Christchurch City Council

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 2 March 2017

Time:                                    10am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Andrew Turner

Councillor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor Mike Davidson

Councillor David East

Councillor Anne Galloway

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Aaron Keown

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Deon Swiggs

Councillor Sara Templeton

 

 

24 February 2017

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Jo Daly

Council Secretary

941 8581

jo.daly@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

02 March 2017

 

 

 


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02 March 2017

 

TABLE OF CONTENTS

 

1.       Apologies................................................................................................................................... 4

2.       Declarations of Interest............................................................................................................ 4

3.       Public Participation.................................................................................................................. 4

3.1       Public Forum....................................................................................................................... 4

3.2       Deputations by Appointment............................................................................................... 4

4.       Presentation of Petitions......................................................................................................... 4

STAFF REPORTS

5.       Approval of a second extension of time for a Heritage Incentive Grant for 25 Armagh Street.................................................................................................................................................... 5

6.       2016/17 Metropolitan Discretionary Response Fund............................................................ 9

7.       Christchurch Agency for Energy Trust.................................................................................. 15

8.       Resolution to Exclude the Public........................................................................................... 19  

 

 

 


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02 March 2017

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Public Participation

3.1  Public Forum

A period of up to 30 minutes is available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process.

3.2  Deputations by Appointment

A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson.

There were no deputations by appointment at the time the agenda was prepared 

4.   Presentation of Petitions

There were no Presentation of Petitions at the time the agenda was prepared.  

 


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02 March 2017

 

 

5         Approval of a second extension of time for a Heritage Incentive Grant for 25 Armagh Street

Reference:

17/158028

Contact:

Brendan Smyth

Brendan.Smyth@ccc.govt.nz

941 8934

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek a decision from the Council for a second extension of time of one year for a previously approved Heritage Incentive Grant for the heritage building located at 25 Armagh Street, Cranmer Square, Christchurch, the former Cranmer Bridge Club building.

Origin of Report

1.2       This report is staff generated in response to the requirements of the Operational Guidelines and Policy of the Heritage Incentive Grant Scheme. This requires approval for extensions of time in the uptake of approved Heritage Incentive Grants.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       The level of significance was determined by the previous Council approval for the grant and the level of funding involved in the project being less than $500,000.

 

3.   Staff Recommendations

That the Council:

1.         Approve a second extension of time of one year for the uptake of the Heritage Incentive Grant previously approved for 25 Armagh Street, Christchurch. The new completion date for the project would be 2 March 2018.

 

 

4.   Key Points

4.1       A heritage incentive grant of $104,119 was approved by the Community Committee on 12 August 2014 and by Council on 28 August 2014 to assist with works to the heritage building at 25 Armagh Street, Christchurch.  Written notice of the grant approval was sent to the applicants and owners of the property on 2 September 2014. Approval for the extension of the completion deadline by one year was given by the Communities, Housing and Economic Development Committee in February 2016.

4.2       The Operational Guidelines state that "Grant money is available for a period of 18 months from the date of written approval of the grant. This period will only be extended with the written consent of the Community, Recreation and Culture Committee."

4.3       The eighteen month deadline for the original grant was 2 March 2016.  The previously approved extended deadline was 2 March 2017.  The works covered by the grant have not been undertaken due initially to delays in finalising the design of the new addition to the heritage building but later to delays in the on-site works and a change in main contractor. Consequently the applicants are seeking a second extension of time to enable them to continue with the completion of the works to this important heritage building.

 

5.   Context/Background

Brief History of the building and renovation project

5.1       The former Cranmer Bridge Club at 25 Armagh Street is located on the south-west corner of Cranmer Square. The history of buildings on this site began in 1864 with the construction of the now demolished masonry building on the north side of the site. This was extended circa 1900 with a design by the architect Samuel Hurst Seager. The design was unusual at the time for its references to another architect’s significant influence in Christchurch – Seager incorporated patterns and elements in the façade to pay homage to the architect Benjamin Mountfort. The extension, with its refined timber frame construction, contrasted with the existing two storey, roughly made brick building. The form of the extension is a simple rectangle with a single ridge roof. The gables and façades have layered timber patterning which makes stylistic references to the Christchurch Club in Latimer Square, designed by Mountfort. There is a recessed porch entrance on Armagh Street which includes a series of timber arches and an ornate iron gate. The walls of the building have been painted a brick red colour and it is thus often referred to as ‘The Red House’.

