Burwood/Pegasus Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Burwood/Pegasus Community Board will be held on:

 

Date:                                     Monday 5 September 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Membership

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Linda Stewart

Stan Tawa

Glenn Livingstone

 

 

30 August 2016

 

 

 

 

 

Peter Croucher

Community Board Advisor

941 5305

peter.croucher@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Burwood/Pegasus Community Board

05 September 2016

 

Role of the Burwood/Pegasus Community Board

 

Chair

Andrea Cummings

Membership

Tim Baker (Deputy Chair), Tim Sintes, Linda Stewart, Stan Tawa, David East,

Glenn Livingstone

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies is uneven.

Meeting Cycle

Twice monthly on the first and third Mondays of the month.

 

The role of the community board is to:

 

Burwood/Pegasus Community Board Objectives

For the 2013-2016 Triennium

 

These objectives have been agreed to by the Burwood/Pegasus Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work now and in the future. These objectives will be achieved through partnerships with the community, community organisations, local businesses, government agencies and the Christchurch City Council.

 

§  Promote appropriate consultation and community communication on Coastal Hazards

§  Promote appropriate consultation and community communication on future use and ongoing maintenance of the Residential Red Zone and advocacy to external agencies.

 

§  Promote appropriate consultation and community communication on Infrastructure rebuilding in the east and advocacy to external agencies. Projects will fall under categories of water, waste, road and bridge repairs and developments and bus routes.

§  Promote appropriate consultation and community communication on Facility Rebuilds during and after their construction.

§  Provide and support opportunities for the community to: get together, have fun, celebrate, recreate, support each other

§  Highlight within the community, across the city and further afield as practicable, the positive

§  strengths of the East.

Note: This includes specific named events and projects

 

 


Burwood/Pegasus Community Board

05 September 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4 

C       6.       Correspondence............................................................................................................. 11

C       7.       Staff Briefing.................................................................................................................. 23

STAFF REPORTS

A       8.       Breezes Road - School Patrol at Haeata Community Campus................................... 25

A       9.       Shirley Tennis Club Variation to Lease........................................................................ 31

CA     10.     Proposed Licence Agreement - Bickerton Reserve - Wainoni Avonside Community Services Trust................................................................................................................. 39

C       11.     Shortland Playground - Proposal to revoke previous decisions of the Burwood/Pegasus Community Board......................................................................... 49

C       12.     Proposed Road Names - Prestons Subdivision .......................................................... 63

C       13.     Proposed Removal and Replacement of Street Trees on Bridge Street................... 67

b       14.     Burwood/Pegasus Community Board Area Report.................................................... 79

B       15.     Elected Member Information Exchange...................................................................... 90

B       16.     Question Under Standing Orders................................................................................. 90 

 

 


Burwood/Pegasus Community Board

05 September 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 15 August 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Burwood/Pegasus Community Board

05 September 2016

 

 

 

Burwood/Pegasus Community Board

Open Minutes

 

 

Date:                                     Monday 15 August 2016

Time:                                    4.30pm

Venue:                                 Boardroom, Corner Beresford and Union Streets,
New Brighton

 

 

Present

Chairperson

Deputy Chairperson

Members

Andrea Cummings

Tim Baker

David East

Tim Sintes

Linda Stewart

Stan Tawa

Glenn Livingstone

 

 

15 August 2016

 

 

 

 

 

Barbara Strang

Community Board Advisor

941 6601

barbara.strang@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

1.   Apologies

 

Part C

 

 

Community Board Resolved BPCB/2016/00107

That the apology for lateness received from Stan Tawa be accepted.

Andrea Cummings/Tim Baker                                                                                                                                Carried

 

2.   Declarations of Interest

Part B

 

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

 

Community Board Resolved BPCB/2016/00108

That the minutes of the Burwood/Pegasus Community Board meeting held on Monday, 1 August 2016 be confirmed.

Linda Stewart/Tim Sintes                                                                                                                                         Carried

 

4.   Deputations by Appointment

Part B

4.1       Keith Land, Earthquake Commission

             Keith Land updated the Board on progress, including land and Increased Liquefaction Vulnerability (ILV) settlements.

             The Chairperson thanked Keith Land for his update.

 

4.2       Graham Crow, resident of Wild Dunes Place, Westhaven

             Graham Crow addressed the Board reporting that a street tree is causing damage to his property and Council infrastructure. 

             The Chairperson thanked Graham Crow for his deputation.

 

4.3       Russell Hamilton, resident of Lexington Place, Westhaven

             Russell Hamilton addressed the Board, advising that a street tree on Lexington Place is causing damage to his property and Council infrastructure.

             The Chairperson thanked Mr Hamilton for his deputation.

Community Board Resolved BPCB/2016/00109

Part B

That the Burwood/Pegasus Community Board:

 

1.         Requests that problematic trees in the Westhaven subdivision be assessed for suitable replacement trees where necessary due to reported ongoing and increasing damage to infrastructure and private property.

 

2.         Requests that staff look at updating the acceptable trees on the Infrastructure Design Standard (IDS) register. 

Andrea Cummings/Linda Stewart                                                                                                                        Carried

 

Community Board Decided BPCB/2016/00110

Part A

That the Council considers an integrated approach to tree planting between The Tree Policy, Infrastructure Design Standards (IDS) register and the Resource Management Act (RMA) in relation to subdivision development, and that staff include advice from the operational Council Area Arborist in the planning of the integrated approach process.

 

Andrea Cummings/Linda Stewart                                                                                                                        Carried

 

4.4       Richard McLaren, Major, New Zealand Cadet Force

             Richard McLaren spoke to the Board about the New Zealand Cadet Force programme, activities and the Cadet Force’s desire to re-establish a cadet unit in Christchurch East, based at the new Shirley Boys’ and Avonside Girls’ school campus. 

             The Chairperson thanked Mr McLaren for the deputation.

Community Board Resolved BPCB/2016/00111

Part B

That the Burwood/Pegasus Community Board:

1.         Supports in principle the New Zealand Cadet Force in its intention to start a new cadet unit on the east side of Christchurch.

 

2.         Requests that staff support them in establishing a cadet unit in Christchurch East and that staff provide a letter of support from the Board. 

Andrea Cummings/Tim Sintes                                                                                                                               Carried

 

4.5       Bruce Denton

             Bruce Denton spoke to the Board, introducing his idea for an air show off the end of the New Brighton Pier. 

             The Chairperson thanked Mr Denton for his deputation.

Community Board Resolved BPCB/2016/00112

Part B

 

That the Burwood/Pegasus Community Board:

 

1.      Supports in principle the concept of an air show off the end of the New Brighton Pier.

 

2.      Recommends that the concept of an air show off the New Brighton Pier is presented to relevant staff for further investigation.

 

Tim Sintes/Glenn Livingstone                                                                                                                                Carried

 

5.   Presentation of Petitions

Part B

 

There was no presentation of petitions.  

6.   Correspondence

       Correspondence was received on the outcome of consultation and decision made by the Council regarding the Council Dog Control Policy and Dog Control Bylaw 2016.

 

 

Community Board Resolved BPCB/2016/00113

Part B

That the Burwood/Pegasus Community Board receives the information in the correspondence report dated 15 August 2016.

Andrea Cummings/Linda Stewart                                                                                                                        Carried

 

7.   Staff Briefings

       7.1          Libraries Update

                                      Carolyn Robertson, Head of Libraries and Information Unit briefed the Board on major projects the Library Unit is undertaking including the schedule for new libraries opening across the city and repairs to the New Brighton, Lyttelton and Parklands libraries. 

 

 

Stan Tawa arrived at 5.47pm.

