Shirley/Papanui Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Shirley/Papanui Community Board will be held on:

 

Date:                                     Wednesday 1 June 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Membership

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Barbara Watson

Emma Norrish

 

 

30 May 2016

 

 

 

 

 

Judith Pascoe

Community Board Advisor

941 5414

judith.pascoe@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Shirley/Papanui Community Board

01 June 2016

 

 

 

 

Role of the Shirley/Papanui Community Board

 

Chair

Mike Davidson

Membership

Aaron Keown (Deputy Chair), Jo Byrne, Emma Norrish, Barbara Watson, Pauline Cotter, Ali Jones

Quorum

Half of the members if the number of members (including vacancies) is even, or a majority of members if the number of members (including vacancies is uneven.

Meeting Cycle

Twice monthly on the first and third Wednesdays of the month.

 

The role of the community board is to:

 

 

Shirley/Papanui Community Board Objectives

For the 2013-2016 Triennium

 

These objectives have been agreed to by the Shirley/Papanui Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work now and in the future. These objectives will be achieved through partnerships with the community, community organisations, local businesses, government agencies and the Christchurch City Council.

 

§  Raise Board profile and strengthen communication

§  Work co-operatively with other wards and community boards

 

§  Empowering, enabling, supporting local communities

§  Giving the community its own voice and sense of involvement

 

§  Give the community an understanding of what is happening in the wards

 

§  Contribute to a sustainable, healthy city.

 

 

 


Shirley/Papanui Community Board

01 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4

A       6.       Notice of Motion........................................................................................................... 15

B       7.       Correspondence............................................................................................................. 17  

C       8.       CPTED Report on Onawe Place Walkway.................................................................... 19

C       9.       Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Develpment Fund - Jarvis Hans Leslie Hansen,  Jayda Stewart, Katherine Helen Shirley Ellis, Brittany Zita Terrey............................................................................................... 27

C       10.     Application to the Shirley/Papanui Community Board's 2015/16 Discretionary Response Fund - Edgeware Croquet Club................................................................... 31

B       11.     Shirley/Papanui Community Board Area Update...................................................... 35

B       12.     Elected Member Information Exchange...................................................................... 40

B       13.     Question Under Standing Orders................................................................................. 40 

 

 


Shirley/Papanui Community Board

01 June 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 18 May 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Positive Youth Development Scheme Report – Mykilah O’Sullivan

 

Mykilah O’Sullivan will report back to the Board on her participation in the World Class Dance Tour early 2016.

 

4.2

Positive Youth Development Scheme Report – Belfast School

 

Pupils from Belfast School will report to the Board on their attendance at the Leadership Camp, Te Koru Youth Facility from 1 – 2 March 2016

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Shirley/Papanui Community Board

01 June 2016

 

 

 

Shirley/Papanui Community Board

Open Minutes

 

 

Date:                                     Wednesday 18 May 2016

Time:                                    4.00pm

Venue:                                 Board Room, Papanui Service Centre,
Corner Langdons Road and Restell Street, Papanui

 

 

Present

Chairperson

Deputy Chairperson

Members

Mike Davidson

Aaron Keown

Jo Byrne

Pauline Cotter

Ali Jones

Barbara Watson

Emma Norrish

 

 

16 May 2016

 

 

 

 

 

Edwina Cordwell

Community Board Advisor

941 6728

Edwina.cordwell@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SPCB/2016/00062

That the minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 4 May 2016 be confirmed subject to the following amendment to clause 10. amend "Northwood Residents' Association" to "Belfast Residents' Association".

Member Watson/Member Keown                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

4.1       Positive Youth Development Scheme Report – Sam Varley

             Sam Varley gave a presentation with photographs to the Board on his participation in the China Study Tour from 2‑17 April 2016.

Part B

             The Shirley/Papanui Community Board Chairperson thanked Sam Varley for his deputation.

 

4.2       Positive Youth Development Scheme Report – Papanui High School

             Papanui High School sent an apology for non-attendance.

