Fendalton-Waimairi-Harewood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton-Waimairi-Harewood Community Board will be held on:

 

Date:                                     Monday 13 March 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

8 March 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

 


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................. 13

B       7.       Staff Briefings................................................................................................................. 15

STAFF REPORTS

C       8.       Grampian Street Speed Management Measures........................................................ 17

C       9.       New Zealand Community Board Conference 2017 - Board Members' Attendance 25

B       10.     Fendalton-Waimairi-Harewood Community Board Area Report.............................. 27

B       11.     Elected Member Information Exchange...................................................................... 57

B       12.     Question Under Standing Orders................................................................................. 57 

 

 


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 27 February 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

 

Fendalton-Waimairi-Harewood Community Board

Open Minutes

 

 

Date:                                     Monday 27 February 2017

Time:                                    4pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

David Cartwright

Sam MacDonald

Aaron Campbell

Linda Chen

Jamie Gough

Aaron Keown

Raf Manji

Shirish Paranjape

Bridget Williams

 

 

27 February 2017

 

 

 

 

 

Matthew McLintock

Manager Community Governance, Fendalton-Waimairi-Harewood

941 6231

matt.mclintock@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

                Part C

 

Community Board Resolved FWHB/2017/00048

That the apology for lateness from Jamie Gough be received and accepted.

Bridget Williams/Linda Chen                                                                                                                                   Carried

2.   Declarations of Interest

Part B

Linda Chen declared an interest in relation to Item 6 – being correspondence received regarding Kilmuir Lane safety concerns.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWHB/2017/00049

Community Board Decision

That the minutes of the Fendalton-Waimairi-Harewood Community Board meeting held on Monday, 13 February 2017 be confirmed subject to an amendment to Item 10 (Avonhead Park - Wigram Lions Barbeque) to record that Aaron Keown abstained from voting.

David  Cartwright/Bridget Williams                                                                                                                      Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

 

 

 

6.   Correspondence

            

             6.1       Robert Upton of the Kilmuir Lane Residents’ Group  – Kilmuir Lane Safety Concerns

 

 

Community Board Resolved FWHB/2017/00050

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Receive the information in the correspondence report dated 27 February 2017.

2.       Requested staff investigate the concerns raised by Mr Robert Upton and the
Kilmuir Lane Residents’ Group regarding visibility when exiting Kilmuir Lane into Harewood Road and to report back to the Board.

 

David Cartwright/Sam MacDonald                                                                                                                       Carried

 

7.   Staff Briefings

 

             7.1       Richie Moyle, Programme Manger Heritage, regarding the Mona Vale Gatehouse project.

 

             7.2       Sam Ludemann, Associate Team Leader – Libraries, regarding the Bishopdale Documentary              Project.

 

 

Community Board Resolved FWHB/2017/00051

Part B

The Fendalton-Waimairi-Harewood Community Board decided to:

1.         Note the information supplied during the Staff Briefings; and

2.         Endorse the recommendation made by staff to retain the current status of the Mona Vale Gatehouse as a residence and to further investigate how this facility can be better used to further visitor enjoyment/interaction.

 

David Cartwright/Raf Manji                                                                                                                                    Carried

 

 

 

 

 

 

 

8.   Gordon Avenue/St Albans Street Intersection, Kinleys Lane and Kinleys Lane/St Albans Street Intersection and Abberley Crescent/St Albans Street Intersection - Proposed No Stopping Restrictions

 

Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

Gordon Avenue

1.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Gordon Avenue and extending in a south westerly direction for a distance of 23 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of
 Gordon Avenue commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 10 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Gordon Avenue and extending in a north easterly direction for a distance of 14 metres.

4.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of
Gordon Avenue commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 9 metres.

Kinleys Lane

5.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Kinleys Lane and extending in a south westerly direction for a distance of 13 metres.

6.         Approve that the stopping of vehicles be prohibited at any time on the southwest side of
Kinleys Lane commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 47 metres.

7.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Kinleys Lane and extending in a north easterly direction for a distance of 13 metres.

8.         Approve that the stopping of vehicles be prohibited at any time on the northeast side of
Kinleys Lane commencing at its intersection with St Albans Street and extending in a south easterly direction for a distance of 36 metres.

