibilities largely identical to those set out in Attachment A.

3.2       The previous Council resolved at that time to note the draft terms of reference and appointment process and to recommend to the new Council that they establish a Health and Safety Committee of the Council in line with the proposals as a matter of priority.

3.3       On 15 December 2016, the Council established the Health and Safety Committee and appointed the Chair, Deputy Chair and membership (including “two external members to be appointed”) set out in Attachment A.

3.4       The Council is yet to approve terms of reference for the Committee.

3.5       It is scheduled for the Committee to receive a presentation at its first meeting ahead of considering this report to assist with understanding the responsibilities of the Committee and with considering the Terms of Reference and the appointments process for external members.

3.6       The appointments process for external members set out in Attachment A is revised from the draft terms of reference considered on 15 September 2016 to reflect the amendments to the draft membership and to make the process more robust and certain.

 

Attachments

No.

Title

Page

a

Health and Safety Committee - Terms of Reference

7

 

 

Signatories

Authors

Mark Saunders - Committee and Hearings Advisor

Sharon Butt - Manager Health and Safety

Emma Davis - Head of Human Resources

Approved By

Brendan Anstiss - General Manager Strategy and Transformation

  


Health and Safety Committee

24 March 2017

 

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