Akaroa Museum Advisory Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Akaroa Museum Advisory Committee will be held on:

 

Date:                                     Monday 5 September 2016

Time:                                    2.30pm

Venue:                                  Akaroa Museum Meeting Room, 71 Rue Lavaud, Akaroa

 

 

Membership

Members

Pam Richardson - Chairman (Akaroa/Wairewa Community Board ex-officio member)

Janis Haley - Akaroa/Wairewa Community Board Representative

David Miller - Friends of the Museum (FOAM)

Kate Clare - Friends of the Museum (FOAM)

Meri Robinson - Onūku Rūnanga

Lyndon Graham - Community Representative

 

 

26 August 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Akaroa Museum Advisory Committee

05 September 2016

 

 

 


Akaroa Museum Advisory Committee

05 September 2016

 

Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies....................................................................................................... 4

B       2.       Declarations of Interest................................................................................ 4

C       3.       Confirmation of Previous Minutes.............................................................. 4

B       4.       Deputations by Appointment...................................................................... 4  

STAFF REPORTS

B       5.       Akaroa Museum Director's Update.................................................... 9

B       6.       Friends of Akaroa Museum (FOAM) - President's Update.............. 13

B       7.       Role and function of the Akaroa Museum Advisory Committee... 17

B       8.       Committee Members’ Exchange of Information....................................... 25 

 

 


Akaroa Museum Advisory Committee

05 September 2016

 

 

1.    Apologies

At the close of the agenda no apologies had been received.

2.    Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.    Confirmation of Previous Minutes

That the minutes of the Akaroa Museum Advisory Committee meeting held on Monday, 27 June 2016 be confirmed (refer page 5).

4.    Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 


Akaroa Museum Advisory Committee

05 September 2016

 

 

 

Akaroa Museum Advisory Committee

Open Minutes

 

 

Date:                                     Monday 27 June 2016

Time:                                    2.30pm

Venue:                                  Akaroa Sports Complex, Akaroa Recreation Ground,
28 Rue Jolie, Akaroa

 

 

Present

Members

Pam Richardson - Chairman (Akaroa/Wairewa Community Board ex-officio member)

David Miller - Friends of the Museum (FOAM)

Meri Robinson - Onūku Rūnanga

Lyndon Graham - Community Representative

 

 

27 June 2016

 

 

 

 

 

Liz Carter

Community Board Advisor

941 5682

liz.carter@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Part A         Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

 

Carole Francis-Miller attended the meeting as a FOAM representative, in the absence of Kate Clare.

1.    Apologies

Part C

Apologies for absence were received from Kate Clare and Janis Haley. 

 

Community Board Resolved AMA/2016/00001

Part B

That the Akaroa Museum Advisory Committee receive and accept the apologies from Kate Clare and Janis Haley.

Member Richardson/Member Graham                                                                                   Carried

 

2.    Declarations of Interest

Part B

There were no declarations of interest recorded.

3.    Deputations by Appointment

Part B

There were no deputations by appointment.     

 

4.    Akaroa Museum Advisory Committee Meeting - 21 March 2016

 

Community Board Resolved AMA/2016/00002

Part C

That the Akaroa Museum Advisory Committee receive the minutes of its meeting held on Monday 21 March 2016.

Member Robinson/Member Graham                                                                                        Carried

 

 

5.    Akaroa Museum Director's Update

 

Community Board Resolved AMA/2016/00003

Part C

That the Akaroa Museum Advisory Committee receive the information in the Akaroa Museum Director’s update.

Member Robinson/Member Miller                                                                                            Carried

 

 

5.1      Role and Function of the Akaroa Museum Advisory Committee

Part B

The Akaroa Museum Advisory Committee agreed:

1.        That the discussion paper on the role of the Akaroa Museum Advisory Committee,  be re‑presented to the September meeting of the Committee for consideration and adoption.

2.        That a workshop be held prior to the September Committee meeting to discuss options on how the Akaroa Museum Advisory Committee could work under the new Banks Peninsula Community Board.

 

6.    Friends of Akaroa Museum (FOAM) - President's Update

 

Community Board Resolved AMA/2016/00004

Part C

That the Akaroa Museum Advisory Committee receive the information in the Friends of Akaroa Museum President’s update.

