Minutes of Papanui-Innes Community Board

Papanui-Innes Community Board

09 December 2016

Part A Matters Requiring a Council Decision

Part B Reports for Information

Part C Decisions Under Delegation

The agenda was dealt with in the following order.

1. Apologies

Part C

There were no apologies.

2. Declarations of Interest

Part B

There were no declarations of interest recorded.

3. Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2016/00033

Community Board Decision

That the minutes of the Papanui-Innes Community Board meeting held on Wednesday, 30 November 2016 be confirmed.

Member Davidson/Deputy Chairperson Norrish Carried

4. Deputations by Appointment

Part B

4.1 Positive Youth Development Scheme Report – Eloise Clark

Eloise Clark attended to report back to the Board on her participation in the Papanui High School Cultural Tour of Japan in September 2016.

Part B

The Chairperson thanked Eloise Clark for her report.

4.2 Sigjaws Charitable Trust – Gary Watts

Mr Watts sent an apology.

5. Presentation of Petitions

Part B

There was no presentation of petitions.

6. Stapletons Road Proposed No Stopping

Staff Recommendations

That the Papanui-Innes Community Board:

1. Revokes all parking and stopping restrictions on the west side of Stapletons Road commencing at its intersection with Dudley Street and extending in a northerly direction to its intersection with Warden Street;

2. Revokes all parking and stopping restrictions on the west side of Stapletons Road commencing at its intersection with Warden Street and extending in a northerly direction to for a distance of 110 metres;

3. Approve that the stopping of vehicles be prohibited at any time on the west side of Stapletons Road commencing at its intersection with Warden Street and extending in a southerly direction for a distance of 440 metres;

4. Approve that the stopping of vehicles be prohibited at any time on the west side of Stapletons Road commencing at its intersection with Warden Street and extending in a northerly direction for a distance of 110 metres;

Community Board Resolved PICB/2016/00034

Part C

The Papanui-Innes Community Board resolved to:

1. Revoke all parking and stopping restrictions on the west side of Stapletons Road commencing at its intersection with Dudley Street and extending in a northerly direction to its intersection with Warden Street;

2. Revoke all parking and stopping restrictions on the west side of Stapletons Road commencing at its intersection with Warden Street and extending in a northerly direction to for a distance of 110 metres;

5. Request that staff arrange for individual flyer communication with affected residents to be distributed as soon as possible and include the background details and reasons for this change.

Member Byrne/Member Davidson Carried

7. Main North Road Proposed No Stopping Restrictions

Community Board Resolved PICB/2016/00035

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Approve that the stopping of vehicles be prohibited at any time on the west side of Main North Road commencing at a point 266 metres north of its intersection with Barnes Road and extending in a northerly direction, along the exit lane, for a distance of 104 metres.

Member Davidson/Deputy Chairperson Norrish Carried

8. Glenfield Crescent Proposed No Stopping Restrictions

Community Board Resolved PICB/2016/00036

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Revokes all parking and stopping restrictions on south-western side of Glenfield Crescent commencing at its intersection with Roslyn Avenue and extending in a north-westerly direction, then following the kerbline to a north-easterly direction for a distance of 92.5 metres;

2. Revokes all parking and stopping restrictions on the south-eastern side of Glenfield Crescent commencing at its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a south-easterly direction for a distance of 132 metres;

3. Approve that the stopping of vehicles be prohibited at any time on the south-western side of Glenfield Crescent commencing at a point 62.5 metres north-west of its intersection with Roslyn Avenue and extending in a north-westerly, then following the kerbline to a north-easterly direction for a distance of 30 metres;

4. Approve that the stopping of vehicles be prohibited at any time on the south-eastern side of Glenfield Crescent commencing at a point 100 metres south-west of its intersection with Bronwyn Street and extending in a south-westerly direction, then following the kerbline to a south-easterly direction for a distance of 32 metres.

Deputy Chairperson Norrish/Member Byrne Carried

9. Blighs Road Proposed Lane Alterations

Staff Recommendations

That the Papanui-Innes Community Board:

1. Approve the road marking changes on Blighs Road as shown on Attachment G.

Community Board Resolved PICB/2016/00037

Part C

The Papanui-Innes Community Board resolved to:

1. Approve the road marking changes on Blighs Road as shown on Option 8, Attachment G.

2. Request that staff carry out a video audit of the relevant part of Blighs Road approaching Papanui Road before Christmas to be repeated in February 2017 when schools return and report back to the Board in March 2017.

Member Stringer/Member Cotter Carried

10. St Albans New Community Centre - Cladding

Staff Recommendations

That the Papanui-Innes Community Board:

1. Receive the information in the Proposed New St Albans Community Centre – Cladding Options report.

2. Approve the cladding option presented by staff for the new St Albans Community centre.

Community Board Resolved PICB/2016/00038

Part C

The Papanui-Innes Community Board resolved to:

1. Receive the information in the Proposed New St Albans Community Centre – Cladding Options report.

2. Request that staff proceed with timber and steel claddings to the St Albans Community Centre as proposed on sheets p02-04/05/06 of the concept drawings and the final finishings to be presented to the Papanui-Innes Community Board Working Party.

3. Request that the updated concept drawings be shared in the first instance with the community working party with an explanation of how the design was reached and then communicated more widely to the community.

Member Davidson/Deputy Chairperson Norrish Carried

11. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Papanui Leagues Club

Staff Recommendations

That the Papanui-Innes Community Board:

1. Approves a grant of $15,000 to Papanui Leagues Club Inc. towards the maintenance of their existing lights.

Community Board Resolved PICB/2016/00039

Part C

The Papanui-Innes Community Board resolved to:

1. Approve a grant to the Papanui Leagues Club Inc. of $15,000, with $10,000 to be paid immediately and the balance of $5,000 to be paid to them in late March 2017.

