Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Tuesday 6 September 2016

Time:                                    5.00pm

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

31 August 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

06 September 2016

 

 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

7.  To practice and support partnership with the community, good governance, and participation in local body planning and processes.

 


Spreydon/Heathcote Community Board

06 September 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

B       6.       Staff Briefings................................................................................................................. 11

STAFF REPORTS

C       7.       Spreydon/Heathcote Community Board Area Report............................................... 13

B       8.       Elected Member Information Exchange...................................................................... 22

B       9.       Question Under Standing Orders................................................................................. 22 

 

 


Spreydon/Heathcote Community Board

06 September 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday, 19 August 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

06 September 2016

 

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Friday 19 August 2016

Time:                                    8.01am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

17 August 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

Community Board Resolved SHCB/2016/00089

That the apology from Phil Clearwater for lateness be accepted.

Tim Scandrett/Melanie Coker                                                                                                                                Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SHCB/2016/00090

Community Board Decision

That the minutes of the Spreydon/Heathcote Community Board meeting held on Tuesday 2 August 2016, be confirmed.

Melanie Coker/Helene Mautner                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

4.1       Keith Land, Head of Canterbury Land Settlement, Earthquake Commission (EQC)

Mr Keith Land, Head of Canterbury Land Settlement, EQC, addressed the Board on progress with settlement of Increased Land Vulnerability claims, that is claims for both increased liquefaction and increased flooding vulnerability. The Commission is on target to have all claims settled by the end of 2016.

 

After questions from members, the Chairperson thanked Mr Land for his deputation.

 


 

 

4.2       Paul Bisby 

Mr Paul Bisby, local resident, addressed the Community Board on the recent location of a bench seat in Ernle Clark Reserve, near the boundary of his property.

 

Mr Bisby is concerned that the seat which is located in close proximity to his outdoor living area will result in people loitering near his boundary and he indicated that he is aware that there have been past incidents of vandalism in the vicinity. Mr Bisby asked that consideration be given to the relocation of the seat to a more open area where it could be seen and expressed a willingness to contribute to the cost of any relocation.

After questions from members, the Chairperson thanked Mr Bisby for his deputation.

Staff in attendance answered questions from members on the matters raised in the deputation.

 

Community Board Resolved SHCB/2016/00091

Part B

The Board decided to  request that staff provide advice on the location of the seat in Ernle Clark adjacent to the property at 28 Cashmere Road.

 

Rik Tindall/Melanie Coker                                                                                                                                        Carried

 

Phil Clearwater arrived at 8.49 am

 

4.3       Christine Blance and Peter Sadd on behalf of Christchurch South Community Gardens Trust

Ms Christine Blance  and Mr Peter Sadd addressed the Board on behalf of Christchurch South Community Gardens Trust and provided a background history of the Trust and detailed how the Trust operates and its major achievements.

After questions from members, the Chairperson thanked Ms Blance and Mr Sadd for their deputation.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Maldon Street - Proposed Revocation of No Stopping Restrictions

 

Community Board Resolved SHCB/2016/00092

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to:

1.         Revoke the prohibition on the stopping of vehicles at any time on Maldon Street commencing at a point 94 metres from the northern kerbline’s intersection with Hawdon Street and extending around the cul-de-sac head in a clockwise direction to a point 94 metres from the southern kerbline intersection with Hawdon Street.

2.         Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the northern side of Maldon Street, commencing at a point 94 metres east of its intersection with Hawdon Street and extending in an easterly direction for a distance of 18 metres. 

Tim Scandrett/Helene Mautner                                                                                                                            Carried

 

 

7.   Spreydon/Heathcote Community Board 2016/17 Discretionary Response Fund Application - Rowley Resource Centre

 

Community Board Resolved SHCB/2016/00093

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to approve the making of a grant of $5,000 from its 2016/17 Discretionary Response Fund to Rowley Resource Centre towards the Rebuild Garage project.

Melanie Coker/Phil Clearwater                                                                                                                             Carried

 

8.   Spreydon/Heathcote Community Board 2016/17 Discretionary Response Fund Application - Huntsbury Preschool

 

Community Board Resolved SHCB/2016/00094

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to approve the making of a grant of $3,800 from its 2016/17 Discretionary Response Fund to Huntsbury Preschool towards cleaner costs.

Rik Tindall/Helene Mautner                                                                                                                                    Carried

 

9.   Spreydon/Heathcote Community Board 2016/17 Discretionary Report Fund – Application - Hoon Hay Lights

 

Community Board Resolved SHCB/2016/00095

Community Board Decision under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Spreydon/Heathcote Community Board resolved to approve the allocation of a grant of all available funds remaining in the Spreydon/Heathcote 2016/17 Discretionary Response Fund as at 30 August 2016 to the Hoon Hay Lights project for the construction of lights at the basketball court at Hoon Hay Park.