 

8.   Proposed Speed Limit Change Dunlops Road

 

 

Community Board Resolved BPCB/2016/00114

Community Board Decisions under Delegation (Original Staff Recommendation Accepted without Change)

Part C

That the Burwood/Pegasus Community Board recommends that the Council:

1.         Approves, pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, that speed limits be revoked and set as listed below in clauses 1.a to 1.b and include the resulting changes in the Christchurch City Register of Speed Limits & Speed Limit Maps:

a.         Revokes the 80 kilometres per hour speed limit of Dunlops Road from Lower Styx Road easterly, generally, along Dunlops Road to end. 

b.         Approves that the speed limit of Dunlops Road be set at 50 kilometres per hour.

2.         Approves the speed limit changes listed above in clauses 1.a to 1.b come into force on 31 October 2016. 

Tim Sintes/Linda Stewart                                                                                                                                         Carried

 

Community Board Decided BPCB/2016/00116

Part A

That the Burwood/Pegasus Community Board recommend that the Council:

1.         Approves, pursuant to Section 5 of the Christchurch City Council Speed Limits Bylaw 2010, that speed limits be revoked and set as listed below in clauses 1.a to 1.b and include the resulting changes in the Christchurch City Register of Speed Limits & Speed Limit Maps:

a.         Revokes the 80 kilometres per hour speed limit of Dunlops Road from Lower Styx Road easterly, generally, along Dunlops Road to end. 

b.         Approves that the speed limit of Dunlops Road be set at 50 kilometres per hour.

2.         Approves that the speed limit changes listed above in clauses 1.a to 1.b come

 Tim Sintes/Linda Stewart                                                                                                                                        Carried

 


 

 

9.   Burwood/Pegasus Community Board 2016/17 Discretionary Response Fund - South Brighton Residents Association

 

Staff Recommendation

That the Burwood/Pegasus Community Board approves a grant of $1,621 to South Brighton Residents Association towards the administration and development project.

 

Community Board Resolved BPCB/2016/00115

Part C

That the Burwood/Pegasus Community Board approves a grant of $1,621 to South Brighton Residents Association towards the administration and development project.

Note: This approval is consistent with other Residents Associations’ requests and covers only black and white printing.

Andrea Cummings/Linda Stewart                                                                                                                        Carried

 

10. Burwood/Pegasus Community Board Area Report

       The Board received the information contained in the Burwood/Pegasus Community Board Area report. 

 

11. Elected Member Information Exchange

 

There was no information exchanged at this meeting.

 

12. Questions Under Standing Orders

 

There were no questions under Standing Orders at this meeting.

 

 

   

Meeting concluded at 6.21pm.

 

CONFIRMED THIS 5th DAY OF SEPTEMBER 2016

 

Andrea Cummings

Chairperson

 


Burwood/Pegasus Community Board

05 September 2016

 

 

6.        Correspondence

Reference:

16/995675

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5307

 

 

1.   Purpose of Report

Correspondence has been received from:

 

Name

Subject

Burwood East Residents Association

Re-establishment of previously planted green areas post SCIRT repair works. 

 

 

Lianne Dalziel, Mayor

Burwood/Pegasus Community Board’s submissions on the Draft 2016/17 Annual Plan

 

 

 

2.   Staff Recommendations

 

That the Burwood/Pegasus Community Board receives the information in the correspondence report dated 05 September 2016.

 

 

Attachments

No.

Title

Page

a

Letter from Burwood East Residents Associaiton

12

b

Letter from the Mayor, Lianne Dalziel

13

c

Attachment to letter from the Mayor, Lianne Dalziel

15

 

 


Burwood/Pegasus Community Board

05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

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05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

 

7.        Staff Briefing

Reference:

16/995153

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5307

 

 

1.   Purpose of Report

The Board will be briefed on the following:

 

Subject

Presenter

Unit/Organisation

Pages Road kerb and channel and footpath repair work

Ross Herrett

Infrastructure Rebuild Liaison Manager

 

 

2.   Staff Recommendation

That the Burwood/Pegasus Community Board notes the information supplied during the Staff Briefing.

 

 

Attachments

There are no attachments to this report.

  


Burwood/Pegasus Community Board

05 September 2016

 

 

8.        Breezes Road - School Patrol at Haeata Community Campus

Reference:

16/925945

Contact:

Michael Thomson

Michael.thomson@ccc.govt.nz

941-8950

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek the Burwood/Pegasus Community Board’s recommendation to Council to approve a school patrol in accordance with the Local Government Act 1974 and 2002, and accordance with the Land Transport Rule 54002, Traffic Control Devices Rule 2004. 

Origin of Report

1.2       This report is staff generated following a request from the new Haeata school community and the working party involved in ensuring all traffic control and parking issues are considered as part of the new school opening in 2017.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of adjoining residents/ community directly affected.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendation

That the Burwood/Pegasus Community Board recommends that the Council approve:

1.         In pursuance of the powers vested in it by Section 8.3(1) of the Land Transport Rule- Traffic Control Devices 2004 ( Rule 54002), and pursuant to the powers vested in it by the Local Government Act 1974 and 2002, the Christchurch City Council hereby authorises the head teacher of Haeata Community Campus to appoint appropriately trained persons to act as school patrols at the zebra pedestrian crossing at Breezes Road, located at a point more or less 16 metres northwest of its intersection with Hampshire Street.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Road Operations

·     Level of Service: 10.0.31 Protect vulnerable users - minimise the number of fatal crashes involving pedestrians and cyclists

4.2       The following feasible options have been considered:

·     Option 1 – Install a school patrol (preferred option)

·     Option 2 – Do nothing

 

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Provides supervision and priority for children of all school ages, when needing to cross Breezes Road.

·     Cost effective solution to providing road safety for school children.

4.3.2   The disadvantages of this option include:

·     None identified by staff

 

 

5.   Context/Background

Haeata Community Campus

5.1             The Ministry of Education is restructuring a number of schools in Christchurch City. As part of this restructure, four existing schools are merging into one school at the site of the existing Aranui High school.

The four schools that are merging are: Avondale Primary, Aranui Primary, Wainoni Primary, and Aranui High School.

A committee has been formed, chaired by a staff member from the New Zealand Transport Agency. The purpose of this technical committee is to look at all aspects of travel changes for school children, resulting from the merger. This includes looking at needed traffic control changes, parking restriction changes, travel patterns, school buses, effects on public transport, etc.

This report requesting approval for a school patrol is just one of many changes required.

Due to the Local Government elections, and consequential decision making meeting recess, further reports will be submitted in the new Council elected term.

These reports may include such items (depending on analysis after the restructure) as:

·     Changes to the variable speed limits (school speed zone) on Breezes Road at the Avondale /Chisnallwood site, and at the Aranui Primary /Aranui High school site.

·     Changes to the Breezes road crossing points at the Avondale /Chisnallwood site.

·     Reviewing the school bus stop on Shortland Street.

·     Assessing the consequential priority of Shortland Street for a school speed zone.

·     Better protection for pedestrians crossing at the Breezes /Wainoni Road and Breezes/ Pages Road intersection signals.

In addition, a citywide review of all school patrols will occur in 2017, following restructuring/ closure of many schools in the city. This will follow the format completed by the author of this report, back in 2002, when all school patrols were reviewed and legalised in one report to Council.

 

5.2      

6.   Option 1 – Install School Patrol (preferred)

Option Description

6.1       Install school patrol at Breezes road outside the new Haeata Community Campus.

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are nil. Note: the zebra pedestrian crossing exists, along with kerb extensions and parking restrictions.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       No members of the community-outside the Haeata Community are specifically affected by this option due to no effect on any adjoining residents or road users. Note: Due to the existence of the zebra crossing, motorists are required to stop for pedestrians crossing. 

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – approximately $2,500 for signs and poles

6.7       Maintenance / Ongoing Costs – approved Council Maintenance budget

6.8       Funding source – approved Traffic Operations budget.

Legal Implications

6.9       The installation of any signs and/or markings associated with traffic control devices must comply with the Land Transport Rule: Traffic Control Devices 2004.

