Coastal-Burwood Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Coastal-Burwood Community Board will be held on:

 

Date:                                     Monday 6 March 2017

Time:                                    4.30pm

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Kim Money

Tim Sintes

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

28 February 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Coastal-Burwood Community Board

06 March 2017

 

 

 


Coastal-Burwood Community Board

06 March 2017

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4

B       5.       Presentation of Petitions.............................................................................. 4  

C       6.       Staff Briefings..................................................................................... 11

STAFF REPORTS

C       7.       Fairway Reserve Basketball Court - Noise Complaint..................... 13

C       8.       Mairehau/Inwoods Pedestrian Refuge Island................................. 21

C       9.       Conference - Diverse coastal environments in times of change.... 27

C       10.     Coastal-Burwood Community Board Area Report.......................... 35

B       11.     Elected Member Information Exchange.................................................... 59

B       12.     Question Under Standing Orders............................................................... 59 

 

 


Coastal-Burwood Community Board

06 March 2017

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes, open and closed, of the Coastal-Burwood Community Board meeting held on Monday, 20 February 2017 be confirmed (refer page 5).

4.    Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.    Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Coastal-Burwood Community Board

06 March 2017

 

 

 

Coastal-Burwood Community Board

Open Minutes

 

 

Date:                                     Monday 20 February 2017

Time:                                    9.05am

Venue:                                  Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Members

Kim Money

Tim Baker

David East

Glenn Livingstone

Linda Stewart

 

 

17 February 2017

 

 

 

 

 

Jo Wells

Manager Community Governance, Coastal-Burwood

941 6451

Jo.Wells@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

 

1.    Apology

 

Community Board Resolved CBCB/2017/00041

That the apology from Tim Sintes and the apology for lateness from David East be accepted. 

Linda Stewart/Tim Baker                                                                                                              Carried

 

David East arrived at 9.07am

2.    Declarations of Interest

Part B

There were no declarations of interest recorded for open or public excluded matters.

3.    Confirmation of Previous Minutes

Part C

Community Board Resolved CBCB/2017/00042

Community Board Decision

That the minutes of the Coastal-Burwood Community Board meeting held on Friday, 10 February 2017 be confirmed.

Tim Baker/Linda Stewart                                                                                                            Carried

 

4.    Deputations by Appointment

Part B

4.1      Avril Enslow, Chief Executive Officer and Dave Evans, Design Committee Chair – Christchurch School of Gymnastics, and Warren Lewis, Project Manager – Lewis and Barrow Ltd spoke to the Board about the School’s preferred site options for the relocation of their facility on QEII Park.

            The deputation noted their intent to seek Council funding and a lease agreement which would include shared car parking.

Community Board Resolved CBCB/2017/00043

Part B

That the Coastal-Burwood Community Board:

1.        Refers the issues raised in the deputation to staff with a request for them to prepare a memorandum setting out the Council’s needs for the location of Christchurch School of Gymnastics on QEII park and any other relevant information in advance of a formal report. 

2.        Thanks the School of Gymnastics for its deputation.

Glenn Livingstone/David East                                                                                                    Carried

 

4.2      Paul Lonsdale spoke on behalf of the New Brighton Business and Landowners Association and Development Christchurch Limited regarding New Brighton regeneration.  

            Paul Lonsdale provided statistics on New Brighton commercial occupancy/vacancy rates and the need to revitalise the town.

            The Chairperson thanked Paul Lonsdale for his deputation.

 

5.    Presentation of Petitions

Part B

There was no presentation of petitions.  

6.    Correspondence

         6.1         Correspondence was received from Linda Callaghan regarding her noise complaint in respect Fairway Reserve basketball activities.  The Board agreed that the correspondence be held over until the next meeting to allow Linda Callaghan to be present.  Item 7 refers.

6.2         Late correspondence was received from the Coastal Restoration Trust of New Zealand regarding its National Conference for 2017 which is being held in New Brighton from 22 – 24 March 2017. 

 

               David East agreed to take up the offer of representing the Board in the short welcome noting his attendance at the conference and field trips would be at no cost. Other Board members expressed interest in attending the conference and staff undertook to provide more information and a formal report seeking attendance approval.

 

 

Community Board Resolved CBCB/2017/00044

Part B

That the Coastal-Burwood Community Board receives the information in the correspondence report dated 20 February 2017.

Kim Money/David East                                                                                                                  Carried

 


 

 

7.    Fairway Reserve Basketball Court - Noise Complaint

 

Staff Recommendation

That the Coastal-Burwood Community Board receives the information in the report noting that noise levels at the Fairway Reserve basketball facility are compliant with City Plan standards.

 

Community Board Resolved CBCB/2017/00045

Part C

The Board resolved that the report lie on the table and the matter be considered at the next meeting to allow Linda Callaghan to be in attendance. 

