Halswell-Hornby-Riccarton Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Halswell-Hornby-Riccarton Community Board will be held on:

 

Date:                                     Tuesday 28 March 2017

Time:                                    4.30pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Natalie Bryden

Vicki Buck

Jimmy Chen

Catherine  Chu

Anne Galloway

Ross McFarlane

Debbie  Mora

 

 

23 March 2017

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

 


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................. 17  

STAFF REPORTS

C       7.       Lomax Reserve - Proposed Electrical Easement.......................................................... 19

A       8.       New Hornby Library and Customer Services; and South West Leisure Centre - Community Consultation and Engagement................................................................ 29

C       9.       Halswell-Hornby-Riccarton Community Board Youth Development Fund 2016/17 - Applications - Patrick Smith and Halswell United Association Football Club  ........ 31

C       10.     Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2016/17 - Application - Hei Hei Broomfield Community Development Trust........................... 35

B       11.     Elected Members Information Exchange..................................................................... 38

B       12.     Questions Under Standing Orders............................................................................... 38 

 

 


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 14 March 2017,  be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Joscelyn Silcock, resident of Elizabeth Street, has been granted speaking rights regarding the Elizabeth Street Angled Parking Proposal that was presented to the Riccarton/Wigram Community Board in September 2016.

 

4.2

Paula Stevens, resident of Villa Grove, has been granted speaking rights on behalf of other street residents, to address the Board requesting the removal and replacement of the scarlet oak trees in Grove Villa, Upper Riccarton.

 

A 25 signatory petition on this matter was tabled and received by the Board at its meeting on 14 March 2017.

 

A copy of the petition has been separately circulated to members.

 

4.3

Bob Shearing, on behalf of the St Peters Church Restoration Fundraising Committee, has been granted speaking rights to update the Board on fundraising plans and to seek support for St Peters Church to gain speaking rights to either the full Council, or to its Social and Community Development Committee.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

 

Halswell-Hornby-Riccarton Community Board

Open Minutes

 

 

Date:                                     Tuesday 14 March 2017

Time:                                    4.30pm

Venue:                                 Community Room, Upper Riccarton Library,
71 Main South Road, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Mora

Helen Broughton

Vicki Buck

Jimmy Chen

Catherine  Chu

Anne Galloway

Ross McFarlane

Debbie  Mora

 

 

14 March 2017

 

 

 

 

 

Gary Watson

Manager Community Governance, Halswell-Hornby-Riccarton

941 8258

gary.watson@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved HHRB/2017/00078

That the apology for absence from Natalie Bryden, be accepted.

Ross McFarlane/Debbie Mora                                                                                                                               Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved HHRB/2017/00079

That the minutes of the Halswell-Hornby-Riccarton Community Board meeting held on Tuesday 28 February 2017, be confirmed.

Catherine Chu/Anne Galloway                                                                                                                              Carried

4.   Deputations by Appointment

Part B

4.1       Philip Haythornthwaite, on behalf of the Disabled Persons Assembly, addressed the Board with a submission indicating support for the retention of the Aurora Street access way. Item 13 of these minutes refers.

 

             The Chairperson thanked Mr Haythornthwaite for his deputation.

 

13. Aurora Street Access Way - Proposed Closure

 

Community Board Resolved HHRB/2017/00080

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

In addition to the staff report, the Board also took into consideration the submission received by the Disabled Persons Assembly. Item 4.1 above of these minutes refers.

That the Halswell-Hornby-Riccarton Community Board resolved to receive the report and approve:

1.         Option 1 being to maintain public access through the Aurora Street access way.

Mike Mora/Debbie Mora                                                                                                                                        Carried

 

Community Board Resolved HHRB/2017/00081

The Halswell-Hornby-Riccarton Community Board decided to:

 

             2.         Receive the information presented by the Disabled Persons Assembly.

 

3.         Request that staff look into upgrading the existing lighting and a general tidying up of the Aurora Street access way.

Mike Mora/Debbie Mora                                                                                                                                        Carried

 

 

4.2       Dean Palmer, of Duncan Cotterill Lawyers, addressed the Board on behalf of his clients RG Elliott and Estate PO Elliott indicating their support for the adjustments made by Council staff to the proposal, regarding the Sonter Road/Hayton Road Intersection – Proposed No Stopping Restrictions (Item 14 refers).

             After questions from members, the Chairperson thanked Mr Palmer for his deputation.

