Banks Peninsula Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Banks Peninsula Community Board will be held on:

 

Date:                                     Monday 13 March 2017

Time:                                    1pm

Venue:                                 Lyttelton Community Boardroom,
25 Canterbury Street, Lyttelton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner

 

 

7 March 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
https://www.ccc.govt.nz/the-council/meetings-agendas-and-minutes/

 


Banks Peninsula Community Board

13 March 2017

 

 

 


Banks Peninsula Community Board

13 March 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

Karakia Timatanga.............................................................................................................................. 4 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Reserve Management Committees.............................................................................. 11  

STAFF REPORTS

C       7.       Banks Peninsula Discretionary Response Fund Report.............................................. 21

A       8.       Lyttelton Historical Museum Society - request for gift of land................................. 27

C       9.       Community Board Appointments to Outside Organisations.................................... 51

C       10.     Banks Peninsula Community Board Area Report....................................................... 55

B       11.     Elected Member Information Exchange.................................................................... 104

B       12.     Question Under Standing Orders............................................................................... 104

Karakia Whakamutunga

 

 


Banks Peninsula Community Board

13 March 2017

 

 

Karakia Timatanga 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant and to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 27 February 2017 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Update on Port Issues – Lyttelton Port Company

 

Kim Kelleher, Environmental Manager, and John O’Dea, Development Manager, from the Lyttelton Port Company, wish to give the Board a general update on Port issues.

 

4.2

Submission to Annual Plan – Boat Security and Safety Association

 

James Ensor from the Boat Security and Safety Association is seeking the Board’s support for a submission the Association is making to the Council’s Annual Plan, for boat security and safety at Naval Point, Lyttelton.

 

4.3

Request for gifting land – Lyttelton Historical Museum Society

 

Peter Rough and Therese Angelo of the Lyttelton Historical Museum Society wish to speak to the Board regarding a request for the Council to gift land at 33 London Street to the Society.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Banks Peninsula Community Board

13 March 2017

 

 

 

 Banks Peninsula Community Board

Open Minutes

 

 

Date:                                     Monday 27 February 2017

Time:                                    1pm

Venue:                                 Akaroa Sports Complex, Akaroa Recreation Ground, 28 Rue Jolie, Akaroa

 

 

 

Chairperson

Deputy Chairperson

Members

Christine Wilson

Pam Richardson

Felix Dawson

Janis Haley

John McLister

Jed O'Donoghue

Tori Peden

Andrew Turner - Deputy Mayor Christchurch City Council

 

 

27 February 2017

 

 

 

 

 

Joan Blatchford

Manager Community Governance, Banks Peninsula/Lyttelton

941 5643

Joan.Blatchford@ccc.govt.nz

 

Penelope Goldstone

Manager Community Governance, Banks Akaroa/Wairewa

941 5689

Penelope.Goldstone@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Karakia Timatanga: John McLister. 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved BKCB/2017/00076

Community Board Decision

That the minutes of the Banks Peninsula Community Board meeting held on Monday, 13 February 2017 be confirmed.

Pam Richardson/Tori Peden                                                                                                                                   Carried

 

4.   Deputations by Appointment

Part B

4.1       Akaroa District Promotions – Andrew Dalglish

 

Andrew Dalglish, the Chairman, and Holly Hollander, the Manager, of Akaroa District Promotions (ADP), gave an overview of the group's activities.

Mr Dalglish noted that Akaroa was second only to the Christchurch International Airport as the point of entry to Canterbury for overseas tourists, through the cruise ship visits.  He sought recognition from the Council of the work that ADP does to facilitate the arrival of those visitors.

Mr Dalglish also suggested ways in which he felt the Community Board could improve awareness of its achievements through some positive publicity.

The Board was thanked by the deputation for the Council funding that ADP receives to help carry out its activities.

The Board thanked Mr Dalglish and Ms Hollander for their deputation.

 

Board members discussed ways in which the Board could circulate news of its activities and agreed that the newly initiated report to Council could be distributed through email networks, including to Akaroa District Promotions.  It was also agreed that it would be beneficial to develop a communications plan for the Board.

 

4.2       Research Project – A Sense of Place – Erin Neufeld

 

Erin Neufeld spoke to the Board about a research project she is doing on Akaroa, and having a "Sense of Place".

 

Ms Neufeld informed the Board that her project would be conducted through surveys and interviews to discover the ‘sense of place,’ that went with the modern Akaroa township and the surrounding bays.  She undertook to circulate an outline of the project and a breakdown of the proposed budget.

 

Ms Neufeld advised that her project would cost approximately $10,000 and that she was hoping to raise some of that cost through a grant from the Community Board. 

 

The Board thanked Ms Neufeld for her deputation.

 

The meeting adjourned at 2pm.

The meeting resumed at 4pm.

Andrew Turner left the meeting at 4pm.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.     

6.   Elected  Member Information Exchange

Part B

6.1 Akaroa Wharf

 

The Board requested that  staff identify ways of working with users of the Akaroa Wharf to encourage cooperation between users.                                                                                                                         

 

6.2  Cruise Ships in Akaroa

 

The Board requested that the Regional Harbourmaster and Council staff update the Board on cruise ship visits in the Akaroa Harbour, and the possibility of limiting the numbers of cruise ships that could visit on any one day.                                                                                                                                                    

 

 

6.3  Britomart Memorial – Greens Point

 

 It was reported that the Britomart Memorial at Greens Point would not be included within the Takapuneke Reserve Management Plan.