Kim Money/David East                                                                                                                  Carried

 

 

8.    Coastal-Burwood Community Board Discretionary Response Fund 2016/17 - Poppies over Gallipoli ANZAC Garden

 

Community Board Resolved CBCB/2017/00046

Part C

That the Coastal-Burwood Community Board approves a grant of $4,168.30 to Avon-Otakaro Incorporated towards Poppies Over Gallipoli ANZAC Garden Project comprising $3,000 for garden construction, $558.80 for plants, $379.50 for temporary fencing and $200 for food.

Glenn Livingstone/Tim Baker                                                                                                      Carried

 

9.    Elected Member Information Exchange

Part B

9.1      Chisnallwood School Crossing – staff undertook to supply information on the proposed      upgrading of the Breezes Road crossing for Chisnallwood School.

9.2      Broad Park Slide – This remains closed as staff are waiting for a replacement step to replace the corroded one.

9.3      The Parklands @ Play event was held on Sunday 19 February 2017.  Approximately 30 community groups were involved and was described as being a great event. 

9.4      Smart bins have been installed at the Whale Pool site – one for recycling and one for land waste.  These have been installed on a 3 month trial and analysis will be carried out following the trial period including the ongoing costs. 

9.5      The Chairperson and Community Governance Manager have met with Operational Road Landscapes to look at various sites around New Brighton that require landscaping treatment.

 


 

 

10. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 The meeting recessed from 10.30am until 10.40am

 

11  Resolution to Exclude the Public

 

Community Board Resolved CBCB/2017/00047

Part C

That at 10.40am  the resolution to exclude the public set out on pages 29 to 30 of the agenda  be adopted.

Linda Stewart/Tim Baker                                                                                                                                      Carried

 

The public were re-admitted to the meeting at 10.56am.

 

   

Meeting concluded at 10.57am.

 

CONFIRMED THIS 6th DAY OF MARCH 2017

 

Kim Money

Chairperson

  


Coastal-Burwood Community Board

06 March 2017

 

 

6.       Staff Briefings

Reference:

17/171345

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

The Board will be briefed on the following:

 

Subject

Presenter(s)

Unit/Organisation

Update regarding the water pressure reduction trial in the Rawhiti water supply zone

Bridget O’Brien, Team Leader Asset Planning

Three Waters & Waste

 

 

2.   Staff Recommendation

That the Coastal-Burwood Community Board notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Coastal-Burwood Community Board

06 March 2017

 

 

7.       Fairway Reserve Basketball Court - Noise Complaint

Reference:

17/10935

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose of Report

1.1      This report fulfils the previous Board’s request for staff to investigate options for mitigating the noise issues from the Fairway Reserve basketball court backboard and to bring the investigation results back to the Board.

 

2.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Receives the information in the report noting that noise levels at the Fairway Reserve      basketball facility are compliant with City Plan standards.

2.        Acknowledges and considers the range of possible solutions outlined in this report.

 

 

3.   Key Points

3.1      On 18 April 2016 the Burwood/Pegasus Community Board received a deputation from Linda Callaghan, resident of Giles Place who was concerned at noise from the Fairway Reserve basketball facility, especially at night. The Board requested that staff investigate options for mitigating the noise issues and to bring the investigation results back to the Board. In a customer service request lodged the year prior, Linda Callaghan had noted that noise from the basketball court in the Reserve behind her house goes from around 9-10pm at night and sometimes starts around 7am. 

3.2      The Council’s Environmental Health Officer has provided the attached noise assessment which was carried out to determine whether or not noise from people using the basketball court, i.e. bouncing a ball on the concrete and against the backboard, would comply with City Plan noise standards at Linda Callaghan’s Giles Place property. The report concludes that noise levels taken by the fence line during use of the court are compliant with those standards and the Council is not in a position to take further action in response to basketball noise complaints.

3.3      Staff have replaced old bolts to stop the basketball ring from rattling. At the time of this report’s preparation, it is intended to reinstall signage following vandalising which will be either be concreted in place or become part of the entrance signage. The sign will request users of the Fairway Reserve Basket Ball Court to restrict their use to between 8am and 9pm.

3.4      There have not been any similar noise complaints from other residents who border the Reserve.

3.5      A range of solutions have been explored in an attempt to address the noise concerns raised by Linda. These include:

3.5.1   The addition of landscaping between the basketball court and Linda’s house.

This was not seen as a viable option due to there already being a reasonable amount of landscaping between the basketball court and Linda’s house and the risk that it grows beyond the fence line resulting in undesirable shading to Linda’s property.

3.5.2   The addition of a wall between the basketball court and Linda’s house.

3.5.3   This was investigated by staff.  Due to this fencing potentially creating a separate problem (target for vandalism, Crime Prevention Through Environmental Design [CPTED] issue, additional maintenance, additional noise from people playing tennis, football against the wall etc.),this was not seen as a suitable solution.

3.5.4   The addition of signage to request users of the Fairway Reserve Basket Ball Court to restrict their use to between 8am and 9pm.

This has been put in place by parks staff and due to recent vandalism is being fixed.