 

14. Sonter Road/Hayton Road Intersection - Proposed No Stopping Restrictions

 

Community Board Resolved HHRB/2017/00082

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve that the stopping of vehicles be prohibited at any time on the north eastern side of Hayton Road commencing at its intersection with Sonter Road and extending in a north easterly direction for a distance of 17 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the north eastern side of Hayton Road commencing at its intersection with Sonter Road and extending in a south easterly direction for a distance of 15 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north western side of Sonter Road commencing at its intersection with Hayton Road and extending in a north easterly direction for a distance of 12 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the south eastern side of Sonter Road commencing at its intersection with Hayton Road and extending in a north easterly direction for a distance of 17 metres.

Mike Mora/Jimmy Chen                                                                                                                                          Carried

 

 

4.3       Garth Wilson, local resident, addressed the Board regarding Central Riccarton related issues, namely:

             1.         Riccarton Community Centre - chattels

             2.         Riccarton Service Centre

             3.         Riccarton Community Centre

             4.         Mobile Library Service 

             Items 7 and 18 of these minutes also refer. 

 

 

4.4       Diane Ansley, local resident, addressed the Board requesting that the Council provide right turning arrows at the traffic signals at the Riccarton Road, Straven Road, Clarence Street intersection and the Straven Road/Kilmarnock Street and Kahu Road Intersections. 

             After questions from members, the Chairperson thanked Mrs Ansley for her deputation.

Community Board Resolved HHRB/2017/00083

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.         Receive the deputation from Diane Ansley and to refer the matter raised to staff for investigation and response back to the Board.

Jimmy Chen/Vicki Buck                                                                                                                                             Carried

 

5.   Presentation of Petitions

Part B

5.1       Villa Grove Street Trees

Paula Stevens, local resident, presented a petition requesting the removal and replacement of the scarlet oak trees in Villa Grove.  

The prayer of the 25 signatory petition reads:

“We the undersigned residents of Villa Grove desire that the oak trees which line our street be removed and replaced with trees more suitable for this area. e.g. Ludecke Place, which had the same problem.”

Community Board Resolved HHRB/2017/00084

Part B

The Halswell-Hornby-Riccarton Community Board decided to receive the petition from the residents of Villa Grove.

Mike Mora/Debbie Mora                                                                                                                                        Carried

 

Community Board Resolved HHRB/2017/00085

The Halswell-Hornby-Riccarton Community Board decided to invite Paula Stevens to address the Board on 28 March 2017 regarding the street trees in Villa Grove.

Mike Mora/Debbie Mora                                                                                                                                        Carried

 


 

 

6.   Notice of Motion - PM Liquors Limited - 76 Riccarton Road

 

Community Board Resolved HHRB/2017/00086

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Accept for consideration the Notice of Motion from Mike Mora regarding the matter of supporting the community in its opposition to a liquor licence application from PM Liquor Limited at 76 Riccarton Road at 76 Riccarton Road.

Mike Mora/Ross McFarlane                                                                                                                                   Carried

 

 

Community Board Resolved HHRB/2017/00087

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Support the community in its opposition to a liquor licence application from PM Liquor Limited at 76 Riccarton Road, and request the leave of the Chairperson of the Christchurch District Licensing Committee for a Board member to appear at the hearing on this application in support of the community.

2.         Appoint a Mike Mora to represent the Board at the Christchurch District Licensing Committee hearing on 16 March 2017.

Debbie Mora/Jimmy Chen                                                                                                                                      Carried

 

 

7.   Notice of Motion - Central Riccarton Related Issues

 

Community Board Resolved HHRB/2017/00088

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Accept for consideration the Notice of Motion from Helen Broughton on Central Riccarton related issues.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 

 

Community Board Resolved HHRB/2017/00089

1.         That a swing and a slide be provided for younger children at the Picton Avenue Reserve subject to funding availability, and further that Council staff be requested to work with the Central Riccarton Residents’ Association to determine an appropriate location.

2.         That the Halswell-Hornby-Riccarton Community Board notify the Council’s Head Librarian of the Central Riccarton Residents’ Association's concerns regarding the timing and location of the mobile library service.

3.         That the Halswell-Hornby-Riccarton Community Board recognises that there are ongoing concerns regarding antisocial behaviour in the area around the Riccarton Bus Exchange and further, that the Board notes minor changes are being made but there may be a need to request an ongoing police presence in the future.

Helen Broughton/Jimmy Chen                                                                                                                              Carried

 

With regard to 2. above, the Board noted that the Council’s Head Librarian was aware of the concerns.

Items 4.3 and 18 of these minutes also refer.

 

 

8.   Correspondence

 

Community Board Resolved HHRB/2017/00090

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.         Receive the tabled correspondence  from:

a.         Sara Harnett Kikstra on behalf of Quieter Please, regarding the Ruapuna Park Lease Agreement.  Item 10 of these minutes refers.

b.         Mark Richardson, Principal of Aidanfield Christian School regarding the Aidanfield Drive Pedestrian Facility.  Item 12 of these minutes refers.