5.2       Up until the recent series of earthquakes, the building was used as the Cranmer Bridge Club. The entrance to the Cranmer Bridge Club was via the porch and entrance on Armagh Street. Prior to this the building served as a doctor’s residence and surgery.

5.3       The earthquake damage to number 25 Armagh Street included partial collapse and then almost complete demolition of the older masonry portions of the building. In the timber extension, the foundations and floors have settled irregularly but the timber frame and roof have sustained only minor damage. The bulk of the proposed work is to repair, refurbish and strengthen the building so that it can function as part home and part commercial studio for the new owner.

5.4       The building’s new owners and the applicants for the grant are Johannes van Kan and Jo Grams. The works planned for the heritage part of the building include: foundation pile upgrade and repair; addition of internal bracing and internal lining repair; and external weatherboard and roofing repairs. The total cost to the applicant of these heritage repairs was estimated to be approximately $200,000 in 2014.

5.5       The works have been recently delayed due to the owner changing the main contractor for the project while the works were in progress. This has been justified by the owner on the basis of poor quality workmanship and delays in the undertaking of the required works. While this is unusual it can occur if the contractor fails to meet the required standards of workmanship required. Council heritage staff supported the applicant in the decision to change contractors in order to ensure the best outcome for the heritage fabric of the building. The applicant has appointed a new main contractor and work has now resumed on the project.

 

 

Attachments

There are no attachments for this report.


 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brendan Smyth - Team Leader Heritage

Approved By

Carolyn Ingles - Head of Urban Regeneration, Urban Design and Heritage

Brendan Anstiss - General Manager Strategy and Transformation

  


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02 March 2017

 

 

6.        2016/17 Metropolitan Discretionary Response Fund

Reference:

17/124305

Contact:

Mike Pursey

Mike.pursey@ccc.govt.nz

941 6386

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Council to consider the applications for funding from their 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55949

Presbyterian Support (Upper South Island)

Christchurch HomeShare Programme

$30,000

55944

Canterbury Insurance Assistance Service

Canterbury Independent Advocacy Service

$43,000

55977

Free Theatre Incorporated

Free Theatre – Wages of Manager and Administrator

$23,000

 

Origin of Report

1.2       This report is to assist the Council to consider an application for funding from Presbyterian Support (Upper South Island), Canterbury Insurance Assistance Service and Free Theatre Incorporated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Council:

1.         Approves a grant of $30,000 to Presbyterian Support (Upper South Island) for the Christchurch HomeShare Programme towards salary of the HomeShare Coordinator and HomeShare Hosts contractor fees.

2.         Approves a grant of $10,000 to Canterbury Insurance Assistance Service towards Canterbury Independent Advocacy Service for wages of Case Facilitators.

3.         Declines a grant to Free Theatre Incorporated for Free Theatre – Wages of the Manager and Administrator.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$135,000

$46,010

$88,990

$48,990

 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

2016/17 Metropolitan Discretionary Response Fund Decision Matrix March 2017

11

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Nicola Thompson - Community Funding Advisor

Mike Pursey - Team Leader Community Funding

Approved By

Lester Wolfreys - Head of Community Support, Governance and Partnerships

Mary Richardson - General Manager Customer and Community

  


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02 March 2017

 

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7.        Christchurch Agency for Energy Trust

Reference:

17/172868

Contact:

Patricia Christie

Patricia.christie@ccc.govt.nz

941 8113

 

 

1.   Purpose of Report

1.1       This report is to advise the Council of the request from the Christchurch Agency for Energy (CAfE) Trust board to amend its 2017 Statement of Intent.