Abberley Crescent

9.         Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Abberley Crescent and extending in a south westerly direction for a distance of 21 metres.

10.       Approve that the stopping of vehicles be prohibited at any time on the southeast side of
St Albans Street commencing at its intersection with Abberley Crescent and extending in a north easterly direction for a distance of 20 metres.

 

Community Board Resolved FWHB/2017/00052

Part B

 

That Item 8 (Gordon Avenue/St Albans Street Intersection, Kinleys Lane Kinleys Lane/St Albans Street Intersection and Abberley Crescent/St Albans Street Intersection – Proposed No Stopping Restrictions) be deferred to a future meeting of the Board to enable further public consultation to be undertaken.

 

Raf Manji/Aaron Keown                                                                                                                                Carried

 

 

Jamie Gough arrived at 4.25pm.

 

9.   14 Logistics Drive - Proposed No Stopping Restrictions

 

Community Board Resolved FWHB/2017/00053

Part C

Community Board Decision under Delegation (Original Staff Recommendation accepted without change)

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Revoke all existing parking and stopping restrictions on the south side of Logistics Drive commencing at a point 210 metres east of its intersection with McLeans Island Road and extending in an easterly direction for a distance of 71 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the south side of Logistics Drive commencing at a point 210 metres east of its intersection with McLeans Island Road and extending in an easterly direction for a distance of 71 metres.

Aaron Keown/Linda Chen                                                                                                                                       Carried

 

 

10. Yaldhurst Model School - Speed Zone

 

Community Board Decided FWHB/2017/00054

(Original Staff Recommendation accepted without change)

Part A

That the Fendalton-Waimairi-Harewood Community Board recommends that the Council:

1.         Approve the installation of a 40 kilometres per hour variable speed limit on School Road (school zone), as it meets the requirements of Section 7.1 of the Land Transport Setting of Speed Limits Rule 2003, and the New Zealand Gazette notice (21/04/2011, Number 55, page 1284) including the times of operation.

2.         Approve, subject to the Council approving recommendation 1 above, that pursuant to Clause 5(1) of the Christchurch City Speed Limits Bylaw 2010, a variable speed limit
(40 kilometres per hour School Speed zone) apply on School Road, commencing at a point 70 metres south east of its intersection with Hasketts Road and extending in a south easterly direction for a distance of 340 metres.

3.         Approve, subject to the Council approving recommendation 1 and 2 above, that the above mentioned variable speed limit shall come into force on completion of infrastructure installation and public notification.

Member Keown/Deputy Chairperson MacDonald                                                                                       Carried

 

11. Future of the Old Bishopdale Community Centre and Library Building

 

Community Board Decided FWHB/2017/00055

(Original Staff Recommendation accepted without change)

Part A

That the Fendalton-Waimairi-Harewood Community Board recommends that the Council:

 

1.         Approves the demolition of the old Bishopdale library and community building.

2.         Grants delegated authority to the Manager Capital Delivery Community to do all things necessary at his sole discretion to undertake and complete the demolition.

3.         Requests that staff in conjunction with the Community Board explore whether there are alternative uses for the land that would fit within the purpose of the Reserves Act 1977 and report back on all of the options to seek a resolution as to its future use.

Member Manji/Member Gough                                                                                                                          Carried

 

12. Applications to the Fendalton-Waimairi-Harewood 2016/17 Youth Development Fund - Flynn McDonald and Tayla Bruce

 

Community Board Resolved FWHB/2017/00056

Part C

Community Board Decision under Delegation

(Original Staff Recommendation accepted without change)

The Fendalton-Waimairi-Harewood Community Board resolved to:

1.         Approve the making of a grant of $300 from its 2016/17 Youth Development Fund to
Flynn McDonald towards participating in the NZ Swim National Age Group Championships to be held in Wellington from 21 to 25 March 2017.

2.         Approve the making of a grant of $200 from its 2016/17 Youth Development Fund to
Tayla Bruce towards participating in the National Club Championships Finals in Dunedin from 9 to 14 March 2017.