The Board requested that staff supply costs for the repairs and renovation of the Memorial so that it could be considered as part of the Boards submission to the Long Term Plan.                                           

 

6.4  Freedom Camping

 

The Board was advised that freedom campers are still an issue at the Naval Point foreshore and the barrier arm in the area is continually being broken.

The Board suggested that this issue be reported to the Council through the Call Centre or the Snap Send Solve application.                                                                                                                                                           

 

6.5  Social Housing Update 

 

The Board requested that staff provide an update on the social housing project at Bruce Terrace, Akaroa.

 

6.6  Hilltop Road

 

The Board was advised that there has been a lack of progress on repairing parts of the Hilltop Road (State Highway 75) and that the road was in a bad state of repair.

The Board requested that staff liaise with the New Zealand Transport Agency and advise the Board of any planned maintenance or upgrading for the road.

 

6.7 Christchurch Port Hills Fires

 

 The Board was advised that Neighbourhood Support Canterbury sent out information to over 30,000 people after the recent fires and that another 400 to 500 people had signed up for regular updates since the fires.  Civil Defence and Emergency Management are involved in ongoing recovery work.

The Board recorded a vote of thanks to the Council’s Emergency Operations Centre for its excellent communications to the public during the fires.

 

6.8  Lyttelton Reserves Management Committee

 

The Board was advised that the Lyttelton Reserves Management Committee had held a meeting and elected officers.  The Committee had decided to retain the 23 members that were elected at the triennial meeting, but accept any reduction in membership through natural attrition.

 

6.9  Community Contribution - John King

 

The Board noted its appreciation for the continuing volunteer work of John King in the Lyttelton community.  Mr King recently retired from the Lyttelton Reserves Management Committee and continues to work with a number of other organisations.

The Chairperson undertook to forward the Board’s thanks to Mr King.

 

6.10   Lyttelton Library Temporary Relocation Working Party

 

The Board suggested that the Lyttelton Library Temporary Relocation Working Party and the project around the temporary library services, be nominated for a Community Board Best Practice Award.

 

 

 

7.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting. 

 

 

   

Meeting concluded at 5.09pm.

 

CONFIRMED THIS 13th DAY OF MARCH 2017.

 

Christine Wilson

Chairperson

 


Banks Peninsula Community Board

13 March 2017

 

 

6.        Reserve Management Committees

Reference:

17/124194

Contact:

Liz Carter

Liz.Carter@ccc.govt.nz

941 5682

 

 

1.   Purpose of Report

The following Reserve Management Committee minutes have been received.  These minutes may still need to be confirmed by the Committees at their next meeting.

Duvauchelle Reserve Management Committee Meeting – 9 January 2017

Robinsons Bay Reserve Management Committee Meeting – 26 January 2017

Cass Bay Reserves Management Committee Minutes – 9th February 2017

Lyttelton Reserves Management Committee Minutes – 13th February 2017

 

2.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Receive the minutes of the following Reserve Management Committee meetings:

- Duvauchelle Reserve Management Committee Meeting – 9 January 2017

- Robinsons Bay Reserve Management Committee Meeting – 26 January 2017

- Cass Bay Reserves Management Committee Minutes – 9th February 2017

- Lyttelton Reserves Management Committee Minutes – 13th February 2017

 

Attachments

No.

Title

Page

a

Duvauchelle Reserve Management Committee Minutes – 9 January 2017

12

b

Robinsons Bay Reserve Management Committee Minutes – 26 January 2017

14

c

Cass Bay Reserves Management Committee Minutes - 9th February 2017

15

d

Lyttelton Reserves Management Committee Minutes - 13th February 2017

17

 

 


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13 March 2017

 

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7.        Banks Peninsula Discretionary Response Fund Report

Reference:

17/84397

Contact:

Fiona Nicol

fiona.nicol@ccc.govt.nz

0274 035 716

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider three applications for funding from its 2016/17 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

55971

Akaroa District Promotions

Wages for Events Coordinator and contribution to Cruising Out Party

$3000

56012

Duvauchelle School Board of Trustees

Swimming Coaching and Pool Chemicals

$2,616

56002

Royal New Zealand Plunket Society Canterbury Area Inc

Lining and Insulation of Garage for Little River Toy Library

$4,495

 

Origin of Report

1.2       This report is to assist the Community Board to consider applications for funding from Akaroa District Promotions (ADP), Duvauchelle School Board of Trustees and Royal New Zealand Plunket Society Canterbury Area Inc.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Approves a grant of $2,000 to Akaroa District Promotions towards wages for an Events Coordinator($1,700) and contribution to Cruising Out Party ($300)

2.         Approves a grant of $1,500 to the Duvauchelle School Board of Trustees towards community swimming and water safety lessons for children and the upkeep of the Duvauchelle school pool

3.         Approves a grant of $1,500 to the Royal New Zealand Plunket Society Canterbury Area Inc towards lining and insulation for the Little River Toy Library

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2016/17

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$48,340

$6,150

$42,190

$37,190

                                                                                                                                                                                 

4.2       Based on the current Discretionary Response Fund criteria, the applications listed above are eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the applications.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Decision Matrix - Akaroa District Promotions

23

b

Decision Matrix - Duvauchelle School and Little River Toy Library

24

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Fiona Nicol - Community Development Advisor

Philipa Hay - Community Development Advisor

Andrea Wild - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Approved By

Penelope Goldstone - Community Governance Manager, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

13 March 2017

 

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8.        Lyttelton Historical Museum Society - request for gift of land

Reference:

17/93403

Contact:

Dan Egerton

Dan.egerton@ccc.govt.nz

9418477

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to consider the future of the land at 33-35 London Street, Lyttelton and in doing so recommend to Council that the Council gifts the land, to the Lyttelton Historical Museum Society.