Mike Mora/Anne Galloway                                                                                                                                    Carried

 

9.   Delamain Residents' Association - Recognition

 

Community Board Resolved HHRB/2017/00091

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Recognise the Delamain Residents’ Association under the Council’s Residents' Association Formation and Recognition Policy.

2.         Recognise the following boundaries for the Delamain Residents’ Association:

a.         West of the western boundary of Broomfield Common, from Buchanans Road to the Paparua Stream.

b.         North of Gilberthorpes Road, from the western boundary of Broomfield Common to the western boundary of Delamain Park.

c.         East of the western boundary of Delamain Park, from Gilberthorpes Road to the northern boundary of Delamain Park.

d.         South of a line along the northern boundary of Delamain Park and extending behind the properties on the north side of Ferdinand Terrace, and on the north side of the shared driveway extending east from Ferdinand Terrace, and then south to the Paparua Stream, and along that stream to the western boundary of Broomfield Common.

3.         Appoint Mike Mora and Natalie Bryden as its representative and alternate respectively, on the Delamian Residents’ Association for the remainder of the 2016/19 term.

Jimmy Chen/Helen Broughton                                                                                                                              Carried

 

 

10. Ruapuna Park - Lease of Part to Canterbury Car Club Incorporated

 

Helen Broughton moved by way of an amendment, seconded by Catherine Chu:

That the Halswell-Hornby-Riccarton Community Board ask the Council to note:

1.         That there were differing views between the local residents and motor sport groups relating to noise until the Environment Court decision of January 2016.

On being put to the meeting by the Chairperson, the amendment was declared lost.

Helen Broughton requested that her vote be recorded against the above outcome.

 

Community Board Decided HHRB/2017/00092

Part A

That the Halswell-Hornby-Riccarton Community Board recommend to the Council:

1.         That it publicly advertise the proposal to grant a lease to Canterbury Car Club Incorporated over that part of Ruapuna Park where the raceway is situated, an area of approximately 39.9751 hectares, contained in Lot 1 DP 323836, classified as Recreation Reserve and shown on Attachment A, RPS856-42.

2.         That in the event that there are objections that cannot be satisfied, then staff are authorised to convene a Hearings Panel to consider any such objections and making a recommendation back to the Council for a decision.

3.         That in the event that there are no unresolved objections, then:

a.         In its capacity of holding the Minister of Conservation's Delegation, the Council resolve to give consent to the lease in accordance with 54(1)(b), (c) and (d) of the Reserves Act 1977.

b.         Delegated authority is granted to the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including, but not limited to c. and d. below.

c.         Finalising lease documentation to Canterbury Car Club Incorporated for a period of up to 33 years broken into three 11 year terms at an annual rental to be negotiated.

d.         Granting permission to Canterbury Car Club Incorporated to enter into hire and sublease arrangements for utilisation of the grounds and buildings contained within the lease area specifically to Canterbury Racing School as well as other user groups on terms and conditions to be approved by the Property Consultancy Manager, on behalf of the Council.

Debbie Mora/Jimmy Chen                                                                                                                                      Carried

 


 

 

11. Halswell-Hornby-Riccarton Wards - Proposed Road Names - Various Subdivisions

 

Community Board Resolved HHRB/2017/00093

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to approve the following road names:

1.         Wigram Skies Subdivision (RMA/2016/1074)

·        Earhart Lane

·        Aermacchi Lane

·        Strikemaster Lane

2.         Knights Stream Park (RMA/2016/1978)

·        Luxembourg Crescent

3.         Kintyre Estates, Stage 5B Subdivision (RMA/2013/1185)

·        Loch Tanna Way

·        Lussa Close

·        Glen Rosa Lane

4.         Halswell Commons, Stages 1 to 4 and Commercial Subdivision (RMA/2016/2585, RMA/2016/1628 and RMA/2016/2778)

·        Nevermore Place

·        Brancion Street

·        Manarola Road

·        Bellagio Place

·        Monsaraz Boulevard

·        Nostradamus Lane

·        Evora Place

·        Wimbledon Lane

·        Lisbon Road

Vicki Buck/Debbie Mora                                                                                                                                           Carried

 


 

 

12. Aidanfield Drive - Pedestrian Facility

 

Community Board Resolved HHRB/2017/00094

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions on the north side of Aidanfield Drive, commencing at its intersection with Nash Road and continuing in a westerly direction for a distance of 92 metres.

