Fendalton/Waimairi Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Fendalton/Waimairi Community Board will be held on:

 

Date:                                     Monday 12 September 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Jamie Gough

Bridget Williams

Raf Manji

 

 

7 September 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

 


Fendalton/Waimairi Community Board

12 September 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

B       6.       Correspondence............................................................................................................. 15

B       7.       Staff Briefings................................................................................................................. 17

STAFF REPORTS

CA     8.       Riccarton Leagues Club - Variation of Lease on Crosbie Park................................... 33

A       9.       Victoria Street An Accessible City Streetscape Improvements and Transport Changes......................................................................................................................................... 59

C       10.     Maidstone Road and Greers Road - Proposed Remediation of Existing Bus Stops Concerning Road Markings and Layout Alterations ................................................. 81

C       11.     Maidstone Road and Greers Road - Proposed Bus Passenger Shelter Installation 91

C       12.     Fendalton/Waimairi 2016 Neighbourhood Week Applications for Consideration 101

B       13.     Fendalton/Waimairi Community Board Area Report.............................................. 109

B       14.     Elected Member Information Exchange.................................................................... 129

B       15.     Question Under Standing Orders............................................................................... 129 

 

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday, 29 August 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Matthew O’Connor – Youth Development Fund Recipient

Matthew O’Connor will attend to report back to the Board on his participation in the CISV International Village Camp in the Philippines in July 2016.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Fendalton/Waimairi Community Board

12 September 2016

 

 

 

Fendalton/Waimairi Community Board

Open Minutes

 

 

Date:                                     Monday 29 August 2016

Time:                                    4.00pm

Venue:                                 Boardroom, Fendalton Service Centre,
Corner Jeffreys and Clyde Roads, Fendalton

 

 

Present

Chairperson

Deputy Chairperson

Members

Val  Carter

David Cartwright

Sally Buck

Faimeh Burke

Bridget Williams

Raf Manji

 

 

29 August 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

 

Community Board Resolved FWCB/2016/00079

That the apology for absence from Jamie Gough be accepted.

That the apology for early departure from  Raf Manji be accepted.

That the apology for late arrival from David Cartwright be accepted.

Sally Buck/ Faimeh Burke                                                                                                                                         Carried

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved FWCB/2016/00080

That the minutes of the Fendalton/Waimairi Community Board meeting held on Monday 15 August 2016. be confirmed.

Famieh Burke/Sally Buck                                                                                                                                          Carried

 

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

 

 

 

15. Correspondence

            

             The following correspondence was tabled:

 

 

15.1   Jenny Washington, Principal of Roydvale School

             P3 parking restrictions outside Roydvale School.

15.2   Christopher Alexander, Parent of Student of Roydvale School

             P3 parking restrictions outside Roydvale School.

 

Community Board Resolved FWCB/2016/00081

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Receive the correspondence relating to pick up / drop off arrangements for
Roydvale School

2.         Refer the matter to staff in particular the reviewing of the P3 parking restrictions with a view to extending this to accommodate parents with small children

3.         That the Board be updated on the matters raised and actions taken.

 

Famieh Burke/Bridget Williams                                                                                                                             Carried

 

6.   Staff Briefings

 

6.1     Mona Vale Earthquake Repair Update

The Board received a comprehensive update on the progress of the earthquake repairs to Mona Vale Homestead, Gatehouse, Bathhouse and Fernery.

 

6.2     Sawyers Arms Road Pedestrian Safety Improvements

The Board were provided with information and plans on the proposed signalised crossing on Sawyers Arms Road.

 

Community Board Decisions under Delegation

Part B

The Fendalton/Waimairi Community Board received the information supplied during the Staff Briefings.

 

David Cartwright arrived at 4:15pm


 

7.   Proposed Bus Stop Relocation to 544 Memorial Avenue

 

Community Board Resolved FWCB/2016/00082

Community Board Decision under Delegation (Original Staff Recommendations Accepted Without Change)

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Regarding bus stop at 550 Memorial Avenue

a.         Approve that all parking and stopping restrictions on the east side of Memorial Avenue commencing at its intersection with Orchard Road and extending in a southbound direction for a distance of 72 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the east side of Memorial Avenue commencing at its intersection with Orchard Road and extending in a southbound direction for a distance of 72 metres.

2.         Regarding bus stop at 544 Memorial Avenue

a.         Approve that all parking and stopping restrictions on the east side of Memorial Avenue commencing at a point 170 metres south of its intersection with Orchard Road and extending in a southbound direction for a distance of 55.5 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the east side of Memorial Avenue commencing at a point 170 metres south of its intersection with Orchard Road and extending in a southbound direction for a distance of 17.5 metres.

c.         Approve that a marked bus stop be installed on the east side of Memorial Avenue commencing at a point 187.5 metres south of its intersection with Orchard Road and extending in a southbound direction for a distance of 31 metres.

d.         Approve that the stopping of vehicles is prohibited at all times on the east side of Memorial Avenue commencing at a point 218.5 metres south of its intersection with Memorial Avenue and extending in a southbound direction for a distance of 7 metres.

 

Faimeh Burke/Sally Buck                                                                                                                                          Carried

 

 

8.   Proposed Bus Passenger Shelter Installation, 544 Memorial Avenue

 

Community Board Resolved FWCB/2016/00083

Community Board Decision under Delegation (Original Staff Recommendations Accepted Without Change)

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Approve the installation of a bus shelter at 544 Memorial Avenue.

 

Raf Manji/Bridget Williams                                                                                                                                      Carried

 

 

Raf Manji left the meeting at 4:45pm.

 

9.   Riccarton Leagues Club - Variation of Lease on Crosbie Park

 

Staff Recommendations

That the Fendalton Waimairi Community Board recommends to the Council that:

1.         The Council grants a variation to the lease for Riccarton Leagues Club Incorporated over Crosbie Park being Part Lot 2 Deposited Plan 11917 contained in Title CB34B/55 at 111 Withells Road, increasing the leased area by 167 metres squared to allow the Club to build changing rooms, bringing the total leased area to 515 metres squared as shown on the lease plan in Attachment A. Subject to:

a.         The applicant being required to have the position of the easement for the Council-owned sewer main confirmed by formal survey at their cost prior to commencing any works on site.

b.         The applicant being required to locate and confirm the in-ground position of the Council-owned sewer main pipe at their cost prior to commencing any works on site.

c.         The applicant and their contractors contacting Council’s Manager Reticulation and Maintenance prior to commencing any works on site.

and that the Fendalton/Waimairi Community Board:

2.         Approves, subject to the granting of the variation to the lease, the removal of two Turkey Oak trees, as shown on the lease plan (Attachment A), with all costs to be met by the applicant.

3.         Recommends, subject to the granting of the variation to the lease, to the Head of Parks that approval to relocate one existing sports-field lighting pole be granted subject to:

a.         The final position of the relocated pole being approved by the Head of Parks or their designate.

b.         The applicant obtaining (if required) any necessary resource consents, and building consents, at their cost, before commencing relocation of the lighting pole.

c.         The applicant, where applicable, being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (electricity, telephonic, sewerage, storm water, high pressure water supply and irrigation).

d.         The applicant being required to deposit scaled plans, showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

e.         The applicant being responsible for all costs associated with the installation, insurance, maintenance, and any future removals, of the lighting system.

f.          The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

g.         The applicant (where applicable) is to pay a bond of $2,000 to the Council via the Parks Advisor South before any construction work commences on the site.  The bond, less any expenses incurred by the Council, will be refunded to the payee upon completion of the development to a standard acceptable to the Head of Parks or their designate.

h.         This approval lapsing if the development is not completed within two years of the approval date.

4.         Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

 

Board Consideration

 

A range of queries were raised by the Board relating to the lease, location of the proposed changing rooms and the proposed tree removals.  As staff were not available to provide advice on these matters the Board decided to let this report lie on the table.

 

 

Community Board Resolved FWCB/2016/00084

Part C

The Fendalton/Waimairi Community Board resolved to let the report lie on the table and be re‑presented to the Board at its meeting of 12 September 2016 to enable the arborist and appropriate staff to attend and address any queries the Board wish to raise.

 

Faimeh Burke/David Cartwright                                                                                                                            Carried

 

 

10. Proposed Speed Limit Changes Fendalton/Waimairi Ward Area

 

Community Board Decided FWCB/2016/00085

Community Board Decision under Delegation (Original Staff Recommendations Accepted Without Change)

Part A

The Fendalton/Waimairi Community Board recommends that the Council:

1.         Resolves that pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, speed limits be revoked and set as listed below in clauses 1.a to 1.v and include the resulting changes in the Christchurch City Register of Speed Limits & Speed Limit Maps:

a.         Revoke the 100 kilometres per hour speed limit of Avonhead Road from Grays Road southeasterly, generally to a point 100 metres from Russley Road. 

b.         Revoke the 80 kilometres per hour speed limit of Avonhead Road from a point 100 metres northwesterly of Russley Road to a point 270 metres measured southeasterly, general along Avonhead Road from Russley Road. 

c.         Approve that the speed limit of Avonhead Road be set at 50 kilometres per hour commencing at its intersection with Russley Road and extending in a northwesterly direction to the end of the road.

d.         Approve that the speed limit of Avonhead Road be set at 80 kilometres per hour commencing at its intersection with Russley Road and extending in a southeasterly direction for a distance of 270 metres. 

e.         Revoke the 100 kilometres per hour speed limit of Grays Road from Ryans Road northeasterly, generally, to Avonhead Road. 

f.          Approve that the speed limit of Grays Road be set at 80 kilometres per hour commencing at its intersection with Ryans Road and extending in a northeasterly direction to the end of the road. 

g.         Revoke the 100 kilometres per hour speed limit of Jessons Road from Pound Road easterly, generally, to end. 