 

Jamie Gough/Bridget Williams                                                                                                                               Carried

 

 

 

 

13. Application to the Fendalton-Waimairi-Harewood 2016/17 Discretionary Response Fund - Jellie Park Recreation and Sport Centre Incentive Scheme

 

Community Board Resolved FWHB/2017/00057

Part C

Community Board Decision under Delegation (Original Staff Recommendation accepted without change)

The Fendalton-Waimairi-Harewood Community Board resolved to allocate up to $1,200 from its 2016/17 Discretionary Response Fund towards the purchase of up to 20 D locks for the Jellie Park Recreation Centre Incentive Scheme.

 

Bridget Williams/Linda Chen                                                                                                                                   Carried

 

14. Elected Members Information Exchange

Part B

Members shared the following information.

·    Opening of the Christchurch Canterbury Charity Hospital

·    Jellie Park incentive scheme update and review to follow shortly

·    Annual Plan meeting prior to going out for public consultation

·    Request for priority setting workshop to be arranged for Board members

·    Update on meeting with Board members, staff and representatives of the Friends of Abberley regarding Abberley Park Equipment Renewal project

 

15. Questions Under Standing Orders

Part B

There were no questions under Standing Orders.

 

 

   

Meeting concluded at 4.20pm

 

CONFIRMED THIS 13TH DAY OF MARCH 2017

 

David Cartwright

Chairperson

 


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

6.        Correspondence

Reference:

17/182672

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

At the time the agenda went to print no correspondence had been received.

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the information in the correspondence report dated 13 March 2017

 

 

 

Attachments

There are no attachments to this report.

  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

7.        Staff Briefings

Reference:

17/182540

Contact:

Matt McLintock

Matt.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Library Update

Kate Ogden

Libraries and Information Unit

 

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

8.        Grampian Street Speed Management Measures

Reference:

17/84022

Contact:

Andy Cameron

andy.cameron@ccc.govt.nz

03 941-5916

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to advise the Fendalton-Waimairi-Harewood Community Board and the Fendalton-Waimairi-Harewood Community Board on the outcome of community consultation and to request they  approve the following speed management measures:- installation of two wide Islands, also acting as pedestrian refuges; line marking that will alter carriageway alignment; and associated 'No Stopping' restrictions on Grampian Street. Please refer to Attachment A.

Origin of Report

1.2       This report is staff generated following community consultation.  This project was initiated in response to complaints of speeding vehicles by residents of Grampian Street.   The Community Board received a memo with the preferred scheme prior to consultation.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

 

3.   Staff Recommendations

 

That the Fendalton-Waimairi-Harewood Community Board:

 

1.         Approves the line marking changes and two pedestrian refuge islands on Grampian Street, as shown on Attachment A;

2.         Revokes all parking and stopping restrictions on the west side of Grampian Street commencing at its intersection with Veitches Road and extending in a northerly direction for a distance of 68 metres;

3.         Approve that the stopping of vehicles be prohibited at any time on the west side of Grampian Street commencing at its intersection with Veitches Road and extending in a northerly direction for a distance of 68 metres;

4.         Approve that the stopping of vehicles be prohibited at any time on the west side of Grampian Street commencing at a point 102 metres south of its intersection with Glenmore  Avenue and extending in a southerly direction for a distance of 62 metres;

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2       The following feasible options have been considered:

·     Option 1 – Install two wide pedestrian refuge islands (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The two islands and associated changes in line marking create a narrowing of the existing lanes and horizontal deflections, creating a natural desire to drive slower.

·     The introduction of an edge line 3m from the centre line on the southbound carriageway will allow for an area for vehicles reversing out of the angled parking.

·     Improves safety for pedestrians crossing Grampian Street by providing a central refuge.

4.3.2   The disadvantages of this option include:

·     Loss of 13 on street parking spaces

4.4       Community Feedback

4.5       Community Engagement on the Grampian Street Speed Management Measures was undertaken from 19 January 2017 to 8 February 2017.

4.6       A total of 125 leaflets were hand delivered to Jocelyn Street and Grampian Street between
Veitches Road and Claridges Road.  The leaflet was also sent to 55 key stakeholders and 13 absentee owners.

4.7       During the course of engagement, Council received feedback from three organisations including New Zealand Automobile Association, Christchurch District Health Board and Christchurch Disability Group.  All three organisational responses were supportive. Five residents also supplied feedback of which one was a petition containing another seven signatories. All five resident responses were opposed to the proposal but acknowledged speeding vehicles was a problem.

4.8       All direct respondents have been communicated with by phone and/or email to discuss their individual project inquiries.

