Christchurch City Council

Minutes

 

 

Date:                                     Thursday 29 September 2016

Time:                                    11.34am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

29 September 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

29 September 2016

 

  

The agenda was dealt with in the following order.

1.   Apologies

Council Resolved CNCL/2016/00449

That the apologies from Councillor Jones and Councillor Manji be accepted.

Councillor Chen/Councillor Lonsdale                                                                                                                   Carried

2.   Declarations of Interest

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Council Resolved CNCL/2016/00450

That the minutes of the Council meeting held on Thursday, 22 September 2016 be confirmed.

Councillor Turner/Councillor Chen                                                                                                                       Carried

4.   Public Participation

4.1         Public Forum

4.1.2      David Dunn spoke to the Council regarding Avonside Drive.

4.1.3      Bob Todd spoke to the Council regarding the Linwood/Woolston Pool.

4.2     Deputations by Appointment

4.2.1   Tim Sintes spoke on behalf of Christchurch Coastal Residents United regarding items 7 and 8 of the Agenda.

5.   Presentation of Petitions

There was no presentation of petitions.

12. Resolution to Include Supplementary Reports

 

Council Resolved CNCL/2016/00451

That the following reports be received and considered at the Council meeting on Thursday, 29 September 2016:

14.       Provisional Local Alcohol Policy Appeals - Reconsideration Following ARLA direction

15.       Report of an Informal Meeting of the Chief Executive and Employment Matter Committee of 23 September 2016

16.       2016 Annual Report

17.       Audit and Risk Management Committee Minutes - 27 September 2016

18.       Letter of Expectations – CDCHL

19.       Regenerate Christchurch - Statement of Intent

20.       Public Excluded Audit and Risk Management Committee Minutes - 27 September 2016

21.       McLean's Mansion Report

Councillor Turner/Councillor Scandrett                                                                                                              Carried

 

 

6.   Coastal Hazard Assessment - Land Information Memorandum Revision

 

Council Resolved CNCL/2016/00452

That the Council:

1.         Receive the information in this report.

2.         Note that the LIM notations will be revised once, and if, new land information becomes available to Council as a result of the further work to be undertaken, as recommended in the peer review.

3.         Write to the Ministers of the Environment and Local Government to request an urgent response to the “safe harbour” proposal to enable local communities to engage in discussions over the coastal hazards chapter.

Mayor/Councillor Clearwater                                                                                                                                 Carried

Councillor East requested his vote against the resolution be recorded and Councillor Johanson requested his vote against paragraph 2 be recorded.

7.   Work programme to address Peer Review Panel's review of T&T Coastal Hazard Assessment Report, June 2015

 

Council Resolved CNCL/2016/00453

That the Council:

1.         Note that the Coastal Hazard Assessment Report- Stage 2 (June 2015) will be revised in accordance with the recommendations of the Peer Review of the Christchurch Coastal Hazards Assessment Report (August 2016).

2.         Receive the technical investigation work programme (as directed in Council resolution CNCL/2016/00353) which will address all of the relevant recommendations of the peer review panel. Noting that this is an iterative programme and therefore a community advisory group will be established to support this process.

Mayor/Councillor Livingstone                                                                                                                                Carried

 

8.   Submission from the Christchurch City Council on 'Better Urban Planning - draft report prepared by the NZ Productivity Commission.

 

Council Resolved CNCL/2016/00454

That the Council:

1.              Approves the Submission (Attachment A) attached to the report with an amendment to R7.1 in the table on page 60 of the Agenda to read:

The Council considers that the Christchurch Replacement District Plan, along with the Canterbury Regional Policy Statement (CRPS) and the Greater Christchurch Urban Development Strategy (GCUDS) prioritise responses to these within a broader context that balances Social, Economic, Environmental and Cultural outcomes for the city. However it is unclear what ‘land use flexibility’ means and in what quantum would this be. While flexibility may be useful a degree of certainty is also needed for land owners and developers.

Councillor Cotter/Councillor Livingstone                                                                                                           Carried

 

 

Councillor East left the meeting at 1.07pm and returned at 1.11pm.

Councillor Gough left the meeting at 1.08pm and returned at 1.15pm.

Deputy Mayor Buck left the meeting at 1.08pm and returned at 1.18pm.

Report from Audit and Risk Management Committee - 27 September 2016

16. 2016 Annual Report

 

Council Resolved CNCL/2016/00455

That the Council note that the Audit and Risk Management Committee:

1.         Has reviewed the draft 2016 Annual Report and notes that it will receive a modified audit report on the basis That the Council, due to the consequences of the 2010/11 earthquakes cannot account for its property, plant and equipment or identify any repair components within its work in progress in full accordance with current accounting standards. In addition, Audit New Zealand will draw attention to Council’s treatment of the $55million of SCIRT cost, expensed in 2015.

2.         Has reviewed the Statement of Compliance on page 8 of the 2016 Annual Report and recommends that this is signed by the Mayor and Chief Executive.

3.         Has reviewed the draft amended Letter of Representation required by Audit New Zealand along with the internal Management Sign Off Matrix and recommends that the Letter of Representation, subject to no material changes, is signed by the Mayor and Chief Executive.

4.         Approves the Annual Report for the year ended 30 June 2016, subject to finalisation of minor matters by Management, and recommends it for adoption by the Council at its meeting on 29 September 2016.

5.         Approves the Chief Financial Officer to make minor changes as required by Audit New Zealand and/or to correct errors in the preparation for presentation of the Annual Report to Council on 29 September 2016 and to make changes as required for publishing the Annual Report.

6.         Has reviewed the draft Summary Annual Report and notes that this will be finalised by the Chief Financial Officer after the adoption of the Annual Report by Council.

That the Council:

7.         Approve the Annual Report for adoption.

8.         Receive the Independent Auditor's report for the year ended 30 June 2016

9.         Adopt the Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2016.

10.       Authorise the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in publishing the Annual Report.

11.       Authorise the Chief Financial Officer to finalise the Summary Annual Report on the basis of the 2016 Annual Report and to make changes as required for publishing.

12.       Authorise the Chief Financial Officer to produce and publish the Annual Report and Summary Annual Report within the statutory timeframes.

Mayor/Councillor Gough                                                                                                                                         Carried

 

17. Audit and Risk Management Committee Minutes - 27 September 2016

 

Council Resolved CNCL/2016/00456

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 27 September 2016.

Councillor Chen/Councillor Gough                                                                                                                       Carried

 

9.   Resolution to Exclude the Public

 

Council Resolved CNCL/2016/00457

That Rob Hall and Steve Clarke of Development Christchurch Limited for item 21 and Paul Munro from CCHL for item 11, remain after the public have been excluded for the public excluded agenda as they have knowledge that is relevant to those items and will assist the Council.

AND

That at 1.18pm the resolution to exclude the public set out on pages 73 to 74 of the agenda and pages 5 to 6 of the Supplementary 1 agenda and pages 299 to 300 of the Supplementary 2 agenda be adopted.

Mayor/Councillor Gough                                                                                                                                            Carried

Councillor Johanson requested his vote against the public being excluded for items 18 and 19 be recorded.

 

The public were re-admitted to the meeting at 2.05pm and the meeting concluded at 2.06pm.

    

 

CONFIRMED 6 OCTOBER 2016 BY THE MAYOR AND CHIEF EXECUTIVE PURSUANT TO STANDING ORDER 3.18.2

 

Mayor Lianne Dalziel

Chairperson

 

DR KARLEEN EDWARDS

CHIEF EXECUTIVE