Melanie Coker/Phil Clearwater                                                                                                                             Carried

 

 

10. Spreydon/Heathcote Community Board Area Report

 

Community Board Resolved SHCB/2016/00096

Part B

The Spreydon/Heathcote Community Board decided to receive the Spreydon/Heathcote Community Board Area Report.

Helene Mautner/Tim Scandrett                                                                                                                            Carried

11. Elected Members Information Exchange

Part B

The Board received information from members on the following:

·    Hoon Hay Community Centre

·    Details on the reopening of the Sign of the Kiwi and other heritage buildings have yet to be advised

·    St Martins School issues with traffic during school drop-off and pick-up times

·    Hot water cylinders in the Cashmere area

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 10.10am.

 

CONFIRMED THIS 6TH DAY OF SEPTEMBER 2016

 

Karolin Potter

Chairperson

  


Spreydon/Heathcote Community Board

06 September 2016

 

 

6.        Staff Briefings

Reference:

16/971215

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Ngā Puna Wai Sports Hub

David Bailey and Scott Bennett  Ngā Puna Wai Project Sponsor - CCC) (Project Director - Ngā Puna Wai Sports Hub)

Christchurch City Council

Repair Works to Pioneer Recreation Centre

Jacquie Hibbs

Christchurch City Council

 

 

2.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Spreydon/Heathcote Community Board

06 September 2016

 

 

7.        Spreydon/Heathcote Community Board Area Report

Reference:

16/1020587

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

Board and Community Activities

1.1       Board seminar: Selwyn Master Plan/Heritage Buildings update, Monday 12 September 2016 at 12:00 noon.

1.2       Spreydon/Heathcote Board Meeting, Friday 16 September2016 at 8am.

1.3       Board seminar: MCR Quarryman’s trail and Norwest Arc, Friday 16 September 2016 at 10am.

1.4       Hoon Hay Hoops, Thursday 29 September, 2016 at 12-5:30pm.

2.   Consultation Calendar

2.1       Draft Suburban Car Parking Policy - Issues and Options, closing date 15 September 2016.

3.   Funding Update

3.1       A funding update is attached.

4.   Council Activities and Decisions

4.1       Ernle Clark Reserve Seat location by 28 Cashmere Road

A staff memorandum (see attached) has been provided regarding the location of a seat recently installed in Ernle Clark Reserve. The memorandum is in response to a Board request following a deputation from the resident at 28 Cashmere Road to the Board meeting on 19 August 2016.

Staff advice is that:

·    The seat near 28 Cashmere Road is shown in Area 6 of the Ernle Clark Reserve Implementation Plan, developed March 2012.

·    The seat was installed as part of the 2015/16 Capital work programme as discussed with the Board. (The plan for Area 6 shows the seat slightly further south of the actual position of the seat that has been installed. This change in position was due to the residents of 28 Cashmere Road having an access gate leading into the reserve at this point and the seat would have blocked the gate.)

·    The seat is oriented to face the river looking up stream with its back towards the property of 28 Cashmere Road.

·    The seat location is in line with the 2002 Parks and Waterways Access Policy by providing seating close to the reserve entranceway and approximately every 100 to 200 metres apart to provide for the public to seat and relax, to enjoy the environment and provide resting areas for the less able or the elderly.

·    The seat is sited in the reserve, approximately 4 metres from the swimming pool at
28 Cashmere Road and approximately 14 metres from what looks to be the most likely seating areas around the edge of the pool. The swimming pool is raised above the ground and not at the same level as the reserve or new seat. The wall around the pool is approximately 1.5 metres high and it does not appear that there are clear views into the pool from the reserve.

·    A site suggested for relocation for the seat is further upstream in an open lawn area roughly opposite 235 Ashgrove Terrace. This is not within Ernle Clark Reserve but is on legal road reserve controlled by The Transport Unit .Consideration would also need to be given to the tall popular trees along this section of river bank and the suitability of placing a seat near them.

·    The cost to install the seat was quoted at $500. The cost of re installation at another location would be similar plus the cost of removal and reinstatement of the site.
The total cost to relocation may be in the order of $1,000.

·    The remaining funds available for Ernle Clark Reserve in the 2016/17 financial year, is already committed towards providing plants for a community planting day on the
28 August 2016.

5.   Community Governance Team updates

5.1       Local staff will provide verbal updates on ward projects and activities.

 

 

6.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

Funding Report

15

b

Memo - Ernle Clark

16

c

Ernle Clark Photos

20

 

 

Signatories

Author

Faye Collins - Community Board Advisor

Approved By

Arohanui Grace - Manager Community Governance, Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

06 September 2016

 

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Spreydon/Heathcote Community Board

06 September 2016

 

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06 September 2016

 

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Spreydon/Heathcote Community Board

06 September 2016

 

 

8.    Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

9.    Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.