 

5.   Context/Background

Background

5.1      

·   Grampian Street is classified as a collector road and has one bus route which runs along the north end between Cavendish Road and Claridges Road.  The kerb to kerb width is 12.5 metres with a single centre line.

·   Casebrook Intermediate School is located on Veitches Road near the intersection with Grampian Street, and a small shopping precinct is located on Grampian Street between Veitches Road and Jocelyn Street.

·   A survey was carried out in 2015 showing 2200 vehicles per day and an 85th percentile speed of 57.2 kilometres per hour.

·   Residents have raised the issue of speeding vehicles on Grampian Street.

·   Reported crashes on Grampian Street were retrieved from the Crash Analysis System (CAS) for the five year period from 2011 to 2015.  This showed a total of five crashes during this period. Two of those crashes caused minor injury, and the others were non-injury crashes.

·   During a pedestrian survey the majority of crossings of Grampian Street occurred between Veitches Road and just north of Jocelyn Street.

 

Proposal

5.2       It is proposed to construct two wide refuge islands with associated tapers and No Stopping restrictions to provide necessary sight lines, and to avoid people on bikes getting squeezed by drivers.

5.3       In addition an edge line will be marked 3m from the centre line on the southbound carriageway allowing an area for vehicles reversing out of the angled parking, and will create horizontal deflection for traffic moving along Grampian Street adding to the natural inclination to reduce speed.

5.4       The Islands will be planted up with low foliage, a change from the initial intention of placing trees in the Islands which was rejected due to the condition of the sewer which runs down the middle of Grampian Street, and the need for the asset to be protected.

5.5       A lighting upgrade will be carried out to meet current standards for pedestrian refuge islands.

 

6. Option 1 - Install two wide refuge islands (preferred)

Option Description

6.1       Install two wide Islands which also act as a pedestrian refuge, line marking that will alter carriageway alignment, and associated 'No Stopping' restrictions on Grampian Street. Please refer to Attachment A.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.

6.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5       Local residents are specifically affected by this option due to it addressing several nuisance factors that currently affect them.  The views of all three organisation respondents were generally supportive of the proposal as long as it complies with the construction standard guidelines, which it will.  The five resident responses were all opposed to the proposal and included the following comments:

·    That neither crossing would help me and my guide dog because I’m on the wrong side of Jocelyn Street. Tactile pavers are not safe for me I need pedestrian lights.

Project team response - A signalised pedestrian crossing falls outside the scope of this project and would not be deemed suitable for this road environment.

·    That adding pedestrian islands to the road will make it more dangerous as cars speed along the street and around the Veitches Road corner onto Grampian Street.

Project team response - Grampian Street is straight for approximately 450 metres and this long straight is the major factor in many drivers going too fast. By introducing horizontal deflection the road will no longer give the same impression and drivers will naturally slow down.

·    There are not enough pedestrians to warrant the crossings, install speed humps instead.

Project team response - It is correct that the demand for pedestrian crossing is not high. The primary purpose of the islands is a speed control measure.  Raised platforms to reduce speeds are not used as a treatment for collector roads.

 

·    Object to loss of parking. One resident requested more yellow no stopping lines.

Project team response - Guests visiting some properties may have an additional 40 metres to walk when parking on the property side of the street.  However, it was noted that both property owners mentioning this had space for several cars to park off street.  In response to the inquiry requesting more no stopping lines it is not considered prudent to remove any more parking than is absolutely necessary.  A request for a mobility park outside the doctor’s practice has been accommodated.

 

6.6       The proposed design for the pedestrian islands complies with the CSS (Construction Standard Specifications) guidelines. The primary purpose of the pedestrian islands proposed on Grampian Street is to reduce traffic speed, positioned so that they create a safer road environment. This is achieved by following an approach that can be termed ‘self-explaining roads’.

Alignment with Council Plans and Policies

6.7       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.8       Cost of Implementation – This project is being carried out under the Safety Improvements Programme  with the total cost estimate for this project being $66,530.

6.9       Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.10    Funding source – 2017 CAPEX Safety Improvements Programme.