3.6      Linda Callaghan has correspondence being considered at the current meeting and it is recommended that be read in conjunction with this report.  The correspondence asks various questions. Staff have supplied answers as follows:

3.7      Q: What powers of enforcement does Council have to ensure that those hours are not breached and if they are breached, to take action against offenders?

A: The council does not have any powers to enforce these hours if they are breached.  There are provisions regarding “Excessive Noise” in the Resource Management Act which Council enforces.  There have recently been assessments of the playing of basketball at these types of facilities and it has been found t6o comply with the relevant noise standards. 

Q: Who do I call after the 9.00 p.m. cut-off time to have the timeframe enforced?  Your email makes it clear that the noise level is not, in Council’s opinion, exceeding any noise standard and therefore the usual noise abatement process available to me is clearly not going to be available in this situation.  Will you be providing me with the telephone number of the staff member responsible so that they will immediately come out, irrespective of the time of night, to have the offenders cease and desist?

A: For noise concerns, the appropriate point of contact is Noise Control on phone 03 941 8999 or 0800 800 169 when the noise is happening (available 24 hours a day).  If the noise is from disorderly behaviour, the appropriate point of contact is the Police. Phone (03) 363 7400.

Q: Why does the basketball facility at the corner of Joy Street and Pagoda Street (Pagoda Playground) in Shirley have a soundproofing fence but one will not be erected at the Fairway Park facility only a few kilometres away?  What is different there to here?

A: The Pagoda Playground has a large concrete-block dual purpose ball practice wall, including an asphalted run-up cricket block. While staff investigated installing fencing at Fairway Reserve, it was also identified that this fencing may create separate problem (target for vandalism, Crime Prevention CPTED issue, additional maintenance, additional noise from people playing ball sports against the wall etc.)   Thus it was decided that due to the fencing not likely to address the issue and potentially creating future issues, it was not a suitable solution.

Attachments

No.

Title

Page

a

Fairway Reserve Noise Report

16

b

Correspondence from Linda Callaghan regarding Noise Complaint at Fairway Reserve basketball facility

19

 

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

06 March 2017

 

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Coastal-Burwood Community Board

06 March 2017

 

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Coastal-Burwood Community Board

06 March 2017

 

 

8.       Mairehau/Inwoods Pedestrian Refuge Island

Reference:

17/68021

Contact:

Andy Cameron

Andy.Cameron@ccc.govt.nz

03 941 5916

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is to advise the Coastal-Burwood Community Board on the outcome of the community consultation and request that they approve the installation of a pedestrian refuge island with associated 'No Stopping' restrictions on Mairehau Road.

Origin of Report

1.2      This report is staff generated in response to Burwood-Pegasus Community Board request that staff investigate a crossing facility at this location. A memorandum with the preferred option was sent to the Community Board prior to consultation.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in Council's significance and Engagement Policy. 

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Approves that a central pedestrian refuge island be constructed on Mairehau Road in accordance with Attachment A.

2.        Revokes all existing parking restrictions on the south side of Mairehau Road commencing at a point 71 metres south east of its intersection with Karlaw Place and extending in a southeasterly direction for a distance of 14 metres.

3.        Approves that the stopping of vehicles be prohibited at any time on the south side of Mairehau Road commencing at a point 71 metres south east of its intersection with Karlaw Place and extending in a southeasterly direction for a distance of 14 metres.

4.        Revokes all existing parking restrictions on the north side of Mairehau Road commencing at a point 21 metres north west of its intersection with Inwoods Road and extending in a northwesterly direction for a distance of 17 metres.

5.        Approves that the stopping of vehicles be prohibited at any time on the north side of Mairehau Road commencing at a point 21 metres north west of its intersection with Inwoods Road and extending in a northwesterly direction for a distance of 17 metres.

 

 

4.   Key Points

4.1      This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·      Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.2      The following feasible options have been considered:

·      Option 1 -  Install a pedestrian refuge island on Mairehau Road at the intersection of Inwoods Road (preferred option)

·      Option 2 – Do Nothing

4.3      Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·      Improves safety for pedestrians crossing Mairehau Road.

·      Provides a safe place to wait whilst crossing the road in two stages.

4.3.2   The disadvantages of this option include:

·      Loss of 5 parking Spaces

 

4.4      Community Feedback

4.5      Community engagement on the Mairehau Road Pedestrian Island Installation was open from 19 January 2017 to 8 February 2017.

4.6      A total of 110 leaflets were hand delivered to Mairehau Road (between numbers 414 and 459) Karlaw Place, Bolero Place, Medina Crescent and Inwoods Road up to number 19. The leaflet was also sent to 89 key stakeholders.

4.7      During the course of engagement, Council received comments and feedback from three organisations. Christchurch District Health Board, Blind Foundation New Zealand and Christchurch Disability Group. All respondents have been communicated with by phone and/or email to discuss their individual project inquiries.

4.8      No responses, either supporting or objecting to the proposal were received from adjacent residents.

 

5.   Context/Background

Background

5.1      Mairehau Road carries around 9000 vehicles a day and services two bus routes.

5.2      This location has several demand generators including a bar/restaurant, liquor store on the north side, a veterinary practice on the south side and an entrance in to the Travis Wetland Park.

