Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 9 March 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

6 March 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

09 March 2017

 

 


Council

09 March 2017

 

TABLE OF CONTENTS

  

28.     Resolution to Include Supplementary Reports...................................................................... 4

29.     Chief Executive's Monthly Report - February 2017................................................................ 5

30.     Mayor's Monthly Report........................................................................................................ 15

31.     Strategic Assets....................................................................................................................... 19

32.     Draft Annual Plan 2017/18 - Consultation Document......................................................... 27

22.     Resolution to Exclude the Public........................................................................................... 51


Council

09 March 2017

 

 

28 Resolution to Include Supplementary Reports

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 09 March 2017:

29.   Chief Executive's Monthly Report - February 2017

30.   Mayor's Monthly Report

31.   Strategic Assets

32.   Draft Annual Plan 2017/18 - Consultation Document

33.   Development Christchurch Limited Report - Land Development Strategy (Public Excluded)

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 09 March 2017.

29.   Chief Executive's Monthly Report - February 2017

30.   Mayor's Monthly Report

31.   Strategic Assets

32.   Draft Annual Plan 2017/18 - Consultation Document

33.   Development Christchurch Limited Report - Land Development Strategy (Public Excluded)

 

 


Council

09 March 2017

 

 

29.    Chief Executive's Monthly Report - February 2017

Reference:

17/176363

Contact:

Karleen Edwards

karleen.edwards@ccc.govt.nz

03 941 8999

 

 

1.   Purpose of Report

1.1       The Chief Executive’s Report provides a summary of the Council’s organisational performance for February 2017.

 

2.   Staff Recommendations

That the Council:

1.         Receive the report

 

 

 

Attachments

No.

Title

Page

a

February 2017 Chief Exective's Monthly Report

6

 

 

Signatories

Author

Karleen Edwards - Chief Executive

  


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09 March 2017

 

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30.    Mayor's Monthly Report

Reference:

17/226184

Contact:

Jodie Shaw

jodie.shaw@ccc.govt.nz

941 8559

 

 

1.   Purpose and Origin of Report

Purpose

1.1       The purpose of this report is to enable the Mayor and Councillors to formally report to the Council on:

·   Work on external committees, governance bodies and regional fora;

·   Participation in/officiating of important events;

·   Key speeches delivered, and;

·   Any travel during the relevant period.

Origin

1.2       This report is compiled by the Mayor’s office in conjunction with relevant Councillors and staff.

 

2.   Mayors Recommendations

That the Council:

1.         Receive the information in the report.

 

 

Attachments

No.

Title

Page

a

Mayor's monthly report February 2017

16

 

 


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31.    Strategic Assets

Reference:

17/207193

Contact:

Ian Thomson

ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       At its meeting on 15 December 2016 the Council considered a staff report on how the Significance and Engagement Policy could be amended to reinstate the shares the Council holds  in City Care Ltd (through Christchurch City Holdings Ltd).

1.2       The Council resolved (CNCL/2016/00490) to refer the report to the draft Annual Plan process.

1.3       This report is in response to that resolution.

 

2.   Staff Recommendations

That the Council

1.         Decides whether or not it wishes to include in the consultation process for adoption of the 2017/18 Annual Plan the issue of whether or not the shares the Council holds in City Care Ltd (through Christchurch City Holdings Ltd) should be reinstated as a strategic asset in the Council’s Significance and Engagement Policy.

2.         If it does, then the Council instructs staff to provide for this in the Consultation Document prepared for public consultation on the Annual Plan, and to establish an electronic link to the strategic assets list in the Significance and Engagement Policy and to relevant information contained in the report considered by the Council in December 2016.

 

3.   Key Point

3.1       Reinstating the City Care shares to the list of strategic assets requires an amendment to the Significance and Engagement Policy. When doing so, the Council must consult in accordance with the principles of consultation contained in s.82 of the LGA 2002, unless it considers it already has sufficient information about the community’s interest in the matter.

3.2       The report to the 15 December 2016 meeting contains information relevant to the issue of whether or not the City Care shares should be reinstated as a strategic asset.

3.3       If the Council decides to consult before it makes its decision, staff propose that this information be used as the basis for consultation.

3.4       The Consultation Document would provide an electronic link to the information and to the current strategic assets list.  People would be invited to present their views by way of the same opportunities available to people presenting views on the draft Annual Plan.

 

 

Attachments

No.

Title

Page

a

Stategic Assets Council Report 15 December 2016

21

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Carol Bellette - General Manager Finance and Commercial (CFO)

  


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09 March 2017

 

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32.    Draft Annual Plan 2017/18 - Consultation Document

Reference:

17/207297

Contact:

Ian Thomson

ian.thomson@ccc.govt.nz

941 6469

 

 

1.   Purpose of Report

1.1       To present for consideration and adoption:

1.1.1   The Consultation Document attached (Attachment A) to this report

1.1.2   The consultation and engagement process to be undertaken before the Council adopts its Annual Plan for 2017/18.

 

2.   Staff Recommendations

That the Council:

1.         Approves and adopts for public consultation the Consultation Document for the draft Annual Plan 2017/18 (Attachment A to the report).