Risks and Mitigations

6.10    None identified.

Implementation

6.11    Implementation dependencies - dependant on approval by Council to legalise the school patrol operation.

6.12    Implementation timeframe – required to be commissioned for the start of February 2017, for day one of Haeata Community Campus.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Provides supervision of school children crossing the roadway.

6.14    The disadvantages of this option include:

·   None identified.

7.   Option 2 – Do nothing

Option Description

7.1       Do nothing.

Significance

7.2       The level of significance of this option is high consistent with section 2 of this report. 

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The Haeata School Community is specifically affected by this option due to their request to maximise safety for the children who need to cross Breezes road, on their way to/ from school. 

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – Does not provide an additional facility for school children

7.5.2   Reason for inconsistency – as above.

Financial Implications

7.6       Cost of Implementation - NA

7.7       Maintenance / Ongoing Costs - NA

7.8       Funding source - NA

Legal Implications

7.9       NA

Risks and Mitigations

7.10    Ongoing concern from the local community about road safety.

Implementation

7.11    Implementation dependencies  - NA

7.12    Implementation timeframe - NA

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   No additional cost to Council ( approx. $2,500)

7.14    The disadvantages of this option include:

·   Does not respond to the needs of the school community.

 

 

Attachments

No.

Title

Page

a

Breezes road school patrol at Haeata community campus attachment A

30

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Michael Thomson - Transport Engineer

Approved By

Steve Parry - Manager Traffic Operations

Steffan Thomas - Operations Manager

Chris Gregory - Head of Transport

  


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 

 

9.        Shirley Tennis Club Variation to Lease

Reference:

16/846654

Contact:

Lisa Barwood

Lisa.barwood@ccc.govt.nz

9418320

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to recommend that Council approve a variation to the current lease area to Shirley Tennis Club Incorporated (the “Club”) at Richmond Park to allow construction of two additional tennis courts.

Origin of Report

1.2       This report is staff generated at the request of the Club.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by officers completing an assessment of significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board recommends that the Council:

1.         Approve a variation to the current lease area for Shirley Tennis Club Incorporated at Richmond Park, currently being 6021 m2 of recreation reserve described as Reserve 4804 held in CFR CB657/53, to include an additional area of 1296m2 to construct two tennis courts on the land described as being part Lot 1-2 Deposited Plan 11905 being 2372m2 approximately held in Trust for Public Recreation (shown as Area F in Attachment A to this report), subject to:

a.         Public notification under the Reserves Act 1977 being completed and no sustainable objections received.

2.         In its capacity of holding the Minister of Conservation’s Delegation, pending the outcome of advertising, give consent to the variation of the lease in accordance with 54(1)(b) and (c) of the Reserves Act 1977.

3.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including but not limited to:

a.         In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a Hearing, appoint a Hearings Panel comprised of an independent commissioner(s) that has the power to receive , consider, and determine any objections by rejection or upholding them.

b.         To conclude and administer the terms and conditions of the lease.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Sports Parks

·     Level of Service: 7.1.1 Provide access to fit-for-purpose sports parks

4.2       The following feasible options have been considered:

·     Option 1 – Approve a variation to the current lease to include an area to construct two new tennis courts (preferred option)

·     Option 2 – not approve a variation to the current lease.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Providing additional top grade tennis courts for future events hosted by the Club.

·     Provision of additional sporting facilities in the Eastern suburbs.

·     Utilisation of the area formerly occupied by the Shirley Bowling Club.

4.3.2   The disadvantages of this option include:

·     An area of recreation reserve occupied exclusively by a local sports club.

 

 

5.   Context/Background

History

5.1       The Shirley Tennis Club was seriously impacted from the earthquakes, losing all nine of the courts and their clubrooms. The Club had no insurance for the courts. The clubrooms were insured, but due to new foundation requirements they had a shortfall of $150,000 on the rebuild.

5.2       The Club numbers were on a steady climb before the earthquakes and then they dropped off after the 2010 earthquake. Since 2015 the club numbers are now increasing again with 325 members for 2016 which is up from 299 in 2014.

5.3       The Club has rebuilt new clubrooms and seven of the nine courts.  The remaining two courts (Area E in Attachment A) are at the back of the reserve in a shaded area that is hard to keep dry and the ground damage is quite extensive. 

5.4       The Club has applied to the Council for a lease of the land previously occupied by the Shirley Bowling Club which was previously surrendered. 

5.5       Utilisation of this area could potentially allow for night training and the Club has indicated that they intend to pursue permission for the installation of lighting to four of the courts, including these two new courts.  The report seeking approval for lighting will come before the Community Board at a later date.

5.6       The Tennis Club is surrounded mostly by red zone land. There is an easement in favour of two adjoining lots that wasn’t red zoned; one is residential and the other is a former hospital.  This easement runs between the current leased area and the proposed new area for the additional courts (shown in red in Attachment A).  Council officers approached the landowners for a surrender of the easement.  This did not eventuate and the area of the easement will now be sealed over and not built on as was previously done with the bowling club building and greens.

5.7       The remaining two back courts that are damaged will be retained by the Tennis Club.

5.8       The park previously had a public cricket batting practice area which was damaged by the earthquakes.  The local cricket club has expressed an interest in utilising this area for both public and club batting practice but are not in a position to apply for a lease at this stage.  If the cricket club wishes to pursue use of these redundant courts, a report seeking the surrender of these tennis courts will go before the Community Board.  

Delegations

5.9       The Burwood/Pegasus Community Board does not have delegated authority to vary a lease where there is a change in the amount of land the Lessee will occupy.

Public Advertising

5.10    The land is held as Recreation Reserve, and as such provisions 119 and 120 of the Reserves Act 1977 apply. The Christchurch City Council as administering authority must publicly advertise the proposal and consider any objections received in writing before making the decision to vary the lease over the area the Lessee is presently occupying.

5.11    The Council has publicly advertised the proposal to vary the lease. Submissions close on 12 September 2016.  If submissions are received, and submitters wish to be heard in support of their submission, it will be necessary to convene a Reserves Hearing Panel to hear submitters’ views prior to the panel making a recommendation back to the Council.

Minister of Conservation Delegations

5.12    On 12 June 2013, the Minster of Conservation delegated to all territorial authorities powers, functions and duties where the territorial authority is the administering body of the relevant reserve.  These delegations cannot be sub-delegated to a Community Board level.

5.13    In exercising the Minister’s delegation, the administering body (i.e. the Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

·        The land has been correctly identified;

·        The necessary statutory processes have been followed;

·        The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

·        The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

·        Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

·        Council officers have publically notified the Council’s intentions to consider granting the Shirley Tennis Club a lease for 33 years.

·        Council officers are satisfied that the proposed lease complies with the Minister’s requirements.

6.   Option 1 – Approve Variation to Lease (preferred)

Option Description

6.1       Approve a variation to the current lease to include area to construct two new tennis courts

Significance

6.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Club members and players of tennis are specifically affected by this option due to the need for tennis courts for adult and children’s interclub weekly sports and being able to host events.  Their views are in favour of this option.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies

Financial Implications

6.6       Cost of Implementation – staff time to prepare the report is budgeted for.

6.7       Maintenance / Ongoing Costs – nil.

6.8       Funding source – not applicable

Legal Implications

6.9       A variation to the Deed of Lease to document the arrangement will be prepared. The Club will be responsible for the cost of preparation which is $250 plus GST plus the cost of public advertising.

Risks and Mitigations

6.10    The risk in granting the request is the Club may cease to operate. To mitigate the risk the lease states that the Club must remove all improvements and make good the land. The lease documentation will protect the Council’s interests and provide measures for dealing with early termination or abandonment.

Implementation

6.11    Implementation dependencies  - Approval by Council to vary the Lease

6.12    Implementation timeframe – Completion following Council resolution

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Providing additional top grade tennis courts for future events hosted by the Club.

·   Provision of additional sporting facilities in the Eastern suburbs.

