Papanui-Innes Community Board

Open Minutes

 

 

Date:                                     Tuesday 15 November 2016

Time:                                    4pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Ali Jones

Emma Norrish

Jo Byrne

Pauline Cotter

Mike Davidson

John Stringer

 

 

14 November 2016

 

 

 

 

 

Jenny Hughey

Community Governance Manager, Papanui-Innes

941 5412

Jenny.Hughey@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Papanui-Innes Community Board

15 November 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

  

 

The agenda was dealt with in the following order.

1.   Apologies

 

Community Board Resolved PICB/2016/00009

It was resolved on the motion of Member Davidson, seconded by Member Byrne that the apology for late arrival from John Stringer be accepted.

Member Davidson/Member Byrne                                                                                                                     Carried

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved PICB/2016/00010

Community Board Decision

The Board resolved that the minutes of the Papanui-Innes Community Board meeting held on Wednesday, 26 October 2016 be confirmed subject to the amendment in Item 6 of 1016 to 2016.

Deputy Chairperson Norrish/Member Cotter                                                                                                 Carried

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Reilly Makea

             Reilly Makea attended to report back to the Board on his participation at the Junior World Men’s Softball Championships held in Michigan, USA in July 2016.

Part B

The Chairperson thanked Reilly Makea for his deputation.

 

4.2       Positive Youth Development Scheme Report – Jayda Stewart

             Jayda Stewart attended to report back to the Board on her participation in the Secondary Schools Girls’ Football U15 Development Tour held in Sydney in July 2016.

Part B

The Chairperson thanked Jayda Stewart for her deputation.

 

 

4.3       Positive Youth Development Scheme Report – Michael Tusani

             Michael Tusani attended to report back to the Board on his participation in the Junior Youth Development Tour of Argentina and Uruguay September/October 2016.

Part B

The Chairperson thanked Michael Tusani for his deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.  

6.   Correspondence

 

Community Board Resolved PICB/2016/00011

(original Staff recommendation accepted without change)

Part B

The Papanui-Innes Community Board resolved to receive the letter from the Shirley Community Trust thanking the Board for the funding grants as presented in the correspondence report dated 15 November 2016.

Member Cotter/Member Davidson                                                                                                                    Carried

 

7.   Papanui-Innes Community Board Status Report

 

Community Board Resolved PICB/2016/00012

(original Staff recommendation accepted without change)

Part B

The Papanui-Innes Community Board resolved to receive the Papanui-Innes Community Board Status Report.

Member Byrne/Deputy Chairperson Norrish                                                                                                  Carried

 

Member Stringer entered the meeting at 04:23 pm.

 

8.   Community Board Representation on Outside Organisations and Committees

 

Staff Recommendations

That the Papanui-Innes Community Board

1.         Consider appointing representatives/community liaison to the following outside organisations and committees for the 2013/19 term:

·     Belfast Community Network (BCN) – all members

·     Christchurch Street and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – one member

·     Delta Trust – one member

·     Garden Pride and Edible Garden Awards – all members

·     Graham Condon Sports and Recreation Centre – one member

·     Keep Christchurch Beautiful Committee – appointment of two members

·     Neighbourhood Support Canterbury – one member and one community appointee

·     Neighbourhood Trust – one member

·     Packe Street Park – one member

·     Papanui Heritage – one member

·     Papanui Network – all members

·     Police Liaison – two members

·     Shirley Community Trust – two members

·     Shirley Network – all members

·     Waimakariri Eyre – one member

Residents’ Associations – one liaison person to each

·        Belfast Area Residents’ Association

·        Ellington Residents’ Association

·        Kainga Residents’ Association

·        Northwest Richmond Residents’ Association

·        St Albans Residents’ Association

·        St James Avenue Residents’ Association

·        Spencerville Residents’ Association

 

Community Board Resolved PICB/2016/00013

Part C

The Papanui-Innes Community Board resolved to appoint representatives/community liaisons to the following outside organisations and committees for the 2016/19 term:

·        Belfast Community Network (BCN) – all members

·        Christchurch Street and Garden Awards Committee (partnership between Christchurch City Council and Christchurch Beautifying Association) – Jo Byrne

·        Delta Trust – Jo Byrne

·        Garden Pride and Edible Garden Awards – all members

·        Graham Condon Sports and Recreation Centre – project completed

·        Keep Christchurch Beautiful Committee – Emma Norrish

·        Neighbourhood Support Canterbury – Mike Davidson and one community appointee

·        Neighbourhood Trust – Emma Norrish

·        Packe Street Park – Pauline Cotter

·        Papanui Heritage – Ali Jones

·        Papanui Network – all members

·                Papanui Youth Development Trust – John Stringer

·                Police Liaison –Mike Davidson and Ali Jones

·        Shirley Community Trust – Jo Byrne and Pauline Cotter

·        Shirley Network – all members

·                Te Ora Hou – Mike Davidson

·        Waimakariri Eyre – John Stringer

Residents’ Associations – one liaison person to each

·        Belfast Area Residents’ Association – Emma Norrish

·        Ellington Residents’ Association – Jo Byrne

·        Kainga Residents’ Association – John Stringer

·        Northwest Richmond Residents’ Association – Jo Byrne

·        St Albans Residents’ Association – Ali Jones

·        St James Avenue Residents’ Association – Mike Davidson

·        Spencerville Residents’ Association – now part of the Coastal ward

 