At present there are no pedestrian refuge islands located in this area.

6.   Option 1 - Install a pedestrian refuge island on Mairehau Road at the intersection of Inwoods Road (preferred)

Option Description

6.1      Install a pedestrian refuge island on Mairehau Road 5 metres west of the intersection of Inwoods Road with associated parking restrictions, and additional tactile pavers at the existing Inwoods Road crossing points.

Significance

6.2      The level of significance of this option is low consistent with section 2 of this report.

6.3      Engagement requirements for this level of significance are consistent with this level.

Impact on Mana Whenua

6.4      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.5      Local residents are specifically affected by this option due to it addressing several nuisance factors that currently affect them.  The views of all three respondents were generally supportive and included the following comments.

·        That the proposed pedestrian refuge will improve safety for all pedestrians

·        That the intersection be monitored for possible future installation of traffic signals due to two high schools moving to the QEII park site during 2017/18.

·      Project Team Response - Traffic Operations will continue their ongoing monitoring of traffic levels across the city to ascertain any levels significant enough to warrant the installation of traffic signals.

·        Tactile paver layouts.

·      Project Team Response – These will comply with the standards for installation

·        Inclusion of double hand rails, kerb cutdowns and repainting the existing yellow no stopping lines.

·      Project Team Response - The proposed design for the pedestrian crossing complies with the CSS (Construction Standard Specifications) guidelines. As such double hand rails in the waiting area, and cut downs will be included.  Traffic Operations have a maintenance contractor that checks road markings every 6-9 months. Any road markings that do not meet the code are repainted.

 

Alignment with Council Plans and Policies

6.6      This option is consistent with Council’s Plans and Policies

Financial Implications

6.7      Cost of Implementation –This project is within the allocated budget of $44,000

6.8      Maintenance / Ongoing Costs - Covered under the Area Maintenance Contract and the effect will be minimal to the overall asset.

6.9      Funding source – 2017 CAPEX Pedestrian Safety Initiatives

Legal Implications

6.10    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.

6.11    Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations.  The list of delegations for the Community Boards includes the resolution of parking restrictions, traffic control devices, traffic islands and pedestrian crossings.

6.12    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations  

6.13    Not Applicable

Implementation

6.14    Implementation dependencies  - Approval by Community Board

6.15    Implementation timeframe - Construction to be completed by the end of this financial year.

Option Summary - Advantages and Disadvantages

6.16    The advantages of this option include:

·      Improves safety for pedestrians crossing Mairehau Road.

·      Provides a safe place to wait whilst crossing the road in two stages.

 

6.17    The disadvantages of this option include:

·   Loss of 5 parking spaces

7.   Option 2 – Do Nothing

Option Description

7.1      Mairehau Road remains as it is.

Significance

7.2      The level of significance of this option is low  consistent with section 2 of this report

7.3      Engagement requirements for this level of significance are consistent.

Impact on Mana Whenua

7.4      This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.5      This option was not consulted on.

Alignment with Council Plans and Policies

7.6      This option is inconsistent with Council’s Plans and Policies

7.6.1   Inconsistency - This option does not address known pedestrian safety issues.

Financial Implications

7.7      Cost of Implementation - None

Legal Implications

7.8      None

Risks and Mitigations

7.9      Not applicable

Implementation

7.10    Implementation dependencies  - Not Applicable

7.11    Implementation timeframe – Not Applicable

Option Summary - Advantages and Disadvantages

7.12    The advantages of this option include:

·   No loss of parking

7.13    The disadvantages of this option include:

·   This option does not address known safety issues associated with crossing Mairehau Road.

 

Attachments

No.

Title

Page

a

Scheme - plan - Consultation - tp350201 Mairehau Road at Inwoods Road

26

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Andy Cameron - Junior Project Manager

Wayne Anisy - Traffic Engineer

Kim Swarbrick - Engagement Advisor

Sharon O'Neill - Team Leader Project Management Transport

Approved By

Lynette Ellis - Manager Planning and Delivery Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Coastal-Burwood Community Board

06 March 2017

 

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Coastal-Burwood Community Board

06 March 2017

 

 

9.       Conference - Diverse coastal environments in times of change

Reference:

17/171349

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5305

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1      The purpose of this report is for the Coastal-Burwood Community Board to consider funding to enable interested members to attend the Coastal Restoration Trust of New Zealand Annual Conference 2017 “Diverse coastal environments in times of change”.  Also, to consider a sponsorship contribution.

1.2      Funding for the coaching will be from the Board’s 2016/2017 operational funding. Sponsorship funding would be from the Board’s Discretionary Response Fund.

2.   Significance

2.1      The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Coastal-Burwood Community Board:

1.        Approves the operational funds necessary to enable interested Board members to attend the “Diverse coastal environments in Times of Change” conference in Christchurch on 22 March to 24 March 2017.