·   Utilisation of the area formerly occupied by the Shirley Bowling Club.

 

6.14    The disadvantages of this option include:

·   An area of recreation reserve occupied exclusively by a local sports club.

7.   Option 2 - Not Approve a Variation to the Current Lease

Option Description

7.1       Not approve a variation to the current lease and leave everything as status quo.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       The Club and its members are specifically affected by this option due to the need to have more courts to host events and keep up with current volumes of games in inter club competition.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – does not support Council’s Long Term Plan (2015 – 2025)

7.5.2   Reason for inconsistency – the LTP provides a level of service to deliver overall customer satisfaction with sports parks

7.5.3   Amendment necessary – changes to the LTP that would not support overall customer satisfaction with sports parks

Financial Implications

7.6       Cost of Implementation – No cost to Council

7.7       Maintenance / Ongoing Costs – Operational budgets for maintenance of reserve

7.8       Funding source – Not applicable

Legal Implications

7.9       Not applicable

Risks and Mitigations

7.10    The Club has been working with staff for two years on the project which has also included elected members input, the risk of losing face with the community group would be high. Approval to grant the variation would mitigate this risk.

Implementation

7.11    Implementation dependencies  - not applicable

7.12    Implementation timeframe – not applicable

Option Summary - Advantages and Disadvantages

7.13    The advantages of this option include:

·   Not having exclusive use by a sports club over area of Reserve

7.14    The disadvantages of this option include:

·   Limiting the ability of the Club’s future expansion.

·   Lack of recreational facilities in the eastern suburbs for the playing of tennis including interclub competitions.

·   Ongoing maintenance of the reserve.

 

Attachments

No.

Title

Page

a

BE671-LA4889-Shirley Tennis Club-Lease Plan 2016

37

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Lisa Barwood - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Angus Smith - Manager Property Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 

 

10.    Proposed Licence Agreement - Bickerton Reserve - Wainoni Avonside Community Services Trust

Reference:

16/945719

Contact:

Nick Jenkins

nick.jenkins@ccc.govt.nz

(03) 941 5060

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to:

1.1.1   Approve the granting of a licence agreement to the Wainoni Avonside Community Services Trust, over part of 884 Avonside Drive, Wainoni, for the purposes of establishing and operating a community garden.

1.1.2   Recommend that the Council exercise the Minister of Conservation’s delegated authority to approve a new licence to the Wainoni Avonside Community Services Trust.

Origin of Report

1.2       This report is being provided to fulfil Burwood/Pegasus Community Board resolution BPCB/2016/00076.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by officers completing an assessment of the significance.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board:

1.         Resolves to enter into a licence with the Wainoni Avonside Community Services Trust pursuant to section 54 of The Reserves Act 1977, for a period of up to 5 years, over that part of land described as being approximately 980 square meters at 884 Avonside Drive, Wainoni, as depicted in attachment A, subject to:

a.         public notification under the Reserves Act 1977 being completed and no sustainable objections being received.

It is further recommended that the Burwood/Pegasus Community Board recommend that the Council:

2.         In its capacity as a delegate of the Minister of Conservation, pending the outcome of the public notification, give consent to the granting of a licence agreement over that part of land described as being approximately 980 square meters at 884 Avonside Drive, Wainoni, being part of Lot 1 DP 10020 contained in certificate of title CB420/257 in accordance with section 54 of the Reserves Act 1977.

3.         Authorise the Property Consultancy Manager to manage and conclude all issues and processes associated with the above resolutions including but not limited to:

a.         In the event that there are objections through the notification process under section 119 of the Reserves Act that cannot be resolved and need to be determined through a Hearing, appoint a Hearings Panel comprised of an independent commissioner(s) that has the power to receive, consider, and determine any objections by rejection or upholding them.

b.         To conclude and administer the terms and conditions of the lease.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Recreation and Sports Facilities

·     Level of Service: 7.0.3 Support community based organisations and networks to develop, promote and deliver recreation and sport in Christchurch

4.2       The following feasible options have been considered:

·     Option 1 - Grant a licence to the Wainoni Avonside Community Services Trust (preferred option)

·     Option 2 - Not grant a licence to Wainoni Avonside Community Services Trust

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Supports the outcomes of the Councils Food Resilience Policy.

·     Enhances the utilisation of Bickerton Reserve, until a future use of the adjoining residential red zoned land is known.

·     Creates a sense of communal activity, prosperity and purpose within the red zone.

·     Encourages community networks to develop, promote and deliver recreation in Christchurch.

4.3.2   The disadvantages of this option include:

·     Restricts Councils ability to use the land for an alternative purpose for the duration of the licence.

 

5.   Context/Background

Background

5.1       On 20 June 2016 the Burwood/Pegasus Community Board received a deputation from the Wainoni Avonside Community Services Trust (WACST) seeking support toward a proposal to establish a community garden on part of Bickerton Reserve, 884 Avonside Drive, Wainoni.

5.2       The Community Board resolved to:

·   Support in principle the aims of the Wainoni Avonside Community Services Trust to develop a community garden on reserve land on Bickerton Reserve.

·   Request staff to undertake whatever actions are necessary to enable the Wainoni Avonside Community Services Trust to implement the community garden on that site as soon as possible with a deadline of the beginning of August 2016.

Community Board Considerations – Approval of Lease

5.3       The Community Board has the delegated authority to approve the granting of leases and licences over land administered by the Council as recreation reserve pursuant to section 54 of The Reserves Act 1977.

5.4       The subject land is held as a recreation reserve, and is administered under the Reserves Act 1977.

5.5       The site is legally described as being Res 4219 and Lot 1 DP 10020 held within certificates of title CB8k/349 and CB420/257 respectively, and totals 4882 square meters. The proposed licenced area comprises of approximately 980 square meters.

5.6       Council officers from the Park’s Unit are supportive of the proposed short term establishment and operation of a community garden, and have identified no alternative community uses for the site which should take priority.

5.7       The licence agreement is intended for the purpose of permitting WACST to establish and operate a community garden, on a short term basis, until the land tenure issues are resolved on the adjoining Crown owned red zoned land and a long term licence can be sought by the Trust.

5.8       The annual rental will be set at a peppercorn in line with other community garden leases throughout the city.

5.9       Granting a licence to WACST will help to support the implementation of the following visions as set out in the Council adopted Food Resilience Policy:

5.9.1   Identify and make available suitable Council land for food production, community gardens and related activities, and establish supportive frameworks that enable community use of these spaces.

5.9.2   Support community education through community gardens and other local initiatives that increase knowledge of how to grow, harvest, prepare and consume healthy locally grown food to support edible gardens and a thriving local food economy.

5.9.3   Support initiatives that increase the availability, distribution and affordability of fresh, healthy food in our communities.

 

Council Considerations - Approval of Lease (as a delegate of the Minister of Conservation)

5.10    On 12 June 2013, the Minister of Conservation delegated to all territorial authorities his powers, functions and duties where the territorial authority is the administering body of the relevant reserve. These delegations cannot be sub-delegated to a Community Board level.

5.11    In exercising the Minister’s delegation, the administering body (i.e. the Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:

5.11.1 The land has been correctly identified;

5.11.2 The necessary statutory processes have been followed;

5.11.3 The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;

5.11.4 The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;

5.11.5 Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.

5.12    Council officers have publically notified the Council's intentions to consider granting a licence agreement for a period of up to 5 years, for the establishment and operation of a community garden. The public notice was placed in The Press on 15 August 2016, with the notification period due to close at 12 noon on 16 September 2016.

5.13    If submissions are received, on or before the 16 September 2016 deadline, and submitters wish to be heard in support of their submission, it will be necessary to convene a Reserves Hearing Panel to hear submitters’ views prior to the panel making a recommendation back to the Council.