2.         Revoke all existing parking and stopping restrictions on the south side of Aidanfield Drive, commencing at its intersection with Coppinger Terrace and continuing in a westerly direction for a distance of 80 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north side of Aidanfield Drive, commencing at a point 27 metres west of its intersection with Nash Road and extending in a westerly direction for a distance of 65 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the south side of Aidanfield Drive, commencing at a point 28 metres west of its intersection with Coppinger Terrace and extending in a westerly direction for a distance of 52 metres.

5.         Approve the general layout for Aidanfield Drive as detailed in Attachment A, including kerb alignments, traffic islands, surface treatments, line markings and footpaths.

Mike Mora/Vicki Buck                                                                                                                                               Carried

 

 

Community Board Resolved HHRB/2017/00095

The Halswell-Hornby-Riccarton Community Board decided:

6.         That staff be requested to respond back to the Board with information on vehicle volumes and traffic speeds on Aidanfield Drive.

Helen Broughton/Ross McFarlane                                                                                                                       Carried

 

 

Community Board Resolved HHRB/2017/00096

That the Halswell-Hornby-Riccarton Community Board decided:

 

7.         To advise the Council that in considering the Aidanfield Drive Pedestrian Facility project, this has raised for the Community Board the long length of time it would take the Council to install 40 kilometre per hour school speed zone limits throughout the city because they are only currently funded at three per annum. Accordingly, the Halswell-Hornby-Riccarton  Community Board asks that the Council looks to increase that provision to at least six schools  per annum across the city.

Mike Mora/Helen  Broughton                                                                                                                               Carried

 

 

 

 

15. 52 Hayton Road - Proposed P10 Parking Restriction and No Stopping Lines

 

Community Board Resolved HHRB/2017/00097

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south west side of Hayton Road commencing at a point 12 metres north of Dakota Crescent and Hayton Road intersection and extending in a north westerly direction for a distance of 17 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the south west side of Hayton Road commencing at its intersection with Dakota Crescent and extending in a north westerly direction for a distance of 12 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the north west side of Dakota Crescent commencing at its intersection with Hayton Road and extending in a south westerly direction for a distance of 13 metres.

Mike Mora/Jimmy Chen                                                                                                                                          Carried

 

 

16. 338 to 340 Riccarton Road - Proposed No Stopping Restrictions

 

Community Board Resolved HHRB/2017/00098

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to:

1.         Revoke all existing parking restrictions on the north side of Riccarton Road commencing at a point 96 metres east of its intersection with Waimairi Road and extending in an easterly direction for a distance of 59 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Riccarton Road commencing at a point 96 metres east of its intersection with Waimairi Road and extending in an easterly direction for a distance of 59 metres.

Mike Mora/Jimmy Chen                                                                                                                                          Carried

 


 

 

 

17. Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2016/17 - Applications - Technical Support re Funeral Home Resource Consent Application

 

Community Board Resolved HHRB/2017/00099

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Halswell-Hornby-Riccarton Community Board resolved to :

1.         Approve the making of  a grant of $4,198 from its Discretionary Response Fund 2016/17 to Ben Blower, on behalf of Birchgate Lane Residents and the wider Knights Stream and Longhurst Residents in Halswell, towards the costs of engaging technical support to assist these residents in the preparation of evidence opposing  the  Funeral Home resource consent application for the property located at the corner of Wigram Road and Halswell Junction Road.

Mike Mora/Debbie Mora                                                                                                                                        Carried

 

 

18. Halswell-Hornby-Riccarton Community Board Area Report - March 2017

 

Community Board Resolved HHRB/2017/00100

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part B

That the Halswell-Hornby-Riccarton Community Board decided to:

1.         Receive the Halswell-Hornby-Riccarton Area Report for March 2017.

2.         Receive the staff memorandum responding to the deputation made to the Board meeting on 13 December 2016 from the Central Riccarton Residents’ Association.

With regard to 2. above, items 4.3 and 7 of these minutes also refer.

Mike Mora/Ross McFarlane                                                                                                                                   Carried

 


 

 

19. Elected Members Information Exchange

Part B

Board members exchanged information on matters of current interest.

20. Questions Under Standing Orders

Part B

There were no questions under Standing Orders.

 

   

Meeting concluded at 7.42pm

 

CONFIRMED THIS 28TH DAY OF MARCH 2017

 

 

Mike Mora

Chairperson

 


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

6.        Correspondence

Reference:

17/294652

Contact:

Peter Dow

peter.dow@ccc.govt.nz

941 6501

 

 

1.   Purpose of Report

At the close of the agenda no correspondence had been received.

 

 

 

 

 

 

  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

7.        Lomax Reserve - Proposed Electrical Easement

Reference:

17/122603

Contact:

Sarah Stuart

 sarah.stuart@ccc.govt.nz

941 8191

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to approve the granting of an electrical easement to Orion New Zealand Limited (Orion) over part of the Lomax Reserve (refer Attachment A).