Member Robinson/Member Miller                                                                                            Carried

 

 

7.    Committee Member’s Exchange of Information

Part B

7.1      Maintenance Items

It was reported that the seat outside the Museum was in need of maintenance, and that parts of the picket fence were rotting.

The Friends offered to investigate repairs to the fence.

 

 

 

   

Meeting concluded at 3.55pm.

 

CONFIRMED THIS 26th  DAY OF SEPTEMBER 2016.

 

 

 


Akaroa Museum Advisory Committee

05 September 2016

 

 

5.       Akaroa Museum Director's Update

Reference:

16/952265

Contact:

Lynda Wallace

lynda.wallace@ccc.govt.nz

941-5678

 

 

1.   Purpose of Report

1.1      This report (attached) is to update the Committee on the activities and events of the Akaroa Museum.

 

2.   Staff Recommendations

That the Akaroa Museum Advisory Committee receive the information in the Akaroa Museum Director’s update.

 

 

Attachments

No.

Title

Page

a

Museum Director's Update

10

 

 

Signatories

Author

Lynda Wallace - Museum Director, Akaroa

Approved By

Jenny Harper - Art Gallery Director

  


Akaroa Museum Advisory Committee

05 September 2016

 

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Akaroa Museum Advisory Committee

05 September 2016

 

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Akaroa Museum Advisory Committee

05 September 2016

 

 

6.       Friends of Akaroa Museum (FOAM) - President's Update

Reference:

16/979400

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

1.1      This report is to update the Committee on the activities and events of the Friends of the Akaroa Museum.

 

2.   Staff Recommendations

That the Akaroa Museum Advisory Committee receive the information in the Friends of Akaroa Museum President’s Update.

 

 

 

Attachments

No.

Title

Page

a

Friends of Akaroa Museum Update

14

 

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Liz Carter - Community Board Advisor

  


Akaroa Museum Advisory Committee

05 September 2016

 


 


Akaroa Museum Advisory Committee

05 September 2016

 

 

7.       Role and function of the Akaroa Museum Advisory Committee

Reference:

16/993754

Contact:

Liz Carter

liz.carter@ccc.govt.nz

941-5682

 

 

1.   Purpose of Report

1.1      The purpose of this report is to present the Role and Function of the Akaroa Museum Advisory Committee discussion paper (attached) for consideration and adoption.

 

 

2.   Staff Recommendations

That the Akaroa Museum Advisory Committee:

1.        Receive the information in the Role and Function of the Akaroa Museum Advisory Committee paper.

2.        Recommend to the Akaroa/Wairewa Community Board that it adopt the paper, including the amended Terms of Reference for the Akaroa Museum Advisory Committee.

3.        Recommend to the incoming Banks Peninsula Community Board that the Akaroa Museum Advisory Committee be appointed as a committee of the Board based on the adopted paper and amended Terms of Reference.

 

 

 

3.   Key Points

3.1      The paper the Role and Function of the Akaroa Museum Advisory Committee was discussed at the Akaroa Museum Advisory Committee meeting on 27 June 2016.  The Committee asked that a workshop be held prior to its September meeting to discuss any amendments to the paper and options on how the Committee might operate under the new Banks Peninsula Community Board.

3.2      The Committee and Community Board members held a workshop on 24 August 2016 to consider the paper and suggested some minor changes to it around tangata whenua representation, with a resultant suggested addition to the Terms of Reference for the Museum Committee.  It was also suggested that a map for the collection area of the Museum be attached to the Terms of Reference.

 

 

Attachments

No.

Title

Page

a

Role of Akaroa Museum Committee

18

 

 

Signatories

Author

Liz Carter - Community Board Advisor

Approved By

Liz Carter - Community Board Advisor

  


Akaroa Museum Advisory Committee

05 September 2016

 

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Akaroa Museum Advisory Committee

05 September 2016

 

 

8.    Committee Members’ Exchange of Information

 

This item provides an opportunity for Committee Members to update each other on recent events and/or issues of relevance and interest to the Committee.