5.14    Council Officers are satisfied that the proposed lease complies with the Minister’s requirements.

 

6.   Option 1 - Grant a licence to the Wainoni Avonside Community Services Trust (preferred)

Option Description

6.1       To grant the Wainoni Avonside Community Services Trust a licence for a period of up to 5 years, for the establishment and operation of a community garden, over that area of land as depicted in attachment A.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Members of the Wainoni Avonside Community Services Trust are specifically affected by this option due to their requirements for a vacant land parcel suitable for establishing a temporary community garden.  Their views support this option.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation - There is no cost to the Council other than staff time which is budgeted for. The Wainoni Avonside Community Services Trust will be responsible for the cost of preparing the new deed which is $250 plus GST.

6.7       Maintenance / Ongoing Costs - The Wainoni Avonside Community Services Trust will be responsible for any ongoing maintenance costs.

6.8       Funding source - The Wainoni Avonside Community Services Trust have secured a grant of $30,000 from Red Cross. The funds must be spent by December 2016 or the grant will be forfeited.

Legal Implications

6.9       A licence agreement will need to be prepared to document the occupation arrangements.

Risks and Mitigations

6.10    The Wainoni Avonside Community Services Trust are relying on funding to establish the community garden. The Trust may not have sufficient funds at the expiry of the licence agreement to remove their site improvements. The Council could be left either carrying the cost of removal, or inheriting the Trust’s site improvements that we do not wish to retain.

6.11    The licence agreement will contain provisions requiring the Trust to remove its site improvements at the expiry of the licence.

Implementation

6.12    Implementation dependencies - Resolution by the Community Board.

6.13    Implementation timeframe - Approximately 3-4 weeks for the completion of licence agreement after a formal resolution by the Community Board.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Supports the outcomes of the Council’s Food Resilience Policy.

·   Enhances the utilisation of Bickerton Reserve, until a future use of the adjoining residential red zoned land is known.

·   Creates a sense of communal activity, prosperity and purpose within the red zone.

·   Encourages community networks to develop, promote and deliver recreation in Christchurch.

6.15    The disadvantages of this option include:

·   Restricts Council’s ability to use the land for an alternative purpose for the duration of the licence.

7.   Option 2 - Not grant a licence to Wainoni Avonside Community Services Trust

Option Description

7.1       Decline the granting of a licence agreement to the Wainoni Avonside Community Services Trust.

Significance

7.2       The level of significance of this option is low consistent with section 2 of this report.  Engagement requirements for this level of significance are not required.

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Members of the Wainoni Avonside Community Services Trust are specifically affected by this option due to their requirements for a vacant land parcel suitable for establishing a temporary community garden.  Their views would not support this option.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency - Does not support the Councils Long Term Plan (2015 – 2025)

7.5.2   Reason for inconsistency - This option does not align with the levels of service provided for in the long term plan, including; “6.0.2 Customer satisfaction with a range of recreation facilities” and “7.0.3 Support community based organisations and networks to develop, promote and deliver recreation and sport in Christchurch”.

7.5.3   Amendment necessary - Not applicable.

Financial Implications

7.6       Cost of Implementation - Not applicable.

7.7       Maintenance / Ongoing Costs - The Council will be responsible for any ongoing maintenance costs associated with the site.

7.8       Funding source - The cost of maintenance will continue to be met through existing Park’s Unit operational budgets.

Legal Implications

7.9       There are no legal implications in not granting a licence.

Risks and Mitigations

7.10    The Council’s reputation could be damaged if the Council were seen to be unsupportive of the Trust’s community garden proposal, which aligns closely with the objectives of the Council’s Food Resilience Policy.

7.11    Granting a licence to Wainoni Avonside Community Services Trust will mitigate this risk.

Implementation

7.12    Implementation dependencies - Community Board resolution.

7.13    Implementation timeframe - Immediate.

Option Summary - Advantages and Disadvantages

7.14    The advantages of this option include:

·   Retaining vacant land available for alternative future uses.

7.15    The disadvantages of this option include:

·   Underutilisation of Council land.

·   Goes against the wishes of the local community.

·   Discourages community networks to develop, promote and deliver recreation in Christchurch.

·   Wainoni Avonside Community Services Trust risks losing its $30,000 grant from Red Cross if land tenure cannot be secured.

 

Attachments

No.

Title

Page

a

Site Plan - 884 Avonside Drive

46

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Nick Jenkins - Leasing Consultant

Approved By

Kathy Jarden - Team Leader Leasing Consultancy

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 


 


Burwood/Pegasus Community Board

05 September 2016

 

 

11.    Shortland Playground - Proposal to revoke previous decisions of the Burwood/Pegasus Community Board.

Reference:

16/718200

Contact:

Megan Carpenter

megan.carpenter@ccc.govt.nz

941 6761

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to resolve to revoke these resolutions from 16 September 2013.

17.  (a)     Approve the removal of the playground equipment from Shortland Street Playground Reserve subject to Foodstuffs South Island Limited funding, and place the equipment into storage.

     (b)        Approve for staff to complete a site selection process to identify a new location where the equipment can be placed within the Aranui/Wainoni area. Site Selection report to be submitted back to the Burwood/Pegasus Community Board for consideration.

     (c)         Approve for staff to consider other uses for the Shortland Street Reserve area by other units of the Council.

     (d)        Approve for staff to commence the process to revoke the Reserve Classification under the Reserves Act, if it is determined that the reserve cannot be used for any other recreational activity.

And to resolve to revoke a resolution on 22 April 2014.

17.2           Approve Aranui Playground Reserve and Cuthberts Green as suitable sites to relocate the play equipment removed from Shortland Street Playground Reserve when funding is secured.

Origin of Report

1.2       This report is staff generated following a seminar with the Burwood/Pegasus Community Board on 2 May 2016 discussing a proposal to keep the play equipment and reserve open at Shortland Playground Reserve.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the criteria noted in the Significance and Engagement Policy 2014.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board resolves to:

1.         a.            Revoke resolutions 17. (a), (b), (c), (d) on the Burwood/Pegasus Community Board meeting minutes of 16 September 2013;

b.            Revoke resolution 17.2 on the Burwood/Pegasus Community Board meeting minutes of 22 April 2014.

2.         Approve the landscape concept plan for the redevelopment of the play equipment at Shortland Playground Reserve.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Neighbourhood Parks

·     Level of Service: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean,  tidy, safe and functional

4.2       The following feasible options have been considered:

·     Option 1 – Revokes decision and approved landscape concept plan for Shortland Playground Reserve (preferred option)

·     Option 2 – Request staff to continue working on previous resolutions.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     Keeping the reserve and play space open for the benefit of the community, with play equipment, play surfaces and paved surfaces reinstated.

·     New entrance at forecourt to Pak’nSave to improve visibility of the playground for customers and passers-by.

·     New section of asphalt footpath connection forecourt with existing asphalt pathway

·     Existing planting rationalised including the removal of plants that effect visibility through the space and planting a coastal ground cover mix.

4.3.2   The disadvantages of this option include:

·     The reserve is being upgraded, therefore the project is advantage to the community.

 

5.   Context/Background

5.1       Shortland Playground Reserve is classified as a Recreation Reserve under the Reserves Act 1977. The reserve is located adjacent to the recently rebuilt Pak’nSave Wainoni and has an entrance at 25 Shortland Street, Wainoni.

5.2       The playground was updated in 2007.

5.3       Wainoni Pak’nSave has been rebuilt following the Canterbury Earthquakes. The supermarket is located directly beside the playground and there was concern that the new supermarket would substantially diminish passive surveillance, clear sight lines through the reserve and visibility into the park.

5.4       Foodstuffs South Island Limited provided the Community Board with three options around redeveloping the reserve which included;

·   Leave the playground where it is with a few playground equipment upgrades.

·   Redevelop the whole site and reposition the playground and include new play equipment.

·   Remove all the playground equipment, re-grass the site and incorporate a pedestrian pathway.