h.         Approve that the speed limit of Jessons Road be set at 80 kilometres per hour. 

i.          Revoke the 100 kilometres per hour speed limit of McArthurs Road from McLeans Island Road northwesterly, general to end. 

j.          Approve that the speed limit of McArthurs Road be set at 80 kilometres per hour. 

k.         Revoke the 100 kilometres per hour speed limit of McLeans Island Road from a point measured 140 metres north of Export Drive to Chattertons Road. 

l.          Revoke the 80 kilometres per hour speed limit of McLeans Island Road from Johns Road to a point measured 140 metres north of Export Avenue. 

m.       Approve that the speed limit of McLeans Island Road be set at 50 kilometres per hour, commencing at its intersection with Johns Road (SH1) and extending in a northwesterly to a point measured 205 metres north of Export Avenue. 

n.         Approve that the speed limit of McLeans Island Road be set at 80 kilometres per hour, commencing at a point 205 metres northwest of its intersection with Export Avenue and extending in a westerly direction, generally, to a point 600 metres northwest of its intersection with Pound Road. 

o.         Approve that the speed limit of McLeans Island Road be set at 100 kilometres per hour, commencing at a point 600 metres northwest of its intersection with Pound Road and extending in a westerly direction, generally, to Chattertons Road. 

p.         Revoke the 80 kilometres per hour speed limit of Pound Road from McLeans Island Road to a point measured 100 metres northeast of West Coast Road.

q.         Approve that the speed limit of Pound Road be set at 80 kilometres per hour, commencing at its intersection with McLeans Island Road and extending in a southerly direction, generally, to a point 100 metres north of its intersection with West Coast Road (SH75). 

r.          Revoke the 100 kilometres per hour speed limit of Ryans Road from Guys Road southeasterly, generally, to a point 120 metres from Russley Road.

s.         Approve that the speed limit of Ryans Road be set at 80 kilometres per hour, commencing at its intersection with Russley Road (SH1) and extending to its intersection with Pound Road. 

t.          Approve that the speed limit of Ryans Road be set at 100 kilometres per hour, commencing at its intersection with Pound Road and extending to its intersection with Guys Road. 

u.         Revoke the 70 kilometres per hour speed limit of Stanleys Road from Harewood Road southerly, generally, along Stanleys Road to Wairakei Road. 

v.         Approve that the speed limit of Stanleys Road be set at 50 kilometres per hour, commencing at its intersection with Wairakei Road and extending in a northerly direction to its intersection with Harewood Road. 

 

David Cartwright/Sally Buck                                                                                                                                    Carried

 

11. Application to the Fendalton/Waimairi 2016/17 Discretionary Response Fund – St Mark's Retired Peoples Fellowship

 

Community Board Resolved FWCB/2016/00086

Community Board Decision under Delegation (Original Staff Recommendations Accepted Without Change)

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Approve a grant of $1,000 from its 2016/17 Discretionary Response Fund to St Mark's Retired People’s Fellowship towards bus outings and venue hire.

 

Sally Buck/Faimeh Burke                                                                                                                                          Carried

 

12. Application to the Fendalton/Waimairi 2016/17 Youth Development Fund – Cole Stevens

 

Community Board Resolved FWCB/2016/00087

Community Board Decision under Delegation (Original Staff Recommendations Accepted Without Change)

Part C

The Fendalton/Waimairi Community Board resolved to:

1.         Approve a grant of $250 from its 2016/17 Discretionary Response Fund to Cole Stevens towards participating in the Indo Pacific Trampoline Championships in Napier from 18 to 25 October 2016.

 

Faimeh Burke/Bridget Williams                                                                                                                             Carried

 

16. Fendalton/Waimairi Community Board Area Update

 

16.1   Draft Suburban Car Parking Policy

 

The Draft Surburban Car Parking Policy was tabled for the Board’s information.

 

Community Board Resolved FWCB/2016/00088

Part C

 

The Board resolved to make a submission on the Draft Suburban Car Parking Policy and that the Chairperson be delegated authority to approve any final submission to achieve the deadline of
15 September 2016.

 

Val Carter/Bridget Williams                                                                                                                                     Carried

 

13. Elected Member Information Exchange

Part B

There was no information exchanged at this meeting.

 

14. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 5:05pm.

 

CONFIRMED THIS 12th DAY OF SEPTEMBER.

 

Val  Carter

Chairperson

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

6.        Correspondence

Reference:

16/1039653

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

There were no items of correspondence received at the time the agenda was prepared.

 

 

 

 

 

Attachments

There are no attachments to this report.

  


Fendalton/Waimairi Community Board

12 September 2016

 

 

7.        Staff Briefings

Reference:

16/959278

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

941 6728

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Update on Various Projects

- Riccarton Lions Club Avonhead Park BBQ

- Burnside Fitness Trail

Megan Carpenter

Recreation Planner, Greenspace

 

 

 

Low Flows in Waimairi and Wai-Iti Streams (Attachment A)

Peter Chrisensen and Graham Harrington

Land Drainage Team

 

 

2.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

No.

Title

Page

a

Low Flows in Waimairi and Wai-Iti Streams

18

 

 


Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

 

8.        Riccarton Leagues Club - Variation of Lease on Crosbie Park

Reference:

16/596612

Contact:

Lisa Barwood

lisa.barwood@ccc.govt.nz

941 8320

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to recommend that the Council approves a variation to the lease for Riccarton Leagues Club Incorporated on
Crosbie Park to allow the Club to build changing rooms.

1.2       This report was originally presented to the Board on 29 August 2016.  The Board resolved that the report lie on the table to the next meeting on 12 September 2016 to enable relevant staff to attend to provide advice to the Board.

Origin of Report         

1.3       This report is staff generated at the request of the Club.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by officers completing an assessment of the significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton Waimairi Community Board recommends to the Council that:

1.         The Council grants a variation to the lease for Riccarton Leagues Club Incorporated over
Crosbie Park being Part Lot 2 Deposited Plan 11917 contained in Title CB34B/55 at
111 Withells Road, increasing the leased area by 167 metres squared to allow the Club to build changing rooms, bringing the total leased area to 515 metres squared as shown on the lease plan. Subject to:

a.         The applicant being required to have the position of the easement for the Council-owned sewer main confirmed by formal survey at their cost prior to commencing any works on site.

b.         The applicant being required to locate and confirm the in-ground position of the Council-owned sewer main pipe at their cost prior to commencing any works on site.

c.         The applicant and their contractors contacting Council’s Manager Reticulation and Maintenance prior to commencing any works on site.

and that the Fendalton/Waimairi Community Board:

2.         Approves, subject to the granting of the variation to the lease, the removal of two Turkey Oak trees, as shown on the lease plan (Attachment A), with all costs to be met by the applicant.

3.         Recommends, subject to the granting of the variation to the lease, to the Head of Parks that approval to relocate one existing sports-field lighting pole be granted subject to:

a.         The final position of the relocated pole being approved by the Head of Parks or their designate.

b.         The applicant obtaining (if required) any necessary resource consents, and building consents, at their cost, before commencing relocation of the lighting pole.

c.         The applicant, where applicable, being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (electricity, telephonic, sewerage, storm water, high pressure water supply and irrigation).

d.         The applicant being required to deposit scaled plans, showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.

e.         The applicant being responsible for all costs associated with the installation, insurance, maintenance, and any future removals, of the lighting system.

f.          The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.

g.         The applicant (where applicable) is to pay a bond of $2,000 to the Council via the Parks Advisor South before any construction work commences on the site.  The bond, less any expenses incurred by the Council, will be refunded to the payee upon completion of the development to a standard acceptable to the Head of Parks or their designate.

h.         This approval lapsing if the development is not completed within two years of the approval date.

4.         Authorises the Property Consultancy Manager to conclude and administer the terms and conditions of the lease.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Sports Parks

·     Level of Service: 7.1.1 Provide access to fit-for-purpose sports parks

4.2       The following feasible options have been considered:

·     Option 1 - Vary the Lease to allow changing rooms to be built on Crosbie Park in the location requested by the Club (preferred option).

·     Option 2 - Not vary the Lease to allow a new building on Crosbie Park.

·     Option 3 – Vary the Lease to allow changing rooms to be built on Crosbie Park in a different location to that requested by the Club.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Having better facilities for organised sport on Crosbie Park.

·     No cost to Council for the building of changing rooms on Crosbie Park.

4.3.2   The disadvantages of this option include:

·     Having additional buildings on the park.

·     Earlier removal of the two Turkey Oak trees than would have been anticipated.

 

 

5.   Context/Background

History

5.1       A lease to Riccarton Leagues Club Incorporated (the “Club”) was granted in 1977.  The Club also includes the playing of softball and touch with over 300 members.

5.2       The Club first asked in 2012 if more changing rooms could be built by the Council as there are two full fields at Crosbie Park and at times there may be four games happening at the same time with only one set of changing rooms in their building.

5.3       The Club then proposed to construct a staged extension to their existing two-storey building which would include the desired additional changing rooms.

5.4       The Club then decided to instead construct a separate changing rooms building adjacent to their existing building and outside of their leased area.  Building plans were drawn up and the Club applied for, and was granted, resource consent (RMA92028614) for the new building.  The Club mistakenly believed that the resource consent application process included the approval of the variation of their lease.

5.5       Staff are of the view that the separate changing rooms building is an acceptable alternative to the original proposal. A site plan and building elevation drawings are shown in Attachment B.

Public Advertising

5.6       The land is held as Fee Simple and in accordance with the requirements of section 138 of the Local Government Act 2002 the Council must give public notice that consideration is being given to granting a variation to the current lease to increase the leased area to permit the Club to build additional changing rooms with shower and toilet facilities and storage rooms.

