Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 12 September 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

9 September 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

12 September 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00089

Community Board Decision

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 29 August 2016 be confirmed.

Member Cartwright/Member Burke                                                                                                                  Carried

 

4.   Deputations by Appointment

Part B

4.1       Matthew O’Connor – Youth Development Fund Recipient

             Matthew O’Connor was in attendance and reported back to the Board on his participation in the CISV International Village Camp in the Philippines in July 2016.

4.2       SCIRT Update

 

             Ian Campbell (SCIRT), Linda McGregor (SCIRT) and Ross Herrett (Christchurch City Council)              provided the Board with an overview of progress on all SCIRT projects within the ward.

 

Part B

             The Fendalton/Waimairi Community Board:

1.         Thanked all the deputations for their presentations.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

6.   Correspondence

            

             There was no correspondence tabled.

 

 

7.   Staff Briefings

             7.1       Megan Carpenter – Update on Projects

 

                         Megan Carpenter gave an update on the Riccarton Lions Club Avonhead Park BBQ initiative                          and the Burnside Fitness Trail project.

 

             7.2       Peter Christensen and Graham Harrington – Stream Flows

 

                         Keith Davison, Peter Christensen and Graham Harrington spoke to their Informamtion                            Memorandum and presentation regarding low water flow in the Waimairi and Wai-iti                               Streams in response to previous deputations and general community concerns.

 

 

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board:

1.         Received the information supplied during the Staff Briefings.

 

8.   Riccarton Leagues Club - Variation of Lease on Crosbie Park

 

Staff Recommendations

That the Fendalton Waimairi Community Board recommends to the Council that:

1.         The Council grants a variation to the lease for Riccarton Leagues Club Incorporated over
Crosbie Park being Part Lot 2 Deposited Plan 11917 contained in Title CB34B/55 at
111 Withells Road, increasing the leased area by 167 metres squared to allow the Club to build changing rooms, bringing the total leased area to 515 metres squared as shown on the lease plan. Subject to:

a.         The applicant being required to have the position of the easement for the Council-owned sewer main confirmed by formal survey at their cost prior to commencing any works on site.

b.         The applicant being required to locate and confirm the in-ground position of the Council-owned sewer main pipe at their cost prior to commencing any works on site.

c.         The applicant and their contractors contacting Council’s Manager Reticulation and Maintenance prior to commencing any works on site.

and that the Fendalton/Waimairi Community Board:

2.         Approves, subject to the granting of the variation to the lease, the removal of two Turkey Oak trees, as shown on the lease plan (Attachment A), with all costs to be met by the applicant.

3.         Recommends, subject to the granting of the variation to the lease, to the Head of Parks that approval to relocate one existing sports-field lighting pole be granted subject to:

a.         The final position of the relocated pole being approved by the Head of Parks or their designate.

b.         The applicant obtaining (if required) any necessary resource consents, and building consents, at their cost, before commencing relocation of the lighting pole.

c.         The applicant, where applicable, being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (electricity, telephonic, sewerage, storm water, high pressure water supply and irrigation).

d.         The applicant being required to deposit scaled plans, showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

e.         The applicant being responsible for all costs associated with the installation, insurance, maintenance, and any future removals, of the lighting system.

f.          The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

g.         The applicant (where applicable) is to pay a bond of $2,000 to the Council via the Parks Advisor South before any construction work commences on the site.  The bond, less any expenses incurred by the Council, will be refunded to the payee upon completion of the development to a standard acceptable to the Head of Parks or their designate.

h.         This approval lapsing if the development is not completed within two years of the approval date.

4.         Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

Board Consideration:

Concerns were raised regarding the removal of the two mature Turkey Oaks to accommodate the proposed building.  After extensive discussion and staff advice on possible relocations of the proposed building, within the technical and physical constraints of the park and noting the current landscaping and treescape, the Board decided to adopt the staff recommendation subject to the inclusion of 5. which requires the applicant to replace the two trees with four.