5.5       The Board decided to consult with local community organisations through the Aranui Hub. Four options were recommended by the Aranui Hub for Council staff to investigate.

5.6       Staff considered feedback from the Aranui Hub, which resulted in resolution 17. (a), (b), (c), (d) on 16 September 2013, refer to paragraph 1.1.

5.7       Staff presented a report to the Board on 22 April 2014. The purpose of this report was for the Board to approve suitable locations for the relocation of the play equipment from Shortland Playground (refer to paragraph 1.1).

Proposal to keep reserve open

5.8       On 28 April 2016, staff met with the owner operator of Pak’nSave Wainoni and a landscape architect from Rough and Milne Landscape Architects to discuss the future of the reserve. The owner operator has observed that the reserve is well used by the community and they have suitable surveillance from their staff room. They also have a security system with cameras that overlook the park.

5.9       This site visit gave staff the opportunity to assess the site and gain an understanding around the openness and sightlines through the reserve now the Pak’nSave building is complete. Staff consider that keeping the playground open is a possibility and the next step in the process would be to have a discussion with the Community Board.

5.10    Staff attended a Burwood/Pegasus Community Board seminar on Monday 2 May 2016 to discuss keeping the playground open. It was proposed that the play space would remain in is existing location with some small adjustments/relocation of equipment and redesign of space.

5.11    General support was obtained from the Community Board with the next step in the process to develop a landscape concept plan to present to the Aranui Hub prior to further discussion/ decisions from the Board.

5.12    Staff attended the Aranui Community Hub Meeting on Tuesday 21 June 2016. There was support from the Hub to keep the reserve and playground open as per the proposed landscape concept plan. In their meeting minutes the following was recorded – “The members present thought it would be good to have the park improved and recommendations from the CPTED actioned in order to keep this park up and running”.

5.13    Crime Prevention Through Environmental Design (CPTED) advice was received from Sue Ramsay (Councils Metropolitan Community Advisor), refer Attachment A. The recommendations from this report are as follows;

·   The blind pathway to the eastern corner of the playground is removed and replaced with grass.

·   The inner fence along the north eastern boundary and adjacent to Pak’nSave is removed. The new fencing is sufficient and the space between the two fences forms a movement predictor.

·   Re-align the main pathway to form a more direct route to support pedestrian desire lines.

·   Trim existing plantings that have grown to heights that interrupt sightlines, especially those surrounding the play equipment, and those in the northeast border garden (along residential boundary).

·   Limit the use of plants, such as grasses, that can be used as fire-starting material

·   Apply threshold treatments to the entrance of the Pak’nSave forecourt to improve visibility of the playground for Pak’nSave customers and passers-by, while ensuring that barriers (e.g. bollards) are in place to prevent vehicle access.

5.14    A landscape concept plan has been developed considering the CPTED advice (refer Attachment B). This landscape concept plan proposed the following improvements:

·   Existing playground retained in part, with play equipment, play surfaces and paved surfaces reinstated where necessary.

·   New area of play equipment (to relocate some of the equipment from the east end of the playground to a more central location) with associated planting developed.

·   New entrance from Wainoni Pak’nSave and new signage at both entrances.

·   New section of asphalt footpath connecting with existing footpath. Surface of existing asphalt to be repaired where necessary,

·   Secondary asphalt pathway removed and reinstated as grass.

·   Post and rail fence removed along boundary with Wainoni Pak’nSave

·   Rationalise existing planting and remove existing flax (improve sightlines), proposed replacement gardens where required.

6.   Option 1 – Revoke resolutions and approve landscape concept plan (preferred)

Option Description

6.1       The Burwood/Pegasus Community Board revokes its resolutions from 16 September 2013 and 22 April 2014 (refer paragraph 1.1) and approves the landscape concept plan for Shortland Playground Reserve as per Attachment B.

Significance

6.2       The level of significance of this option is low, consistent with section 2 of this report. 

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Staff attended an Aranui Hub meeting on 21 June 2016, to discuss the option of keeping the reserve open at Shortland Playground and making improvements to the reserve as per the concept plan, refer Attachment B. “The members present thought it would be good to have the park improved and recommendations from the CPTED actioned in order to keep this park up and running”.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

6.5.1   Parks and Waterways Access Policy 2002

6.5.2   Children’s Policy 1998

6.5.3   Physical Recreation and Sports Strategy 2002

Financial Implications

6.6       Cost of Implementation – The cost estimate to complete the works proposed as per Attachment B, is $85,366.33. This includes all site works, paving and hardscape, planting and 10% contingency.

6.7       Maintenance / Ongoing Costs – The playground is currently under a maintenance contract and schedule. There is no additional equipment proposed, therefore no increase in maintenance costs.

6.8       Funding source – There is $50,000 available in the Neighbourhood Parks – Play and Recreation Facilities Renewal Programme within financial year 2017 allocated to this project. This will deliver the following aspects of this project:

·   Site preparation.

·   Removal of existing garden beds and plants that were identified in the CPTED assessment.

·   Removal of the swings, spinner bowl, climbing posts and bench seat from the East side of the reserve.

·   New asphalt footpath connecting with existing path.

·   Removal of existing macrocarpa fence for storage.

·   Repairs to existing cobble stone paving.

·   Supply and install of new soft fall.

·   New entrance forecourt from Pak’nSave.

·   Supply and install of new lawn area.

·   Supply and install of new shrub areas.

6.9       There is no funding available for the following which will cost approximately $35,000:

·   Install of the play equipment that is to be relocated to the south side of the pathway including soft fall and site preparation.

·   Gravel pathway away play equipment.

·   Timber stepping posts set at various heights.

·   Landscaping including Hapuka boulders.

·   Installation of new park bench and install of relocation park bench.

·   10% contingency and project management fees.

Legal Implications

6.10    There are not considered to be any legal implications arising from this option.

Risks and Mitigations

6.11    This option has low risk for delivery, however the project is not completely funded. Therefore a risk to the project being completed as per Attachment B.

Implementation

6.12    Implementation dependencies  - Council do not have all the available funding to complete the plan therefore the work may have to be staged until additional funding can be requested in future Long Term Plans or from other funding sources.

6.13    Implementation timeframe – It is proposed that the work that Council has funding for is completed by Christmas 2016.

Option Summary - Advantages and Disadvantages

6.14    The advantages of this option include:

·   Keeping the reserve and play space open for the benefit of the community, with play equipment, play surfaces and paved surfaces reinstated.

·   New entrance at forecourt to Pak’nSave to improve visibility of the playground for customers and passers-by.

·   New section of asphalt footpath connection forecourt with existing asphalt pathway.

·   Existing planting rationalised including the removal of plants that effect visibility through the space and planting a coastal ground cover mix.

6.15    The disadvantages of this option include:

·   The reserve is being upgraded, therefore the project is an advantage to the community.

7.   Option 2 - Request staff to continue working on previous resolutions

Option Description

7.1       Request staff to continue to work on previous resolution as per paragraph 1.1. This would include the removal of the play equipment from Shortland Playground and installing it into Aranui Playground Reserve and Cuthberts Green and to consider other Council uses for the reserve.

Significance

7.2       The level of significance of this option is low and is consistent with section 2 of this report. 

Impact on Mana Whenua

7.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

7.4       Community views were gathered around this option in June 2013 by the Aranui Hub meeting. Feedback was given to staff to investigate four options around Shortland Playground reserve, including what was resolved in paragraph 1.1. Following the opening of the Wainoni Pak’nSave, staff attended a Hub meeting on 21 June 2016, to give members an update around the playground. They supported keeping the reserve open with improvements made as per the CPTED report (refer Attachment A) and concept plan (refer Attachment B). The option to continue working on previous resolutions would be against the community’s view to keep the reserve open.

