Te Hononga Council - Papatipu Rūnanga Committee

Agenda

 

 

Notice of Meeting:

An ordinary meeting of Te Hononga Council - Papatipu Rūnanga Committee will be held on:

 

Date:                                     Thursday 16 June 2016

Time:                                    4.30pm

Venue:                                 Committee Room 2, Level 2, Civic Offices,
53 Hereford Street, Christchurch

 

 

Membership

Members

Mayor Lianne Dalziel (Chairperson)

Dr Te Maire Tau - Te Ngai Tuahuriri Runanga (Chairperson)

Councillor Phil Clearwater

Councillor Andrew Turner

Councillor Raf Manji

Councillor Jimmy Chen

Councillor David East

Charles Crofts - Te Runanga o Koukourarata

Megen McKay - Te Taumutu Runanga

June Swindells - Te Hapu  o Ngati Wheke

Rik Tainui - Onuku Runanga

Iaean Cranwell Te Runanga o Wairewa

 

 

13 June 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

 

 


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4   

C       6.       Confirmation of the draft Relationship Agreement between Christchurch City Council and Ngā Papatipu Rūnanga ........................................................................................... 9

B       7.       Other Business............................................................................................................... 22 

 

 

 


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Te Hononga Council - Papatipu Rūnanga Committee meeting held on Tuesday, 15 March 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

There were no deputations by appointment at the time the agenda was prepared. 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

 

 

Te Hononga Council - Papatipu Rūnanga Committee

Open Minutes

 

 

Date:                                     Tuesday 15 March 2016

Time:                                    4 pm

Venue:                                 Function Room, Level 1, Civic Offices,
53 Hereford Street, Christchurch

 

 

Present

Members

Mayor Lianne Dalziel (Chairperson)

Dr Te Maire Tau - Te Ngāi Tūāhuriri Rūnanga (Chairperson)

Councillor Andrew Turner

Councillor Raf Manji

Councillor Jimmy Chen

Councillor David East

Iaean Cranwell  - Wairewa Rūnanga

Charles Crofts - Te Rūnanga o Koukourārata

Megen McKay - Te Taumutu Rūnanga

June Swindells - Te Hapū  o Ngāti Wheke

Rik Tainui - Ōnuku Rūnanga

 

 

 

30 March 2016

 

 

 

 

 

Liz Beaven

Community Board Advisor

941 5602

liz.beaven@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

Mihi/Karakia Timatanga: <Enter Name>   

 

The agenda was dealt with in the following order.

 

The meeting adjourned at 4.10pm and reconvened at 4.24pm.

1.   Apologies

Part C

Apologies were received and accepted from Megen McKay - Te Taumutu Rūnanga, and Karleen Edwards.

 

6.   Election of Chairperson and Deputy Chairperson

 

Committee Comment

1)             The Committee agreed to have co-Chairpersons for Te Hononga - Papatipu Rūnanga. 

 

Committee Resolved THCP/2016/00001

Committee Decisions under Delegation

Part C

That the Te Hononga Council - Papatipu Runanga Committee:

1.         Receive the information in the Election of Chairperson and Deputy Chairperson report.

2.         Elect Dr Te Marie Tau (Te Ngāi Tūāhuriri Rūnanga) and Mayor Dalziel to be Co- Chairpersons of Te Hononga Council - Papatipu Rūnanga Committee for the Committee's next two meetings.

Councillor East/Member Crofts                                                                                                                             Carried

 

 

 

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

3.   Confirmation of Previous Minutes

There were no previous minutes to be confirmed.

4.   Deputations by Appointment

Part B

There were no deputations by appointment.

5.   Presentation of Petitions

Part B

There was no presentation of petitions.

 

7.   Briefing

 

Committee Comment

1)             The Committee received a briefing from Carolyn Robertson, Head of Libraries and Information, on the proposed Central Library - Knowledge Centre. 

2)             The Committee were advised that there will be a presentation made to Te Rūnanga o Ngāi Tahu and the Knowledge Centre is still requiring a te reo Māori name.

3)             The Committee were advised that Lyn Te Aika has been working with the Libraries and Information Unit on the Central Library - Knowledge Centre.

 

Committee Resolved THCP/2016/00002

Committee Decisions under Delegation

Part C

That the Te Hononga Council - Papatipu Runanga Committee:

1.         Receive the information in the presentation.

Chairperson Dalziel/Chairperson Tau                                                                                                                  Carried

 

 

8.   Draft Relationship Agreement

 

Committee Resolved THCP/2016/00003

Committee Decisions under Delegation

Part C

That Te Hononga Council - Papatipu Runanga Committee:

1.         Circulate the final version of the Relationship Agreement to ngā Papatipu Rūnanga for respective approval.

2.         Agree that following approval from Ngā Papatipu Rūnanga, the draft Relationship Agreement will be brought to the June 2016 meeting of Te Hononga Council - Papatipu Rūnanga Committee for the Committee's recommendation to the Council.