5.7       The Council has publicly advertised the proposal to vary the lease.  The submission period closed on Wednesday 3 August 2016 and no submissions were received.

Tree Removal and Light Relocation

5.8       The construction of the proposed new building and associated infrastructure will impact on a number of park trees in the immediate vicinity, and on one sports field lighting pole owned by the Club.

5.9       The new building will necessitate the removal of two mature Turkey Oak trees (Quercus cerris) that are within the proposed additional lease area (shown on the lease plan in Attachment A, and labelled as T3 and T4 in Appendix A of the Arboricultural Assessment in Attachment C).

5.10    The Council’s Arborist had identified prior to this lease application being made that these two Turkey Oaks would eventually be compromised by their proximity to the existing two-storey building.  As the Turkey Oaks have currently been assessed as still being in good overall condition, the approval of the Community Board is required for their removal.  The proposed removal of these trees has been included in the public advertisement referred to in paragraph 5.7 of this report.

5.11    The Council’s Arborist has recommended that these two trees are removed at the cost of approximately $2,000 to the applicant, and another two replacement trees are planted as mitigation in a location to be confirmed by the Arborist at a cost of approximately $1,000 to the applicant.   

5.12    Two Scarlet Oak trees (Quercus coccinea) were planted to the west of the Turkey Oaks to mitigate the effects of their eventual removal some years hence, and are now semi-mature.  These trees may also be adversely affected by the proposed new building.  The Arborist has recommended that at least one of these trees be transplanted, with final number and position to be determined by the Arborist upon confirmation of the final extent of the works, at a cost of approximately $2,000 (including establishment maintenance) to the applicant.

5.13    The Arborist also advises that any works within the vicinity (drip-line) of the remaining trees will require site protection and tree monitoring over the construction period at a cost of approximately $1,000 to the applicant.

5.14    The new building will also necessitate the relocation approximately 3 metres eastward of one existing sports-field lighting pole owned by the Club. 

 

6.   Option 1 – Grant a variation to the lease (preferred)

Option Description

6.1       That the Council grant a variation to the lease for Riccarton Leagues Club located at Crosbie Park being Part Lot 2 Deposited Plan 11917 on Title CB34B/55 for an extra 167 square metres approximately to build changing rooms.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Members of the Club and players of the park are specifically affected by this option due to the need for extra changing facilities when there are up to 8 sports teams at one time using the park and only one set of changing rooms available.  Their views are supportive of this request.

6.5       No submissions were received from the community following public advertising of the proposed lease.

Alignment with Council Plans and Policies

6.6       This option is consistent with the Council’s Plans and Policies

Financial Implications

6.7       Cost of Implementation – Staff time to prepare the report is budgeted for. All other costs of the new building are to be met by the Club. 

6.8       Maintenance / Ongoing Costs – Nil. All costs are being met by the Club.

6.9       Funding source – not applicable.

Legal Implications

6.10    A variation to the Deed of Lease to document the arrangement will be prepared. The Club will be responsible for the costs to change it which is $250 + GST.

Risks and Mitigations

6.11    The risk in granting the request is the Club may cease to operate. To mitigate the risk the lease states that the Club must remove all structures and make good the land. The lease documentation will protect the Councils interests and provide measures for dealing with early termination or abandonment.

6.12    There is further risk to the Council’s reputation acting as landowner in considering the request as the Club have already received Resource Consent through the regulatory process.  To mitigate this risk the Club should have obtained landowner consent in the first instance prior to proceeding with obtaining the resource consent.  The Council as landowner must now consider this request retrospectively.

Implementation

6.13    Implementation dependencies - Approval by Council to vary the Lease.

6.14    Implementation timeframe - Completion following Council resolution.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Having better facilities for organised sport on Crosbie Park.

·   No cost to Council for the building of changing rooms on Crosbie Park.

6.16    The disadvantages of this option include:

·   Having an additional building on the park.

·   Earlier removal of the two Turkey Oak trees than would have been anticipated.

7.   Option 2 – Not vary the Lease to allow a new building on Crosbie Park

Option Description

7.1       Not approve a variation to the Lease for Riccarton Leagues Club to build new changing rooms.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Members of the Riccarton Leagues Club and other players of Crosbie Park are specifically adversely affected by this option due to the current shortage of changing facilities at Crosbie Park.  Their views are not in support of this option.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – does not support Council’s Long Term Plan (2015 – 2025).

7.5.2   Reason for inconsistency – the LTP provides for residents’ access to fit-for-purpose recreation and sporting facilities.

7.5.3   Amendment necessary – changes to the Long Term Plan that would not support the provision of access to fit-for-purpose recreation and sporting facilities.

Financial Implications

7.6       Cost of Implementation – solely on the club as they have obtained resource consent to build the changing rooms.

7.7       Maintenance / Ongoing Costs – not applicable.

7.8       Funding source – not applicable.

Legal Implications

7.9       Not applicable.

Risks and Mitigations

7.10    There is a risk to the Council’s reputation acting as landowner in denying the request as the Club have already received Resource Consent through the regulatory process.  To mitigate this risk the Council must now consider the request retrospectively.

Implementation

7.11    Implementation dependencies - Council resolution.

7.12    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Not having an additional built structure on a Park.

7.14    The disadvantages of this option include:

·   Not having enough facilities for players to get changed in.

·   Costs to Council to provide new facilities on the park.

·   Financial loss to the Club as a result of costs incurred in preparing building plans and obtaining resource consent.

8.   Option 3 – Vary the Lease to allow changing rooms to be built on Crosbie Park in a different location to that requested by the Club

Option Description

8.1       That the Council grant a variation to the lease for Riccarton Leagues Club located at Crosbie Park being Part Lot 2 Deposited Plan 11917 on Title CB34B/55 for an extra 167 square metres approximately to build changing rooms, but in a different location to that requested by the Club.

Significance

8.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

8.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

8.4       Members of the Club and players on the park are specifically affected by this option due to the need for extra changing facilities when there are up to 8 sports teams at one time using the park and only one set of changing rooms available.  Alternative locations for the new building were discussed but are not supported by the Club or staff.

Alignment with Council Plans and Policies

8.5       This option is consistent with the Council’s Plans and Policies.

Financial Implications

8.6       Cost of Implementation – Staff time to prepare the report is budgeted for. All other costs of the new building are to be met by the Club. 

8.7       Maintenance / Ongoing Costs – Nil. All costs are being met by the Club.

8.8       Funding source – Not applicable.

Legal Implications

8.9       A variation to the Deed of Lease to document the arrangement will be prepared. The Club will be responsible for the costs to change it which is $250 + GST.

Risks and Mitigations

8.10    The risk in granting the request is the Club may cease to operate.  To mitigate the risk the lease states that the Club must remove all structures and make good the land.  The lease documentation will protect the Councils interests and provide measures for dealing with early termination or abandonment.

8.11    There is further risk to the Council’s reputation acting as landowner in considering the request as the Club have already received Resource Consent for the location in Option 1 through the regulatory process.  The Club would need to either obtain a variation to their resource consent, or a new resource consent, at additional costs to the Club.  To mitigate this risk the Club should have obtained landowner consent in the first instance prior to proceeding with obtaining the resource consent.  The Council as landowner must now consider this request retrospectively.

Implementation

8.12    Implementation dependencies - Approval by the Council to vary the Lease.

8.13    Implementation timeframe - Completion following the Council’s resolution.

Option Summary - Advantages and Disadvantages

8.14    The advantages of this option include:

·   Having better facilities for organised sport on Crosbie Park.

·   No cost to Council for the building of changing rooms on Crosbie Park.

·   A temporary reprieve for the two Turkey Oak trees. Although their immediate removal would not be required, their removal would eventually be necessary in the future.

8.15    The disadvantages of this option include:

·   Having an additional building on the park.

·   The new changing rooms need to be in close proximity to the existing Club building.  The only feasible alternative location for the building would be to the north side of the existing Club building, because there is a sealed car-park to the west, and sports-fields in close proximity to the east and south, all of which would be directly compromised by a new building.  (Refer to aerial photo sketch in Attachment D).

·   In this northern location, there would be limited space between the building and the boundary fence of the park, thus creating hidden areas that do not meet the Council’s Crime Prevention Through Environmental Design (CPTED) principles.

·   The proposed building would require the realignment and/or relocation of the existing pedestrian pathway through the park which is likely to compromise user safety and not achieve compliance with CPTED principles.

·   The neighbouring houses are located very close to this northern boundary fence, and it is considered that their amenity would be adversely affected by a new building in this location.

·   The proposed new building would not be able to achieve the minimum 10 metre internal boundary setback required under the City Plan, therefore would have an additional non-compliance with the rules of the City Plan.

·   The Club would need to obtain a variation to their current resource consent, or a new resource consent, and potentially alter their building designs, all at additional cost to the Club.

 

 

Attachments

No.

Title

Page

a

Riccarton Leagues Club Lease Plan

41

b

Crosbie Park - Building elevations and site plan for Riccarton Leagues Club

42

c

Crosbie Park - Arboricultural Assessment

45

d

Crosbie Park - Aerial photo sketch

57

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Lisa Barwood - Leasing Consultant

Joanne Walton - Policy Advisor, Greenspace

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Fendalton/Waimairi Community Board

12 September 2016

 

PDF Creator


Fendalton/Waimairi Community Board

12 September 2016

 


 


 


Fendalton/Waimairi Community Board

12 September 2016

 


 


 


 


 


 


 


 


 


Fendalton/Waimairi Community Board

12 September 2016

 


 


 


Fendalton/Waimairi Community Board

12 September 2016

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

9.        Victoria Street An Accessible City Streetscape Improvements and Transport Changes

Reference:

16/994186

Contact:

Ryan Rolston

ryan.rolston@ccc.govt.nz

941 8516

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek that the Fendalton/Waimairi Community Board considers the scheme design for the Victoria Street An Accessible City (ACC) project and provides its feedback and recommendations to the Infrastructure, Transport and Environment Committee. 