2.        Approves a sponsorship contribution of $1,000 from its Discretionary Response Fund to assist the Coastal Restoration Trust of New Zealand with the facilitation of the “Diverse coastal environments in Times of Change” conference.

 

 

4.   Key Points

4.1      The Board has indicated it would like the opportunity of considering attendance at this conference. David East will participate in the welcome and as a result will be able to participate in the conference and any field trips at no charge.

4.2      The attached itinerary is provided for information. The conference will be held in New Brighton and the cost will be $350 per attending Board member and $150 for any one field trip. 

 

5.   Context/Background

Coastal Restoration Trust of New Zealand

5.1      The Coastal Restoration Trust is a nationwide organisation that brings together the knowledge and experience of communities, iwi, management authorities, industry and science agencies to save our coastal sand dunes and to support and encourage the development of cost effective practical methods for coastal communities and management authorities to restore natural dune form and function.

5.2      The Board’s operational budget for this coaching has a current balance of $2,237, noting that $1,500 of this has been committed for StrengthsFinder coaching.  $737 is therefore the available amount.

5.3      The Board’s Discretionary Response Fund has a current balance of $43,285.70.

 

Attachments

No.

Title

Page

a

Conference Itinerary

29

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a)  This report contains:

(i)   sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)  adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b)  The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Peter Croucher - Community Board Advisor

Approved By

Jo Wells - Manager Community Governance, Coastal-Burwood

  


Coastal-Burwood Community Board

06 March 2017

 

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Coastal-Burwood Community Board

06 March 2017

 

 

10.    Coastal-Burwood Community Board Area Report

Reference:

17/163355

Contact:

Jo Wells

Jo.Wells@ccc.govt.nz

941 6451

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

2.   Staff Recommendation 

That the Coastal-Burwood Community Board receive the Area Update.

 

3.   Community Board Activities and Forward Planning

3.1   Community Board Plan update against outcomes

3.1.1   It is anticipated that the Community Board Plan will be reviewed and updated and come into effect from 1 July 2017.  To discuss the process for the development of the plan, it is proposed a workshop be held with the Board and Community Governance team.  The agenda for the workshop would include a discussion about community engagement, including forums, e.g. youth forum, as well as the Board’s preferred process for developing/updating the plan.

3.2   Memos/Information reporting back on Community Board matters

3.2.1   Outwards Correspondence

The following is outwards correspondence in response to discussions at Board meetings or requests to follow up from the Board. Please see attachments for correspondence.

·      Caleb Parker re Clarevale Reserve

·      Principal, Waitakiri Primary School re Caleb Parker and Clarevale Reserve

·      Eleanor and Gavin Bodger re estuary issues

·      Jan Burney and Gary Sharlick re Brooklands, Residential Red Zone Provision of Waste Water

·      Hugo Kristinsson, South Brighton Residents Association – various matters

3.2.2   Road Safety at Schools

At the 10 February Board meeting members asked questions about Chisnallwood and Waitikiri School.  Those questions and the answers are as follows:

Q.     Is the crossing on Breezes Road for Chisnallwood School being upgraded?

A.     Yes this work has been scoped and given to the Contractor for completion by our Capital Programme Group.  It was imminent at the time of enquiry and may have already been completed.

Q.     Is there anything going to be done for safety at the Waitikiri School on Burwood Road?

A.     There is a Kea Crossing controlled pedestrian crossing for this school and all associated no stopping and parking clearly shown on Burwood Road.  Good footpaths on both sides of the road and clear visibility in both directions as the school entrance is located on a straight section of Burwood Road.  There are no plans for any changes here.

Note:  Strong concerns and comments however have been made to staff about the way parents and care givers were using the road and area to drop off and pick up children. 

3.2.3   Road Landscapes

The Board and staff have received questions about the road landscapes in New Brighton which have not been replanted after various repairs have been undertaken. 

A meeting was held with staff and a landscape plan is currently being prepared with a view to these areas being planted in the planting season (approximately March-September). 

3.2.4   Thompson Park and Rawhiti Dog Park

Issues and suggestions to address the issues have been received about Thompson Park and Rawhiti Dog Park.  Staff are currently organising a time for a site meeting with the relevant Parks staff to discuss options for addressing the issues.  More information will be provided after the site meeting.


 

3.2.5   Litter

Litter has been an ongoing issue in the New Brighton area.  Solar “Smart Bins” have been installed at the whale pool as part of a three month trial.  We expect a media release on this and will update the Community Board when we have this.

3.2.6   Stronger Christchurch Infrastructure Rebuild Team (SCIRT) to finish March 2017

In November 2016 it was announced that with only five per cent of its $2.2 billion horizontal infrastructure repair programme to go, Stronger Christchurch Infrastructure Rebuild Team (SCIRT) and Christchurch City Council were working closely to ensure a smooth transition to the Council.

Spending on the SCIRT programme of work had passed the $2 billion mark with 95 per cent of the repair of the city’s underground pipes and roads physically completed.