Origin of Report

1.2       This report in being provided to fulfil the Council resolution CNCL/2016/00329.

That the Council:

Recognise the Council’s in principle support for the gifting of the land at 33 London St to the Lyttelton Historic Museum Society.

Request staff to work with Lyttelton Historic Museum Society to:

Explore the opportunity for it secure ownership of the Council’s property at 33 London Street as soon as practical.

Investigate the issues and options associated with the proposal to deal unilaterally with the society over the transfer of the property at 33 London Street, including options on how the land could be transferred back to Council in future if no longer required by the museum.

Report back to the Council via Community Board for a decision on the proposal.

Council Turner/Clearwater

Carried

Councillor Jones requested her vote against the resolution be recorded

2.   Significance

2.1       The decisions in this report are of high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations 

That the Banks Peninsula Community Board recommend to Council that it pass the following resolutions:

The Council:

1.         Supports, in principle, a proposal to gift the property at 33 London Street Lyttelton to the Lyttelton Historic Museum Society as generally outlined in option one in the body of the report; and

2.         Approve and request staff to commence as soon as possible the proposed consultation process detailed in Attachment B for the proposal to dispose of 33 London Street by way of gift to the Lyttelton Historic Museum Society.

3.         Request Council staff to provide a further report to Council following completion of the consultation process with a view to then considering whether to proceed with the proposed gift of the land to the Lyttelton Historic Museum Society, or not.

 

4.   Key Points

4.1       This report does not support the Council's Long Term Plan (2015 - 2025).

4.2       The following feasible options have been considered:

·     Option 1 – Gift the land (preferred option)

·     Option 2 – Do not gift the land, and establish a future use for the land

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The Lyttelton Historical Museum Society Museum will return to Lyttelton.

·     Council will not have to incur costs associated with the land.

·     A mechanism will be put in place which will result in the land reverting to Council in the event that the Museum ceases to operate.

4.3.2   The disadvantages of this option include:

·     Council is forgoing the potential proceeds from a sale.

·     Council will no longer hold a parcel of land in Lyttelton should it be required at some stage in the future.

 

 

5.   Context/Background

Lyttelton Historical Museum Society

5.1       The Lyttelton Historical Museum Society (LMHS), a registered Charity with the Charities Services, was established in 1969, and moved to the former Merchant Navy Centre in 1980. In 2000 a lease was entered into between the Council and LHMS for Council owned land at 1 Gladstone Quay, Lyttelton.

5.1.1   This lease was for an initial term of ten years, with a right of renewal for a further ten years. Final expiry was in June 2020.

5.1.2   The annual rent was $1.00 per annum.

5.1.3   The 2010/2011 earthquakes rendered the premises uninhabitable, and the site was subsequently cleared.

5.2       The LMHS has canvassed a number of options for a replacement site over the years; in 2016 they made a deputation to the Council outlining these sites, and explaining their rationale for opting to proceed with seeking to acquire 33 London Street.

5.2.1   A Business Case which expands on this, and other matters, is attached as Attachment A.

5.3       The LHMS has more than 8,500 items which have been catalogued and re-packed into storage.

5.4       A new museum in Lyttelton will play an important role in education, leisure, and tourism within the Lyttelton Community. The LHMS anticipates that some 10,000 visitors per annum could be expected.

5.5       The Lyttelton Master Plan makes reference to the need for a new museum and the LHMS is specifically referenced under item N6:

Celebrating Lyttelton’s heritage is about creating opportunities for people to connect with the stories and people of the place. It is about improving Lyttelton’s legibility and finding ways to strengthen its identity. Providing memories of specific buildings and activities that stood in the town centre will be critical to rekindling a post-earthquakes sense of place.

The Lyttelton Historical Museum is integral to local landscape and heritage interpretation. Its collections of local social and maritime, and international maritime, military and naval history are of local, national, and international significance and are a tangible link to the past. It has been a valued part of the Lyttelton community for many years, regularly hosting schools and other groups, in addition to tourists and locals. Its building has been demolished. A new building should be designed to meet the needs of the collection and visitors to the museum, but could be a shared facility.

6.   Proposal

6.1       The LHMS has requested that the Council gift the land to them at nil value. An option of a lease, at a peppercorn basis, or otherwise, has been considered but is not supported as an option.

6.2       The reason for requesting and supporting the land by way of gift is:

6.2.1   Funding agencies generally are reluctant to give funds on a lease basis. Property ownership offers more security for the future use of any gifted funds as opposed to occupation via a lease.

6.2.2   That were they to have some other form of occupation, i.e. lease, then they encounter issues in regards capital raising for the project itself. The LHMS will find it more difficult to fund raise without ownership

6.2.3   The LHMS do not consider it would be prudent to invest a significant sum of capital in developing the building on land they do not own.

6.2.4   The LHMS require financial assistance for this project and securing the land at no cost will achieve that. Ongoing operating costs for the land in the form of a rental is possibly not sustainable. In this regard financial certainty and stability can be achieved.

6.2.5   As a note, given the land will revert to Council in the unlikely event of insolvency, the outcomes are similar in regards to future Council ownership.

 

6.2.6   The LHMS has provided a list of indicative funding sources (and amounts):

·     Lottery Grants Board ($1,800,000)

·     Ministry for Culture & Heritage ($2,000,000)

·     Rata Foundation ($500,000)

·     Pub Charities ($500,000)

·     LHMS contribution ($600,000)

·     Total: $5,900,000

6.3       These funds will be put towards the construction of new building which is proposed to have a commercial tenant, to generate extra income to assist with operational costs.