 

 

Community Board Resolved FWCB/2016/00090

Part C

The Fendalton/Waimairi Community Board resolved to:

2.         Approve, subject to the granting of the variation to the lease, the removal of two Turkey Oak trees, as shown on the lease plan, with all costs to be met by the applicant.

3.         Recommend, subject to the granting of the variation to the lease, to the Head of Parks that approval to relocate one existing sports-field lighting pole be granted subject to:

a.         The final position of the relocated pole being approved by the Head of Parks or their designate.

b.         The applicant obtaining (if required) any necessary resource consents, and building consents, at their cost, before commencing relocation of the lighting pole.

c.         The applicant, where applicable, being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (electricity, telephonic, sewerage, storm water, high pressure water supply and irrigation).

d.         The applicant being required to deposit scaled plans, showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

e.         The applicant being responsible for all costs associated with the installation, insurance, maintenance, and any future removals, of the lighting system.

f.          The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

g.         The applicant (where applicable) is to pay a bond of $2,000 to the Council via the Parks Advisor South before any construction work commences on the site.  The bond, less any expenses incurred by the Council, will be refunded to the payee upon completion of the development to a standard acceptable to the Head of Parks or their designate.

h.         This approval lapsing if the development is not completed within two years of the approval date.

4.         Authorise the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

5.       That the two Turkey Oaks are removed at a cost of approximately $2,000 to the applicant and another four replacement trees are planted as mitigation in a location to be confirmed by the arborist at a further cost of approximately $2,000 to the applicant.

 

Member Buck/Member Manji                                                                                                                              Carried

 

Community Board Decided FWCB/2016/00091

Part A

The Fendalton Waimairi Community Board recommends to the Council that:

1.         The Council grants a variation to the lease for Riccarton Leagues Club Incorporated over
Crosbie Park being Part Lot 2 Deposited Plan 11917 contained in Title CB34B/55 at
111 Withells Road, increasing the leased area by 167 metres squared to allow the Club to build changing rooms, bringing the total leased area to 515 metres squared as shown on the lease plan. Subject to:

a.         The applicant being required to have the position of the easement for the Council-owned sewer main confirmed by formal survey at their cost prior to commencing any works on site.

b.         The applicant being required to locate and confirm the in-ground position of the Council-owned sewer main pipe at their cost prior to commencing any works on site.

c.         The applicant and their contractors contacting Council’s Manager Reticulation and Maintenance prior to commencing any works on site.

 

Member Buck/Member Manji                                                                                                                              Carried

 

 

 

9.   Victoria Street An Accessible City Streetscape Improvements and Transport Changes

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.              Considers the scheme designs relating to the Victoria Street An Accessible City project as detailed on Attachment A of this report and provides its feedback and recommendations to the Infrastructure, Transport and Environment Committee.

 

 

Member Buck left the meeting at 05:52 pm.

Member Buck returned to the meeting at 05:55 pm.

 

 

Community Board Decided FWCB/2016/00092

Part A

The Fendalton/Waimairi Community Board advises the Infrastructure, Transport and Environment Committee that it is supportive of this scheme (as it affects the Fendalton/Waimairi ward) and recommends that the Infrastructure, Transport and Environment Committee also considers that no parking charges be levied on the weekend parking restrictions i.e. Friday to Sunday 9am – 8.30pm to remove confusion with weekday restrictions and to encourage patronage of the city centre.

 

Member Gough/Member Cartwright                                                                                                                Carried

 

 

10. Maidstone Road and Greers Road - Proposed Remediation of Existing Bus Stops Concerning Road Markings and Layout Alterations

 

Community Board Resolved FWCB/2016/00093

Community Board Decision under Delegation

Original  Staff Recommendation Accepted Without Change

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         234 Maidstone Road

a.         Approve that all parking and stopping restrictions on the north side of Maidstone Road commencing at a point 20.5 metres west of its intersection with Derenzy Place, and extending in a westbound direction for a distance of 26 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the north side of Maidstone Road commencing at a point 20.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 4 metres.

c.         Approve that a marked bus stop be installed on the north side of Maidstone Road commencing at a point 24.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 14 metres.

d.         Approve that the stopping of vehicles is prohibited at all times on the north side of Maidstone Road commencing at a point 38.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 8 metres.