1.2       The Board is also requested that should it approve the granting of the easement, to recommend to the Chief Executive that she exercise the consent of the Minister of Conservation to the easements, acting under the delegated authority of the Minister of Conservation to the Council, subsequently sub-delegated to the Chief Executive.

Origin of Report

1.3       This report is staff generated and being submitted to the Halswell-Hornby-Riccarton Community Board in response to a request from Orion to ensure continued provision of electricity supply to the adjoining residential neighbourhood. 

1.4       An easement is required over the Lomax Reserve to allow for the construction of a new Orion power kiosk to service the adjoining residential neighbourhood.  This replaces the existing kiosk which will be demolished once the new kiosk is operational.

1.5       Staff do not have a delegation to make a decision on this matter because the land is held as a reserve under the Reserves Act 1977.  The Board has the delegated authority of the Council to make a decision on the granting of the proposed easement.  The Board does not however, have a delegation to grant consent on behalf of the Minister of Conservation.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by a significance and engagement assessment worksheet.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the proposed work shown on the plan at Attachment A to replace the Orion New Zealand Limited kiosk on Lomax Reserve.

2.         Approve pursuant to Section 48(1) of the Reserves Act 1977, the granting of an easement to Orion New Zealand Limited for the right to convey electricity over the part of Lomax Reserve shown on the plan submitted at Attachment A, subject to:

a.         The consent of the Minister of Conservation, exercised by staff delegation, as set out in 3. below.

b.         All necessary statutory consents under but not limited to the Resource Management Act and Building Control Act, being obtained.

3.         Recommend that the Chief Executive, using the Council’s delegated authority from the Minister of Conservation, consents to the granting of the easement to Orion New Zealand Limited for the right to convey electricity as outlined above.

4.         Authorise the Property Consultancy Manager, should the easement be granted with the consent of the Minister of Conservation, to finalise documentation to implement the easement and works proposed.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean,  tidy, safe and functional

4.2       The following feasible options have been considered:

·     Option 1 - Grant the easement (preferred option).

·     Option 2 - Do not grant the easement.

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The grant of the easement will protect the infrastructure in perpetuity.

·     The easement instrument will set out the terms and conditions of the easement.

·     An easement is required to comply with the Reserves Act 1977.

·     The registration of the easement on the title will provide notice to all that an easement is in place, and support health and safety by identifying the location of the facilities on the title.

4.3.2   The disadvantages of this option include:

·     Minor earthworks and temporary restrictions on the use of the reserve.

·     The title will be encumbered with an easement in perpetuity.

·     Lack of flexibility to change this area if circumstances change.

·     A slightly larger structure will be on Council land compared to that which currently exists.

 

 

5.   Context/Background

Background

5.1       Orion needs to replace the existing kiosk on Lomax Reserve and has approached the Council to enter into an Agreement to Grant an Easement.   The kiosk is solely used to service the adjoining residential neighbourhood, with a number of residential connections fed from this transformer.

5.2       The new kiosk will be slightly bigger than the existing kiosk and will be installed directly behind the existing kiosk.  The latter will be retained until the new kiosk is operational so as not to disrupt the power supply.  It will then be removed.

 

Lomax Reserve

5.3       The reserve comprises a 1,221 m2 parcel held in Certificate of Title CB13B/158 (Lot 19 Deposited Plan 30937).  It is held by the Council for recreation reserve purposes and is subject to the Reserves Act 1977.

Easement

5.4       The easement will allow the installation of a new Orion power kiosk (4.2m2).  This replaces the existing kiosk which will be demolished. There has historically been no easement to protect the current kiosk, this is however the preferred mechanism to deal with these types of arrangements.

5.5       Section 48 of the Reserves Act 1977 (the Act) provides that the Council with the consent of the Minister of Conservation, may grant easements for rights-of-way and other services over reserve land;  in this case, sections 48(1)(d to f).

5.6       Under section 48(2), it is necessary for the Council to publically notify its intention to grant an easement except where the reserve is unlikely to be materially altered or permanently damaged, and the rights of the public in respect of the reserve are unlikely to be permanently affected (section 48(3)). 

5.7       The new kiosk will not materially alter the reserve given that it is only slightly larger than the existing one and is in a similar location.  When the existing kiosk is removed the net effect will be the same.  That is, there will be one kiosk against the fence in the south-eastern corner of the reserve.  For this reason the need for public notification can be waived under section 48(3).

 

Consent of the Minister of Conservation

5.8       In exercising the consent of the Minister of Conservation, the Council should be satisfied that due procedure has been followed and in this respect the Council should have regard to the following matters:

·     The land affected by the application is a reserve subject to the provisions of the Reserves Act 1977.