Repairing underground pipes had been the focus of SCIRT’s work with about 80 per cent, or $1.6 billion, spent on water and waste infrastructure. Fixing the city’s sewerage system had been the biggest part of the job. Work to fix Christchurch’s bumpy roads will continue after the SCIRT programme finishes.

SCIRT was set up by the Government, Christchurch City Council and five key contractors to make the city’s earthquake-damaged infrastructure safe and functional. SCIRT’s programme is funded by the Government and the Council.

When SCIRT work finishes in March 2017, the Council, with funding support from the NZ Transport Agency, will carry out the remaining road work as part of its ongoing programme.

3.3      The provision of strategic technical and procedural advice to the Community Board

3.3.1   Nothing to report at this time.

3.4      Board area Consultations/Engagement

3.4.1   New Brighton Tiny Huts

Staff have provided a memo (attached) to update Board members on the next steps for community consultation on the future of the five New Brighton Tiny Huts. 

3.5      Submission Opportunities

3.5.1   None at this time.


 

3.6      Annual Plan and Long Term Plan matters

3.6.1   Time frame for 2017 Annual Plan process

Tuesday 7 February               Annual Plan workshop including Board Chairs

Late February 2017               Council adopts draft Annual Plan

March/April 2017                  Ward based engagement and consultation

June 2017                                Council adopts the Annual Plan

Sept/Oct 2017                        Preparation of draft Long Term Plan

The dates of the Coastal-Burwood public annual plan engagement sessions are 29 March and 3 April.          

3.7      Development of Civil Defence Emergency Plans

3.7.1   A Civil Defence state of emergency was declared in Christchurch and Selwyn on 15 February in respect to the Port Hills fires. The declaration followed the evacuation of 200-300 residents as the fire shifted closer to residential properties on 15 February. The Mayor stated that the fire required the District of Selwyn and the City to work together to manage the situation. Public meetings will be held to continue to update residents who are out of their homes due to fire safety reasons.

3.7.2   A small Council staff group citywide has been set up to identify where we are at in terms of community Responsiveness / Resilience/Emergency Preparedness Plans. This is essentially a stocktake of what is currently happening or available in communities. This will feed into a more co-ordinated approach for CDEM to work with communities in this area. In the Coastal–Burwood areas there are many examples of spontaneous responses by community groups, churches and individuals getting together and supporting communities in an emergency. Two identified community respondents in the earthquakes of 2010/2011 were funded to continue their work in community support/response by the Coastal-Burwood Community Board (in its previous incarnation as the Burwood/Pegasus Community Board), these are briefly outlined below.

3.7.3   In 2014 the Burwood/Pegasus Community Board, provided funding support to the Burwood Community Church Trust to purchase emergency equipment and a container to hold it in. The Community Board also supported the Trust to hold a community planning workshop and community day event to encourage the local community to build resilience in preparation for any future emergency situation. The container is situated on the grounds of the Burwood Christian Centre and the Trust remain ready and available to supply aid to the local community.

3.7.4   Similarly the Burwood/Pegasus Community Board allocated funding to the Aranui Community Trust in 2014 to provide practical support to its community developed, "Aranui and Surrounding Districts Emergency Response Plan". The Response plan covers approximately 4,500 households in the Coastal-Burwood wards.  Volunteers will co-ordinate a community response and link into Civil Defence operations.  A container holding emergency equipment to support the setup of the community response administration and mapping project was placed on Aranui Primary School grounds for community access and control. Each home was given an Emergency response information booklet and the Response Plan is reviewed annually by a subcommittee of the community meeting group, the Aranui Hub. The container will be moved to the new community campus Haeata (opened in 2017) once the school has settled in a bit more.


 

3.8      Requests for information from Board meeting on Newsline

Members are invited to consider items for inclusion in Newsline, the Council news service.

3.9      Significant Board matters of interest to raise at Council

Board members are requested to highlight significant matters from the meeting to be raised by the Chair at the next Council Meeting (Community Board reports) on Thursday 9 March. 

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

The three Community Board, ‘Key Local Projects’ are Aranui Community Trust Incorporated (ACTIS), People Empowerment Environmental Enhancement Project (PEEEP) previously known as Project Employment Environmental Enhancement Project and Rawhiti Community Sports Incorporated.

In the 2015/16 funding round all key local projects were awarded funding for two years.

4.1         The Aranui community Trust (ACTIS) has received $40,000 for the past two years towards the manager’s wages and the annual family festival AFFIRM. The Aranui Community Trust provides services, events and opportunities for the Aranui community to be involved in the betterment of the Aranui community on a local, regional and national level.  The manager oversees the staff and programmes of the Trust and associated services.  Annual attendances of the AFFIRM festival see between 3,000 and 8,000 people attend with information stalls around healthy choices, education, employment, training opportunities and cultural and community performances.

4.2         PEEEP was awarded $35,000 for each year towards staff wages. They continue to work in partnership with the Council graffiti removal programme, Coast Care beach maintenance programme, NZ care properties maintenance and assist individuals and not for profit groups in the community.