Origin of Report

1.2       This report is staff generated.  The origin of this project is the AAC chapter of the Central Christchurch Recovery Plan.  This project is a specifically identified and funded project within Council's 2015-2015 Long Term Plan. 

1.3       The project area extends over three community board areas, as well as the section of the central business district (CBD) where only the Council has authority to make decisions on transport matters.  The northern side of Bealey Avenue at its intersection with Papanui Road is within the Fendalton/Waimairi ward.  Due to the complexity, the project has been called in as a Metropolitan project.  This means that Council makes the decisions on the project.  This report enables the Community Board to have input to the decision making process through the Infrastructure, Transport and Environment Committee, which meet on 16 September to make a recommendation to Council on this project. 

2.   Significance

2.1       The decisions affecting this project are of high significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by using the engagement significance matrix

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Considers the scheme designs relating to the Victoria Street An Accessible City project as detailed on Attachment A of this report and provides its feedback and recommendations to the Infrastructure, Transport and Environment Committee. 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network Level of Service: 10.0.1 Provide journey reliability on specific strategic routes

·     Level of Service: 10.0.2 Promote modal shift: Decrease the percentage share of car trips

·     Level of Service: 10.0.6 Improve Road Safety: Reduce the number of reported crashes on the network

4.1.2   Activity: Parking

·     Level of Service: 10.3.8 Optimise operational performance

4.1.3   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1 Contribute to increase number of trips made by public transport

·     Level of Service: 10.4.3 Provide journey reliability on high frequency core services

4.2       The following feasible options have been considered:

·     Option 1 – Victoria Street Transport Changes and Streetscape Enhancement (preferred option)

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Is consistent with the AAC vision for the central city

·     Promotes use of the north / south one-way system and four avenues for the movement of traffic with additional capacity

·     Provides an enhanced streetscape

·     Addresses dilapidated pavement, footpath and kerb and channel

·     Co-ordinated with pavement resurfacing on Bealey Avenue

·     Co-ordinated with two-waying of Salisbury Street and Kilmore Street

·     Improves bus journey times and reliability on Victoria Street

·     Facilitates a cycle connection between Victoria Street and Victoria Square

·     Improved pedestrian environment, and ability for pedestrians to cross Victoria Street

4.3.2   The disadvantages of this option include:

·     Reduced car parking

·     Some additional traffic movement restrictions anticipated (to be confirmed through the Salisbury and Kilmore Street two-way projects)

 

5.   Context/Background

An Accessible City

5.1       In October 2013 the An Accessible City (AAC) transport chapter was adopted into the Christchurch Central Recovery Plan.  The AAC chapter seeks to respond to earlier feedback from the community over future transport arrangements in the central city, as received through the Share an Idea community consultation of 2011, and later reflected in elements of the Christchurch Central Recovery Plan blueprint of land-use development adopted in 2012.  The Recovery Plan is built upon a principle of achieving a compact, people friendly core. This will create an attractive environment for people to live, work, visit and spend time in the central city.

5.2       The overarching transport objective is to manage future traffic volumes to around pre-earthquake levels and hence avoid the onset of excessive traffic congestion which might otherwise result from the projected land uses contained in the Recovery Plan.  The success of this objective is dependent on achieving a significant uptake of travel by public and active transport modes. 

5.3       Subsequently Council has adopted a programme of works that deliver the transport changes and street scape enhances that give effect to AAC through the Long Term Plan. 

5.4       The AAC project for Victoria Street is programmed for construction in the current financial year. 

Streets and Spaces Design Guide

5.5       In April 2015 Council endorsed the Streets and Spaces Design Guide (SSDG).  The SSDG sets out an agreed long-term vision for the network of streets and public spaces in central Christchurch.  It states:

“Victoria Street is a street lined by new buildings of contemporary architecture. The street is within the maximum 30km/h zone and is also a bus route. The concept cross-section provides for dedicated on road cycle lanes and allows flexibility to use the amenity zone for either on-street parking or areas for outdoor dining. These uses could alternate depending on the time of the day and the season.”

Problem Summary

5.6       Before the earthquakes, Council was preparing to undertake a renewal of the Salisbury Street to Bealey Avenue section of Victoria Street in 2012/2013 due to poor pavement and kerb condition.

5.7       Prior to consultation on the Victoria Street project, Council staff were involved in series of stakeholder meetings with the Victoria Streetscape group and the Victoria Neighbourhood Association.  These identified the poor quality of the streetscape and difficulties for pedestrians crossing Victoria Street as the principal concerns. 

5.8       In 2014 a change was made to Council’s Speed Limits Bylaw that set the speed limit of Victoria Street at 30 kilometres per hour.  Under AAC “Streets will be designed to support and reinforce the intended speed environments so that the system is self-explaining to users”.  Presently the wide an uninterrupted roadway on Victoria Street does not support 30 kilometres per hour speeds. 

5.9       The attractiveness of Victoria Street for northbound traffic leaving the CBD to continue along Papanui Road leads to congestion along Victoria Street between Montreal Street and Papanui Road in the evening.  This is a particular issue for public transport. Victoria Street carries the Blue line, and hence forms a major public transport link.  Because there is presently no priority for public transport on Victoria Street, this section of the route is the critical pinch point for the Blue line particularly in the evening peak but also periods at lunch time and in the afternoons. 

5.10    The traffic management strategy of AAC is based on a greater reliance on the one-way system and four avenues to accommodate traffic.  The intended route for northbound traffic exiting the CBD in the evening and destined for Papanui Road is along Montreal Street, Bealey Avenue and then Papanui Road.  Factors influencing drivers to use Victoria Street in favour of the Montreal Street route include the directness of Victoria Street into Papanui Road and having to cross three lanes of traffic on Bealey Avenue to be able to right turn into Papanui Road from Bealey Avenue. 

5.11    Under AAC the Kilmore Street and Salisbury Street one-way pair are to be converted to two-way streets.  This is also reflected in Council’s Traffic and Parking Bylaw through a change made through the CER Act in 2014. This bylaw schedules Salisbury Street and Kilmore Street to expire as one-way streets in 2017.  Currently Council has programmed the conversion of Kilmore Street and Salisbury Streets to two-way in the 2017/18 and 2018/19 financial years.  Traffic management at the Victoria / Salisbury / Montreal and Victoria / Kilmore / Durham intersections has a significant influence on the Victoria Street project. 

5.12    Any approved changes must be able to accommodate the switch from one-way to two-way traffic within the next three years.

 


 

6.   Option 1 – Victoria Street Traffic Management Changes and Street Scape Enhancements (preferred)

Option Description

6.1       The preferred option is to implement the package of traffic management changes and streetscape enhancements as indicated on the scheme plans provided as Attachment A.

6.2       It is noted that the works package includes capacity and safety improvement changes to
Bealey Avenue intersections with Montreal Street and Durham Street.  This is because the prioritisation of Montreal Street as a traffic route is critical to the success of Victoria Street as a “Main Street”, as identified in the Streets and Spaces Design Guide.

6.3       Significant consideration has been given to the design of the Montreal/Salisbury/Victoria and Durham/Kilmore/Victoria intersections.  Consultation identified the loss of traffic movement at these intersections as a key concern.  These concerns have been responded to through substantive changes to the design.    Intersection layouts shown for Salisbury Street and
Kilmore Street are indicative only, and subject to further consultation through the Salisbury and Kilmore Street two-way conversion project.  Due to the short timeframe between the
Victoria Street project and the Salisbury and Kilmore Street project it would be desirable for the implementation of changes at the Kilmore and Salisbury Street intersections to occur as part of the two-waying work packages. 

6.4       The key features of the works package include:

·   Improved traffic flow at the Montreal Street / Bealey Avenue intersection.  This introduces two left turn lanes from Montreal Street into Bealey Avenue.  A cycle lane is provided on
Montreal Street as per the Streets and Spaces cross-section.

·   Improved traffic flow at the Bealey Avenue / Papanui Road intersection.  This introduces two right turn lanes from Bealey Avenue into Papanui Road. 

·   Removal of the left turn slip lane from Bealey Avenue into Papanui Road to improve pedestrian priority and comfort.

·   Cycle lanes provided on Bealey Avenue from the west of Papanui Road to the Durham Street intersection as per the Streets and Spaces cross-section.

·   Pedestrian crossings across Bealey Avenue at Durham Street and Montreal Street are split to reduce the crossing length and improving flexibility in the phasing of the intersection.

·   Streetscape enhancements on Victoria Street midblock sections in general accordance with SSDG, which allows for build outs and footpath extensions, trees and street furniture.

·   Introduction of raised platforms on Victoria Street at Dorset Street and outside
98 Victoria Street to slow traffic.

·   Changes to the Montreal Street/Salisbury Street/Victoria Street intersection (indicative only):

·     Allow vehicle traffic from Victoria Street (north) and Victoria Street (south).

·     Allow left turning vehicles from Victoria Street (north) to Salisbury Street (east) for drivers to access Durham Street.

·     Provide additional pedestrian space around the heritage Clock Tower.

·   Changes to the Durham Street/Kilmore Street/Victoria Street intersection (indicative only):

·     Allow right turning traffic from Kilmore Street (east) into Victoria Street.

·     Provide bus priority through restricting vehicle turns from Victoria Street into
Kilmore Street by only allowing buses and shuttles.

·     Allow cycles to travel between Victoria Street to Victoria Square and Durham Street.

Parking

6.5       A summary of parking changes associated with the preferred option is provided on Attachment B

6.6       There are presently 251 car parking spaces within the project area.   Under the preferred option 197 car parking spaces are retained, or some 80% of the existing parking. 