·     The easements being applied for fall within the purposes specified in section 48(6) of the Act.

·     The provisions of section 48(2) (public notification) have been complied with or that a waiver can be given to this requirement under section 48(3). 

·     Section 4 of the Conservation Act 1987 (this Act shall be interpreted and administered as to give effect to the principles of the Treaty of Waitangi) meaning that in consenting to transactions under the Reserves Act 1977, consideration is to be given to the requirement or otherwise to consult with iwi.

5.9       It is confirmed that the subject land is reserve land held in title CB13B/158 for recreation reserve purposes.  Section 48(1) of the Act allows the Council to grant easements for the right to convey electricity, convey water, and drain sewage.    The requirement to undertake public notification can be waivered given the installation of the kiosk does not materially alter the reserve. 

5.10    Specific consultation with iwi is not considered necessary as the site affected does not feature in the City Plan as having any significance to tangata whenua and the proposal is believed to be consistent with the framework of the Mahaanui Iwi Management Plan (MIMP) as the proposed earthworks will be minimal.


 

6.   Option 1 - Staff Recommendation (preferred)

Option Description

6.1       Adopt the Staff Recommendation (grant the easements on the conditions stipulated).

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Reserve users are not specifically affected by this option because the replacement of the existing kiosk does not materially alter the reserve.  Retaining the existing kiosk until the replacement kiosk is operational will ensure continued electricity supply to residents.  Community views have not been sought as public notification is not required.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation – None.  Orion will meet all survey and legal expenses associated with the easement.  Staff costs will be on-charged to Orion.

6.8       Maintenance/Ongoing Costs – none.

6.9       Funding source – not applicable.

Legal Implications

6.10    Section 48(1) of the Reserves Act 1977 enables the Council, with the consent of the Minister of Conservation, to grant easements over public reserves. In this case the easement is for the right to convey electricity.  The public notification requirement may be waivered under Section 48(3) because the easement does not materially alter the reserve.

Risks and Mitigations    

6.11    The proposal is a permitted activity under the City Plan rules, current and proposed.

6.12    Risk minor disruption to users during installation of new kiosk and removal of existing kiosk.

Implementation

6.13    Implementation dependencies - dependant on successfully completing the Reserves Act 1977 processes.

6.14    Implementation timeframe - three to six months.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·     The grant of the easement will protect the infrastructure in perpetuity.

·     The easement instrument will set out the terms and conditions of the easement.

·     An easements is required to comply with the Reserves Act 1977.

·     The registration of the easement on the title will provide notice to all that an easement is in place, and support health and safety by identifying the location of the facilities on the title.

 

6.16    The disadvantages of this option include:

·     Minor earthworks and temporary restrictions on the use of the reserve.

·     The title will be encumbered with an easement in perpetuity.

·     Lack of flexibility to change this area if circumstances change.

·     A slightly larger structure will be on Council land compared to that which currently exists.

7.   Option 2 - Decline application

Option Description

7.1       Decline the application, namely, do not approve the grant of the easement as requested.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  

7.3       Engagement requirements for this level of significance are appropriate.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       Reserve users are not specifically affected by this option because it maintains the status quo.  The network connections of adjoining residents may be compromised if Orion is unable to replace the existing kiosk. 

Alignment with Council Plans and Policies

7.6       This option is consistent with the Council’s Plans and Policies.

Financial Implications

7.7       Cost of Implementation – not applicable

7.8       Maintenance/Ongoing Costs - Maintenance costs for Lomax Reserve are unchanged.

7.9       Funding source – not applicable.

Legal Implications

7.10    Not applicable

Risks and Mitigations    

7.11    As the easement is not approved there are no known risks.

7.11.1    Electricity supply to adjoining residents may be disrupted if Orion is unable to replace the existing kiosk.

Implementation

7.12    Implementation dependencies - not applicable.

7.13    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   There will not be minor earthworks and temporary restrictions to the reserve.

·   The titles will not be further encumbered.

7.15    The disadvantages of this option include:

·   The existing kiosk cannot be replaced and the network supplying electricity to the adjoining residents may be compromised.

 

 

 

Attachments

No.

Title

Page

a

Lomax Reserve - Location Plans - Replacement Orion Kiosk

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sarah Stuart - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Brent Smith - Team Leader Asset Planning and Management Parks

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

PDF Creator


 

PDF Creator


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

8.        New Hornby Library and Customer Services; and South West Leisure Centre - Community Consultation and Engagement

Reference:

17/269946

Contact:

Ann Campbell

Ann Campbell@ccc.govt.nz

941 8717

 

 

1.   Purpose of Report

1.1       To approve the commencement of consultation and engagement regarding options for the location and configuration of the New Hornby Library and Customer Services; and the South West Leisure Centre as contained in the draft consultation documents.