6.4       It is proposed that once the museum is operational the LHMS anticipates employing a small number of staff and engage volunteers to assist with the day to day running of the museum.

6.5       An issue does arise whereby the LHMS ceases to operate; however the museum is governed by its rules in terms of disposition of assets; everything, once liabilities and expenses have been cleared, will be vested jointly in the Christchurch City Council and the Canterbury Museum Trust Board.

6.6       It is proposed as part of this report, that an encumbrance be entered into and registered on the title, that in the unlikely event of this happening that the land only would revert to Council ownership.

6.7       Any building on the site would then be vested jointly in the Council and the Canterbury Museum Trust Board.

7.   The Land

7.1       33-35 London Street, Lyttelton, comprises 316m² and was acquired by the Council is 2008 for the purposes of a Service Centre.

7.2       The property has been vacant since 2011 as the buildings were substantially damaged in the earthquakes, and were subsequently removed.

7.3       In 2016 the Council initiated a new property disposal process – this process involved any Council owned property which was no longer required for the purpose it was acquired for, to be circulated around the relevant Community Board for a period of six months so a future use decision could be reached.

7.4       This property was scheduled to be included in that new process.

7.5       The LHMS have made an unsolicited proposal, accordingly, and as per the above Council resolution this process is not being followed in this scenario as the Council has given its support in principle.

7.6       The Property Consultancy Team has not received any internal enquiries for land in Lyttelton from other units within Council, nor aware of any other desires for alternative public uses

8.   Dealing unilaterally with the Lyttelton Historic Museum Society

8.1       The Council’s standard process to dispose of land is to adopt a transparent disposal process, usually via public tender or auction. The Council does this to meet the requirements of section 14(1)(f) of the Local Government Act 2002 to undertake its business activities in accordance with sound business practise and to comply with Council policy (listed in the Council’s Policy Register as ‘Property – process for disposal of Council’) ‘That the Council’s policy of publically tendering properties for sale unless there is a clear reason for doing otherwise be confirmed as applying to all areas of the City with the exception of the area in which the (interim) Central City Board is active in pursuit of Council revitalisation goals’.

8.2       On this occasion it is open for the Council not to dispose of the land in this manner as it has received a unique unsolicited proposal for the development of the land at 33-35 London Street that:

·   Would provide significant benefit to the people of Lyttelton by improving cultural offering to the community that is not otherwise available;

·   Aligns with the Lyttelton Master Plan;

·   Would support a unique tourism attraction for Lyttelton, estimated circa 10,000 visitors per annum, and the associated economic benefits to the community;

·   Supports the LHMS given the limited viable alternative land options available to the LHMS;

8.3       Council staff have considered the Ministry of Business, Innovation and Employment ‘Unsolicited Unique Proposals – How to deal with uninvited bids;’ guidance for government entities dated May 2013 when evaluating the unsolicited proposal to ensure that there is a sound business case to the support the decision to accept the unique unsolicited proposal.

8.4       The purpose of the MBIE Guidance on Unsolicited Proposals is to provide a methodology for considering unsolicited proposal in a way that:

·   Is transparent and fair to everyone;

·   Encourages the supplier community to put forward good ideas;

·   Promotes objectivity;

·   Supports decisions based on sound fact and evidence;

8.5       The proposal from the LHMS is an ‘Unsolicited Unique Proposal’. Council staff have evaluated the proposal and its other options for the Land and are satisfied that:

·   The proposal would provide a benefit to the Lyttelton Community, by improving the tourism offerings in the community;

·   The LHMS is a well-established entity and the purpose of this unsolicited proposal is to improve/re-introduce the cultural offering to the community that is not otherwise currently available.

8.6       On this basis, Council staff are of the view that the unique offering and benefits to the community outweigh any benefits that may be realised from an open tender process.

8.7       In order to ensure that the land is used to construct and house a new museum it is proposed that:

·   an encumbrance be registered against the title to the Land requiring that the Land only be used for the purposes of the Lyttelton Historic Museum, and;

·   Should the museum cease to operate on the Land, the Land will revert to the Council ownership.

 

9.   Section 138 Local Government Act 2002 – Consultation

9.1       Section 138 of the LGA refers to the Restrictions on disposal of parks, reserves, and endowment properties.

9.2       The definition of a park within this section of the Act is wide ranging, and means land acquired or used principally for community, recreation, environment, cultural purposes; as this parcel of land was acquired in 2008 for the Lyttelton Service Centre Building it falls within this definition.

9.3       The Act does not describe the level of consultation that is required. However staff advice is that given the site has been unused for six years, the level of consultation, should the staff recommendation be endorsed, would be at the lower end of the scale.

9.3.1   The process that is designed will comply with the principles of consultation set out in s83 of the Local Government Act 2002; and

9.3.2   Enable the Council to comply with its obligations in section 78 of the Local Government Act 2002 to consider views and preferences of persons likely to be affected by, or have an interest in the decision to dispose of the land.

9.4       The consultation is proposed to be as outlined in Attachment B of this report.

 

 

10. Option 1 – Gift the land (preferred)

Option Description

10.1    The Christchurch City Council supports in principle the gifting of the land at 33-35 London Street, Lyttelton to the LHMS and in doing so commences a public consultation process as required under section 138 of the Local Government Act. This will not only serve to satisfy that statutory requirement but also establish the views and preferences of effected parties.

10.2    The result and findings of that process will be reported back to the Council for a final decision in respect of gifting the land.

Significance

10.3    The level of significance of this option is high consistent with section 2 of this report.

10.4    The engagement requirements for this will be attended to through the consultation process set out in this report.