6.7       On Victoria Street there are presently 93 car parking spaces, of which it is proposed to retain
62 spaces (67% retained). 

6.8       Car parking reductions are dispersed across the project area.  Some of the car parking reduction, particularly on Victoria Street, is due to conversion to mobility and motorcycle parking, loading areas and bus stops.  Other reductions stem from changes to intersections and proposed kerb buildouts. 

6.9       Half the overall parking reduction occurs on Bealey Avenue and Montreal Street.  The reduced parking on these streets enables the construction of additional traffic lanes, which are crucial to enabling northbound traffic on Montreal Street to access Papanui Road via Montreal Street / Bealey Avenue rather than via Victoria Street.  

6.10    The preferred option seeks to minimise the impacts of parking loss, firstly by minimising the number of parking spaces that are removed and secondly by operating the available parking in a way that most suits the users.  The preferred option retains 10 more car parking spaces than the original consultation plan.  More than half of the 41 changes to the design following consultation are related to improvements to parking. 

6.11    Council staff are also investigating temporary off-street parking on a site to help cater for some local workers concerned with the reduced availability of all-day parking.

Significance

6.12    The level of significance of this option is high and is consistent with section 2 of this report.  Engagement requirements for this level of significance are to consult with stakeholders and the wider community on the project need, alternatives, opportunities and solutions so that any concerns, alternatives and aspirations are understood and considered.

Impact on Mana Whenua

6.13    This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

 

6.14    The distribution of 1800 booklets, 1300 flyers, as well as emails, was backed by a media campaign highlighting the consultation.  Three public presentations and drop-in sessions were held during the consultation period to outline project objectives, discuss proposals, and to answer questions.

6.15    Analysis of the 307 submissions received revealed that feedback was divided, with 132 submitters (43 percent) generally supporting the proposals and 170 (55 percent) generally opposing them. Five submitters (2 percent) did not indicate a view.

6.16    As a result of consultation, 41 changes have been made to the plans recommended for Council approval. A full list of recommended changes can be viewed in Attachment C.

6.17    The most contentious issues arising from the consultation plans centred on vehicle access – particularly cars restricted from travelling between north and south Victoria Street and prevented from turning left onto Salisbury Street from Victoria Street north – and loss of on-street parking.

6.18    Eighty one submitters criticised proposals to reduce traffic access on Victoria Street and prioritise Montreal Street and Bealey Avenue, while 23 supported these moves.

6.19    As a result of feedback, Council staff are recommending full access between the northern and southern sections of Victoria Street, and also providing a left turn for southbound Victoria Street drivers and cyclists onto Salisbury Street.  In addition, Kilmore Street drivers will be able to turn right onto Victoria Street south.

6.20    In order to achieve the bus, cycle and pedestrian priority required by the Christchurch Central Recovery Plan (in the An Accessible City chapter), it is recommended that the right turn from Victoria Street south to Durham Street be restricted to buses and shuttles. However, other vehicles would be able to turn left onto Peterborough Street and then right onto Durham Street through the signalised intersection.

6.21    Further consultation on traffic movements on the Salisbury / Victoria / Montreal and Kilmore / Victoria / Durham intersection will be undertaken next year as part of the Salisbury and
Kilmore Street two-way project.

6.22    Loss of on-street parking along Victoria Street was opposed by 73 submitters. Another six submitters associated with Knox Church criticised the proposed removal of car parks along
Bealey Avenue, from Montreal Street to Victoria Street, to make way for two right turning lanes onto Papanui Road.

6.23    Since consultation, 10 additional on-street car parks, two loading zones and two motorcycle parks have been added.  A mobility park is proposed on the north side of Peterborough Street between Victoria Street and Durham Street.  All proposed parking changes are detailed in Attachment B.

6.24    A separate consultation was undertaken from 15 July to 1 August 2016 on a proposal to create additional P120 parking spaces (from 9am to 6pm, Monday to Sunday) on sections of
Bealey Avenue and also on Montreal Street, opposite Beveridge Street.  These plans, which are supported by Knox Church leaders, have been included in the recommended plans.

6.25    Forty three submitters said the Victoria Street consultation plans would have a serious impact on businesses, with several questioning their future on the street.  However, 20 other submitters said the proposals would benefit businesses, adding that this view was backed by overseas studies.  They supported the project objectives to deliver bus, cycle and pedestrian priority along Victoria Street and create a destination, while encouraging cars to travel up Montreal Street.

6.26    Forty five supporters and opponents felt the proposals would create a more pleasant environment along Victoria Street and wanted the landscaping elements to proceed.  However, another
53 submitters criticised the cost of the project and whether it is a Council priority right now.  The Project Team have advised submitters that the Victoria Street upgrade was programmed before the earthquakes and changes at the major intersections are required so that Salisbury Street and Kilmore Street can be switched from one way to two-way within the next three years.

6.27    Thirteen submitters did not support the proposed Norway maple (Acer platanoides) tree, generally preferring a non-deciduous tree species to avoid leaf fall issues.  Eight submitters supported the proposed trees which are recommended for approval because they provide light and sun in winter and shade in summer. They are also stipulated in the CERA and Council-approved Streets and Spaces Design Guide.  Council landscape architects have since identified a columnar variety of Norway maple which will reduce the area of overhang and leaf fall.  This is being recommended.

6.28    Bus priority and the proposed location of some bus stops on Victoria Street and Papanui Road prompted criticism. Several submitters, including the operators of Bishopspark Retirement Village, supported retention of the existing bus stop near the Dorset Street intersection.  This bus stop, and its partner stop across the road at 148 Victoria Street, have been reinstated in the recommended plans.

6.29    The bus stops proposed in the consultation plans outside 17 Papanui Road and
20/22 Papanui Road, and 137 and 102 Victoria Street, are no longer recommended because of the distances involved. Bus stops are now recommended outside 87 Victoria Street (instead of
61/63 Victoria Street), and 56/60 Victoria Street once Kilmore Street goes two-way.  Until then the proposed bus stop outside 56/60 would be marked for parking.

6.30    Eight submitters criticised the consultation and decision-making process for this project.  The steps taken in the consultation process comply with the Local Government Act 2002 and have been confirmed by the Council’s legal team.  Every effort has been made to carefully consider all submissions and provide project updates to submitters.  Those who wish to be heard have been advised how they can apply for speaking rights at the Infrastructure, Transport and Environment Committee meeting on 16 September 2016.

6.31    Comments about traffic signals and the functioning of intersections, as well as further improvements for cyclists and pedestrians, have all been considered.  Some features, such as the location of cycle parks, will be identified during detailed design. 

6.32    A summary of submissions and responses are on the Council’s website www.ccc.govt.nz/aac-consultation

Alignment with Council Plans and Policies

6.33    This option is consistent with Council’s Plans and Policies and the Christchurch Central Recovery Plan. 

Financial Implications

6.34    Cost of Implementation is approximately $7.2M. 

6.35    Maintenance / Ongoing Costs are not anticipated to change significantly.  Some additional cost is anticipated as a result of increased green space and cleaning around the kerb buildouts, and some reduced costs to maintain footpaths and pavement.   

6.36    Funding source - this project is funded through Council's Capital Programme of the 2015-25 Long Term Plan (Project 18324 AAC Victoria Street).  The project has funding of $7.2M within the 2015/16 and 2017/18 financial years. 

Legal Implications

6.37    The Victoria Street AAC project is deemed a Metropolitan Project.  Under the Delegations Register it the responsibility of Council to make the relevant decisions for a Metropolitan Project.     

6.38    Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides Council with the authority to install parking restrictions by resolution.

6.39    The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2008.

Risks and Mitigations

6.40    Risk Management was applied by the project team early in the planning phase.  A risk assessment working group was established, with risk identification workshops carried out. The principal objective was to identify, analyse, rank, assess and, if required and practicable, action measures to be taken to avoid or mitigate all High, Significant and Moderate risks. From the risk register some of the key risks identified were;

6.40.1 Negative and or adverse public reaction to loss of parking and restricted traffic movements. This will be mitigated by;

·    Early consultation with stakeholders and business groups to identify needs and expectations.

·    Extensive consultation and media campaign.

·    Modifications to scheme where practicable.

6.40.2 Business disruption due to construction works and intersection layout changes causing adverse public reaction.  This will be mitigated by:

·    Works planning to consider business trading hours.

·    Investigation of night work opportunities.

·    Advanced notifications and communication to business.

·    Approved Traffic Management Plans in place.

6.40.3 Insufficient funding for project, resulting in budget overrun and departure from approved design.  This has been managed through design reviews and cost estimates. Design scoped to meet project budget of $7.2M, and objectives.

6.40.4 Project delay causing adverse public reaction and business disruption.  As part of tender conditions, the contractor will be required to demonstrate through detailed construction program the sequencing and execution of works, which minimises disruption to business.

6.40.5 Striking or damage to services disrupting business's and traffic operations.  Contractor as part of tender conditions will be required to submit ground penetration/excavation management plan for CCC review and approval.

6.41    The periodic risk review workshops will continue to be held through to the end of the project which applies management strategies for identified risks. 

Implementation

6.42    Implementation dependencies - staff are working collaboratively with adjacent project teams to manage timing and connectivity with adjacent projects.  These include the resurfacing and water main renewals on Bealey Avenue and the interface with the upcoming Salisbury and
Kilmore Street two-way project.

6.43    Implementation timeframe - the timeframe for Implementation of the project has a current schedule start date of 16th February 2016 and a scheduled end date of 28th July 2016.  It is proposed to defer construction of the Salisbury and Kilmore intersections for delivery as part of the two-waying project, which has been initiated and will be consulted on in early 2017. 