Legal Implications

6.11    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.12    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.13    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations    

6.14    Not Applicable.

Implementation

6.15    Implementation dependencies - Approval by Community Board.

 

6.16    Implementation timeframe - Construction to be completed by the end of this financial year.

Option Summary - Advantages and Disadvantages

6.17    The advantages of this option include:

•       The two Islands and associated changes in line marking create a narrowing of the existing lanes and horizontal deflections, creating a natural desire to drive slower.

·     The introduction of an edge line 3metres from the centre line on the southbound carriageway will allow for an area for vehicles reversing out of the angled parking.

·     Improves safety for pedestrians crossing Grampian Street by providing a central refuge.

6.18    The disadvantages of this option include:

·   Loss of 13 on street parking spaces.

7. Option 2 – Do Nothing

Option Description

7.1       Grampian Street stays as it is.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.

7.3       Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

7.4       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5       This option is the status quo and was not consulted on.  All resident feedback acknowledged that speeding vehicles were a problem that needed addressing.

Alignment with Council Plans and Policies

7.6       This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency - This option does not address known safety issues.

Financial Implications

7.7       Cost of Implementation – None.

Legal Implications

7.8       None.

Risks and Mitigations   

7.9       This option will not address the safety issues and therefore the risk of a crash and the increase in severity of a crash remain.

Implementation

7.10    Implementation dependencies - Not applicable.

7.11    Implementation timeframe – Not applicable.

Option Summary - Advantages and Disadvantages

7.12    The advantages of this option include:

·   No loss of parking.

7.13    The disadvantages of this option include:

·   This option does not address known safety issues on Grampian Street.

 

Attachments

No.

Title

Page

a

For Board Approval - Grampian Street Safety Improvements (TP349701 Issue 2)

23

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Penny Gray - Traffic Engineer

Kim Swarbrick - Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

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Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

9.        New Zealand Community Board Conference 2017 - Board Members' Attendance

Reference:

17/74281

Contact:

Margaret Henderson

margaret.henderson@ccc.govt.nz

941 6728

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek approval for a member or members of the Fendalton-Waimairi-Harewood Community Board to attend the New Zealand Community Board’s Conference 2017 at the Heritage Centre, Methven from 11 – 13 May 2017.

Origin of Report

1.2       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

                2.1.1   The level of significance was determined by the low number of people affected and/or                              with an interest.

 

3.   Staff Recommendations

4.  

That the Fendalton-Waimairi-Harewood Community Board:

1.            Receive the information in the report

2.            Approve the attendance of Board members to the New Zealand Community Board’s                      Conference 2017 at the Heritage Centre, Methven from 11-13 May 2017. 

 

 

 

5.   Key Points

5.1       The Conference is being held at the Heritage Centre, Methven from 11 to 13 May 2017.  The theme for the conference is Making 1 + 1 = 3, or how can we as boards achieve more for our communities with the resources we are given.

5.2       The programme includes key-note speakers and interactive workshops hosted by experts. (The wide range of speakers selected for the conference will provide the opportunity for delegates to participate fully and take away ideas that can apply within their own environment.

5.3       The New Zealand Community Board Executive Committee will also offer the Best practice Awards which recognise significant contributions made by community boards to the process of achieving excellence in local governance.  The awards scheme was developed as a learning tool for quality improvements in the functioning of community boards and allows boards to showcase projects and initiatives which have made a difference in the community.

5.4       The Conference registration fee for each attendee is $745 for registrations until 3 April and $845 after that date (exclusive of GST).  Accommodation costs range from $105 to $170 per night depending on the standard of accommodation.  Alternatively delegates may choose to travel each day from Christchurch (travel time is one hour from Christchurch Airport).  Two nights accommodation will be needed should delegates choose to attend the Welcome Function on Friday 11 May 2017.

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Margaret Henderson - Committee Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

 

10.    Fendalton-Waimairi-Harewood Community Board Area Report

Reference:

17/159408

Contact:

Matt McLintock

matt.mclintock@ccc.govt.nz

03 941-6231

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards.

 

2.   Staff Recommendations

That the Fendalton-Waimairi-Harewood Community Board:

1.         Receive the Area Update.

2.         Agree that the Submissions Committee be convened following the local community Annual Plan meetings, to consider the Council’s Draft Annual Plan and prepare a submission on behalf of the Board.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Fendalton-Waimairi-Harewood Community Board are yet to develop their 2017-19 Community Board Plan. It is scheduled for development in April 2017.