Impact on Mana Whenua

10.5    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

10.6    The views and preferences of effected parties will be established through the engagement / consultation process set out in this report.

Alignment with Council Plans and Policies

10.7    This option is inconsistent with Council’s Plans and Policies

10.7.1 Inconsistency – there is no plan or policy to give away property assets; is a unilateral dealing.

10.7.2 Reason for inconsistency – as above

10.7.3 Amendment necessary – n/a

Financial Implications

10.8    Cost of Implementation – a market valuation was obtained in 2014 which assessed the value at $220,000. This is therefore the approximate foregone opportunity cost.

10.8.1 The consultation process will cost circa $10,000.

10.9    Maintenance / Ongoing Costs – n/a

10.10  Funding source – n/a

Legal Implications

10.11  Council is able to support in principle the gifting of this land.

10.12  Section 138 of the Local Government Act - requires a local authority to consult on a proposal to sell or other dispose of a “park”. Disposal includes a gift. “Park” is defined as meaning “land acquired or used principally for community, recreational, environmental, cultural, or spiritual purposes.As the property was acquired in 2008 for the Lyttelton Service Centre it falls within the definition of a “park”.

10.13  Obligations under s40 of the Public Works Act 1981 do not exist.

 

Risks and Mitigations    

10.14  There is a risk that the community will perceive the Council as an inefficient manager of public assets caused by the proposal to gift assets.

10.14.1  This is a unique opportunity that is likely to result in community benefit.  A possible treatment of the risk is to ensure communication of the community benefits.  Additionally, Council should communicate the protections that are proposed (eg reversion back to Council should the Museum become insolvent)

10.14.2  Consultation with the community will take place before a final decision to dispose of the land is determined so allows for the community to be informed of, and comment on, the benefits and protections.

10.14.3  Residual risk rating: the rating of the risk is low.

10.15  There is a risk that community groups will perceive the Council gift as a precedent and seek to obtain other public assets as gifts.

10.15.1  Council has received similar requests in the past.  It looks at each case on its merits and makes decisions based on the specific circumstances. 

10.15.2  A possible treatment of the risk is to ensure due process is followed with advice provided and full options analysis before decisions are made.

10.15.3  Residual risk rating: the rating of the risk is low.

Implementation

10.16  Implementation dependencies - Enter into agreement for transfer.

10.16.1  Outcome of consultation

10.17  Implementation timeframe – six months.

Option Summary - Advantages and Disadvantages

10.18  The advantages of this option include:

·   The Lyttelton Historical Museum Society Museum will return to Lyttelton.

·   Council will not have to incur costs associated with the land e.g. rates and maintenance.

·   A mechanism will be put in place which will result in the land reverting to Council in the event that the Museum ceases to operate.

·   The proposed consultation process will attend to a statutory requirement, the views and preferences of effected parties and implicitly alternative public uses.

10.19  The disadvantages of this option include:

·   Departs form policy in that it is a unilateral dealing.

·   Subverts the Councils normal decision making process for land that requires a review.

·   Council is forgoing the potential proceeds from a sale.

·   Council will no longer hold this parcel of land should it be required at some stage in the future.

11. Option 2 – Do not dispose of the Land and review the future use of the site

Option Description

11.1    Council opts to not gift the land to the LHMS. This would leave the site with an undetermined future.

11.2    The Council has a process to determine the future use of sites that are no longer required for the original purpose for which they were purchased and the property could be put through that to determine an alternative future use or disposal.

Significance

11.3    The level of significance of this option is low consistent with section 2.

11.4    Engagement requirements for this level of significance are not applicable.

Impact on Mana Whenua

11.5    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

11.6    No one is specifically affected by this option due to this being the status quo. The process to determine the future use of a property has embedded in it opportunities to seek community views and preferences.

Alignment with Council Plans and Policies

11.7    This option is consistent with Council’s Plans and Policies

Financial Implications

11.8    Cost of Implementation – not applicable

11.9    Maintenance / Ongoing Costs – ongoing operational costs circa $3,000 per annum

11.10  Funding source – existing budgets

Legal Implications

11.11  Council will need to establish a public work for this property going forward.

Implementation

11.12  Implementation dependencies - not applicable.

11.13  Implementation timeframe – not applicable.

Option Summary - Advantages and Disadvantages

11.14  The advantages of this option include:

·   Council will retain a property asset.

·   Council will be able to derive an income should the property be sold on the open market.

·   The property could be available for a future public work.

·   All options for this property would be addressed via the Councils ‘Future Use Property Review Process’.

11.15  The disadvantages of this option include:

·   Council will incur operational costs on an annual basis.

 

Attachments

No.

Title

Page

a

Attachment A

36

b

Attachment B

49

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Dan Egerton - Property Consultant

Approved By

Angus Smith - Manager Property Consultancy

Bruce Rendall - Head of Facilities, Property and Planning

Anne Columbus - General Manager Corporate Services

  


Banks Peninsula Community Board

13 March 2017

 

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Banks Peninsula Community Board

13 March 2017

 

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Banks Peninsula Community Board

13 March 2017

 

 

9.        Community Board Appointments to Outside Organisations

Reference:

17/176527

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Banks Peninsula Community Board to make appointments on behalf of the Council to the Orton Bradley Park Board and the Summit Road Protection Authority.

