Christchurch City Council

Supplementary Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Christchurch City Council will be held on:

 

Date:                                     Thursday 29 September 2016

Time:                                    11.30am

Venue:                                 Council Chambers, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mayor Lianne Dalziel

Deputy Mayor Vicki Buck

Councillor Jimmy Chen

Councillor Phil Clearwater

Councillor Pauline Cotter

Councillor David East

Councillor Jamie Gough

Councillor Yani Johanson

Councillor Ali Jones

Councillor Paul Lonsdale

Councillor Glenn Livingstone

Councillor Raf Manji

Councillor Tim Scandrett

Councillor Andrew Turner

 

 

28 September 2016

 

 

 

Principal Advisor

Dr Karleen Edwards

Chief Executive

Tel: 941 8554

 

Christopher Turner-Bullock

Committee Advisor

941 8233

christopher.turner@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
Watch Council meetings live on the web:
http://councillive.ccc.govt.nz/live-stream

 


Council

29 September 2016

 

 


Council

29 September 2016

 

TABLE OF CONTENTS

 

12.     Resolution to Include Supplementary Reports (continued)................................................. 4

Audit and Risk Management Committee

16.     2016 Annual Report.................................................................................................................. 5

17.     Audit and Risk Management Committee Minutes - 27 September 2016......................... 295

13.     Resolution to Exclude the Public (continued).................................................................... 299


Council

29 September 2016

 

 

12 Resolution to Include Supplementary Reports (continued)

1.       Background

1.1          Approval is sought to submit the following reports to the Council meeting on 29 September 2016:

16.   2016 Annual Report

17.   Audit and Risk Management Committee Minutes - 27 September 2016

18.   Letter of Expectations – CDCHL (public excluded)

19.   Regenerate Christchurch - Statement of Intent (public excluded)

20.   Public Excluded Audit and Risk Management Committee Minutes - 27 September 2016 (public excluded)

21.   McLean's Mansion Report (public excluded)

1.2          The reason, in terms of section 46A(7) of the Local Government Official Information and Meetings Act 1987, why the reports were not included on the main agenda is that they were not available at the time the agenda was prepared.

1.3          It is appropriate that the Council receive the reports at the current meeting.

2.       Recommendation

2.1          That the reports be received and considered at the Council meeting on 29 September 2016.

16.       2016 Annual Report

17.       Audit and Risk Management Committee Minutes - 27 September 2016

18.       Letter of Expectations - CDCHL (public excluded)

19.       Regenerate Christchurch - Statement of Intent (public excluded)

20.       Public Excluded Audit and Risk Management Committee Minutes - 27 September 2016 (public excluded)

21.       McLean's Mansion Report (public excluded)

 

 


Council

29 September 2016

 

Report from Audit and Risk Management Committee  – 27 September 2016

 

16.    2016 Annual Report

Reference:

16/1139873

Contact:

Patricia Christie

Patricia.christie@ccc.govt.nz

941 8113

 

 

 

 

1.  Audit and Risk Management Committee Consideration

 

The Committee received and discussed the tabled draft Independent Auditor’s Report and draft Letter of Representation with Audit New Zealand, in particular, the comments made regarding the capital work-in-progress balance and the Lyttelton Port Company  impairment.

 

The Committee supported Management’s treatment of the $55 million in relation to capital work-in- progress.

 

2.   Staff Recommendations

 

That the Audit and Risk Committee note to Council that it:

1.         Has reviewed the draft 2016 Annual Report and notes that it will receive a modified audit report on the basis that the Council, due to the consequences of the 2010/11 earthquakes cannot account for its property, plant and equipment or identify any repair components within its work in progress in full accordance with current accounting standards. In addition, Audit New Zealand will draw attention to Council’s treatment of the $55million of SCIRT cost, expensed in 2015.

2.         Has reviewed the Statement of Compliance on page 8 of the 2016 Annual Report and recommends that this is signed by the Mayor and Chief Executive.

3.         Has reviewed the Letter of Representation required by Audit New Zealand along with the internal management sign off matrix and recommends that the Letter of Representation is signed by the Mayor and Chief Executive.

4.         Approves the Annual Report for the year ended 30 June 2016 and recommends it for adoption by the Council at its meeting on 29 September 2016.