2.         242 Greers Road

a.         Approve that all parking and stopping restrictions on the southeast side of
Greers Road commencing at a point 31 metres south of its intersection with Brookside Terrace and extending in a southbound direction for a distance of
26 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the southeast side of Greers Road commencing at a point 31 metres south of its Brookside Terrace and extending in a southbound direction for a distance of 8 metres.

c.         Approve that a marked bus stop be installed on the southeast side of Greers Road commencing at a point 39 metres south of its intersection with Brookside Terrace and extending in a southbound direction for a distance of 14 metres.

d.         Approve that the stopping of vehicles is prohibited at all times on the southeast side of Greers Road commencing at a point 53 metres south of its intersection with Greers Road and extending in a southbound direction for a distance of 4 metres.

 

Member Buck/Member Burke                                                                                                                              Carried

 

 

11. Maidstone Road and Greers Road - Proposed Bus Passenger Shelter Installation

 

Community Board Resolved FWCB/2016/00094

Community Board Decision under Delegation

Original  Staff Recommendation Accepted Without Change

Part C

The Fendalton/Waimairi Community Board resolve to:

1.         Approve the installation of a bus shelter at the following locations:

a.         234/236 Maidstone Road, and

b.         242/242 Greers Road.

 

Member Buck/Member Burke                                                                                                                              Carried

 

 

12. Fendalton/Waimairi 2016 Neighbourhood Week Applications for Consideration

 

 

Staff advised the Board of an application (number 33) that had been delayed due to internal processes and requested that the Board consider this application for a further $50 and to amend the staff recommendation accordingly.

 

Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Resolves to allocate its 2016 Neighbourhood Week funding as set out below:

 

Applicant

Activity

No. Attending

Recommendation

1.

Susanne Smit

BBQ

15

$30

2.

Jeffrey Ross

BBQ

60-70

$140

3.

Julie Florkowski

BBQ

60

$90

4.

Stephanie Winter

BBQ

12

$24

5.

Irene Coman

Afternoon tea

30+

$50

6.

Philip Buckingham

BBQ/Picnic and games for children

90-100

$150

7.

Carolyn Coghlan

BBQ

100

$200

8.

Shannon Parnham

BBQ, Children's Games

80

$160

9.

Vicki Smith

Lunch

125

$250

10.

Iain Malcolm

BBQ/Picnic

80

$100

11.

Monica Renwick

Lunch

10

$20

12.

Tania Smith

Deliveries of wrapped muffins to nearby social housing units

 

$40

13.

Odette Coulter

BBQ

60

$120

14.

Anna Western-Bell

Street BBQ

25-30

$60

15.

Warren Kaneen

Street BBQ

15

$30

16.

Carol Wong - MOSAIC Group, Chinese Church

Free community lunch, Meet and Greet, garage sale

150

$300

17.

Kathy Stone

BBQ

50

$100

18.

Charlotte Barker

Twilight Christmas Market

300

$480

19.

Maria Ballinger

BBQ

32

$64

20.

Keith Wardell

BBQ

50

$100

21.

Matt White

BBQ

400

$380

22.

Denise Donaldson

Street BBQ

45

$90

23.

Melanie Thomas

Street BBQ

50-80

$160

24.

Richard Eyre

BBQ

35

$35

25.

Eithne Wilkinson

Buffet Lunch

40

$80

26.

Duncan MacAlpine

Community Garden Party

150-200

$400

27.

Christine Taylor

BBQ

50

$90

28.

Megan King

Annual BBQ

30

$60

29.

Sandra Turner

Community Sports Afternoon

50

$100

30.

Sophie Robb

Street BBQ/Picnic

30

$60

31.