Origin of Report

1.2       This report is staff generated in response to a resolution of the Council made at its 15 December 2016 meeting.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

 

 

3.   Staff Recommendations

That the Banks Peninsula Community Board:

1.         Appoint a member, or other person, to the Orton Bradley Park Board.

2.         Appoint a member, or other person, to the Summit Road Protection Authority.

3.         Request that the Council consider, through its process to review delegations to Community Boards, that the Banks Peninsula Community Board be delegated authority to:

- appoint three members of the Community Board or other persons as Council’s representatives to the Orton Bradley Park Board,

- appoint a member of the Community Board or other person as Council’s representative to the Summit Road Protection Authority.

 

 

4.   Key Points

4.1       At its meeting on 15 December 2016, the Council resolved to make appointments to several external organisations.  Part of the resolution dealt with appointments to the Summit Road Protection Authority and the Orton Bradley Park Board where it was decided:

-      Orton Bradley Park Board – three members to be appointed by the local Community Board plus one staff member.

-      Summit Road Protection Authority – Councillor Scandrett plus one other appointed by the local Community Board.

 

 

 

5.   Context/Background

Orton Bradley Park Board

5.1       The Orton Bradley Park Board is a body corporate existing under the R.O. Bradley Estate Act 1972.  Amongst the membership listed in the Act are:

-      a person appointed by the Christchurch City Council

-      a person appointed by the Lyttelton Borough Council: or such other local body or bodies for the time being administering the area at present administered by the Lyttelton Borough Council:

-      a person appointed by the Mount Herbert County Council: or such other local body or bodies for the time being administering the area at present administered by the Mount Herbert County Council:

-      a person appointed by the Akaroa County Council: or such other local body or bodies for the time being administering the area at present administered by the Akaroa County Council:

5.2       In previous years, under delegated authority from the Council, the Lyttelton-Mt Herbert Community Board has made two appointments to the Park Board and the Akaroa-Wairewa Community Board has made one appointment.

5.3       The Council reviewed a number of its delegations in September 2016 prior to the local authority election, and at that time it delegated authority to the Banks Peninsula Community Board to “…..appoint a member of the Community Board, or other person, to the following bodies……..and in the case of the Orton Bradley Park Trust Board, two members of the Community Board or other persons as Council’s representatives”.

5.4       The Community Board at its 20 November 2016 meeting appointed two people to the Orton Bradley Park Board, being Board member Felix Dawson and community member Barry Bowater.

5.5       The Community Board has indicated a desire for the Council to extend the delegation in relation to the Orton Bradley Park Board, so that it can appoint three members, which is effectively what is occurring in this triennial term, and has historically occurred through the two former Community Boards.

Summit Road Protection Authority

5.6       The Authority exists under the Summit Road (Canterbury) Protection Act 2001.  Its members, as prescribed by the Act are:

-      1 member Christchurch City Council

-      1 member Banks Peninsula District Council

-      1 member Selwyn District Council

5.7       The Authority is a joint committee of the councils named in Schedule 1 of the Act, which are the same as the three member councils.

5.8       The purposes of the Act are as follows:

-      to provide for the preservation and protection of the scenic amenity associated with the Summit Road and other roads, walkways, paths, and public open spaces within the protected land:

-      to provide for the preservation and protection of natural amenities associated with land within the protected area:

-      to provide for the improvement of facilities for the public enjoyment of the scenic amenity and the natural amenities.

5.9       Council has not given the Banks Peninsula Community Board the delegated authority to appoint a member to the Authority, but has resolved that the Board should appoint one member for the 2016-2019 triennial term.

5.10    In light of other delegations given by the Council to the Banks Peninsula Community Board, which covers the same area as the previous Banks Peninsula District Council, staff are recommending that the Board request Council to make the Board’s appointment of one member of the Authority, a permanent delegation.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Lester Wolfreys - Head of Community Support, Governance and Partnerships

  


Banks Peninsula Community Board

13 March 2017

 

 

10.    Banks Peninsula Community Board Area Report

Reference:

17/70235

Contact:

Penelope Goldstone and Joan Blatchford

Penelope.Goldstone@ccc.govt.nz and Joan.Blatchford@ccc.govt.nz

941 5689 and 941 5643

 

 

1.   Purpose of Report

The purpose of this report is to resource the Community Board to promote a pro-active partnership approach to decision-making between the Council and Community Boards working together to achieve the best outcomes for the city with decisions being made with a good understanding of community views.

 

Staff RecommendationsThat the Banks Peninsula Community Board:

1.         Receive the Area Update.

2.         Consider the postponement or cancellation of the Board meeting scheduled for 24 April 2017.

 

 

3.   Community Board Activities and Forward Planning

3.1       Community Board Plan update against outcomes

3.1.1   The Board will start to seek feedback on community priorities and develop its Community Board Plan in late-March 2017.

3.2       Memos/Information reporting back on Community Board matters

Nil to report.

3.3       The provision of strategic technical and procedural advice to the Community Board

Nil to report.

3.4       Board Area Consultations/Engagement

3.4.1   Akaroa Treated Wastewater Disposal Options – In late-January the Board established a Working Party including members from the wider community and the Council to collaborate with the community and engage on community concerns about the project. The Working Party continues to meet weekly.

3.4.2   Summit Road (Rapaki to Gebbies Pass Road) – On hold due to Port Hills fires.

3.5       Submission Opportunities

3.5.1   Proposed Amendments to National Policy Statement for Freshwater Management 2014

The Ministry for the Environment has proposed amendments to the National Policy Statement (NPS) for Freshwater Management 2014. There are five main components:

·   A new target that 90% of rivers and lakes are swimmable by 2040

·   New maps and information on the current water quality for swimming

·   Changes to the National Policy Statement for Freshwater Management including water quality requirements for recreation, limiting nutrients and for ecological health

·   Criteria for allocation of the $100 million Freshwater Improvement Fund

·   Details of new national stock exclusion regulations

 

The proposed NPS is open for consultation until 28 April 2017.  The Council will be considering a draft submission on the Government’s proposals at its 13 April meeting.  The consultation document is available on the Ministry for the Environment website, at the link below:

http://www.mfe.govt.nz/sites/default/files/media/Fresh%20water/clean-water.pdf

 

3.5.2   Discussion Document on Establishing Urban Development Authorities

The Ministry of Business, Innovation and Employment has released a discussion document proposing to establish new urban development authorities (UDAs).