Alignment with Council Plans and Policies

7.5       This option is inconsistent with Council’s Plans and Policies

7.5.1   Inconsistency – Public Open Space Strategy 2010 - 2040

7.5.2   Reason for inconsistency – The space was previously deemed no longer suitable for a recreation reserve and other Council uses were to be considered for the space. This would lead to a marginal deficiency in open space

Financial Implications

7.6       Cost of Implementation – There would be costs associated with removing the playground from Shortland Playground and installing the equipment into the approved sites. This cost would be comparable with option 1.

7.7       Maintenance / Ongoing Costs – The cost of maintenance of the playground equipment at the new proposed locations would be comparable to the cost of maintenance at Shortland Playground Reserve.

7.8       Funding source - There is funding available in the LTP 2015-2025 programme for Neighbourhood Parks – Play and Recreation Facilities Renewal Programme for the equipment to be removed from Shortland Playground Reserve and installed into Aranui Playground Reserve and LTP programme for Sports Parks – Play and Recreation Facilities Renewal Programme for the equipment to be installed into Cuthberts Green.

Legal Implications

7.9       In their resolution the Community Board deemed that the land was no longer suitable as a reserve for recreational purposes and to recommend to Council that the process of revoking the land classification, as a Recreation Reserve through section 24 of the Reserves Act 1977 be initiated.

7.10    There is a statutory requirement for public notice of the proposal to revoke reserve status, giving any person the right of objection if they are affected by the proposal

7.11    Other Council uses would be considered and investigated prior to disposing of the land.

Risks and Mitigations

7.12    There is a risk that the community do not agree with progressing with this options and object to the proposal through the reserve revoking process.

7.13    Some of the equipment at Aranui Playground Reserve is reaching the end of its useful life. Funding can be allocated as per the LTP Neighbourhood Parks – Play and Recreation Facilities Renewal Programme in future financial years to renew equipment as required.

Implementation

7.14    Implementation dependencies - Council do not have all the available funding to complete the work in one financial year, therefore the worked may have to be staged until additional funding is available through the LTP or other community funding sources.

7.15    Implementation timeframe – It is proposed that the work that Council has funding for is completed by Christmas 2016.

Option Summary - Advantages and Disadvantages

7.16    The advantages of this option include:

·   Replacing equipment at Aranui Playground Reserve that is reaching the end of it useful life range.

7.17    The disadvantages of this option include:

·   Closing a Council play space and reserve when there is an opportunity to make changes to the reserve to ensure CPTED recommendations are met.

 

Attachments

No.

Title

Page

a

Shortland Playground Reserve - CPTED advice - June 2016

57

b

Shortland Playground Reserve - Landscape Concept Plan

61

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Megan Carpenter - Recreation Planner, Greenspace

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Burwood/Pegasus Community Board

05 September 2016

 


 


 


 


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 

 

12     Proposed Road Names - Prestons Subdivision

Reference:

16/840316

Contact:

Bob Pritchard

bob.pritchard@ccc.govt.nz

941 6844

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Burwood/Pegasus Community Board to approve the proposed road names in the Prestons stages one and two subdivision. 

Origin of Report

1.2       This report is staff generated resulting from naming requests from the subdivision developer.

1.3       Council staff have also received some feedback from property owners on the former Dunlops Road requesting the name be changed back from Dunlops Crescent to Dunlops Road.  This report also responds to those requests.

2.   Significance

2.1       The decision in this report is of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of medium significance, consultation was carried out with property owners along the current Dunlops Crescent.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board approves the following names in the Prestons stages one and two subdivision:

·    Parawai Street

·    Karere Avenue

·    Weruweru Street

·    Dunlops Road

 

4.   Background 

4.1       This report is for roads within the Prestons stages one and two subdivision.

Road names for new roads

4.2       Three names are Maori names of which Parawai translates to a cloak, Weruweru is a generic name for clothing and Karere translates to ‘message/communication’ and is currently the name of a Maori news programme.

4.3       Parawai Street is suggested for a new road which will run off Te Kereme Street. It will eventually link with Te Korari Street.

4.4       Karere Avenue will run parallel to Te Rito Street.

Change of road names for Dunlops Crescent

4.5       Weruweru Street is suggested as a change of name for a part of Dunlops Crescent, a road running between Te Korari Street and Dunlops Road.

4.6       Dunlops Road runs from Te Korari Street in a north-south direction then continues in an east-west direction to meet with Weruweru Street.

4.7       These two legs of Dunlops Road were approved originally as Dunlops Crescent.

4.8       Land Information New Zealand require ‘crescent shaped’ roads to be suffixed as ‘Crescent’, however the subdivision layout was changed to a rectangular shape instead of the crescent shape. Consequently the name should now revert from Dunlops Crescent to Dunlops Road.

5.   Consultation

5.1       Consultation was undertaken by Ngai Tahu Properties for affected properties along Dunlops Crescent with respect to the new road names – Dunlops Crescent to Dunlops Road and Dunlops Crescent to Weruweru Street.  Ngai Tahu Properties did not receive any responses.

5.2       A number of discussions were held with several property owners who existed on the former Dunlops Road prior to the Prestons subdivision.  The change from Dunlops Crescent to Dunlops Road satisfied their concerns.    

 

 

Attachments

No.

Title

Page

a

Prestons Subdivision

65

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)    sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii)   adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Bob Pritchard - Subdivisions Officer

Lelanie Crous - Personal Assistant / Business Administrator

Approved By

John Higgins - Head of Resource Consents

Brendan Anstiss - Acting General Manager Consenting and Compliance

  


Burwood/Pegasus Community Board

05 September 2016

 

PDF Creator


Burwood/Pegasus Community Board

05 September 2016

 

 

13.    Proposed Removal and Replacement of Street Trees on Bridge Street

Reference:

16/949518

Contact:

Jonathan Hansen

Jonathan.Hansen@ccc.govt.nz

9418328

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Burwood/Pegasus Community Board to approve or decline the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan (Please refer to Attachment 1).

Origin of Report

1.2       This report is staff generated in response to a deputation made to the Burwood/Pegasus Community Board by the South Brighton Residents’ Association.

2.   Significance

2.1       The decision in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the low number of people affected, low cost and low community interest.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Burwood/Pegasus Community Board approves the removal and replacement of the trees located on Bridge Street between the intersections of Estuary Road and Marine Parade.

 

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Roads and Footpaths

·     Level of Service: 16.0.11 Maintain Street Trees

4.2       The following feasible options have been considered:

·     Option 1 – Approve the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan (preferred option).

·     Option 2 - Decline the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan.

4.3       Option Summary - Advantages and Disadvantages (Preferred Option)

4.3.1   The advantages of this option include:

·     The replacement trees will improve the amenity value of this area.

·     Due to the poor and very poor condition of the existing trees removal and replacement would need to happen in the near future and this option can fast track this process.

4.3.2   The disadvantages of this option include:

·     The new trees will need establishment maintenance to ensure they survive the coastal conditions.

 

 

5.   Context/Background

5.1       The South Brighton Residents’ Association made a deputation to the Burwood/Pegasus Community Board on 18 May 2015 (please refer to Attachment 2) requesting that Pohutukawa trees be planted along Bridge Street to replace the Chinese Elm trees which have struggled in the exposed conditions. Pohutukawa trees were planted along Beatty Street in 2008 and majority of the trees have done well. Pohutukawa trees provide bright red blooms during the Christmas/summer season and they are well adapted to withstand salt laden winds and drought. They grow naturally in the top half of the North Island and have been planted as far south as Dunedin.

5.2       After a deputation to the Board on 18 May 2015 by Kirsten Carey, Treasurer, South Brighton Residents' Association, the Board decided to support in principle the planting of Pohutukawa trees along the north side of Bridge Street. Since this deputation, Council staff have worked on a landscape plan taking into account the underground services in the berm areas.