3.2       Memos/Information reporting back on Community Board matters

3.2.1   Graffiti Statistics

The Council’s Graffiti Team has provided the Board with two reports in relation to graffiti across the city:

·   The Suburb Street Report – January 2017 (Attachment A) which includes the 10 suburbs most affected by graffiti along with the hot spots for the month.

·    Top Tag Report – January 2017 (Attachment B) that shows the five tags most used for the month and in what areas they were predominantly used.

3.3       Board area Consultations/Engagement

3.3.1   Amendments to National Policy Statement for Freshwater Management:

 

             The Government is proposing changes to the National Policy Statement for Freshwater Management.  The Government’s proposals are open for public consultation through to 28 April 2017.

             http://www.mfe.govt.nz//sites/default/files/media/Fresh%20water/clean-water.pdf

The Board may wish to consider providing input to any submission on this National Policy Statement made by the Council.

 

3.3.2   Alcohol Licence Applications:

·    Burnside West Christchurch University Cricket Club, 345 Memorial Avenue - Club licence renewal.

·    Mama Ree Thai Street Food, 10 Papanui Road - On-licence renewal.

·    Liquor King Carlton, 17 Papanui Road - Off-licence renewal.

 

3.4       Submission Opportunities

3.4.1   Draft Annual Plan

Submissions on the Council’s Draft Annual Plan open on 20 March 2017 and close on 28 April 2017.  After considering feedback (and making changes as required) the Council will adopt a final version of the plan in late June 2017.

The Board has an opportunity to make a submission on the Draft Annual Plan and it is recommended that following feedback from the local community meetings the Submissions Committee be convened to consider the Draft Annual Plan and prepare a submission on behalf of the Board.

3.5       Annual Plan and Long Term Plan matters

3.5.1   Annual Plan priorities identified by the Board and presented by the Board chair to Council on 6 December 2016.

·    Regeneration of Bishopdale Mall

·    Breens Rd/Harewood intersection traffic lights

·    Condition of local waterways, particularly Waimairi stream and Wai-iti Stream

·    Jellie Park Recreation and Sports Centre refurbishment/repairs

·    Styx Mill Predator free fencing

·    Continued access to funding to support local community organisations and projects - acknowledging that our Community Board area includes areas of high deprivation including Bryndwr, Casebrook and Belfast.

 

3.52       Submissions on the Council’s Draft Annual Plan open on 20 March 2017 and close on 28 April 2017.  After considering feedback the Council will adopt a final version of the plan in late June 2017.

3.53        Opportunities for the public to be engaged in the Council’s Draft Annual Plan                          consultation process include local community meetings as follows:

Fendalton-Waimairi-Harewood

Date

Venue

Time

Monday 3 April 2017

Fendalton Service Centre, Corner Jeffreys and Clyde Roads

4pm to 6.30pm

Monday 10 April 2017

Bishopdale Mall - outside New World

11am to 1.30pm

 

3.6       Policy Development

 

The Board was briefed at a recent seminar on possible Board input on policy development and bylaw reviews.  The following items were identified as the pilot draft work programme for
 2017-18:

·    Costal Hazards

·    Valuing water resources

·    Climate Smart Strategy review

·    Alcohol Restrictions Bylaw review

·    Brothels Bylaw review

·    Healthy Food action plan

The Board indicated that it would be interested in working with the Strategy and Planning team in more detail on the following items in the first instance.

·    Valuing water resources

·    Climate Smart Strategy review

·    Alcohol Restrictions Bylaw review

·    Healthy Food action plan

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       2015/16 Strengthening Communities Fund Accountability

4.1.1   Attached (Attachment C) is the final accountability reports from community organisations who received funding from the previous Fendalton/Waimairi Community Board's 2015/16 Strengthening Communities Fund.  There are four organisations who are still awaiting financial reports to be completed.  An accountability for these groups will be provided to the Board at their meeting on 10 April 2017.