 

4.3       Parking on Wiremu Street – Rachel Maule

Rachel Maule made a deputation to the Board regarding her concerns relating to parking on Wiremu Street.  Ms Maule advised that, in her opinion, parking in Wiremu Street had increased to the point where it was difficult for rubbish removal trucks and other vehicles to negotiate a safe turn at the end of the no exit street.

Community Board Resolved SPCB/2016/00063

Part B

The Shirley/Papanui Community Board resolved to:

1.         Request that staff consult with residents in Wiremu Street on proposed solutions regarding the parking problems and note that the Board wish to see the proposed solutions prior to consultation with residents.

The Shirley/Papanui Community Board Chairperson thanked Ms Maule for her deputation.

Member Keown/Member Byrne                                                                                                                         Carried

 

Member Jones left the meeting at 04:12 pm. Member Jones returned to the meeting at 04:14 pm.

 

4.4       Parking on Randall Street – Megan Pearce

Megan Pearce made a deputation to the Board in support of the proposed installation of P15 parking and no stopping restrictions on the north side of Randall Street.

Part B

The Shirley/Papanui Community Board thanked Ms Pearce for her deputation.

 

4.5       Parking on Randall Street – Chris Carter

The Board agreed to hear a late deputation from Chris Carter, Licensee of the Alpha Early Childhood Educational Centre on Randall Street.

Mr Carter expressed support for the proposed installation of P15 parking and no stopping restrictions on the north side of Randall Street. Mr Carter also advised of the opening hours of the Centre as being from 7.30 am through to 6 pm Monday to Friday.

Part B

The Shirley/Papanui Community Board thanked Mr Carter for his deputation.

 

8.   Randall Street Proposed P15 Parking

 

Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Revoke all previous parking and stopping restrictions on the north side of Randall Street commencing at its intersection with Chrystal Street and extending in an easterly direction to its intersection with North Parade.

2.         Approve that the parking of vehicles be restricted to a maximum period of 15 minutes on the northern side of Randall Street commencing at a point 49 metres east of its intersection with Chrystal Street and extending in an easterly direction for a distance of 23 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Randall Street commencing at a point 72 metres east of its intersection with Chrystal Street and extending in an easterly direction to its intersection with North Parade

 

Community Board Resolved SPCB/2016/00064

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all previous parking and stopping restrictions on the north side of Randall Street commencing at its intersection with Chrystal Street and extending in an easterly direction to its intersection with North Parade.

2.         Approve that the parking of vehicles be restricted to a maximum period of 15 minutes Monday to Friday from 7.30am to 6pm on the northern side of Randall Street commencing at a point 49 metres east of its intersection with Chrystal Street and extending in an easterly direction for a distance of 23 metres.

3.         Approve that the stopping of vehicles be prohibited at any time on the northern side of Randall Street commencing at a point 72 metres east of its intersection with Chrystal Street and extending in an easterly direction to its intersection with North Parade.

Member Norrish/Member Jones                                                                                                                         Carried

 

 

4.6       Parking on Halliwell Avenue and Tulloch Place – Kathleen Crisley and Eric Woods

Kathleen Crisley and Eric Woods, residents of Tulloch Place, made a deputation to the Board regarding parking on Halliwell Avenue and Tulloch Place.

Ms Crisley raised the following issues for residents:

·           Increased demand for all day parking due to the proximity to Northlands Mall

·           Broken yellow lines not reinstated following repairs to the road

·           Insufficient parking for residents.

·           A mechanism to identify residents' vehicles from those of Mall users/employees.

Part B

The Shirley/Papanui Community Board thanked Ms Crisley and Mr Woods for their deputation.

 

7.   Shearer Avenue Proposed Parking Changes

 

Board Comment

             The Board discussed various options  with staff to remediate the issues mentioned in the deputation by  the residents of Halliwell Avenue and Tulloch Place

 

Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Revoke all previous parking and stopping restrictions on Shearer Avenue.

2.         Approve that the stopping of vehicles be prohibited at any time on the south-west side of Shearer Avenue commencing at its intersection with Main North Road and extending is a south-easterly direction for a distance of 37 metres.