Option Summary - Advantages and Disadvantages

6.44    The advantages of this option include:

·   Is consistent with the AAC vision for the central city

·   Promotes use of the north / south one-way system and four avenues for the movement of traffic with additional capacity

·   Provides an enhanced streetscape

·   Addresses dilapidated pavement, footpath and kerb and channel

·   Co-ordinated with pavement resurfacing on Bealey Avenue

·   Co-ordinated with two-waying of Salisbury Street and Kilmore Street

·   Improves bus journey times and reliability on Victoria Street

·   Facilitates a cycle connection between Victoria Street and Victoria Square

·   Improved pedestrian environment, and ability for pedestrians to cross Victoria Street

6.45    The disadvantages of this option include:

·   Reduced car parking

·   Some additional traffic movement restrictions anticipated (to be confirmed through the Salisbury and Kilmore Street two-way project)

7.   Option 2 – Do Nothing

Option Description

7.1       Retain Victoria Street in its current form

Significance

7.2       The level of significance of this option is low which differs from section 2 of this report due to the lack of changes to the street.  There are no engagement requirements for this level of significance.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Community views were not sought on the option to ‘Do Nothing’.  However, 55 submitters on the current proposals queried the cost and/or priority of Option 1 while 45, including supporters and critics, generally felt the proposals would create a more pleasant environment on Victoria Street. (The Victoria Street upgrade was programmed before the earthquakes and traffic changes are required to accommodate the change from one-way to two-way traffic on Salisbury Street and Kilmore Street in two to three years.)

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – Is inconsistent with CCRP, the LTP and the SSDG. 

7.5.2   Reason for inconsistency - This option fails to provide the traffic function and streetscape elements for Victoria Street determined through AAC.  Do nothing is inconsistent with the LTP, which funds the project in the current financial year.

Financial Implications

7.6       Cost of Implementation - Nil

7.7       Maintenance / Ongoing Costs – Higher maintenance costs due to poor pavement condition

7.8       Funding source – not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations

7.10    Proposed changes to Victoria Street and surrounding traffic routes enable necessary changes to intersections as part of the upcoming two-waying project for Salisbury Street and Kilmore Street.  If the preferred option was not adopted, a secondary package of works can be anticipated to supplement the two-waying project.  Combined with the present pavement and kerbing condition, a situation may arise where significant cost is incurred on Victoria Street through a piecemeal maintenance and renewals programme, but without the benefits of a coordinated and comprehensive renewal. 

7.11    The present 30 kilometres per hour speed limit on Victoria Street was imposed under the expectation that the AAC package of works would provide a streetscape that supports this speed limit.  If Council decides not to implement the AAC package of works, this it can be anticipated that the speed limit of Victoria Street would be raised to 50 kilometres per hour. 

Implementation

7.12    Implementation dependencies  - not applicable

7.13    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Retains current parking levels

7.15    The disadvantages of this option include:

·   Undermines the credibility of the 30km/h speed limit for the street

·   Potentially incompatible with works necessary to convert Kilmore Street and Salisbury Streets to two-way

·   Inconsistent with the AAC vision for the central city

·   Dilapidated pavement, kerbs and pavements are not addressed, increased maintenance costs

·   Does not address public transport delays on Victoria Street

·   Retains present issues with congestion and difficulties for pedestrians crossing the street

 

Attachments

No.

Title

Page

a

Scheme Plans for Victoria Street

70

b

Parking Changes at Victoria Street and surrounds

78

c

Summary of Changes to Plans for Victoria Street and Surrounding Traffic Routes Following Consultation

79

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Ryan Rolston - Senior Traffic Engineer

Approved By

Chris Gregory - Head of Transport

Peter Langbein - Finance Business Partner

David Adamson - General Manager City Services

  


Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

 

10.    Maidstone Road and Greers Road - Proposed Remediation of Existing Bus Stops Concerning Road Markings and Layout Alterations

Reference:

16/974186

Contact:

Brenda O’Donoghue

brenda.odonoghue@ccc.govt.nz

941 8999

 

 

1.   fPurpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to approve a bus stop layout alteration at 234/236 Maidstone Road, and correct the lack of bus stop road markings at 242/244 Greers Road.  The location of the two bus stops is shown on Attachments A and B.

1.2       This report is staff generated.  The decision to present this report runs in parallel to a separate bus passenger shelter report that is associated with the bus stops identified in this report.  The reason why the bus stops in this report have been selected is be due to road marking deficiencies identified in the Greater Christchurch Bus Stop Audit (2015).

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact of the project against the 10 criteria set out in the Significance and Engagement assessment.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         234 Maidstone Road (Attachment A)

a.         Approve that all parking and stopping restrictions on the north side of Maidstone Road commencing at a point 20.5 metres west of its intersection with Derenzy Place, and extending in a westbound direction for a distance of 26 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the north side of Maidstone Road commencing at a point 20.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 4 metres.

c.         Approve that a marked bus stop be installed on the north side of Maidstone Road commencing at a point 24.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 14 metres.

d.         Approve that the stopping of vehicles is prohibited at all times on the north side of Maidstone Road commencing at a point 38.5 metres west of its intersection with Derenzy Place and extending in a westbound direction for a distance of 8 metres.

2.         242 Greers Road (Attachment B)

a.         Approve that all parking and stopping restrictions on the southeast side of Greers Road commencing at a point 31 metres south of its intersection with Brookside Terrace and extending in a southbound direction for a distance of 26 metres be revoked.

b.         Approve that the stopping of vehicles is prohibited at all times on the southeast side of Greers Road commencing at a point 31 metres south of its Brookside Terrace and extending in a southbound direction for a distance of 8 metres.

c.         Approve that a marked bus stop be installed on the southeast side of Greers Road commencing at a point 39 metres south of its intersection with Brookside Terrace and extending in a southbound direction for a distance of 14 metres.

d.         Approve that the stopping of vehicles is prohibited at all times on the southeast side of Greers Road commencing at a point 53 metres south of its intersection with Greers Road and extending in a southbound direction for a distance of 4 metres.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.1 Contribute to increase number of trips made by public transport

4.2       The following feasible options have been considered:

·     Option 1 – Authorisation of the proposed road marking alterations at 234/236 Maidstone Road and 242/244 Greers Road. 

·     Option 2 – Do Nothing

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009). 

·     Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·     Provision of the recommended bus stop length has the potential to improve the operational performance of the bus line(s) that use the bus stop.

·     The proposed bus stop road marking improvements sit alongside proposed improvements to passenger waiting facilities (bus passenger shelter).

4.3.2   The disadvantages of this option include:

·     In order for the bus stops road markings to adhere to the Christchurch City Bus Stop Guidelines, there will be a loss of approximately two on-street parking spaces adjacent to 234 Maidstone Road, and one on-street parking space adjacent to 244 Greers Road.  The loss of parking is considered a negligible impact, given that both streets have on-street parking available in close proximity, residential properties have private off-street parking, and the on-street parking demand is low.

 

5.   Context/Background

Background

5.1       The bus stop adjacent to 234/236 Maidstone Road has been marked as 17 metre bus box, and has been in operation for approximately 10 years.  The historic bus stop resolution documents have not been found for this bus stop.

5.2       The bus stop adjacent to 242/244 Greers Road is an unmarked bus stop and has been in operation for approximately 17 years.  Subsequent to the consultation documents associated with this bus stop being issued, the City Services Committee report from 1999, has been found that approved the bus stop installation adjacent to 242 Greers Road.  The approved bus stop resolution from the 1999 committee report was worded “That a bus stop be installed on the  east side of Greers Road commencing at a point 32.7 metres south of its intersection with Brookside Terrace and extending in a southerly direction for a distance of 17.5 metres”.

5.3       At the time of bus stop installation at 234/236 Maidstone Road and 242/244 Greers Road it has been found that bus stops measuring 12 to 17 metres in length were considered sufficient for the type of bus vehicle servicing them.  12 to 17 metre bus stops are now acknowledged to be too short for the existing buses that currently use them.

5.4       This report seeks to amend the approved length of the bus stop to adhere to the Christchurch City Bus Stop Guidelines (2009), which require a length of road space measuring 26 metres at a minimum.  

Public Consultation

5.5       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed bus stops.  Consultation documentation was mailed and delivered by hand to the properties listed below.  The consultation period commenced Wednesday 3 August 2016, and finished Wednesday 17 August 2016.

·   Maidstone Road bus stop:  234 and 236 Maidstone Road, and

·   Greers Road bus stop:  240, 242 and 244 Greers Road.

5.6       Of the properties listed above, the owners of 234 and 236 Maidstone Road have contacted staff to provide their approval to the bus stop road marking alteration adjacent to their properties.   No responses were received from the property owners/tenants of the remaining properties listed above.


 

6.   Option 1 - Authorisation of the proposed road marking alterations at 234/236 Maidstone Road and 242/244 Greers Road.

Option Description

6.1       As shown on Attachments A and B, the recommended bus stop locations are adjacent to 234/236 Maidstone Road and 242/246 Greers Road.

6.2       The type of bus stop provided for in all locations, is a 'kerb-side' bus stop, located directly adjacent to the footpath.  Provision of the necessary entry taper, bus box and exit taper, that adheres to the recommended provisions as set out in the Christchurch Bus Stop Guidelines (2009) is achievable at all locations. 

6.3       There is unrestricted full height kerb present along the full length of the both bus stops.  The hard footing at both bus stops will have to be addressed to ensure the bus stop is accessible to passengers boarding or alighting the front or rear door of the bus.

Significance

6.4       The level of significance of this option is low, consistent with Section 2 of this report.  Engagement requirements for this level of significance are consultation with adjacent property owners and occupiers, and engagement with ECan as the relevant bus operator.

Impact on Mana Whenua

6.5       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngai Tahu, their culture and traditions. 