 

2.   Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board recommend that the Council:

1.         Endorses the commencement of consultation and engagement regarding options for the location and configuration of the New Hornby Library and Customer Services; and the South West Leisure Centre as contained in the draft consultation documents.

2.         Notes that a report will be generated with findings and recommendations upon completion of the consultation. 

 

 

 

3.   Key Points

 

3.1       The Council has budgeted for the new Hornby Library and Customer Services; and the South West Leisure Centre, as follows:

·    New Hornby Library and Service Centre (ID 1019)

·    Community Facilities South West Leisure Centre (ID 862)

3.2       The community consultation and engagement will commence on Wednesday 26 April 2017 and end on Friday 9 June 2017 (a period of six plus weeks).

3.3       A report will be generated with findings and recommendations upon completion of the consultation (anticipated late June 2017).

 

 

 

 

Attachments

No.

Title

Page

a

New Hornby Library and Customer Services; and the South West Leisure Centre Community Consultation document (Under Separate Cover)

 

 

 

Signatories

Authors

Lee Sampson - Senior Project Manager

Ann Campbell - Senior Engagement Advisor

Approved By

Liam Nolan - Head of Vertical Capital Delivery and Professional Services

David Adamson - General Manager City Services

  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

9.        Halswell-Hornby-Riccarton Community Board Youth Development Fund 2016/17 - Applications - Patrick Smith and Halswell United Association Football Club 

Reference:

17/213589

Contact:

Emily Toase

emily.toase@ccc.govt.nz

941 5216

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton to consider two applications received for funding from the Board's 2016/17 Youth Development Fund.

1.2       There is currently $4,708 remaining in this fund.

Origin of Report

1.3       This report is to assist the Board to consider applications for funding received from Patrick Smith and the Halswell United Association Football Club.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the making of a grant of $500 from its 2016/17 Youth Development Fund to Patrick Smith towards attending the Anadia International Coaching Academy in Portugal, in May 2017.

2.         Approve the making of a grant of $1,750 ($250 each) from its 2016/17 Youth Development Fund to the Halswell United Association Football Club towards Rio Mahauariki, Joseph Trick, Levi Green, Connor Coursey, Chunyang Wang, Heshan Liyanage and Kiarn Leonard-Graham to participate in the 13th Grade Boys’ Tournament of the Kanga Cup in Canberra, Australia, in July 2017.

 

 

4.   Applicant 1 – Patrick Smith

4.1       Patrick Smith is a 16 year old from Hornby who has been invited to attend the Anadia International Coaching Academy in Portugal from 22 to 27 May 2017 run by the British Olympic Coach, Scott Ham. 

4.2       The Anadia International Coaching Clinic is a week long specific programme for coaches at Centro de Alto Rendimento de Andia in Portugal which specialises in leadership, inspiration and developing coaching skills for gymnastics.

4.3       Patrick has been a member of Olympia Gymnastic Sports for nine years, since he was seven years old and is enrolled in the Youth Coaching Qualification through the GymSports New Zealand coach education framework.

4.4       Patrick has represented New Zealand in the Victorian Championships in Melbourne and in the Australian Gymnastic Championships as well as representing Canterbury in the New Zealand National Championships every year.

4.5       In addition to training 16 hours a week, Patrick also coaches three boy’s gymnastic squads and would like to become a Men’s Artistic gymnast coach in future.

4.6       Upon his return, Patrick will use what he has learned from the coaching academy to support Olympia Gymnastic Sports in delivering a series of coaching clinics for over 200 schools, pre-schools, at-risk groups and other user groups which the Club hosts.

4.7       Patrick has secured $1,000 from the Hornby Working Men’s Club and $300 from Halswell Lions to help fund the trip. He is also saving the wages from his part time job towards the costs.

4.8       The following table provides a breakdown of the costs for the trip:

EXPENSES

Cost ($)

Course Costs (includes accommodation, resource materials and transport

$1,600

Flights International Christchurch to London

$2,500

Flights International London to Portugal

$400

Internal Transport and Miscellaneous

$200

 

 

                                                                                                 Total

$4,700

 

1.1.  This is the first time the applicant has applied for funding.

5.   Applicant 2 – Halswell United Association Football Club

5.1       The Kanga Cup is the largest youth football tournament in the Southern Hemisphere with over 4,600 players participating from all over the world. Halswell United Football Club is requesting funding to send a representative squad of 15 players, seven of whom reside in the Halswell-Hornby-Riccarton wards, to compete in the Boys 13th Grade tournament of the Kanga Cup in Canberra, Australia from 2 to 7 July 2017. 