 

Central government and territorial authorities would have to work together to identify and agree on urban development projects and would consult the public before granting the relevant enabling powers to UDAs.

 

The powers potentially available for an urban development project would relate to:

·   Land – powers to assemble parcels of land, including existing compulsory acquisition powers under the Public Works Act 1981.

·   Planning and resource consenting – powers to override existing and proposed district plans and regional plans, and streamlined consenting processes.

·   Infrastructure – powers to plan and build infrastructure such as roads, water pipes and reserves.

·   Funding – powers to buy, sell and lease land and buildings; powers to borrow to fund infrastructure; and powers to levy charges to cover infrastructure costs. An urban development authority would not have building consenting powers.

 

The discussion document is open for consultation until 19 May 2017, and is available at the link below:

http://www.mbie.govt.nz/info-services/housing-property/consultation/urban-development-authorities/discussion-document.pdf

 

3.6       Annual Plan and Long Term Plan Matters

3.6.1   The Council’s Draft Annual Plan 2017/18 will be open for consultation from 20 March – 28 April. After considering feedback and making changes, the Council will adopt a final version of the plan in late-June.

3.6.2   The Board will host four community meetings around the Peninsula to seek feedback on the Draft Annual Plan and future community priorities. Please see details below.

·    27 March, 6pm-7.30pm, Lyttelton Community Boardroom, 25 Canterbury Street, Lyttelton

·    29 March, 5pm-6.30pm, Akaroa Sports Complex, 28 Rue Jolie, Akaroa

·    3 April, 6pm-7.30pm, Little River Rugby Clubrooms, Awa-iti Domain, Christchurch-Akaroa Road, Little River

·    5 April, 7pm-8.30pm, St Andrew’s Community Church, 85 Marine Drive, Diamond Harbour

3.7       Development of Civil Defence Emergency Plans

Nil to report.

3.8       Requests for information from Board meeting on Newsline

3.8.1   The Board is requested to advise staff of items it wishes to be included on the Council’s Newsline, an online source of news and information.

3.9       Significant Board matters of interest to raise at Council

3.9.1   The Board is requested to advise staff of significant matters of interest it wishes to be raised at Council.

3.10    Meeting Schedule – Monday 24 April Meeting

3.10.1 The meeting the Board has scheduled for 24 April falls within a Council Recess Week and will also fall between a Sunday and ANZAC Day, which is a public holiday.

3.10.2 With some people taking the opportunity to schedule a long weekend over that time, there is some question of whether the Board meeting will be able to register a quorum at the Monday meeting.

3.10.3 The Board may wish to consider postponing or cancelling the 24 April meeting.

 

4.   Key Local Projects (KLPs) and Strengthening Communities Funded Projects

4.1       Akaroa Resource Collective Trust (ARCT) – Providing a well-used service in Akaroa. ARCT has become a strong focal point for social services between agencies (Church, Police, Schools, Council) for social issues in Akaroa. Council staff are working with the Trust to produce a Strategic Document to consolidate past work and provide a strong documented framework into the future.

4.2       Little River Wairewa Community Trust (LRWCT) – The Trust has built a strong foundation over the past year, employing a new secretary, a financial accountant and has several new Trustees. It has built efficient systems to work with community fostering the trusts aims of being ‘Trustees for the wellbeing of the community’. They are successfully managing the build of the Birdlings Flat Community Centre, all with volunteer time and funded money.

4.3       Edible Gardens Awards in Lyttelton/Mt Herbert – Garden nominations closed in mid-February with one application having been submitted.  It has been arranged with the Canterbury Horticultural Society that this garden will be assessed, a certificate/small gift given as acknowledgement but due to the low response the awards night scheduled for April will not take place and the contract costs have been amended accordingly.

4.4       Rainbow Youth Mardi Gras – Line-up has been confirmed with a variety of activities taking place including DJs, bands, poets, cupcake decorating, mask making and food vendors. The event is now being widely advertised.

4.5       2015/16 End of Project Strengthening Communities Funding Summaries for Akaroa/Wairewa and Lyttelton/Mt Herbert – A cover sheet and project summary for each subdivision of the (previous) Banks Peninsula Ward is attached.  The summaries provide information about the groups and projects allocated funding by the previous Boards, and the Key Local Projects (KLPs) in each area that year which received two-year funding.

5.   Significant Community Issues

Little River – Big Ideas Plan - Implementation

5.1       Status

5.1.1   The plan has been finalised and the Working Party is working through a process of terminating and integrating its members into Community Implementation Groups.

5.2       Action

5.2.1   Meetings are being held to organise a new Implementation structure with the Little River Wairewa Community Trust as the umbrella organisation. A position description for a potential Co-ordinator is being written by the Trust.

5.3       Timeframe

Summer/Autumn 2017

Civil Defence - Akaroa

5.4       Status

5.4.1   The Akaroa Civil Defence group is working with Christchurch staff to consider the best structure for providing community emergency response in Akaroa.

5.5       Action

5.5.1   The Akaroa Civil Defence Group is presenting to the Community Board and working with Christchurch staff to talk through the different options.