Member Davidson/Member Cotter                                                                                                                    Carried

 

 

9.   Community Board Governance Arrangements - 2016/2019 Term

 

Staff Recommendations

That the Papanui-Innes Community Board resolve to:

1.         Meeting Schedule

a.         Adopt the following Meeting Schedule to March 2017:

Friday 9 December                     9am             Papanui Boardroom
Friday 10 February                      9am             Papanui Boardroom
Wednesday 22 February          4pm             Papanui Boardroom
Friday 10 March                           9am             Papanui Boardroom
Wednesday 22 March               4pm             Papanui Boardroom

b.         Review its ordinary meeting arrangements in early 2017 for the remainder of the 2016/19 term.

2.         Committees, Subcommittees and Working Parties

a.         Consider the appointment of the following committees and working parties under the same Terms of Reference and with the same delegations that they previously held:

·        St Albans Community Centre Rebuild Working Party and appoint three members to this Working Party.

·        Consider the establishment of a Papanui-Innes Community Board Submissions Committee comprising three elected members with its Terms of Reference being ‘to respond on behalf of the Papanui-Innes Community Board to submission opportunities occurring during the Board’s 2016/19 term’. A Chairperson and deputy chairperson to be decided by the Submissions Committee.

·        That:

(i)        The Papanui-Innes Submissions Committee be delegated authority to lodge submissions on behalf of the Papanui-Innes Board.

(ii)       Any submission prepared by the Papanui-Innes Community Board Submissions Committee be reported to the Board for record purposes.

 

Community Board Resolved PICB/2016/00014

Part C

The Papanui-Innes Community Board resolved that:

1.         Meeting Schedule

a.         The third ordinary meeting of the Papanui-Innes Community Board be held on Friday 9 December at 9am in the Papanui Board Room at the Papanui Library and Service Centre, corner Langdons Road and Restell Street.

b.         A report will be presented to the 9 December meeting of the Papanui-Innes Community Board to confirm the date for the first meeting of 2017.

b.         A review of the ordinary meeting arrangements for the remainder of the 2016/2019 electoral term be held in early 2017.

2.         Committees, Subcommittees and Working Parties be considered for appointment under the same Terms of Reference and with the same delegations that they previously held as follows:

·    Jo Byrne, Pauline Cotter and Mike Davidson be appointed as the Board representatives on the St Albans Community Centre Rebuild Working Party.

·     The Papanui-Innes Community Board Submissions committee be comprised of all elected members with its Terms of Reference being ‘to respond on behalf of the Papanui-Innes Community Board to submission opportunities occurring during the Board’s 2016/19 term’.

·     That:

(i)           Any submission/s prepared by the Papanui-Innes Community Board Submissions Committee be reported to the Board for approval.

(ii)          The Papanui-Innes Submissions Committee be delegated authority to lodge approved submissions on behalf of the Papanui-Innes Board.

Member Cotter/Member Davidson                                                                                                                    Carried

 

 

 

 

 

 

10. Papanui-Innes Community Board Area Update

 

Community Board Resolved PICB/2016/00015

Part B

The Papanui-Innes Community Board resolved to receive the report.

Member Cotter/Member Stringer                                                                                                                      Carried

 

10.1    St Albans Transitional Community Facility

Community Board Resolved PICB/2016/00016

Part C

The Papanui-Innes Community Board resolved that:

1.         Information be requested from staff on the options for the future use and location of the St Albans Transitional Community Facility and that the use of the White House as a transitional facility during the rebuild be discussed with the St Albans Residents’ Association (SARA)

Member Cotter/Member Stringer                                                                                                                      Carried

 

10.2    Edible Garden Awards

Community Board Resolved PICB/2016/00017

Part C

The Papanui-Innes Community Board resolved to:

1.         Request a meeting with the Canterbury Horticultural Society to discuss the format of the annual Edible Gardens Awards.

Member Cotter/Member Stringer                                                                                                                      Carried

 

 

 

13. Resolution to Exclude the Public

 

Community Board Resolved PICB/2016/00018

Section 48, Local Government Official Information and Meetings Act 1987

Member Byrne, seconded by Member Cotter, moved that the public be excluded from the following parts of the proceedings of this meeting, namely “Property at 130 Caledonian Road” under Section 7(2)(B)(ii) Prejudice Commercial Position and 7(2)(i) Conduct Negotiations.

Member Byrne/Member Cotter                                                                                                                          Carried

11. Elected Member Information Exchange

Part B

·                Graffiti

Members noted an increase in graffiti around the ward and were advised that this needs to be reported to the Council Call Centre for action.

·                Downstream Effects of the Northern Arterial Project

A number of questions were identified following the seminar presentation prior to the Board meeting. These will be forwarded to staff for their attention.

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

    

Meeting concluded at 05:31pm.

 

CONFIRMED THIS 30th DAY OF NOVEMBER 2016.

 

Ali Jones

Chairperson