5.         Approves the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in the preparation for presentation of the Annual Report to Council on 29 September 2016 and to make changes as required for publishing the Annual Report.

6.         Has reviewed the draft Summary Annual Report and notes that this will be finalised by the Chief Financial Officer after the adoption of the Annual Report by Council.

That the Audit and Risk Committee recommends to Council that it:

7.         Approves the Annual Report for adoption.

8.         Receive the Independent Auditor's report for the year ended 30 June 2016

9.         Adopt the Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2016.

10.       Authorises the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in publishing the Annual Report.

11.       Authorises the Chief Financial Officer to finalise the Summary Annual Report on the basis of the 2016 Annual Report and to make changes as required for publishing.

12.       Authorises the Chief Financial Officer to produce and publish the Annual Report and Summary Annual Report within the statutory timeframes.

 

3.  Audit and Risk Management Committee Recommendation to Council

 

Part A

That the Council note that the Audit and Risk Management Committee:

1.         Has reviewed the draft 2016 Annual Report and notes that it will receive a modified audit report on the basis That the Council, due to the consequences of the 2010/11 earthquakes cannot account for its property, plant and equipment or identify any repair components within its work in progress in full accordance with current accounting standards. In addition, Audit New Zealand will draw attention to Council’s treatment of the $55million of SCIRT cost, expensed in 2015.

2.         Has reviewed the Statement of Compliance on page 8 of the 2016 Annual Report and recommends that this is signed by the Mayor and Chief Executive.

3.         Has reviewed the draft amended Letter of Representation required by Audit New Zealand along with the internal Management Sign Off Matrix and recommends that the Letter of Representation, subject to no material changes, is signed by the Mayor and Chief Executive.

4.         Approves the Annual Report for the year ended 30 June 2016, subject to finalisation of minor matters by Management, and recommends it for adoption by the Council at its meeting on 29 September 2016.

5.         Approves the Chief Financial Officer to make minor changes as required by Audit New Zealand and/or to correct errors in the preparation for presentation of the Annual Report to Council on 29 September 2016 and to make changes as required for publishing the Annual Report.

6.         Has reviewed the draft Summary Annual Report and notes that this will be finalised by the Chief Financial Officer after the adoption of the Annual Report by Council.

and recommends that the Council:

7.         Approve the Annual Report for adoption.

8.         Receive the Independent Auditor's report for the year ended 30 June 2016

9.         Adopt the Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2016.

10.       Authorise the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in publishing the Annual Report.

11.       Authorise the Chief Financial Officer to finalise the Summary Annual Report on the basis of the 2016 Annual Report and to make changes as required for publishing.

12.       Authorise the Chief Financial Officer to produce and publish the Annual Report and Summary Annual Report within the statutory timeframes.

 

 

Attachments

No.

Report Title

Page

1

2016 Annual Report

8

 

No.

Title

Page

a

Annual Report

16

b

Draft Summary Annual Report

262

c

Independent Auditor's Report (Under Separate Cover)

 

d

Audit New Zealand Letter of Representation for the Year ended 30 June 2016 (Under Separate Cover)

 

 

 


Council

29 September 2016

 

 

2016 Annual Report

Reference:

16/1038758

Contact:

Patricia Christie

Patricia.christie@ccc.govt.nz

941 8113

Confidentiality

Section under the Act:

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Sub-clause and Reason:

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Plain English Reason:

To allow the Committee to consider the issues contained in the Annual Report prior to it being passed to Council for adoption.

Report can be released:

Approval by ARMC

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Audit and Risk Management Committee to recommend to Council that it adopt the Annual Report for the year ended 30 June 2016.

Origin of Report

1.2       This report is staff generated to meet the requirements of section 98 of the Local Government Act 2002. Under section 98, each local authority must prepare and adopt an annual report in respect of each financial year. Each annual report must be completed and adopted by resolution within four months after the end of the financial year to which it relates, and within one month from adoption, the local authority must make publicly available:

·    Its annual report; and

·    a summary of the information contained in its annual report.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the effect of the decision to adopt the annual report on the ratepayer.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Audit and Risk Committee note to Council that it:

1.         Has reviewed the draft 2016 Annual Report and notes that it will receive a modified audit report on the basis that the Council, due to the consequences of the 2010/11 earthquakes cannot account for its property, plant and equipment or identify any repair components within its work in progress in full accordance with current accounting standards. In addition, Audit New Zealand will draw attention to Council’s treatment of the $55million of SCIRT cost, expensed in 2015.