5.6       Timeframe

5.12.1    Ongoing

Lyttelton Library Temporary Relocation Working Party

5.7       Status

The Lyttelton Library will be officially opened 13 March.  The Working Party held its last meeting 20 February at the Lyttelton Board Room to acknowledge the work of the people involved in this Working Party, the successes of the relocation and temporary library, logistics of the return to the refurbished library and support required for the move.  Refreshments were provided.

5.8       Action

5.8.1   No Actions required.

5.9       Timeframe

5.9.1   Complete.

Civil Defence – Lyttelton and Mt Herbert

5.10    Status

5.10.1    Monday 13 February saw the start of a fire incident in Selwyn District.  Very early Wednesday morning the fire was threatening properties in Governors Bay.  Civil Defence             volunteers from Governors Bay and supported by Diamond Harbour volunteers opened           the Governors Bay School for those who had been evacuated by the local volunteer rural fire brigade.  By mid-morning this centre had closed.  A community meeting was held 1 March in Governors Bay to provide information to the Governors Bay community.  The Dyers Pass Road has been closed to traffic but is to open for daylight hours from Saturday         4 March.

5.11    Action

5.11.1    Staff will meet with Governors Bay Civil Defence and the local fire Chief to ascertain support that can be provided to community members and support in the development of a community emergency plan.

5.12    Timeframe – First meeting Monday, 6 March.  Ongoing. 

Reserve Management Committees

5.12    Status

The 15 Reserve Management Committees in the Banks Peninsula area are subcommittees of the Community Board and undertake triennial elections after the new Community Board is elected. 

5.13    Action

5.13.1 Induction workshops are scheduled in Lyttelton and Akaroa for the new committees.

5.13.2 The Board and staff continue to work with the committees on funding requests for the Council’s Annual Plan 2017/18.

5.14    Timeframe

5.14.1 The induction meetings are scheduled as follows: Lyttelton, 21 March at 7pm; Akaroa, 23 March at 2pm.

 

6.   Major Community and/or Infrastructure Projects

6.1       Community Facilities

6.1.1   Allandale Hall Repair

Detailed design drawings have been put together and circulated to the Allandale Reserve Management Committee.  Application for consent will be submitted early March and the repair job will go out to tender early March.

6.1.2   New Birdlings Flat Community Centre

The construction of the centre will be complete in March and open in April 2017.

The Little River Wairewa Community Trust are continuing to successfully project manage the build and allocate the funds. The Birdlings Flat community are setting up a formal Trust to run and manage the building and are currently hearing from experts and other similar groups across the Peninsula.

The community set up and ran a working bee to stain the outside of the hall in mid-February. Council staff are working with a small subcommittee to plan an opening for the centre.

6.1.3   Yew Cottage - Akaroa

After community interest in the future use of the cottage, Council ran an expressions of interest process in late 2016. Two responses were received for community use of the cottage.

A staff generated report is being prepared to present to Council in March/April 2017 outlining potential options for the property.

 

6.1.4   Little Akaloa Hall and Toilet Repair 

Council is part way through a process of repairing the Community Hall and investigating the toilets. Community members are focused on getting the repairs done. Staff are working with community to be able to undertake some of the work on the community assets through the strong and well-resourced volunteers in Little Akaloa.  Council staff are sourcing more funding to support this community activated initiative. Repairs are estimated to be complete in Summer/Autumn 2017.

5.1.5   Naval Point Development Project

             A verbal update will be provided to the board, to consider the process, including the timeline, for the Naval Point Development Plan, following a Board workshop on Wednesday 8 March.

6.2       Partnerships with the community and organisations

Nil to report.

6.3       Infrastructure projects underway

Nil to report.

6.4       Events Report Back

Nil to report.

 

7.   Parks, Sports and Recreation Update (bi-monthly)

Bi-monthly overview will be provided at the meeting on 10 April 2017.

 

8.   Community Board funding budget overview and clarification

8.1       The Banks Peninsula Youth Development Scheme application form has been updated and is now publicly accessible on the Christchurch City Council Community Funding webpage.

8.2       Staff have advised that funds allocated but now not required for the Lyttelton/Mt Herbert Edible Garden Awards Project will be transferred to the Board’s Discretionary Response Fund.

8.3       Board Funding Balances – The Board’s Discretionary Response Fund balance as at 13 March 2017 is attached for members’ information.

 

 

Attachments

No.

Title

Page

a

2015-16 Akaroa-Wairewa End of Project Summary Cover Sheet

62

b

2015-16 Akaroa-Wairewa End of Project Summary

63

c

2015-16 Lyttelton-Mt Herbert End of Project Summary Cover Sheet

81

d

2015-16 Lyttelton-Mt Herbert End of Project Summary

82

e

Board's Discretionary Response Fund Balance

103

 

 

Signatories

Authors

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Liz Carter - Community Board Advisor

Amy Hart - Governance Support Officer

Philipa Hay - Community Development Advisor

Fiona Nicol - Community Development Advisor

Trisha Ventom - Community Recreation Advisor

Andrea Wild - Community Development Advisor

Cate Clerkin - Parks Advisor

Simon Curtis - Parks Advisor

Darcy Arnold - Project Manager

Approved By

Joan Blatchford - Manager Community Governance, Banks Peninsula/Lyttelton

Penelope Goldstone - Manager Community Governance, Banks Peninsula/Akaroa

  


Banks Peninsula Community Board

13 March 2017

 

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13 March 2017

 

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13 March 2017

 

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Banks Peninsula Community Board

13 March 2017

 

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Banks Peninsula Community Board

13 March 2017

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.