Chairperson Tau/Chairperson Dalziel                                                                                                                  Carried

 

 

9     Other Business

 

<Enter text>

 

Committee Resolved THCP/2016/00004

Committee Decisions under Delegation

Part C

That Te Hononga Council - Papatipu Rūnanga Committee resolve to:

1.              Receive a briefing on the Council's Land Drainage Plan

2.              Receive a briefing Council's Resilience Plan

3.              Receive a briefing on Silent Files from Papatipu Rūnanga members

4.              Receive staff advice on the rate take that the Council receives from Māori Reserves

Chairperson Dalziel/Chairperson Tau                                                                                                                  Carried

 

 

Karakia Whakamutunga: Te Maire Tau 

Meeting concluded at 5.44pm.

 

CONFIRMED THIS 15th DAY OF MARCH

Mayor lianne dalziel and Dr te maire tau

Chairpersons

 

   


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

 

6.        Confirmation of the draft Relationship Agreement between Christchurch City Council and Ngā Papatipu Rūnanga

Reference:

16/613148

Contact:

Adair Bruorton

Adair.bruorton@ccc.govt.nz

9416325

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is to seek confirmation by the Te Hononga Council - Papatipu Rūnanga Committee of the Draft Relationship Agreement so that it can recommend it to the Council for formal endorsement.

Origin of Report

1.2       This report is being provided to fulfil Te Hononga Council - Papatipu Rūnanga Committee resolution THCP/2016/00003 Draft Relationship Agreement.

2.   Significance

2.1       The decision in this report is low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by assessing the impact against the criteria in the Policy. Relative to all Council decision-making, the decision required is low significance. However it is very important in signalling the commitment to the newly formalised relationship between the Council and Papatipu Rūnanga.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Te Hononga Council - Papatipu Rūnanga Committee:

1.         Confirms the draft Relationship Agreement has the endorsement of the Papatipu Rūnanga on the Committee.

2.         Recommends that the Council endorses the draft Relationship Agreement, signalling its commitment to work in partnership with the Papatipu Rūnanga.

 

4.   Key Points

4.1       This report supports the Council's Long Term Plan (2015 - 2025):

4.1.1   Activity: Public Participation in Community and City Governance and Decision-making

·     Level of Service: 4.1.23 Mana whenua satisfaction with opportunities provided for consultation and input

4.2       The Committee received the draft Relationship Agreement at its inaugural meeting in March 2016. Rūnanga representatives undertook to seek their respective Rūnanga approval of the draft in time for it to be brought back to the June 2016 meeting for confirmation and subsequent recommendation to the Council for its endorsement.

 

 

5.   Context/Background

5.1       The Council agreed on 10 December 2015 to establish a Committee of Council known as Te Hononga Council - Papatipu Rūnanga Committee (the Committee).

·   The Committee represents a joint commitment to work in partnership to realise meaningful outcomes for current and future generations of all citizens living in this takiwā.

·   Membership of the Committee comprises elected members: The Mayor, Chairs of the Strategy and Finance, Regulatory and Consents, Community, Housing and Economic Development and Infrastructure, Transport and Environment Committees and Multicultural Working Group; and an appointed representative from each of Ngā Papatipu Rūnanga (in no particular order): Te Hapū o Ngāti Wheke (Rāpaki Rūnanga), Te Rūnanga o Koukourārata, Te Rūnanga o Ōnuku,  Wairewa Rūnanga, Taumutu Rūnanga, Te Ngāi Tūāhuriri Rūnanga.

 

Draft Relationship Agreement

5.2       The Council asked the Committee to finalise a memorandum or agreement that the Council and Ngā Papatipu Rūnanga can endorse.  This will set out the shared understanding and objectives of the partnership. Following preparatory work by Rūnanga Chairs and the Council, a draft Relationship Agreement came to the inaugural meeting of the Te Hononga Council – Papaptipu Rūnanga Committee meeting in March 2016.

5.3       Members undertook to seek their respective Rūnanga approval of the draft Agreement, bringing back feedback and/or endorsement to the June 2016 meeting.  The Committee can then formally endorse it, as a foundation for their ongoing work in developing an action plan to give effect to the partnership relationship.

5.4       The draft Relationship Agreement has eight principles:

·     Mana Whenua, Mana Moana - That each Papatipu Rūnanga represents and upholds the mana whenua (customary authority) of affiliated Ngāi Tahu whānau and hapū.

·     Mana Ture - That the Parties uphold and fulfil their statutory duties and obligations.

·     Tino Rangatiratanga - That each Papatipu Rūnanga exercises rangatiratanga by being independent, making informed decisions and ensuring that tika, pono and mārama are achieved.