2.         Has reviewed the Statement of Compliance on page 8 of the 2016 Annual Report and recommends that this is signed by the Mayor and Chief Executive.

3.         Has reviewed the Letter of Representation required by Audit New Zealand along with the internal management sign off matrix and recommends that the Letter of Representation is signed by the Mayor and Chief Executive.

4.         Approves the Annual Report for the year ended 30 June 2016 and recommends it for adoption by the Council at its meeting on 29 September 2016.

5.         Approves the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in the preparation for presentation of the Annual Report to Council on 29 September 2016 and to make changes as required for publishing the Annual Report.

6.         Has reviewed the draft Summary Annual Report and notes that this will be finalised by the Chief Financial Officer after the adoption of the Annual Report by Council.

 

That the Audit and Risk Committee recommends to Council that it:

7.         Approves the Annual Report for adoption.

8.         Receive the Independent Auditor's report for the year ended 30 June 2016

9.         Adopt the Annual Report with the inclusion of the Independent Auditor's Report for the year ended 30 June 2016.

10.       Authorises the Chief Financial Officer to make changes as required by Audit New Zealand and/or to correct errors in publishing the Annual Report.

11.       Authorises the Chief Financial Officer to finalise the Summary Annual Report on the basis of the 2016 Annual Report and to make changes as required for publishing.

12.       Authorises the Chief Financial Officer to produce and publish the Annual Report and Summary Annual Report within the statutory timeframes.

 

 

4.   Key Points

4.1       Attached as Attachment A is the Annual Report for the year ended 30 June 2016, and Attachment B the draft Summary Annual Report for the year ended 30 June 2016.

4.2       At the time of forwarding this report to the Committee, Audit New Zealand have examined the financial statements and accompanying reports of the Group but have not yet received clearance from the Office of the Auditor General and so are unable to provide clearance.

4.3       Audit New Zealand is unable to provide the Committee with a draft audit report prior to 23 September, but expects to be able to do so prior to the Council meeting scheduled for 29 September.

4.4       Audit New Zealand will require a Letter of Representation signed by the Mayor and Chief Executive. At the time of forwarding this report to the Committee the draft of this letter was not available and it will be separately circulated to all Committee members.

4.5       A representative of Audit New Zealand will be in attendance at the Committee meeting to answer any questions regarding the annual report, explain the audit opinion they will be providing and the representations required.

 

5.   Context/Background

Operating Results

5.1       This result differs from the result reported in the Performance Report received by the Council on 8 September 2016, as the Annual Report includes year-end adjustments for items such as revaluations, accruals and impairments.

5.2       The Council had an operating surplus of $420 million compared to a planned surplus of $543 million and a prior year surplus of $307 million.

5.2.1   Operating income was $38.4 million lower than planned as:

·     Vested assets were $193 million lower than planned due to a delay in the handover of anchor projects to Council

·     Dividend revenue was $117 million lower than planned due to lower than planned dividends from Transwaste and CCHL (delay in part of the capital release programme).

This was offset by:

·     Insurance recoveries being $246 million higher than the 2016 plan as a result of the insurance settlement.

5.2.2   Operating expenditure after adjusting for accounting items was $78.6 million higher than planned as:

·     Depreciation and amortisation costs were $29 million higher than planned due to the impact of the 2015 infrastructure and buildings asset revaluations.

·     $45.8 million of expenses relating to the Art Gallery repair and waterways utilities repairs that were planned as capital projects but were repairs and therefore expensed.

5.3       The Council’s total surplus was $632.3 million (2015: $1,354.8 million) which was $262.4 million lower than the planned total surplus of $894.7 million.

5.3.1   The Council’s surplus after tax and before revaluations was $122.7 million lower than planned as mentioned above in paragraph 5.2. 

5.3.2   The planned surplus included a net revaluation gain on property, plant and equipment of $351.5 million whereas the actual gain was $77.2 million. The reduction reflecting that the plan expected all the remaining asset classes to be revalued by 30 June 2016.

5.3.3   The Council’s plan did not include an amount for the revaluation of subsidiaries (gain of $248.3 million) or the derivative hedges (loss of $113.7 million).