3.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the south-west side of Shearer Avenue commencing at a point 79 metres south-east from its intersection with Main North Road and extending in a south-easterly direction for a distance of 130 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

4.         Approve that the stopping of vehicles be prohibited at any time on Shearer Avenue commencing at a point 245 metres south-east from its intersection with Main North Road and extending in a south-easterly, then north-easterly, then north-westerly direction, following the edge of the roadway for a total distance of 34 metres.

5.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Shearer Avenue commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 36 metres.

6.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north-east side of Shearer Avenue commencing at a point 36 metres south-east for its intersection with Main North Road and extending in a south-easterly direction for a distance of 56 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

7.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north-east side of Shearer Avenue commencing at a point 143 metres south-east for its intersection with Main North Road and extending in a south-easterly direction for a distance of 113 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

 

Community Board Resolved SPCB/2016/00065

Part C

The Shirley/Papanui Community Board resolved to:

1.         Revoke all previous parking and stopping restrictions on Shearer Avenue.

2.         Approve that the stopping of vehicles be prohibited at any time on the south-west side of Shearer Avenue commencing at its intersection with Main North Road and extending is a south-easterly direction for a distance of 37 metres.

3.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the south-west side of Shearer Avenue commencing at a point 79 metres south-east from its intersection with Main North Road and extending in a south-easterly direction for a distance of 130 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

4.         Approve that the stopping of vehicles be prohibited at any time on Shearer Avenue commencing at a point 245 metres south-east from its intersection with Main North Road and extending in a south-easterly, then north-easterly, then north-westerly direction, following the edge of the roadway for a total distance of 34 metres.

5.         Approve that the stopping of vehicles be prohibited at any time on the north-east side of Shearer Avenue commencing at its intersection with Main North Road and extending in a south-easterly direction for a distance of 36 metres.

6.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north-east side of Shearer Avenue commencing at a point 36 metres south-east for its intersection with Main North Road and extending in a south-easterly direction for a distance of 56 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

7.         Approve that the parking of vehicles be restricted to a maximum period of 120 minutes on the north-east side of Shearer Avenue commencing at a point 143 metres south-east for its intersection with Main North Road and extending in a south-easterly direction for a distance of 113 metres.  This restriction is to apply Monday to Friday from 8.00am to 6.00pm.

The Shirley/Papanui Community Board also resolved that:

8.         Staff reinstate the yellow no parking lines as previously positioned prior to the tar sealing repairs on Tulloch Place and Halliwell Avenue.

9.         Staff investigate extending the no stopping lines at the corner of Halliwell Avenue and Tulloch Place to achieve improved line of sight.

10.       A briefing be requested from the Compliance Unit regarding current enforcement practices in the Papanui area related to the issues raised in the deputation some of which relate to Northlands Mall.

11.       Feedback be requested from the Consents Team regarding the compliance or otherwise of the Affordable Concrete Ltd at their current location on 70 Main North Road and also on the resource consent for Northlands Mall relating to the provisions for parking.

Member Davidson/Member Norrish                                                                                                                  Carried

 

5.   Presentation of Petitions

Part B

There were no petitions presented.    

 

6.   Blair Avenue Proposed No Stopping Restrictions

 

 

 

Community Board Resolved SPCB/2016/00066

Community Board Decisions under Delegation (original Staff Recommendation accepted without change)

Part C

The Shirley/Papanui Community Board resolved:

1.         That the stopping of vehicles be prohibited at any time on Blair Avenue commencing at a point 307 metres south-west of its intersection with Papanui Road and extending in a south-westerly, then northerly, then north-easterly direction, following the edge of the roadway for a total distance of 34 metres.

Member Davidson/Member Jones                                                                                                                     Carried

 

 

Member Watson left the meeting at 5:01 pm. Member Watson returned to the meeting at 5:03 pm.

 

9.   Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Michael Tusani

 

Community Board Resolved SPCB/2016/00067

Community Board Decisions under Delegation (original Staff Recommendation accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant of $500 from its 2015/16 Youth Development Fund to Michael Tusani towards the Junior Youth Development Tour of Argentina and Uruguay.