·     Kanohi ki te Kanohi Rangatira ki te Rangatira - That each Party commits to anchoring this relationship in face to face engagement between elected governors of each signatory to this MoU.

·     Aroha ki te Tangata - That enduring relationships require mutual respect, good faith and support.

·     Mauri Tū, Mauri Ora - That improved environmental, social, cultural and economic outcomes of mutual benefit to all Parties will require prudent stewardship of resources that actively accounts for the relationship of Ngāi Tahu whānui and their culture and traditions with their ancestral land, water, sites, wāhi tapu, valued flora and fauna and other taonga.

·     Mā Whero, mā Pango, ka oti te mahi - That enduring outcomes require genuine collaboration across all Parties.

·     Manaaki Tangata - Ngā Papatipu Rūnanga uphold their responsibility to manaaki those people who have chosen to reside within the Christchurch City.

5.5       Seven draft objectives set out the purpose and direction of the Committee:

5.5.1   To strengthen the relationship between the Council and Ngā Papatipu Rūnanga.

5.5.2   To assist the Council (a) to recognise and respect the Crown's responsibility to take appropriate account of the principles of the Treaty of Waitangi and (b) with fulfilling its responsibilities to Māori under the Local Government Act 2002 and all other relevant legislation.

5.5.3   To increase opportunities for Ngā Papatipu Rūnanga to exercise rangatiratanga.

5.5.4   To facilitate participation of Ngā Papatipu Rūnanga and through them, Mātāwaka, in the Council’s decision-making processes.

5.5.5   To facilitate open communication. A partnering relationship built on each party discussing issues openly, being open to constructive feedback, and understanding and respecting each other's knowledge, expertise, operating environment and capabilities.

5.5.6   To allow the Parties to investigate joint initiatives and opportunities which may involve other parties where appropriate.

5.5.7   To acknowledge each Parties unique accountabilities and responsibilities.

 


 

6.   Draft Relationship Agreement

Significance

6.1       The level of significance of this option is low, consistent with section 2 of this report.  Respective Papatipu Rūnanga have been engaged in reviewing the draft Relationship Agreement. No further engagement is required.

Impact on Mana Whenua

6.2       The confirmation of this Relationship Agreement is a significant decision in relation to the development and enriching of the relationship between the Papatipu Rūnanga and the Christchurch City Council.

Community Views and Preferences

6.3       The draft Relationship Agreement was initially developed jointly by the Council and the Rūnanga Chairs. It was brought to the inaugural meeting of the Committee and has been discussed by respective Rūnanga, with feedback and review now coming back to the Committee prior to its endorsement.  At the time of writing this report, there has been no Rūnanga feedback received on the draft Relationship Agreement to indicate that it requires changes to be made.

6.4       There will be community interest in the Relationship Agreement and the progress of the Te Hononga Council – Papatipu Rūnanga Committee: it represents a joint commitment to work in partnership to strengthen the relationship between the Council and Ngā Papatipu Rūnanga; assist the Council to recognise and respect the Crown's responsibility to take appropriate account of the principles of the Treaty of Waitangi; and to fulfil its responsibilities to Māori under the Local Government Act 2002 and all other relevant legislation.

Alignment with Council Plans and Policies

6.5       This option is aligned with the Council’s Plans and Policies, as identified in 4.1 of this report.

Financial Implications

6.6       Cost of Implementation – The administration of the Committee and its meetings are met by existing operational budgets for provision of democracy services.

Legal Implications

6.7       Signatories to the Relationship Agreement do not create any legal relationship between them by way of contract or any other legally binding form.

6.8       The Agreement does not restrict, fetter or derogate from the statutory duties and responsibilities of the Council by the Local Government Act or any other statue or regulation.

6.9       Nor does it devalue or derogate from the rights of Ngāi Tahu to exercise its rangatiratanga and/or those rights confirmed under the Ngāi Tahu Claims Settlement Act 1998.

Risks and Mitigations

6.10    The confirmation of the Relationship Agreement and recommended endorsement by the Council does not carry any risks to signatory parties.

Implementation

6.11    Implementation dependencies - Endorsement of the Relationship Agreement marks the formalisation of the partnership between the Council and the Papatipu Rūnanga, following which the Committee’s work programme can develop.

6.12    Implementation timeframe – The Committee will meet regularly at intervals to be determined by its members. The work programme will evolve from Committee discussion and requests for information.

 

 

Attachments

No.

Title

Page

a  

Draft Relationship Agreement Te Hononga Council - Papatipu Runanga Committee, version June 2016

14

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Adair Bruorton

Chief Advisor to CEO

Approved By

Karleen Edwards

Chief Executive

  


Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

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Te Hononga Council - Papatipu Rūnanga Committee

16 June 2016

 

 

7.    Other Business