Financial Position

5.4       The Council’s statement of financial position shows a strong position with total assets of $12.0 billion and net assets of $9.9 billion. Total debt is $1.6 billion.

5.5       The net asset position is $502.6 million lower than planned, this is principally due to:

·   Property, plant and equipment is $1.3 billion lower due to delays in the rebuild and revaluation programmes.

·   The revaluation of the investment in subsidiaries and unplanned loans to subsidiaries is $855.3 million higher than planned.

·   Cash and other financial assets are $298.9 million higher than planned as a result of the insurance settlement.

·   Derivative liabilities are $183 million higher than planned.

·   Borrowings are $16 million higher due to unplanned borrowing from group entities offset by lower than planned external borrowing due to delays in the capital programme and the cash received from the insurance settlement.

Asset Revaluation

5.6       The Council undertook a review of its 2015 valuation of the sewerage network in order to reduce the uncertainties associated with that valuation with the objective of improving the audit opinion.

5.7       Council staff also attempted a review the 2015 valuation of the roading network but were unable to provide sufficient evidence to support the methodology used to link the asset condition to its remaining useful life. This will be further addressed in 2016/17.

5.8       Stormwater and flood protection assets have not yet been revalued as the asset owners are still to complete their damage assessment. This revaluation is scheduled for 2017/18.

Sewerage network

5.9       The valuation was undertaken by GHD using depreciated replacement cost.

5.10    The fair value of sewerage assets was revalued to $1.9 billion prior to any impairment. Although the total value was unchanged from the 2015 valuation, the change in impairment methodology as discussed below in 5.11 – 5.12, along with the additions to the network resulted in a $70 million increase in the book value of the assets which was recognised in the asset revaluation reserve.

5.11    Assumptions made in the valuation are:

5.11.1 Replacement costs have been calculated based on the cost of modern equivalent assets.

5.11.2 Useful lives of assets were reviewed using accepted national standards and comparison to other councils. Current asset condition data was used to adjust useful lives.

5.11.3 Cost data is based on standard rates and reviewed by quantity surveyors with local knowledge.

5.11.4 Allowance has been made for spare capacity of the asset, in particular, assets in the red zone where uncertainty over future use continues.

5.11.5 Those pipes in the network which are to be repaired/replaced by the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) in the next six to nine months were identified and these assets were optimised to a remaining life of 12 months.

5.11.6 The remaining useful life is based on the standard economic life for each element type with adjustments for the age and condition of each element. The remaining useful life of pipes laid before September 2010 has been adjusted to reflect an expected reduced useful life as a result of the earthquakes.

5.12    In the 2015, valuation Council were not able to identify the assets that SCIRT were working on or still to work on and an additional impairment was required for this along with the remaining earthquake repairs at the Christchurch Wastewater Treatment Plant (CWTP). This impairment totalled $378.3 million.

5.12.1 With the review of the valuation and the adjustment for the SCIRT work the impairment was no longer required other than for the CWTP. As a result, impairment of $342.2 million was reversed. The remaining $36.1 million reflects the earthquake repairs still to be completed on the CWTP.

Asset impairment

5.13    Since 2012 the Council has recognised that its infrastructure assets and buildings and facilities have been impaired. At 30 June 2015 the impairment (other than sewerage assets) totalled $158.8 million. At 30 June 2016 $9.9 million for buildings and facilities was able to be reversed.

5.14    The total impairment balance at 30 June 2016 of $185 million is comprised of the following:

Buildings / facilities $87.7 million

Sewerage – CWTP $36.1 million

Water $9.2 million

Stormwater $51.9 million.

5.14.1 The Water and Stormwater impairments are unchanged from 2015.

Work in progress

5.15    The work in progress balance at 30 June 2016 was $904 million (2015: $981 million and 2014: $1.3 billion). Of this, $741 million (2015: $810 million and 2014: $1.1 billion) relates to SCIRT work, including work which is complete but is still in handover. $476 million (2015: $660 million and 2014: $67.5 million) of SCIRT projects were transferred from work in progress to the appropriate asset categories during the year.

5.16    The nature of the infrastructure rebuild programme is such that assets are completed and in use prior to being formally transferred to Council as part of the practical completion process. This means that the work in progress balance includes completed assets. However, without the appropriate detail, it is not possible to capitalise the work.