 

5.   Significant Community Issues

5.1       Future of the old Bishopdale Library and Community Centre Building

           There is significant interest from the community and Bishopdale businesses around the future of the old Bishopdale Library and Community Centre.  This building was deemed uneconomical to repair and a replacement Library and Community Centre is under construction on the adjacent site with a completion date of August 2017. Staff from the Council’s property team brought a report to the Community Board on the 27th of February 2017 with the Board’s recommendation that the Council:

a.    Approves the demolition of the old Bishopdale Library and Community building.

b.    Grants delegated authority to the Manager Capital Delivery Community to do all things necessary at his sole discretion to undertake and complete the demolition.

c.     Requests that staff in conjunction with the Community Board explore whether there are alternative uses for the land that would fit within the purpose of the Reserves Act 1977 and report back on all of the options to seek a resolution as to its future use.  

5.2      Mona Vale Gatehouse

Staff and external consultants have assessed options for uses of the Gatehouse at Mona Vale   which could offer a more ‘public’ use of the building, or enhance visitor experience opportunities. All have concluded that the best outcome for the Gatehouse, and of least risk to Council, is the option to retain the building as a residential dwelling.

 

At the Community Board meeting on Monday 27 February 2017, staff from Council’s Programme Management – Heritage team briefed the Board regarding the options for usage of Mona Vale Gatehouse and recommended that Mona Vale Gatehouse be retained as a residential dwelling, but that consideration be given to looking at a residential use which extends beyond a standard residential tenancy. Such a tenancy agreement could enhance the visitor experience or have community benefits by seeking expressions of interest for occupation by:

·    A writer, historian or artist in residence

·    A botanist/botanical specialist in residence

·    A tenancy agreement which requires a specified number of ‘open days’ a year, including an open event during Council’s annual Heritage Week

The Board endorsed staff’s recommendation to Council:

·    That Mona Vale Gatehouse be retained as a residential dwelling

·    That any residential tenancy be one which includes a number of ‘open days’ a year, by appointment during heritage week to allow for public access to the dwelling

·    That interpretation adjacent to the dwelling be used to provide information about the history of the dwelling, including its interior, thereby enhancing the ‘visitor experience opportunities’.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities – Council’s Property Consultancy Manager briefed the board in a seminar on the 6 of March 2017 regarding a process to review Council owned property that is no longer being used for the purpose it was originally acquired for.

6.2       Partnerships with the community and organisations

6.2.1   Abberley Park Equipment Renewal

The Board will be updated on the progress made regarding the Abberley Park Equipment Renewal project.

6.3       Infrastructure projects underway

6.3.1   Jeffreys Road/Bryndwr Road - Water main renewals.  Expected end date 31 March 2017.

6.3.2   Highsted Subdivision, Claridges Road - Trenching to install new culvert system.  Expected end date 26 March 2017.

6.3.3   Johns Road four laning.  Expected end date 17 July 2017.

6.3.4   Russley Road/Wairakei Road - Intersection upgrade.  Expected end date 2 April 2017.

6.3.5   Russley Road widening - Harewood Road to Wairakei Road.  Expected end date 2 April 2017.

6.3.6   Russley Road/Memorial Avenue - Overpass construction.  Expected end date 17 February 2017.

6.3.7   Southern Airport Access Construction - part of Russley Road 4 laning project.  Expected end date 3 June 2017.

6.3.8   Rutland Street - Papanui Parallel Cycle Way development.  Expected end date 17 October 

            2017.

6.3.9   Papanui Road - St Andrew's College Driveway renewal.  Expected end date 31 March 2017.

6.3.10 Western Belfast Bypass – four laning from Groynes to Northern Motorway.  Expected end                                                                                             

             date 6 June 2017.

6.4       Events Report Back

6.4.1   Nothing to report.

 

7.   Community Board funding budget overview and clarification 

7.1       Fendalton-Waimairi-Harewood Discretionary Response Fund and Youth Development Fund updates are attached.  (Attachment D)

 

 

 

 

Attachments

No.

Title

Page

a

Suburb Street Report January 2017

32

b

Top Five Tags - January 2017

33

c

Fendalton-Waimairi 2015-16 Strengthening Communities End of Project Report

34

d

Board Funding Update

56

 

 

Signatories

Authors

Kay Rabe - Governance Support Officer

Lisa Gregory - Community Recreation Advisor

Margaret Henderson - Committee Advisor

Bronwyn Frost - Community Support Officer

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Manager Community Governance, Fendalton-Waimairi-Harewood

  


Fendalton-Waimairi-Harewood Community Board

13 March 2017

 

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11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.