Member Keown/Member Watson                                                                                                                     Carried

 

10. Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Isabella Walker Ralston, Emma Katie Logan, Catherine Maree Hooker and Anna Elizabeth Hooker

 

Community Board Resolved SPCB/2016/00068

Community Board Decisions under Delegation (original Staff Recommendation accepted without change)

Part C

The Shirley/Papanui Community Board resolved to:

1.         Approve a grant of $500 from its 2015/16 Positive Youth Development Fund to Isabella Walker Ralston towards representing New Zealand at the Australian Gymnastics Nationals 2016.

2.         Approve a grant of $500 from its 2015/16 Positive Youth Development Fund to Emma Katie Logan towards representing New Zealand at the Australian Gymnastics Nationals 2016.

3.         Approve a grant of $500 from its 2015/16 Positive Youth Development Fund to Catherine Maree Hooker towards representing New Zealand at the Australian Gymnastics Nationals 2016.

4.         Approve a grant of $500 from its 2015/16 Positive Youth Development Fund to Anna Elizabeth Hooker towards representing New Zealand at the Australian Gymnastics Nationals 2016.

Member Cotter/Member Byrne                                                                                                                          Carried

 

Community Board Resolved SPCB/2016/00069

Part C

 

The Shirley/Papanui Community Board resolved to:

 

1.         Approve the transfer of $500 from the Board's DRF to the PYDS 2015/16 Scheme.

Member Cotter/Member Byrne                                                                                                                          Carried

 

Member Cotter left the meeting at 5:17 pm. Member Cotter returned to the meeting at 5:19 pm.

 

11. Shirley/Papanui Community Board Ward Area Update

 

11.1    Shirley/Papanui Community Board Area Plan 2015/16

Board Comment

The Board received the final Shirley/Papanui Community Board Area Plan 2015/16 and thanked the staff team for their work to create such a comprehensive document.

Some editorial comments were offered by Board members.

Community Board Resolved SPCB/2016/00070

Part B

The Shirley/Papanui Community Board resolved to:

1.         Approve the release of the Shirley/Papanui Community Board Area Plan to the community subject to the suggested amendments.

Member Norrish/Member Jones                                                                                                                         Carried

 

 

11.2    114 Sawyers Arms Road – Berm Remediation

The Board were advised that the berm outside 114 Sawyers Arms Road had been damaged to an extent where the infrastructure pipes had become exposed by cars using the berm as parking space.

Community Board Resolved SPCB/2016/00071

Part C

The Board decided to :

1.         Request that staff urgently address the exposed pipes in the berm by fencing off the area outside 114 Sawyers Arms Road to ensure that further damage through parking does not occur and that appropriate maintenance and remediation is undertaken.

2.         Request staff feedback on the status of the land and any future plans for its use.

Member Davidson/Member Byrne                                                                                                                     Carried

 

(Note: The Board wish to discuss landscaping and tree planting options for the berm once repairs have been completed.)

 

 


 

 

11.3    CCTV Manchester Street

             Board members had received an informal briefing from the Acting Community Police Sergeant regarding the CCTV camera trial on Manchester Street prior to the Board meeting.

             This was discussed and the Board wished to support a month's extension of the trial to gather more data by allocating funds from its Discretionary Response Fund.

Community Board Resolved SPCB/2016/00072

Part C

The Shirley/Papanui Community Board resolved to allocate up to $1,000 from its 2015/16 Discretionary Response Fund to extend the trial of the CCTV camera located on Manchester Street for a period of one month.

Member Norrish/Member Jones                                                                                                                         Carried

 

12. Elected Member Information Exchange

Part B

·           Medium Density Housing Proposal Mediation.   The Chairperson will attend the Mediation Session on 23 May 2016.

 

·           St Albans Preschool temporary accommodation during earthquake repairs and options for relocation. 

 

13. Questions Under Standing Orders

Part B

There were no questions under standing orders at this meeting.

 

   

Meeting concluded at 6.18pm.