5.16.1 In the 10 weeks since 30 June SCIRT has handed over $106 million of assets to Council that were in the $741 million work in progress balance at year end.

5.17    The $741 million balance includes $55 million of costs which were identified in 2015 as design work for projects that will not be constructed ($3 million) investigation work (CCTV) ($26 million), IMRO indirect costs ($20 million) and delivery team profit margin on these indirect costs ($6 million) and expensed.

5.17.1 This year we reviewed this treatment. SCIRT’s accounting practice is to include these costs within the overall project overheads which are then allocated to projects as they are completed. Council staff considered that the costs are akin to site preparation costs under the accounting standard and should be capitalised. It is only because of the governance and transparency arrangements surrounding the SCIRT project that Council as purchaser can see a detailed breakdown of the indirect costs component of the project. In a fully third party construction contract, Council would not have the level of detail needed to expense the costs and would capitalise them.

5.17.2 In 2016 these costs were treated as a work in progress addition and the expense reversed through vested assets. This treatment is not supported by Audit New Zealand.

Impact on audit opinion

5.18    The Council’s inability to revalue its infrastructure assets has been one of the major factors in the modified audit opinions received for the last four years.

5.18.1 The revaluation of the sewerage network undertaken in 2016 significantly reduced the uncertainties from the 2015 valuation and this has been accepted by Audit New Zealand.

5.18.2 While we expect the modification in relation to sewerage to be removed, a modification will remain in relation to the roading, and stormwater and flood control network assets.

5.19    In relation to work in progress the modification in relation to the balance including projects which are repairs and should be expensed is expected to remain. As advised previously Council do not have the information available until the projects are handed over to make this judgement.

5.20    As discussed in 5.17.2 above the treatment of the $55 million of SCIRT indirect costs is still the subject of an audit conclusion. Depending on the conclusions made by Audit New Zealand and the Office of the Auditor General this is likely to result in a modified audit opinion over work in progress.

Crown and insurance funding

5.21    Crown contributions and insurance proceeds of $348 million were received in 2016 (2015: $276 million). These relate to insurance settlement payments and continuing payments from Crown agencies (CERA/DPMC and NZTA).

5.22    The financial statements include the Council’s capital commitments for a number of rebuild projects within its capital commitment disclosures (note 12 of the financial statements). These include:

·   SCIRT infrastructure rebuild projects $167.2 million.

·   Metro Sports Centre $147 million.

·   Bus Interchange $22.9 million

·   Car parking replacements $60 million

5.23    As the final ownership structure and the extent and timing of any Council control of the Multi-Use Arena project is still to be determined this has been included as a contingent liability (note 27 of the Financial Statements). Until the Council knows if it will own the completed projects it is unable to recognise the associated Crown funding. As such, future recoveries of Crown funding have been treated as contingent assets.

Financial Ratios and benchmarks

5.24    The Council has five financial ratios which form a key part of its financial risk management strategy. All five actual results fell well within the policy limits.

5.25    The Council met all but one of the thirteen (including the Council’s five key financial ratios) prudential benchmarks. The operations control benchmark was not met.

5.25.1 The operations control benchmark looks at whether the Council’s net operating cash flows were equal to or greater than planned. As cash dividend income was $117.4 million lower than planned the benchmark was not met. In prior years cash flows from insurance and Crown recoveries were planned as operating but were more correctly classified as investing cash flows in the financial statements. This treatment was corrected in the LTP.

Impact of a modified audit opinion

5.26    Section 111 of the Local Government Act 2002 (the Act) requires the Council to comply with generally accepted accounting practice (GAAP), and section 99 of the Act requires the Annual Report to be audited.

5.27    For the reasons noted in paragraphs 5.18-5.20 above staff anticipate that Audit New Zealand will issue a modified Audit Report for 2016, as it has done since 2011.

5.28    The modified option does not reflect on the Council’s financial management or its ability to fund the rebuild of its infrastructure, it simply reflects the fundamental uncertainty around the actual value of its assets.

5.29    While a modified audit report must be reported by the Auditor General to Parliament, the Council must also advise its bankers and credit rating agencies. The Council’s banks and credit rating agencies have been briefed on the issues facing Council in relation to the audit report and it is considered that there are no direct consequences of the modification.

