Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Friday 10 February 2017

Time:                                    9am

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

9 February 2017

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

10 February 2017

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2017/00052

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting, both open and closed, held on Friday, 9 December 2016 be confirmed.

Mike Davidson/Emma Norrish                                                                                                                               Carried

 

4.   Deputations by Appointment

Part B

4.1       Kathleen Crisley spoke to the Board regarding problems with exiting traffic from Northlands Shopping Centre at the traffic light intersection with Halliwell Avenue.

Community Board Resolved PICB/2017/00053

Part B

The Papanui-Innes Community Board:

1.         Requested that staff investigate issues raised in the deputation regarding the Halliwell Avenue intersection with Main North Road and report back to the Board by 31 March 2017. 

2.         Thanked Kathleen Crisley for her deputation.

Mike Davidson/Pauline Cotter                                                                                                                              Carried

 

4.2       Caroline Shone, Chief Executive Officer spoke on behalf of Community Energy Action regarding the services provided to residents within the constituencies.

              The Board thanked Caroline Shone for her deputation.

 5.  Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Tuckers Road Proposed No Stopping Restriction

 

Community Board Resolved PICB/2017/00054 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the north side of Tuckers Road commencing at its intersection with Main North Road and extending in a westerly direction for a distance of 46 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the north side of Tuckers Road commencing at its intersection with Main North Road and extending in a westerly direction for a distance of 46 metres.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

 

7.   Hills Road Proposed No Stopping Restriction

 

Community Board Resolved PICB/2017/00055 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the west side of Hills Road commencing at its intersection with East Ellington Drive and extending in a northerly direction for a distance of 12.5 metres.

2.         Approve that the stopping of vehicles be prohibited at any time on the west side of Hills Road commencing at its intersection with East Ellington Drive and extending in a northerly direction for a distance of 12.5 metres.

Jo Byrne/Ali Jones                                                                                                                                                      Carried

 

 

8.   Sturrocks Road Proposed No Stopping Restriction

 

Community Board Resolved PICB/2017/00056 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the south side of Sturrocks Road commencing at its intersection with Main North Road and extending in a westerly direction for a distance of 25 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the south side of Sturrocks Road commencing at its intersection with Main North Road and extending in a westerly direction for a distance of 25 metres.

Emma Norrish/Jo Byrne                                                                                                                                           Carried

 

 

9.   Shannon Place Proposed No Stopping Restrictions

 

Community Board Resolved PICB/2017/00057 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board:

1.         Revoke all parking and stopping restrictions on the south-east side of Shannon Place commencing at a point 91 metres south-west of its intersection with Tahi Place and extending in a south-westerly direction, then following the kerbline to a south-easterly direction for a total distance of 29 metres;

2.         Approve that the stopping of vehicles be prohibited at any time on the south-east side of Shannon Place commencing at a point 91 metres south-west of its intersection with Tahi Place and extending in a south-westerly direction, then following the kerbline to a south-easterly direction for a total distance of 29 metres;

Emma Norrish/Mike Davidson                                                                                                                               Carried

 

 

10. Cranford Street Proposed Traffic Island

 

Board Comment

The report author was unable to attend the meeting. 

 

Staff Recommendation

That the Papanui-Innes Community Board approve that a traffic island be installed on Cranford Street west of its intersection with Fraser Street in general accordance with Attachment A.

 

Community Board Resolved PICB/2017/00058

Part C

The Board resolved that this report lie on the table and the matter be considered at the next available meeting. 

Pauline Cotter/Jo Byrne                                                                                                                                           Carried

 

 

Councillor Cotter left the meeting at 09:42am.

 

11. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Shirley Toy Library Inc

 

Community Board Resolved PICB/2017/00059 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board approves a grant of $3,000 to the Shirley Toy Library Inc. towards funding librarian wages.

Ali Jones/Jo Byrne                                                                                                                                                      Carried

 

 

12. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Papanui Youth Development

 

Community Board Resolved PICB/2017/00060 (original Staff Recommendation accepted without change)

Part C

That the Papanui-Innes Community Board declines a grant of $2,397 to the Papanui Youth Development Trust towards Flip Tables.

John Stringer/Emma Norrish                                                                                                                                  Carried

 

13. Papanui-Innes Community Board Meeting Arrangements - 2016/2019 Term

 

Staff advised that some of the Board 2017 meeting dates have been adjusted as it had been suggested that the Board should not meet during Council’s Recess Week if possible.  A revised schedule of 2017 meeting dates was tabled.  It was noted that these dates were still tentative. 