 

CONFIRMED THIS 1st DAY OF JUNE 2016

 

Mike Davidson

Chairperson

 


Shirley/Papanui Community Board

01 June 2016

 

 

6.        Notice of Motion

Reference:

16/603699

Contact:

Judith Pascoe

Judith.pascoe@ccc.govt.nz

941 5414

 

 

Pursuant to Section 3.10.1 of Christchurch City Council’s Standing Orders, the following Notice of Motion was submitted by Mike Davidson.

 

1.   Recommendation to Shirley/Papanui Community Board

That the Shirley/Papanui Community Board:

1.         Accepts the Notice of Motion from Mike Davidson regarding the proposed installation of a pedestrian refuge island.

2.         That the Shirley/Papanui Community Board requests that the Council investigate:

a.         installing a pedestrian refuge island on the Main North Road between Harewood and Langdons Roads in the vicinity of Age Concern which is situated at 24 Main North Road

b.         restricting traffic movements out of Loftus Road on to the Main North Road to left turn only in order to create a more pedestrian friendly environment to allow people, many of whom are elderly, to cross the Main North Road safely without having to walk to the signalised crossing points.

 

 

Attachments

There are no attachments to this report.

  


Shirley/Papanui Community Board

01 June 2016

 

 

7.        Correspondence

Reference:

16/596477

Contact:

Judith Pascoe

Judith.Pascoe@ccc.govt.nz

941 5414

 

 

1.   Purpose of Report

Correspondence has been received from:

Name

Subject

The Belfast Sports and Community Centre Inc.

Thank you for grant towards the Belfast Rugby Football Club’s 100 year Centenary Celebrations

 

 

 

2.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the information in the correspondence report dated 01 June 2016.

 

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board - 1 June 2016 - Correspondence In - Thank you for funding letter from Belfast Rugby Football Club

18

 

 


Shirley/Papanui Community Board

01 June 2016

 

 


Shirley/Papanui Community Board

01 June 2016

 

 

8.        CPTED Report on Onawe Place Walkway

Reference:

16/494723

Contact:

Sue Ramsay

sue.ramsay@ccc.govt.nz

941 5067

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Shirley/Papanui Community Board to receive information and consider the recommendations in the CPTED Report.

Origin of Report

1.2       This report is being written to fulfil a request for information from the Shirley/Papanui Community Board (resolution number SPCB/2016/00012).

2.   Significance

2.1       The decision(s) in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by comparing factors relating to this decision against the criteria set out in the Council's Significance and Engagement Policy.

2.1.2   The community engagement and consultation outlined in this report reflect the assessment.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Supports a joint Community Board/community response to make the Onawe Place walkway safer for residents to use and to live near.

2.         Allocates up to $5,000 to enable a one-off upgrade to the walkway, and to support a Neighbourhood Art Project.  The upgrade to include a contribution towards repairing the damaged fencing and a repaint of all fences in a light-reflective colour.

3.         The Neighbourhood Art Project will be led by residents and supported by local organisations.  It will improve the walkway by covering graffiti on the walkway surface with residents' designs, which will signal community ownership.

4.         Supports the report's recommendation for the Council to give priority to maintaining the bus stop near the Hills Road entrance to the walkway to ensure that it is safe and comfortable for users.

 

 

4.   Key Points

4.1       The importance of the walkway in terms of connection between roads and communities.

4.2       Community support to retain the walkway.

4.3       The extent of the damage from vandalism and resident concern about antisocial behaviour.

4.4       Measures available to mitigate further damage.

 

5.   Context/Background

 

5.1       CPTED advice on the reported antisocial behaviour taking place in the walkway connecting Onawe Place with Hills Road has been undertaken at the request of the Shirley Papanui Community Board.  An assessment has been carried out in accordance with CPTED principles and best practice.  This report includes comments on safety considerations and makes recommendations on key issues.

Site Assessment

 

    Figure 1. Location map of the Onawe Place Walkway

 

5.2       Site assessments were carried out during the afternoon of Tuesday 26 April and in the early evening of Thursday 28 April 2016. 

5.3       The walkway connects Onawe Place to Hills Road.  It is approximately 74m long and 2m wide, with a slight change of direction approximately midway.  It is lit by a single street light positioned at the bend. 