Member Cotter/Deputy Chairperson Norrish Carried

Member Byrne left the meeting at 10:09 am. Member Byrne returned to the meeting at 10:11 am.

12. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - QEII Swim Club

Community Board Resolved PICB/2016/00040

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Approve a grant of $2,000 to QEII Swim Club Incorporated towards pool hire.

Member Byrne/Member Cotter Carried

Note: Member Davidson voted against the motion.

13. Application to the Papanui-Innes Community Board's 2016/17 Discretionary Response Fund - Community Pride Garden Awards

Community Board Resolved PICB/2016/00041

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Approve a grant of up to $3,500 to Papanui-Innes Community Board towards the costs of holding the Papanui‑Innes Community Garden Pride Awards.

Deputy Chairperson Norrish/Member Cotter Carried

14. Application to the Papanui-Innes Community Board's 2016/2017 Positive Youth Development Fund - Claudia Jane Rogers

Community Board Resolved PICB/2016/00042

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Approve a grant of $500 from its 2016/17 Positive Youth Development Fund to Claudia Jane Rogers towards costs of attending the Christchurch School of Gymnastics development tour of United States of America in February 2017.

Member Davidson/Deputy Chairperson Norrish Carried

15. Papanui-Innes Community Board Area Update

Community Board Resolved PICB/2016/00043

Part B

The Papanui-Innes Community Board resolved to receive the report.

Member Davidson/Member Byrne Carried

15.1 10 Shirley Road Community Facility Rebuild

Community Board Resolved PICB/2016/00044

Part C

The Papanui-Innes Community Board resolved to:

1. Approve the recommendation that the site of the new permanent Shirley Community Centre be confirmed as the existing site (10 Shirley Road).

Member Byrne/Member Davidson Carried

15.2 Papanui-Innes Community Board Meeting Arrangements

Community Board Resolved PICB/2016/00045

Part C

The Papanui-Innes Community Board resolved:

1. To hold their first meeting of 2017 on Friday 10 February at 9am in the Papanui Boardroom.

Member Byrne/Member Cotter Carried

15.3 Redwood Plunket Rooms

The Board considered a Memorandum from Community Governance staff tabled at the meeting regarding the community need for the use of the Redwood Plunket Rooms.

Community Board Resolved PICB/2016/00046

Part C

The Papanui-Innes Community Board resolved to:

1. Receive the memorandum regarding the community need for the use of the Redwood Plunket Rooms.

2. Request that staff arrange for the Redwood Plunket rooms located in Redwood Park to be repaired for community use and that further information on this project be provided to a March 2017 meeting of the Community Board.

Note: This resolution is in recognition that the Community Board funded community worker through the Belfast Community Network needs to be based in the local area in a suitable building.

Member Davidson/Deputy Chairperson Norrish Carried

15.4 St Albans Transitional Community Facility

The Board considered a memorandum from Community Governance staff tabled at the meeting regarding the future use of the Lions International Foundation Transitional Community Facility currently located at 1049 Colombo Street.

The Lions Club International Foundation have expressed their preference for gifting the Transitional Facility to the community, through the Council, on the condition that the Council redeploy the building for a similar community in an area where the earthquake damaged community buildings.

The Papanui-Innes Community Board notes that the Shirley community is in need of a new community centre in the MacFarlane Park area.

The memorandum recommended that this matter be dealt with in two stages as follows:

a) Removal of the St Albans Transitional Community Facility from its location in Colombo Street to MacFarlane Park for use as a community facility to fulfil needs. This will include the finalisation of arrangements with the Lions International Foundation to gift the building to the Council to hold the building in a guardianship role on behalf of the community.

b) Placement of the facility with the proviso that the building contains an activation element which will be negotiated by staff with the relevant local community organisations.

Community Board Decided PICB/2016/00047

Part A

The Papanui-Innes Community Board recommends that the Council:

1. Accepts the gift of the Lions International Foundation St Albans Transitional Community Facility currently located at 1049 Colombo Street, St Albans for the use of the community.

2. Agrees to the Lions International Foundation St Albans Transitional Community Facility being relocated to MacFarlane Park for use of the local Shirley community prior to June 2017.

3. Delegates to the Papanui-Innes Community Board the authority to collaborate with the relevant Shirley community stakeholders to ensure the building is activated for ongoing site‑specific public participation.

Member Cotter/Member Byrne Carried

16. Papanui-Innes Community Board Recess Committee 2016/17

Community Board Resolved PICB/2016/00048

(Staff Recommendations accepted without change)

Part C

The Papanui-Innes Community Board resolved to:

1. Appoint a Recess Committee comprising the Board Chairperson and Deputy Chairperson (or their nominees from the Board), to be authorised to exercise the delegated powers of the Papanui-Innes Community Board for the period following its ordinary meeting on 9 December 2016 up until the Board resumes normal business on 10 February 2016.

2. Agree that the application of any such delegation be reported back to the Board for record purposes.

3. Note that any meeting of the Recess Committee will be publicised and details forwarded to all Board members.

Deputy Chairperson Norrish/Member Stringer Carried

19. Resolution to Exclude the Public

Community Board Resolved PICB/2016/00049

Section 48, Local Government Official Information and Meetings Act 1987

That the public be excluded from the following parts of the proceedings of this meeting, namely “St Albans Community Centre – Related Issues” under Section 7(2)(B)(ii) Prejudice Commercial Position and 7(2)(i) Conduct Negotiations.

Member Davidson/Deputy Chairperson Norrish Carried

The public were readmitted to the meeting at 10:37am.

17. Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

18. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

Meeting concluded at 10:55am.

CONFIRMED THIS 10^th DAY OF FEBRUARY 2017.

Ali Jones

Chairperson