 

2.   Recommendations

That the Council:

1.         Receive the information in the Christchurch Agency for Energy Trust’s Chairperson’s report.

2.         Agree to the Christchurch Agency for Energy Trust amending its 2017 Statement of Intent as set out in the Chairperson’s report:

a.         Changes to Statement of Intent to year ending 30 June 2017:

i.          Section 3: the sentence “CAfE is focussed on supporting the uptake of renewable energy and enhanced energy-efficiency in rebuild projects.” is changed to “CAfE is focussed on supporting the uptake of renewable energy and enhanced energy efficiency projects”.

ii.         Section 3: the following is added, to the list of items that the fund covers, a new bullet point: “Initiatives within Christchurch which result in the use of electricity (a largely renewable form of energy in New Zealand) instead of fossil fuels”.

iii.        Section 3: the following text is deleted: “The building project (or buildings to be serviced) must have a combined floor area greater than 1,000m2 and be located in the Central City.”

3.         Note the changes to Christchurch Energy Grant Scope of Payment and Eligibility Criteria

i.          The following text is deleted “The building project (or buildings to be serviced) will have a combined floor area greater than 1,000m2 and be located in the Central City (the area bounded by Bealey, Fitzgerald, Moorhouse, Deans and Harper Avenues)”

ii.         Council Controlled Organisations is removed from the following text “Projects that are the primary responsibility of the Christchurch City Council, Environment Canterbury, Council Controlled Organisations or a central government agency are not eligible”.

iii.        The following text is deleted “Grant payments will be made up to 30% of the capital cost of installed plant and to a maximum of $300,000 for any one project grant, whichever is the lesser”.

iv.        In relation to what expenditure the grant cannot be used, “Purchase of vehicles” is deleted.

 

 

3.   Key Points

3.1       The Christchurch Agency for Energy Trust (CAfE) is a Council Controlled Organisation (CCO) formed in 2010. The purposes of CAfE were set with regard to the principles and initiatives established in the Sustainable Energy Strategy for Christchurch 2008-2018 published by the Council.

3.2       At its Board meeting on 20 February 2017 the Trustees resolved to amend the Christchurch Energy Grant Scheme and eligibility criteria for the grant scheme and the 2017 Statement of Intent as per the memo from the CAfE chairperson (Attachment A).

3.2.1   The Christchurch Energy Grant Scheme was formed after the 2010/2011 earthquakes and was intended to encourage property developers within the four avenues to rebuild in a more energy efficient way. The grant covers plant purchase and installation costs for renewable energy initiatives, connection to district energy systems and energy efficiency measures.

3.2.2   The current market for suitable projects that CAfE could apply the funds towards is limited for thermal generation and photovoltaic generation and the grant scheme is already successfully supporting a number a projects.

3.2.3   CAfE wish to amend the criteria so that the unallocated funds can be used for other opportunities that meet the overall objectives for which CAfE was formed.

3.3       As the eligibility criteria of the grant scheme are included in the Statement of Intent CAfE will also need to amend its 2017 Statement of Intent.

3.4       Schedule 8 clause 4 of the Local Government Act 2002 allows a CCO to modify its statement of intent if the board of the CCO gives written notice of its intention and has considered any comments on the proposed modification by the stakeholders within one month of the notice or a shorter period as agreed.

3.4.1   CAfE have asked Council to consider the modifications as soon as possible to enable it to act on potential funding opportunities.

3.5       Council staff do not recommend any change to the proposed amendments.

 

Attachments

No.

Title

Page

a

CAfE - Chairperson's Report to the Council

17

 

 

Signatories

Author

Patricia Christie - Manager External Reporting and Governance

Approved By

Diane Brandish - Head of Financial Management

Carol Bellette - General Manager Finance and Commercial (CFO)

  


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8.    Resolution to Exclude the Public

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


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ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

9

Report from Christchurch City Holdings Limited

s7(2)(b)(ii), s7(2)(h), s7(2)(i)

Prejudice Commercial Position, Commercial Activities, Conduct Negotiations

The report contains commercially sensitive information which if disclosed could prejudice the future negotiating position.

Report can be released:

If the project proceeds at the end of the economic life of associated assets, or in perpetuity if it remains a possibility that the project will be considered in the future.

10

Civic Building Limited Appointment of Directors

s7(2)(a)

Protection of Privacy of Natural Persons

To protect the privacy of the applicants

On confirmation of the appointments

11

Regenerate Christchurch - 2016/17 Statement of Performance Expectations

s7(2)(i)

Conduct Negotiations

Negotiations are continuing with the other shareholder on the document

Final Statement of Performance Expectations will be released by Regenerate Christchurch