Craig Fairhall

Community Open Home

150

$300

32.

Murray Wilkinson

Neighbourhood Afternoon Tea

16

$32

 

2.         Resolves to transfer $295 from its 2016/17 Discretionary Response Fund to the 2016 Neighbourhood Week fund to cover the shortfall if the staff recommendations in 1 are approved.

 

Community Board Resolved FWCB/2016/00095

Part C

That the Fendalton/Waimairi Community Board resolved to:

1.         Allocate its 2016 Neighbourhood Week funding as set out below:

 

Applicant

Activity

No. Attending

Recommendation

1.

Susanne Smit

BBQ

15

$30

2.

Jeffrey Ross

BBQ

60-70

$140

3.

Julie Florkowski

BBQ

60

$90

4.

Stephanie Winter

BBQ

12

$24

5.

Irene Coman

Afternoon tea

30+

$50

6.

Philip Buckingham

BBQ/Picnic and games for children

90-100

$150

7.

Carolyn Coghlan

BBQ

100

$200

8.

Shannon Parnham

BBQ, Children's Games

80

$160

9.

Vicki Smith

Lunch

125

$250

10.

Iain Malcolm

BBQ/Picnic

80

$100

11.

Monica Renwick

Lunch

10

$20

12.

Tania Smith

Deliveries of wrapped muffins to nearby social housing units

 

$40

13.

Odette Coulter

BBQ

60

$120

14.

Anna Western-Bell

Street BBQ

25-30

$60

15.

Warren Kaneen

Street BBQ

15

$30

16.

Carol Wong - MOSAIC Group, Chinese Church

Free community lunch, Meet and Greet, garage sale

150

$300

17.

Kathy Stone

BBQ

50

$100

18.

Charlotte Barker

Twilight Christmas Market

300

$480

19.

Maria Ballinger

BBQ

32

$64

20.

Keith Wardell

BBQ

50

$100

21.

Matt White

BBQ

400

$380

22.

Denise Donaldson

Street BBQ

45

$90

23.

Melanie Thomas

Street BBQ

50-80

$160

24.

Richard Eyre

BBQ

35

$35

25.

Eithne Wilkinson

Buffet Lunch

40

$80

26.

Duncan MacAlpine

Community Garden Party

150-200

$400

27.

Christine Taylor

BBQ

50

$90

28.

Megan King

Annual BBQ

30

$60

29.

Sandra Turner

Community Sports Afternoon

50

$100

30.

Sophie Robb

Street BBQ/Picnic

30

$60

31.

Craig Fairhall

Community Open Home

150

$300

32.

Murray Wilkinson

Neighbourhood Afternoon Tea

16

$32

33.

Lesley Boomer

BBQ                

25

$50

 

2.         Accept the application which had been delayed due to internal Christchurch City Council processes for Lesley Boomer for the amount of $50.

3.         Transfer $345 from its 2016/17 Discretionary Response Fund to the 2016 Neighbourhood Week fund to cover the shortfall if the staff recommendations in
1. above are approved.

 

Member Burke/Member Buck                                                                                                                              Carried

 

 

13. Fendalton/Waimairi Community Board Area Report

 

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board:

1.         Received the report.

 

14. Elected Member Information Exchange

Part B

The Board wished to thank Val Carter, who is retiring after this term, for her 21 years of service to the Board and to the wider Fendalton/Waimairi community.

The Board also thanked Sally Buck for her service to the Board and to the wider Fendalton/Waimairi community and wished her well for the future.

 

15. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

 

 

    

Meeting concluded at 6.19pm.

 

SIGNED BY THE CHAIRPERSON OF THE BOARD AND THE COMMUNITY BOARD ADVISER PURSUANT TO STANDING ORDER 3.18.2.

 

 

confirmed this 14th day of september 2016

 

 

 

 

                                                                                                                  val carter

                                                                                                                  cHAIRPERSON

 

 

 

 

                                                                                                                  EDWINA CORDWELL

                                                                                                                  community board advisor