2.         Approves the following dates and timings for consultation:

a.         Public notices in The Star, The Press, and on the Council’s website on Monday 20 March 2017.

b.         All relevant documents and information made available at Council offices, libraries, service centres, and on the Council’s website on Monday 20 March 2017.

c.         Closing date for submissions:  5.00pm on Friday 28 April 2017.

d.         The Council adopts the 2017/18 Annual Plan by 30 June 2017.

3.         Approves the programme of planned events to support consultation contained in the Consultation Document.

4.         Authorises the General Manager Finance and Commercial to make any non-material changes to the documents attached to the report.

5.         Approves the acknowledgement letter attached to the report (Attachment B to the report).

 

3.   Key Points

3.1       Some aspects of the draft Annual Plan 2017/18 could be regarded as being significantly or materially different to the information contained in the 2015/25 Long Term Plan for that year.  The Council must therefore consult in accordance with s.82 of the LGA 2002 before it adopts its plan.

3.2       S.82A requires the Council to prepare and adopt a Consultation Document. The purpose of this document is to provide a basis for effective public participation in the decision-making process relating to the activities to be undertaken by the Council in 2017/18, and the effects of those activities on costs and funding (s.95A).

3.3       The Consultation Document must identify significant or material differences between the proposed draft Annual Plan 2017/18 and the content of the 2015/25 Long Term Plan for that year. It is to explain those matters in a way that can be readily understood by interested or affected people, and explain the Council’s proposals to delay significant projects, including the service delivery implications of this.  This information is included in the attached document, in what staff believe is as concise and simple a manner as is consistent with the requirements of the Act (s.95A).

3.4       S.95A also states that the Consultation Document must not contain, or have attached to it, a draft of the Annual Plan, a full draft of any policy, or any detailed information that is not necessary or desirable for the purpose and content of the Consultation Document.

3.5       The Council is required to adopt the information that is relied on by the content of the Consultation Document, before that document is adopted.  The Council resolved to do this at its meeting on 28 February 2017.

3.6       A copy of the proposed Consultation Document for the draft 2017/18 Annual Plan is attached (Attachment A).

3.7       Consultation Process

3.8       In preparing the process for community consultation, Council staff have followed the principles of consultation set out in s.82 of the LGA 2002.  These include:

3.9       providing reasonable access to relevant information;

3.10    encouraging affected or interested people to present their views to the Council;

3.11    providing clear information about the purpose of the consultation and the scope of the decisions to be made following the consideration of the views presented; and

3.12    providing a reasonable opportunity for people to present their views to the Council in a manner and format that is appropriate to their preferences and needs;

3.13    The public consultation period will run from Monday 20 March 2017 to 5.00pm on Friday 28 April 2017.  There will be a range of formal and informal channels available, through which the Council will seek the views of the community. There will be an opportunity to put in a formal submission during the consultation period, but the Council will also accept social media comments through Twitter and Facebook, and also free-form feedback via email to ccc.plan@ccc.govt.nz.

3.14    The submission form will also be mirrored in a Facebook survey.  All submissions or informal comments will be analysed and included in the feedback provided to elected members.

3.15    There will be a programme of planned events to support consultation, as outlined in the Consultation Document.

3.16    People who prefer, or need, to present their views personally to elected members will have the opportunity to do so by way of public hearings to be held in May 2017.

3.17    S.82 also states that people who present their views to the Council should have access to a clear record or description of the decisions made by the Council.  This is to include explanatory material relating to those decisions, and any reports that were considered before the decisions were made.

3.18    It is proposed that this information be posted on the Council’s website following the adoption of the 2017/18 Annual Plan.  People who present their views, or seek the opportunity to do so, will be advised of this at the time the Council acknowledges their interest.  A copy of the proposed form of acknowledgement is attached (.Attachment B).

 

Attachments

No.

Title

Page

a

Consultation Document for the draft Annual Plan 2017/18

30

b

Draft acknowledgement letter

50

 

 

Signatories

Author

Ian  Thomson - Senior Legal Advisor, Governance

Approved By

Rob Goldsbury - Head of Legal Services

Carol Bellette - General Manager Finance and Commercial (CFO)

Karleen Edwards - Chief Executive

  


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09 March 2017

 

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22.  Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

09 March 2017

 

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

33

Development Christchurch Limited Report - Land Development Strategy

s7(2)(b)(ii), s7(2)(i)

Prejudice Commercial Position, Conduct Negotiations

Commercial information

After 1 July 2017