5.2       Rio Mahauariki is a 12 year old from Westmorland who plays for the Halswell United Football Club with the 13th Grade Boys 1st Division. Rio plays as a striker and last season scored 22 goals for his team. To fundraise for the Kanga Cup, Rio is running the City 2 Surf 6 kilometre race as well as helping run a sausage sizzle and quiz night. 

5.3       Joseph Trick is a 13 year old student at Hillmorton High School and has been playing for the Halswell United Football Club for three years. Joseph also enjoys mountain biking, high jump and drawing, but his focus is on playing football at the highest level and hopes that competing in the Kanga Cup will help further develop his skills and give him experience in a more competitive environment.

5.4       Connor Coursey is a 13 year old student from Halswell. He has played football since he was five for his schools and club and aims to play for Halswell United Football Club Senior Men’s first team in future. Connor is excited to represent his club at the Kanga Cup and to meet and compete against players from all over the world, to learn the different playing styles and cultural influences on how they play.

5.5       Heshan Liyanage is a 12 year old from Wigram. Heshan has been playing football for three years and in that time has been awarded two trophies and represented Riccarton High School in the National Secondary School Tournament where his team achieved third place. Heshan hopes to extend his current football skills and improve his ability to deal with pressure in a highly competitive tournament.

5.6       Chunyang Wang is a 13 year old from Halswell who played in the 13th Grade 1st Division team for the Halswell United Football Club. Chunyang would like compete in the Kanga Cup to improve his football skills and experience the Australian culture.

5.7       Levi Green is a 13 year old student at Riccarton High School. Levi has recently returned to football having previous played rugby for the last three years for the Waihora Rugby Football Club. After being selected to represent Oakland School at football last year at the Inter School South Island Tournament, the Koru Games, Levi has turned his focus to football and was subsequently selected to represent the Halswell United Football Club at the Kanga Cup. Levi is looking forward to testing himself against some of the best players and teams from around the world.

5.8       Kiarn Leonard-Graham is a 12 year old from Hornby who has also been selected to represent the Halswell United Football Club in the Kanga Cup. Kiarn is looking forward to experiencing playing in a different country and hopes to further his career by learning new skills from the players he will compete against. Kiarn also enjoys BMX racing and represented New Zealand in the 2013 UCI BMX World Championships.

5.9       The players have raised $3,624 to date through a number of initiatives including a silent auction, movie night, sausage sizzles, quiz nights, selling baking and firewood and collecting sponsorship for the City2Surf run.  

5.10    The following table provides a breakdown of the costs for individuals to attend the Kanga Cup:

EXPENSES (per player)

Cost ($)

Return flights

$855

Meal and Accommodation

$745

Van rental

$104

Uniform and team kit

$400

Expenses (including referee fees)

$600

                                                                                           Total (per player)

$2,704

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Emily Toase - Community Recreation Advisor

Approved By

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

10.    Halswell-Hornby-Riccarton Community Board Discretionary Response Fund 2016/17 - Application - Hei Hei Broomfield Community Development Trust

Reference:

17/260161

Contact:

Karla Gunby

karla.gunby@ccc.govt.nz

941 6705

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Halswell-Hornby-Riccarton Community Board to consider an application for funding from its 2016/17 Discretionary Response Fund from the organisation below.

Funding Request Number

Organisation

Project Name

Amount Requested

00056085

Hei Hei Broomfield Community Development Trust

Short Term Contract of Administrator

 

$2,910

 

Origin of Report

1.2       This report is to assist the Community Board to consider an application for funding from the Hei Hei Broomfield Community Development Trust.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Halswell-Hornby-Riccarton Community Board resolve to:

1.         Approve the making of a grant of $2,910 from its Discretionary Response Fund 2016/17 to the Hei Hei Broomfield Community Development Trust towards a Contract Administrator for nine hours per week for 16 weeks, beginning in April 2017.

 

4.   Key Points

4.1       At the time of writing, the balance in the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$129,913

 

$46,845

$83,068

$80,158

 

4.2       Based on the current Discretionary Response Fund criteria, the application is eligible for funding.

4.3       The attached Decision Matrix provides information on the application, including organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Halswell-Hornby-Riccarton Community Board - Discretionary Response Fund 2016-17 - Decision Matrix - Hei Hei Broomfield Community Development Trust

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Karla Gunby - Community Development Advisor

Approved By

Gary Watson - Manager Community Governance, Halswell-Hornby-Riccarton

  


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

PDF Creator

 


Halswell-Hornby-Riccarton Community Board

28 March 2017

 

 

11.  Elected Members Information Exchange

 

This item provides an opportunity for Board members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Questions Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.