4.3         Eastern Community Sport and Recreation formerly known as Rawhiti Community Sports Incorporated received $15,000 for each year towards wages for their Community Sport manager position.  A key aspect of this position is to continue developing new strategies and programmes.  Programmes which the Sports Manager currently oversees include a Junior and Senior Touch Module, OSCAR afterschool and Holiday care, $2 Pool Project, managing Kiwisport staff and the Eastern School Zone sports cluster.

5.   Significant Community Issues

5.1         Red Zone

                          Regenerate Christchurch is establishing a Community Reference Group to provide strategic advice on the community engagement supporting the development of draft Otakaro/Avon River Corridor Regeneration Plan.  The support of the broader community is critical to our success and we are committed to working with communities and businesses to provide opportunities for genuine input and meaningful engagement. 

               Community Reference Group members and the community members of the Technical and Community Advisory Group will reflect the composition, diversity and interests of local communities.  More information about both groups, including selection criteria and time commitment, is available on our website:  engage.regeneratechristchurch.nz.

               The nomination form is on the Regenerate Christchurch website.  The call for nominations closes on 12 March 2017. 

5.2         Levels of Service - Meetings have taken place with parks and road landscape staff.  A road landscape planting plan is being prepared to address the lack of planting in the roadside landscapes. 

5.3         Smart Bin trial at Whale Pool – there will be a three month trial of Smart Bins and a one month trial of a twice weekly deep clean of the New Brighton Mall area.  

6.   Major Community and/or Infrastructure Projects

6.1   Community Facilities

6.1.1   The Pukeko Centre

As well as providing clubrooms to the two founding partner clubs (Parklands Bowling Club and Parklands Rugby Club) the Pukeko Centre will meet wider community needs, offering facilities to a range of sporting, recreational, educational and social activities.  The new facility will see the relocation of two ideally suited buildings from the former Freeville School site to the Parklands Bowling Club site in Chadbury Street.  Development of the Pukeko Centre will be staged as funding permits, enabling some facilities to be up and running before the whole complex is completed.  Stage one is now well underway and is due to be completed in August 2017.  The project has received funding from Rata Foundation, the Southern Trust and New Zealand Community Trust. 

Action: Staff are currently organising a time for the Board to do a site visit of the Centre.

6.1.2   Avon River Stopbanks

Strengthening of the Avon River Stopbanks and raising the Stopbanks is being undertaken along areas of the Avon River under the Land Drainage Recovery Programme’s Stopbank Management Project. 

137 trees are to be removed many of which are in a poor condition.

Action: The Board is working with the project team to review and approve the landscape plan.

6.1.3   A-Town and Aranui Wainoni Community Centre (Wainoni Park)

Paul McKeefry has been appointed to the Community Governance & Partnerships Unit in the role of community Facilities Specialist.  The Coastal-Burwood Community Governance team have met with Paul to discuss the ACTIS agreement for the Aranui Wainoni Community Centre and the building on Wainoni Park currently used by A-Town.

6.2   Partnerships with the community and organisations

6.2.1   Following a request from a Residents Association for some written information around working with Coastal-Burwood Community Board, Christchurch City Council and council staff, a Residents Association leaflet is being developed. All active Residents Associations where asked for their input around the information to be include in the leaflet.
This project will be completed by mid-March. 

6.2.2   Renew Brighton held a Facebook workshop which staff attended for New Brighton based groups on 8 February at the New Brighton Boardroom with a dozen people attending from local groups.  The workshop focused on increasing engagement via Facebook and how to link with other similar groups/organisations via Facebook.

6.2.3   Renew Brighton is progressing the Community’s Creative Hub project at the Central New Brighton School site. A coordinator has recently been employed to get things moving on. The project is currently in discussions with the Council’s rates team looking at ways we can further assist the New Brighton community with their project.

6.2.4   The Dallington Residents Association is reviewing its annual events and will be looking at its future and possible boundary changes with Council staff.

6.2.5   The Dallington Community Cottage Trust is looking at changing premises and is progressing its adult outdoor gym project at South Burwood Park with Council Staff. The gym project is a partnership project with funding and advice provided between the two to make it happen. It will encompass fitness equipment and static stations for the well-used community park. A concept design will be coming to the board shortly for consideration before going to the wider community for consultation.

6.2.6   Coastal-Burwood Governance staff are developing a capacity building/training plan for groups in our area to select from.  We are currently preparing a plan and will consult with groups regarding their needs.

6.2.7   Northshore Residents Association received a grant from Council of $500 towards the cost and construction of a timber table and seating to be installed in Broad Park.  They have worked closely with the Coastal Rangers on this project which is now completed. The Residents Association say “this fabulous table is an asset to the community and has already become a popular spot for the community to have a picnic. We have had lots of positive comments about it”.