Community Views and Preferences

6.6       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed bus stops.  Consultation documentation was mailed and delivered by hand to the properties listed below.  The consultation period commenced Wednesday 3 August 2016, and finished Wednesday 17 August 2016.

·   Maidstone Road bus stop:  234 and 236 Maidstone Road, and

·   Greers Road bus stop:  240, 242 and 244 Greers Road.

6.7       Of the properties listed above, the owners of 234 and 236 Maidstone Road have contacted staff to provide their approval to the bus stop road marking alteration adjacent to their properties.   No responses were received from the property owners/tenants of the remaining properties listed above.

Alignment with Council Plans and Policies

6.8       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.9       Cost of Implementation - The estimated cost of this proposal is $4,600.00, exclusive of GST.

6.10    Maintenance / Ongoing Costs - Transport and City Streets, Operations Expenditure budget, includes maintenance of bus stop infrastructure, as and when it is needed.

6.11    Funding source - Traffic Operations, Capital Expenditure budget for bus stop installation.

Legal Implications

6.12    The Christchurch City Council, Traffic and Parking Bylaw 2008, provides the Council with the authority to install stopping and parking restrictions by resolution.  The Council has delegated this authority for this part of the city to the Parking Restrictions Subcommittee.

6.13    The installation of any traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.  These markings will comply.

6.14    Bus stop road markings adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).

Risks and Mitigations

6.15    Road users continue to park in the marked bus stop box and on the 'No Stopping' lines.  The risk is mitigated by vehicle users obeying the road rules, or by parking enforcement if deemed necessary.

Implementation

6.16    Implementation dependencies: The implementation is dependent on the Fendalton/Waimairi Community Board approving the recommendations as described in Section 3.

6.17    Implementation timeframe:  Work is expected to be completed within three months of the proposed parking restriction resolutions being approved.

Option Summary - Advantages and Disadvantages

6.18    The advantages of this option include:

·   Bus stop road markings adhere to the recommended bus stop road markings indicated in the Christchurch City Bus Stop Guidelines (2009).

·   Adherence to the recommended bus stop length improves passenger accessibility, as buses have sufficient space to straighten and stop parallel to the kerb.

·   Provision the recommended bus stop length also has the potential to improve operational performance of the bus lines that use the bus stop.

·   The proposed bus stop road marking improvements sit alongside proposed improvements to passenger waiting facilities.

6.19    The disadvantages of this option include:

·   In order for the bus stops road markings to adhere to the Christchurch City Bus Stop Guidelines, there will be a loss of approximately two on-street parking spaces adjacent to 234 Maidstone Road, and one on-street parking space adjacent to 244 Greers Road.  The loss of parking is considered a negligible impact, given that both streets have on-street parking available in close proximity, residential properties have private off-street parking, and the on-street parking demand is low.   

7.   Option 2 – Do Nothing

Option Description

7.1       Do nothing, existing bus stops road marking are not amended to adhere to the Christchurch City Bus Stop Guidelines.

Significance

7.2       Refer to Section 6.4.

Impact on Mana Whenua

7.3       Refer to Section 6.5.

Community Views and Preferences

7.4       Refer to Section 6.6 - 6.7.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies.

7.5.1   This option is inconsistent with the Long Term Plan as it does not ensure adherence to the bus stop road marking minimum recommends as outlined in the Christchurch City Bus Stop Guidelines (2009).  Lack of adherence to the recommended road marking has the potential to affect how the bus can pull into a bus stop in a safe and efficient manner, and how close to the kerb the stop can stop to pick-up or set-down passengers.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance / Ongoing Costs - not applicable.

7.8       Funding source - not applicable.

Legal Implications

7.9       The lack of or insufficient length of a marked bus stop does not adhere to the bus stop road marking recommendations as outlined in the Christchurch City Bus Stop Guidelines (2009)

Risks and Mitigations

7.10    Lack of adherence to the recommended bus stop road marking has the potential to affect how the bus can pull into a bus stop in a safe and efficient manner, and how close to the kerb the stop can stop to pick-up or set-down passengers.  This can pose a risk to passenger accessibility and bus line journey time efficiency.

Implementation

7.11    Implementation dependencies - not applicable.

7.12    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Does not remove any on-street parking.

7.14    The disadvantages of this option include:

·   The lack of bus stop road markings continues to not adhere to the recommended bus stop road markings as indicated in the Christchurch City Bus Stop Guidelines (2009).

·   Lack of adherence to the recommended bus stop length does not provide the potential to improve passenger accessibility, or provide improvements to the operational performance of the bus line(s) that use the bus stop.

·   It does not take advantage of other work public transport work scheduled to improve passenger waiting facilities at the time of writing.

 

Attachments

No.

Title

Page

a

For Approval: Bus Stop Plan - 234/236 Maidstone Road

88

b

For Approval - Bus Stop Plan - 242/244 Greers Road

89

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Brenda  ODonoghue - Passenger Transport Engineer

Approved By

Steve Parry - Manager Traffic Operations

Chris Gregory - Head of Transport

  


Fendalton/Waimairi Community Board

12 September 2016

 


Fendalton/Waimairi Community Board

12 September 2016

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

11.    Maidstone Road and Greers Road - Proposed Bus Passenger Shelter Installation

Reference:

16/912677

Contact:

Brenda O'Donoghue

CityStreetsTrafficEngineers@ccc.govt.nz

941 8999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to approve the installation of bus passenger shelters at existing bus stops located at 234/236 Maidstone Road and 242/242 Greers Road that have received no objection by the owner or occupier of the adjacent property.

Origin of Report

1.2       This report is staff generated.  Where no objection (either by approval or no feedback) to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to approve the installation of the proposed shelter.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Councils Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board resolve to:

1.         Receive the information in the staff report.

2.         Approve the installation of a bus shelter at the following locations:

a.         234/236 Maidstone Road, and

b.         242/242 Greers Road.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Transport Infrastructure

·     Level of Service: 10.4.4 Ensure user satisfaction with the number and quality of bus shelters

4.2       The following feasible options have been considered:

·     Option 1 - The preferred option, install a bus passenger shelter at 234/236 Maidstone Road and 242/244 Greers Road, adjacent to existing bus stops, as described in Section 6 of this report.

·     Option 2 - Do nothing.

4.3       Option Summary - Advantages and Disadvantages

4.3.1   The advantages of this option include:

·     Protection from weather,

·     Seating provided within the shelter, and

·     Increase the visibility and legibility of public transport

4.3.2   The disadvantages of this option include:

·     Increase in the number of bus passenger shelters to be maintained by the Council.

·     During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

4.4       Consultation has been undertaken with the owners or occupiers of properties adjacent to the proposed shelters.  Only the shelters where the owner or occupier of the adjacent property has provided feedback indicating approval or where there was no response received to the consultation are included within this report

 

5.   Context/Background

5.1       A bus passenger shelter is proposed at the Maidstone Road and Greers Road bus stops due to the average weekday passenger boardings being 44 passengers per day at both bus stops.

5.2       Environment Canterbury (ECan) is responsible for providing public transport services.  The Christchurch City Council is responsible for providing public transport infrastructure.  The installation of this shelter is supported by ECan.

5.3       Council staff propose to install shelters in the locations outlined in the attached bus passenger shelter plan (refer to Attachments A to B).  Where a shelter is located adjacent to an existing bus stop that has no bus stop road markings or the bus stop road markings are not long enough, a proposal has been made to address these deficiencies.  Further consultation and a separate report has been prepared for the approval of the bus stop road marking installation or modification.  The upgrade of the bus stop road markings will help improve passenger accessibility and bus line operating efficiency. 

5.4       Under s339 of the Local Government Act (1974), the Council may erect on the footpath of any road a shelter for use by intending public-transport passengers or taxi passengers provided that no such shelter may be erected so as to unreasonably prevent access to any land having a frontage to the road.  The Council is required to give notice in writing to the occupier and owner of property likely to be injuriously affected by the erection of the shelter, and shall not proceed with the erection of the shelter until after the expiration of the time for objecting against the proposal or, in the event of an objection, until after the objection has been determined.

5.5       Staff confirm the shelter will not prevent vehicular or pedestrian access to any land having a frontage to the road, as a result of the proposed shelter installations.

5.6       Consultation has been carried out with the affected properties.  The consultation period for all shelters proposed occurred from Wednesday 3 August 2016 to Wednesday 17 August 2016.  During this period, and after the consultation period finished the owners/occupiers of the properties adjacent to the Maidstone Road have indicated their approval for a bus passenger shelter to be installed adjacent to 236 Maidstone Road.  No feedback has been received from the adjacent property owners/occupiers of the Greers Road bus stop.


 

6.   Option 1 - Proposed Bus Passenger Shelter Installations

Option Description

6.1       Install a bus passenger shelter at 234/236 Maidstone Road and 242/246 Greers Road, adjacent to an existing bus stops.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance includes the consultation with occupier and owner of property likely to be injuriously affected by the erection of the shelter.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       The properties listed below are those specifically affected by this option due to the proximity of the property to the proposed shelter.  A consultation notice and feedback form was mailed to each property listed below on 3 August 2016, requesting the owners or occupiers approval or objection to the bus shelter at the bus stop outside the property they own or occupy.  The consultation process closed on 17 August 2016.

·   Maidstone Road shelter:  234 and 236 Maidstone Road, and

·   Greers Road shelter:  240, 242 and 244 Greers Road.

6.5       As indicated in Section 5.6, the owners/occupiers of both properties listed for Maidstone Road have indicated their approval for a bus passenger shelter to be installed adjacent to 236 Maidstone Road.  No feedback has been received from the adjacent property owners/occupiers of the Greers Road bus stop.