5.3       There are currently 21 Chinese Elms (Ulmus parvifolia) in Bridge Street. The two Chinese Elms outside numbers 90A and 86 are proposed to remain because we can’t replace these trees due to underground services if they are removed. Of the remaining 19 Chinese Elms, 11 are in a very poor condition and eight are in a poor condition. For context please refer to the table below for a description of the tree condition ratings:

Condition of Tree

Excellent

Good

Average

Poor

Very Poor

 

5.4       The proposed Landscape Plan has identified 18 locations where Pohutukawa trees can be planted. Some of these locations differ from where the existing Chinese Elms are located and this is mainly due to the location of underground power cables and sightline distances from intersections. There are locations in Bridge Reserve by Bridge Street where other Pohutukawa trees can be planted.

5.5       The South Brighton Residents’ Association have posted Attachment 3 on their Facebook page which has received positive feedback. If the proposed Landscape Plan is approved then an information leaflet (please refer to Attachment 4) will be sent out to the affected residents on Bridge Street. The information leaflet will give people approximately two weeks’ notice as the proposed work could take place in the week beginning 19 September 2016. The removal and replacement work is expected to take two days to complete.  The South Brighton Residents’ Association will also be notified and they are up to date with the status of this project.

 

 

 

Option 1 - Approve the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan (preferred option)

Option Description

5.6       Approve the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan (preferred option).

Significance

5.7       The level of significance of this option is low, which is consistent with section 2 of this report. Engagement requirements for this level of significance are to engage locally, with affected residents and ratepayers.

Impact on Mana Whenua

5.8       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

5.9       Residents and ratepayers on Bridge Street are specifically affected by this option due to the location of the existing trees and replacement trees.  The South Brighton Residents’ Association have posted Attachment 3 on their Facebook page which has received positive feedback. If the proposed Landscape Plan is approved then an information leaflet (please refer to Attachment 4) will be sent out to the affected residents on Bridge Street. The information leaflet will give people approximately two weeks’ notice as the proposed work could take place in the week beginning 19 September 2016.

Alignment with Council Plans and Policies

5.10    This option is consistent with Council’s Plans and Policies

Financial Implications

5.11    Cost of Implementation – Approx. $3712

5.12    Maintenance / Ongoing Costs – Approx. $1500 per year

5.13    Funding source – Capital Street Tree Renewal budget

Legal Implications

5.14    Not applicable

Risks and Mitigations

5.15    Not Applicable

Implementation

5.16    Implementation dependencies - Gaining the support from stakeholders.

5.17    Implementation timeframe - September 2016

Option Summary - Advantages and Disadvantages

5.18    The advantages of this option include:

·   The replacement trees will improve the amenity value of this area.

·   Due to the poor and very poor condition of the existing trees removal and replacement would need to happen in the near future and this option can fast track this process.

5.19    The disadvantages of this option include:

·   The new trees will need establishment maintenance to ensure they survive the coastal conditions.

6.   Option 2 - Decline the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan

Option Description

6.1       Decline the removal and replacement of street trees located on Bridge Street as per the attached Landscape Plan.

Significance

6.2       The level of significance of this option is low, which is consistent with section 2 of this report Engagement requirements for this level of significance are to engage locally, with affected residents and ratepayers.

Impact on Mana Whenua

6.3       This option does not involve a significant decision in relation to ancestral land or a body of water or other elements of intrinsic value, therefore this decision does not specifically impact Ngāi Tahu, their culture and traditions.

Community Views and Preferences

6.4       Residents and ratepayers on Bridge Street are specifically affected by this option due to location of the existing trees and replacement trees.  The South Brighton Residents’ Association have posted Attachment 3 on their Facebook page which has received positive feedback. If the proposed Landscape Plan is declined then no further consultation will occur.

Alignment with Council Plans and Policies

6.5       This option is consistent with Council’s Plans and Policies.

Financial Implications

6.6       Cost of Implementation – Not Applicable.

6.7       Maintenance / Ongoing Costs – The 11 trees in very poor condition would need to removed and replaced in the next 12 months at a cost of approx. $2211.00 plus approx. $924 per annum for after care maintenance of the replacement trees.

6.8       Funding source - Capital Street Tree Renewal budget.

Legal Implications

6.9       Not Applicable.

Risks and Mitigations

6.10    The 11 trees in very poor condition would need to removed and replaced in the next 12 months.

Implementation

6.11    Implementation dependencies  - Not Applicable.

6.12    Implementation timeframe - Not Applicable.

Option Summary - Advantages and Disadvantages

6.13    The advantages of this option include:

·   Not all the trees will be removed at the same time.

6.14    The disadvantages of this option include:

·   The 11 trees in very poor condition would need to removed and replaced in the next 12 months on an ad hoc basis. The remaining eight trees will also need to be removed as they decline further.

 

Attachments

No.

Title

Page

a

Bridge Street Proposed Tree Replacemnet Plan

72

b

South Brighton Residents' Association Proposal to Plant Pohutukawa Trees on Bridge Street

73

c

South Brighton Residents' Association Facebook Post Regarding the Proposed Planting of Pohutukawa Trees on Bridge Street

77

d

Info Leaflet - Bridge Street September 2016

78

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Authors

Jonathan Hansen - Arborist South

Jo Hart - Manager Technical Support

Approved By

Andrew Rutledge - Head of Parks

Mary Richardson - General Manager Customer and Community

  


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

PDF Creator


Burwood/Pegasus Community Board

05 September 2016

 


Burwood/Pegasus Community Board

05 September 2016

 

 

14.    Burwood/Pegasus Community Board Area Report

Reference:

16/996572

Contact:

Peter Croucher

Peter.croucher@ccc.govt.nz

941 5307

 

 

1.   Consultation Calendar

1.1       Draft Suburban Car Parking Policy

The Draft Suburban Car Parking Policy – Issues and Options Survey is now open for submissions, the closing date being 15 September 2016.

1.2       Proposed Amendments to the Freedom Camping Bylaw 2015

Information about the Council’s proposal to amend its Freedom Camping Bylaw 2015 has been circulated to the Board.  The closing date for feedback is 15 September 2016. 

2.3       The Board may wish to consider convening its Submissions Committee to provide feedback on the Draft Suburban Car Parking Policy and the Proposed Amendments to the Freedom Camping Bylaw 2015. 

2.   Funds Update

The Burwood/Pegasus Community Board Funds Update is attached

3.   Report on Customer Service Requests

3.1       A summary of Customer Service Requests (CSRs) for July 2016 for the Burwood-Pegasus Ward and a comparison for all Wards attached. 

3.2       Included in this information is a breakdown of CSRs for Street Cleaning, Street Maintenance, Parks, Maintenance and Graffiti. 

4.   New Brighton Hub in Carnaby Lane

The date for the opening of the New Brighton Hub in Carnaby Lane is proposed for 19 September 2016.  It is not certain what an opening will look like but a communication plan is being designed.  The Council, Regenerate Christchurch and Development Christchurch Ltd are planning to have staff on a roster system, initially Monday to Friday from 10am – 4pm.  The Board will be kept updated on developments via email. 

5.   South Brighton Community Hub

Staff are very happy to report that at its meeting on 25 August 2016, Council allocated $325,000 to the Bridge South Brighton Trust to purchase the building on Bridge Street. The Trust are now able to move into phase 2 which is the strengthening and foundation lift and repair which has been hugely supported from local contractors and business people.  The plan is to have the completed repaired and refurbished building open within 12 months. 

 

6.   Staff Recommendations

That the Burwood/Pegasus Community Board receives the report.

 

 

Attachments

No.

Title

Page

a

Burwood/Pegasus Community Board 2016/17 Funds Update

81

b

Customer Service Requests - Burwood-Pegasus Ward - July 2016

82

c

Customer Service Requests - cmparisons for all Wards - July 2016

85

 

 

Signatories

Author

Barbara Strang - Community Board Advisor

  


Burwood/Pegasus Community Board

05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

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Burwood/Pegasus Community Board

05 September 2016

 

 

15.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

16.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.