 

Staff Recommendation

That the Papanui-Innes Community Board resolve to adopt the following Meeting Schedule to December 2017:

Friday 24 February                               9.30am

Friday 10 March                                     9am

Friday 24 March                                     9am

Friday 21 April                                        9am (One meeting only as 14 April is Good Friday)

Friday 12 May                                         9am

Friday 26 May                                         9am

Friday 9 June                                          9am

Friday 23 June                                        9am

Friday 14 July                                          9am (Council Recess Week)

Friday 28 July                                          9am

Friday 11 August                                   9am

Friday 25 August                                   9am

Friday 15 September                           9.30am

Friday 29 September                           9am

Friday 13 October                                 9am

Friday 27 October                                 9am (Council Recess Week)

Friday 10 November                            9am

Friday 24 November                            9am

Friday 8 December                               9am

 

 

Community Board Resolved PICB/2017/00061

Community Board Decision under Delegation

Part C

That the Papanui-Innes Community Board resolve to adopt the following Meeting Schedule to December 2017 unless a more suitable date becomes available.  Council Officers are currently investigating exceptions to the current meeting restrictions. 

Friday 24 February                               9.30am

Friday 10 March                                     9am

Friday 31 March                                     9am

Friday 21 April                                        9am (One meeting only as 14 April is Good Friday)

Tuesday 9 May                                      4.30pm

Friday 26 May                                         9am

Friday 9 June                                          9am

Friday 30 June                                        9am

Friday 21 July                                          9am

Friday 11 August                                   9am

Friday 25 August                                   9am

Friday 15 September                           9.30am

Friday 29 September                           9am

Friday 13 October                                 9am

Monday 30 October                            4.30pm

Friday 10 November                            9am

Friday 24 November                            9am

Friday 8 December                               9am

Ali Jones/Emma Norrish                                                                                                                                           Carried

 

 

14. 2017 Community Board Chairpersons and Deputy Chairpersons Workshop

 

Staff Recommendations

That the Papanui-Innes Community Board:

1.         Approves the attendance of either Ali Jones or Emma Norrish, or both, at the Community Board Executive Committee workshop for Chairpersons and their Deputies to be held in Christchurch on 25 February 2017.

2.         Notes that the cost of $100 per attendee will be met from the Board’s operational funds.

 

Community Board Resolved PICB/2017/00062

Part C

That the Papanui-Innes Community Board:

1.         Approves the attendance of Emma Norrish at the Community Board Executive Committee workshop for Chairpersons and their Deputies to be held in Christchurch on 25 February 2017.

2.         Notes that the cost of $100 will be met from the Board’s operational funds.

Mike Davidson/Jo Byrne                                                                                                                                          Carried

 

 

15. Papanui-Innes Community Board Area Report

 

Community Board Resolved PICB/2017/00063

Part B

The Papanui-Innes Community Board resolved to receive the report.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

 

15.1       Prayer or Waiata to Open Meeting

 

Community Board Resolved PICB/2017/00064

The Papanui-Innes Community Board resolved to open each Board meeting with an appropriate prayer welcome (amendment made at the 24 February 2017 Board meeting during the Confirmation of Minutes item, clause 3) or Waiata in Te Reo Maori.

Jo Byrne/Emma Norrish                                                                                                                                           Carried

 

         15.2        National Community Board Conference 2017

All Board members indicated that they would  like to attend the Conference which will take place from 12-13 May 2017 in Methven.  Staff will bring a funding report back to the Board for its consideration.

 

         15.3        National Community Board Best Practice Awards 2017

The Board suggested the following projects be considered for submission to the Best Practice Awards:

·           St Albans Community Centre Rebuild Community engagement

·           Cycleway engagement

·           Edible Garden Awards

·           Sheldon Park

 

         15.4        Youth

                         Good network channels are already in place between youth organisations and the Board. However the Board considered that further engagement with youth would be desirable during the Community Plan consultations.

        

         15.5        Rutland Street Road Works

Difficulties with access to the Rutland Street shops were noted. Staff agreed to investigate the public engagement undertaken for this project.

 

15.6       St Albans Park

Remedial work is planned for the buildings and the grass area of St Albans Park. The use of              the buildings is to be assessed with the priorities as suggested by the Board being shade, storage and toilets.

                         It was noted that the petanque court is no longer used and could be redeveloped.

 

Community Board Resolved PICB/2017/00064

The Papanui-Innes Community Board agreed that staff investigate the possibility of extending the skateboard park in St Albans Park to take in the current gravel area and to provide a memo to the Board at its 31 March 2017 meeting.

Member Byrne/Member Davidson                                                                                                                     Carried

 

16. Elected Member Information Exchange

Part B

The following information was exchanged:

16.1    Complaints have been received about the condition of grassed road berms after the              completion of undergrounding work by Enable and these are being investigated.

 

17. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

    

Meeting concluded at 10.52am.

 

CONFIRMED THIS 24th DAY OF FEBRUARY 2017

 

Ali Jones

Chairperson