Alignment with Council Plans and Policies

6.6       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.7       Cost of Implementation - The supply and installation of the bus passenger shelter, in additional to other bus stop remedial work is estimated to cost $18,000. 

6.8       Maintenance/Ongoing Costs - Costs will be met from the Passenger Transport Maintenance budget.

6.9       Funding source - The cost will be met from the Passenger Transport Infrastructure budget available for the installation of shelters.

Legal Implications

6.10    Where no objection to the shelter has been presented by the owner or occupier of an affected property, the relevant Community Board for that area has the delegated authority to approve the installation of the proposed shelter.

Risks and Mitigations

6.11    The shelter is not installed, leading to a poor level of service for passengers waiting for a bus.

6.12    Increased street clutter.  Where street clutter has been identified through site assessments (e.g. rubbish bins located by the kerb edge (i.e. in less than ideal locations), excess number of public transport related poles, etc.), these footpath obstacles will be relocated to an appropriate location in close proximity to the shelter (e.g. the rubbish bin), and the number of poles reduced by maximising the use of the shelter (e.g. attaching the Real Time Information device 'bus finder' to the shelter).  This will help provide a de-cluttered footpath environment by the bus stop and improve the level of service for pedestrians passing the shelter and for passengers waiting for a bus.

Implementation

6.13    Implementation dependencies - approval by the Fendalton/Waimairi Community Board.

6.14    Implementation timeframe - dependant on the contractor's workloads, but the shelter should be installed within three months of being approved.

Option Summary - Advantages and Disadvantages

6.15    The advantages of this option include:

·   Protection from weather,

·   Seating provided within the shelter,

·   Additional seating provided outside shelter,

·   Increase the visibility and legibility of public transport, and

·   Provide a positive contribution to the overall streetscape.

6.16    The disadvantages of this option include:

·   Increase in the number of bus passenger shelters to be maintained by the Council,

·   During the peak times of public transport usage the shelter can only provide shelter for a limited number of people, however this is the case with most bus shelters.

7.   Option 2 - Do Nothing

Option Description

7.1       No bus passenger shelters are installed at the locations identified in section 3 of this report.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  As there is no bus passenger shelter proposed, the engagement requirements for this level of significance does not involve any consultation.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Not applicable.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency - It does not ensure user satisfaction with the number and quality of bus shelters

7.5.2   Reason for inconsistency - Bus passengers will not be provided shelter to wait for a bus

7.5.3   Amendment necessary - No amendment needed to the Council's Plans and Policies.

Financial Implications

7.6       Cost of Implementation - not applicable.

7.7       Maintenance/Ongoing Costs - not applicable.

7.8       Funding source - not applicable.

Legal Implications

7.9       Not applicable

Risks and Mitigations

7.10    The existing passenger waiting facilities remain, leading to no improvement to the level of service for passengers waiting for a bus.

7.11    It may reduce bus patronage on wet days, as passengers may choose another mode of travel as there is no shelter provided at the bus stop.

Implementation

7.12    Implementation dependencies - not applicable.

7.13    Implementation timeframe - not applicable.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   No advantages to this option.

7.15    The disadvantages of this option include:

·   It is inconsistent with Council's Plans and Policies.

·   It would undermine the approval of the adjacent property owners who have indicated approval to the installation of the bus passenger shelter.

 

Attachments

No.

Title

Page

a

Bus Shelter Plan for Approval: 234/236 Maidstone Road

98

b

Bus Shelter Plan for Approval: 242/244 Greers Road

99

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Steve Parry - Manager Traffic Operations

Brenda  ODonoghue - Passenger Transport Engineer

Approved By

Chris Gregory - Head of Transport

Peter Langbein - Finance Business Partner

  


Fendalton/Waimairi Community Board

12 September 2016

 


Fendalton/Waimairi Community Board

12 September 2016

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

12.    Fendalton/Waimairi 2016 Neighbourhood Week Applications for Consideration

Reference:

16/970410

Contact:

Bronwyn Frost

bronwyn.frost@ccc.govt.nz

941 6731

 

 

1.   Purpose of Report

1.1       The purpose of this report is for the Fendalton/Waimairi Community Board to consider applications received for the 2016 Neighbourhood Week fund and to allocate funding as appropriate.

1.2       At its meeting on 18 July 2016, the Board allocated $4,000 for Neighbourhood Week events from its 2016/17 Strengthening Communities Fund.

Origin of Report

1.3       This report is staff generated.

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.2       Due to the assessment of low significance, no further community engagement or consultation is   required.

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Resolves to allocate its 2016 Neighbourhood Week funding as set out below:

 

Applicant

Activity

No. Attending

Recommendation

1.

Susanne Smit

BBQ

15

$30

2.

Jeffrey Ross

BBQ

60-70

$140

3.

Julie Florkowski

BBQ

60

$90

4.

Stephanie Winter

BBQ

12

$24

5.

Irene Coman

Afternoon tea

30+

$50

6.

Philip Buckingham

BBQ/Picnic and games for children

90-100

$150

7.

Carolyn Coghlan

BBQ

100

$200

8.

Shannon Parnham

BBQ, Children's Games

80

$160

9.

Vicki Smith

Lunch

125

$250

10.

Iain Malcolm

BBQ/Picnic

80

$100

11.

Monica Renwick

Lunch

10

$20

12.

Tania Smith

Deliveries of wrapped muffins to nearby social housing units

 

$40

13.

Odette Coulter

BBQ

60

$120

14.

Anna Western-Bell

Street BBQ

25-30

$60

15.

Warren Kaneen

Street BBQ

15

$30

16.

Carol Wong - MOSAIC Group, Chinese Church

Free community lunch, Meet and Greet, garage sale

150

$300

17.

Kathy Stone

BBQ

50

$100

18.

Charlotte Barker

Twilight Christmas Market

300

$480

19.

Maria Ballinger

BBQ

32

$64

20.

Keith Wardell

BBQ

50

$100

21.

Matt White

BBQ

400

$380

22.

Denise Donaldson

Street BBQ

45

$90

23.

Melanie Thomas

Street BBQ

50-80

$160

24.

Richard Eyre

BBQ

35

$35

25.

Eithne Wilkinson

Buffet Lunch

40

$80

26.

Duncan MacAlpine

Community Garden Party

150-200

$400

27.

Christine Taylor

BBQ

50

$90

28.

Megan King

Annual BBQ

30

$60

29.

Sandra Turner

Community Sports Afternoon

50

$100

30.

Sophie Robb

Street BBQ/Picnic

30

$60

31.

Craig Fairhall

Community Open Home

150

$300

32.

Murray Wilkinson

Neighbourhood Afternoon Tea

16

$32

 

2.         Resolves to transfer $295 from its 2016/17 Discretionary Response Fund to the 2016 Neighbourhood Week fund to cover the shortfall if the staff recommendations in 1 are approved.

 

4.   Key Points

4.1       Neighbourhood Week is a dedicated week in which individuals and groups are encouraged to get together and get to know one another locally.  This year Neighbourhood Week is to be held from 28 October to 6 November 2016.  Applications for funding closed on 19 August 2016.

4.2       Local community groups, including residents' associations and neighbourhood support groups, have been sent information inviting them to apply for the Neighbourhood Week funding that has been allocated by the Board.

4.3       A matrix outlining the applications and staff recommendations is attached, along with the Neighbourhood Week Guidelines that accompany the application details.

4.4       By the closing date, 32 applications had been received.  The applications were sorted and assessed to ensure that they met the guidelines for the Neighbourhood Week events, and staff recommended an amount to be allocated to each application.  In making the recommendations staff have endeavoured to maintain consistency over the allocation recommendations according to the amounts applied for and the number of people estimated to be attending the events.

4.5       The staff recommendations total $4,295 which is over the allocated budget.  Staff are requesting the Board to consider transferring the additional $295 from its 2016/17 Discretionary Response Fund.

4.6       Organisers of events that are scheduled to take place in a public place situated within an alcohol ban area, will be notified of the ban requirements.

 

Attachments

No.

Title

Page

a

Attachment A - Fendalton/Waimairi 2016 Neighbourhood Week Matrix

104

b

Attachment B - 2016 Neighbourhood Week Guidelines

106

 

 

Signatories

Authors

Bronwyn Frost - Community Support Officer

Maryanne Lomax - Community Development Advisor

Approved By

Matthew McLintock - Community Governance Manager

  


Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

 

13.    Fendalton/Waimairi Community Board Area Report

Reference:

16/1021521

Contact:

Edwina Cordwell

edwina.cordwell@ccc.govt.nz

03 941-6728

 

 

1.   Community Board Advisers Update

 

2.   Community Board Funding Update

Funding allocations (Attachment A) are recorded for the Board's Information.

3.   Council Activities

3.1       The Customer Services Request (CSR) report for the period of May to August 2016 is attached (Attachment B) for the Board's information.

3.2       The Community Facilities report is attached (Attachment C) for information.

3.3       The updated Fendalton/Waimairi Community Plan is attached (Attachment D) for information.

 

 

 

3.   Staff Recommendations

That the Fendalton/Waimairi Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a

2016/17 Board Funding Report

110

b

Customer Services Request Report

111

c

Facilities Report

113

d

Fendalton/Waimairi Community Board Plan

119

 

 

Signatories

Authors

Edwina Cordwell - Community Board Advisor

Lisa Gregory - Community Recreation Advisor

Maryanne Lomax - Community Development Advisor

Bronwyn Frost - Community Support Officer

Kay Rabe - Governance Support Officer

Approved By

Matthew McLintock - Community Governance Manager

  


Fendalton/Waimairi Community Board

12 September 2016

 

PDF Creator


Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 

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Fendalton/Waimairi Community Board

12 September 2016

 


 


 


 


 


 


 


 


 


 

 


Fendalton/Waimairi Community Board

12 September 2016

 

 

14.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

15.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.