 

New table at Broad Park

6.2.8   Wainoni Avonside Community services Trust celebrated 15 years of service with the community on Friday 17 February at their premises, Wainoni Methodist Church, 878 Avonside drive. Although officially in the red zone the group and church have continued to operate in the area and have gone from strength to strength with more attending programmes now than before the quakes. The speeches made rightly attributed much of the success of the programmes (predominantly for the over 50’s) to the community worker who has been with the programme for the whole 15 years, Betty Chapman. Well done to the Church, the Trust, the volunteers and Betty for all staying with the community and making it a very successful and thriving programme that feels like family.

6.3      Infrastructure projects underway

6.3.1   The New Brighton Library reopened on 13 February 2017 after being closed for six months for repairs and refurbishment.

6.3.2   The Pier repairs are underway and expected to be complete by February 2018.

 


 

6.4      Events Report Back

6.4.1   I Love New Brighton 2017 was held on Monday 6 February at Thomson Park.  The weather was exceptional and there was a positive turn out from the community estimated at between 5,000 - 6,000 people.  The public surveys are being collated and a debrief meeting organised with the planning group.

6.4.2   Parklands @ Play 2017 was held on Sunday 19 February at Parklands Reserve.  The weather for this event was cooler and did impact on the number of people attending estimated at 1,000 people.  The public surveys are being collated and a debrief meeting organised with the planning group.

6.4.3   Support is being provided to Canterbury Music Education Trust regarding The Jam New Brighton youth music event scheduled for Saturday 25 March at New Brighton Amphitheatre.

6.4.4   Rockabilly Show and Shine 2017 has confirmed with Council’s Events Partnership and Development team for their event to go ahead on Saturday 11 November 2017 in Rawhiti Domain (same location as the 2016 event).  Sports Services staff will continue to work with the Archery Club who have an event on the same day to investigate possible solutions.

6.4.5   The Global Football Festival 2017 was held on Friday 10 to Sunday 12 February.  The event is organised in partnership between Christchurch City Council, Christchurch Football Centre and the NZ Police, supported generously by Mainland Football and Plains FM.

Using the global language of football the event aims to bring together communities from different backgrounds to unite in their passion for the game, share their culture and create a sense of belonging to Christchurch and New Zealand.   The Festival was hosted by the Christchurch Football Centre.  Sixteen teams competed in the senior tournament representing countries from around the world, bringing together and celebrating Christchurch’s diverse culture.

This year saw the introduction of an inaugural female section. A juniors’ festival was held from 1‑4pm on the Saturday with over 50 children from different ethnic backgrounds coming together to play a series of mini games.

6.4.6   Children’s Day was held on 5 March 2017 in the Red Zone. 

7.   Parks, Sports and Recreation Update (bi-monthly)

7.1      Local Parks Update

7.1.1   No update at this time. 

7.2   Sports Parks Update

7.2.1   Aranui Eagles Rugby League Club have confirmed their training and competition fields during the 2017 season will be on QEII Park Ascot fields.  Sport Services and Parks are working with the Club to finalise storage and changing room facilities at this temporary location.

7.2.2   Resurfacing and irrigation of Wainoni Park sports fields commenced mid-February therefore the fields at not available for sport or recreational use during the construction and grow-in period.

7.2.3   Eastern Community Sport and Recreation Inc

Status: Eastern Community Sport and Recreation Inc. formerly known as Rawhiti Community Sports Inc. have revised their objective of building a new purpose built large facility in the Rawhiti Domain to align with the post-earthquake reality in Christchurch. They have recently lodged an application with Council to resurface, light and cover the existing tennis courts at Rawhiti Domain, build a new multi-use toilets and changing room facilities on the former New Brighton Cricket Club footprint and modify the existing sports field layout on the Domain.

Action:  Council staff will continue to work with Eastern Community Sport and Recreation Inc. to progress their application and keep the Community Board informed of the project.

Timeline:  Staff and Eastern Community Sport and Recreation Inc. will update the Board in a seminar/deputation date still to be confirmed.

7.3      Capital Works Projects

7.3.1   No update at this time.

 

8.   Community Board funding budget overview and clarification 

8.1      The Board’s funding update is attached.

Attachments

No.

Title

Page

a

Caleb Parker re Clarevale Reserve

44

b

Principal, Waitakiri Primary School re Clarevale Reserve

46

c

Gavin and Eleanor Bodger re Estuary Issues

48

d

Jan Burney and Gary Sharlick re Deputation

50

e

Hugo Kristinsson, South Brighton Residents Association - various

51

f

New Brighton Tiny Huts - Memo to Community Board re Future Options

54

g

2016-19 Coastal-Burwood Funding Update

58

 

 

Signatories

Authors

Jo Wells - Manager Community Governance, Coastal-Burwood

Peter Croucher - Community Board Advisor

Natalie Dally - Community Development Advisor

Heather Davies - Community Development Advisor

Katie MacDonald - Community Support Officer

Jacqui Miller - Community Recreation Advisor

  


Coastal-Burwood Community Board

06 March 2017

 

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Coastal-Burwood Community Board

06 March 2017

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.