Council activities and services section

5.30    The 30 June 2106 Performance Report to Council reported the LTP performance measures that were not achieved. In the Annual Report we are required to report performance against all the LTP performance measures as well as the mandatory measures introduced by the Department of Internal Affairs (DIA) which are being reported against for the first time in 2016.

5.31    A small number of performance measures have had their results changed as a result of both internal and Audit New Zealand reviews. The results ‘On track to be achieved’, ‘Not applicable’ and ‘Not measured’ have also been added on the recommendation of Audit New Zealand. These results are more appropriate where the target is in a multi-year target or if the systems are not in place to measure the target.

5.32    Particular focus has been given by Audit New Zealand to the mandatory performance measures required by the DIA. With this being the first year that these measures have been reported the interpretation as to how these measures should be calculated is still being developed which has resulted in Council staff having to recalculate the measures part way through the year.

Letter of Representation

5.33    Audit New Zealand will require a letter of representation to be signed by the Mayor and Chief Executive. A draft of the letter will be separately circulated to the committee prior to the meeting once it is received from Audit New Zealand.

5.34    To support the signing of the letter of representation and the statement of compliance by the Mayor and Chief Executive an internal sign off process has been undertaken.

Summary Annual Report

5.35    Section 98 of the Act requires the Council to prepare and make publicly available a Summary Annual Report within one month from adopting the Annual Report. The Summary must represent, fairly and consistently the information regarding major matters dealt with in the Annual Report.

5.36    Attachment B is the current draft of the Summary Annual Report. While it is generally consistent with prior years additional information has been provided around each of our 19 groups of activities.

 

 

 

Attachments

No.

Title

Page

a 

Annual Report

 

b 

Draft Summary Annual Report

 

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Patricia Christie - Manager External Reporting and Governance

Diane Brandish - Head of Financial Management

Approved By

Diane Brandish - Head of Financial Management

Peter Gudsell - General Manager Finance and Commercial

 


Council

29 September 2016

 

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29 September 2016

 

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Council

29 September 2016

 

 

17.    Audit and Risk Management Committee Minutes - 27 September 2016

Reference:

16/1140437

Contact:

Margaret Henderson

Margaret.henderson@ccc.govt.nz

941 8185

 

 

1.   Purpose of Report

The Audit and Risk Management Committee held a meeting on 27 September 2016 and is circulating the Minutes recorded to the Council for its information.

 

2.   Recommendation to Council

That the Council receives the Minutes from the Audit and Risk Management Committee meeting held 27 September 2016.

 

 

Attachments

No.

Title

Page

A

Minutes Audit and Risk Management Committee - 27 September 2016

296

 

 

Signatories

Author

Margaret Henderson - Committee Advisor

  


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29 September 2016

 

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Council

29 September 2016

 

 

13.  Resolution to Exclude the Public (continued)

Section 48, Local Government Official Information and Meetings Act 1987.

 

I move that the public be excluded from the following parts of the proceedings of this meeting, namely items listed overleaf.

 

Reason for passing this resolution: good reason to withhold exists under section 7.

Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)

 

Note

 

Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:

 

“(4)     Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):

 

             (a)       Shall be available to any member of the public who is present; and

             (b)       Shall form part of the minutes of the local authority.”

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:


Council

29 September 2016

 

 

ITEM NO.

GENERAL SUBJECT OF EACH MATTER TO BE CONSIDERED

SECTION

SUBCLAUSE AND REASON UNDER THE ACT

PLAIN ENGLISH REASON

WHEN REPORTS CAN BE RELEASED

18

Letter of Expectations - CDCHL

s7(2)(h), s7(2)(i)

Commercial Activities, Conduct Negotiations

Potential effect on staff employment and board appointments

12 September 2018

19

Regenerate Christchurch - Statement of Intent

s7(2)(i)

Conduct Negotiations

To enable the Minister supporting Greater Christchurch Regeneration to have undisturbed consideration of the draft Statement of Intent

8 weeks after the Statement of Intent has been tabled in the House of Representatives

20

Public Excluded Audit and Risk Management Committee Minutes - 27 September 2016

 

 

Refer to the previous public excluded reason in the agendas for these meetings.

 

21

McLean's Mansion Report

s7(2)(h)

Commercial Activities

Report contains commercially sensitive information

Not to be released.