5.4       A variety of boundary treatments line the walkway, including a 2m corrugated iron fence; a relatively new 2m unpainted paling fence; a 3m hedge  and a 1.8m paling fence, topped with 1m netting.  The boundary fences of the two Hills Road properties are painted dark green and two sections of graffiti remediation on the unpainted paling fence are also painted dark green.

5.5       The iron fence and unpainted paling fence are in good repair.  A fence adjacent to Hills Road has been vandalised, with some palings having the appearance of being deliberately broken.  Temporary repairs of older breakages were evident.

5.6       The front hedge on Hills Road protrudes almost a metre into the walkway, significantly narrowing the entrance and creating an entrapment/concealment space behind.  Entrapment/concealment zones, when associated with a movement predictor (the walkway) are places of elevated risk to users. 

 


 

 

DSCF4416

Figure 2. Damage to boundary fence

 

 

 

DSCF4419

Figure 3. View towards Hills Road, showing overgrown hedge

 

5.7       The hedge next to the Onawe Place entrance protrudes into the walkway for its length by up to 0.75m, narrowing this portion of the walkway.


 

 

DSCF4414

Figure 4. View towards Onawe Place, showing overgrowth hedge

 

5.8            One small graffiti "tag", done in black spray paint, was observed on the iron fence and as noted, two sections of the bare paling fence have been remediated. 

5.9            Significant amounts of rubbish were seen on the ground in the walkway during the first site assessment.  This included many cigarette butts, food wrappers, energy drink containers, alcohol containers (cans and bottles), leaf litter and broken pieces of the green paling fence.

5.10         A large amount of graffiti was found on the pathway surface, including one large tag which has reportedly been there for several years.  The graffiti is grouped around the midpoint of the walkway.

DSCF4400

Figure 5. Some of the extensive ground graffiti

 

5.11    The cover from the street light was missing on the first site assessment, but had been replaced by the second assessment.  The light was working.  Light readings along the walkway range between 0.5 lux and 15 lux, with the darkest point near the Hills Road entrance.  Desirable light levels for walkways in residential areas are between 5 lux and 15 lux.

5.12    A bus stop is located near the Hills Road entrance and shows signs of vandalism.  The lower panels have been forced out of their fittings and graffiti remediation was observed.  A resident reported asking two teenagers to stop climbing on the bus shelter roof recently.

5.13    Informal interviews were conducted with residents.  One resident reported concerns about antisocial and potentially criminal behaviour and these issues have been reported to the Police.

5.14         One neighbour reported that people have entered his property from the walkway and have attempted to force entry into his home.  He said that the damage to his fence is ongoing.  He said that his family have become afraid of answering their door, and of the sounds of activity on his property at night.  A teenager said that his family avoided the walkway most of the time as they don't think that it is safe, but he and the younger children use it to get to taekwondo classes.  He said that they have heard shouting and banging noises from the walkway at times.

5.15         Another resident expressed concerns about the walkway, including hearing fighting and shouting at times over several years, and having her house broken into.  She said that the residents of Onawe Place all regarded the walkway as an unsafe place.  However, she also said that her children use it to go to and from school and that other residents depended on it to access to schools, the local shops and the bus stop in Hills Road.  Three brothers joined in the conversation and said that they also depended on using the walkway, as did others they know.

 

Comments

5.16    The physical environment of the Onawe Place walkway has several features of unsafe places.  These include:

·      The length to width ratio of 74:2.  Generally, safety is supported better by a ratio of about 12:1 in the context of pedestrian walkways. 

·      The association of an entrapment/concealment zone with a movement predictor at the Hills Road entrance.  This configuration is well recognised as presenting significantly elevated risk to users.

·      The graffiti left on the ground for long periods may signal ownership of the walkway by antisocial groups or individuals.

·      The overgrown hedging that causes significant narrowing of the walkway.

·      Low light levels at the Hills Road entrance.

·      The nearby bus stop and shelter.  Both bus shelters and walkways are recognised as being potential crime attractors and the association between the two can create a "multiplier effect" of unwanted activity.

5.17    One fence is attracting vandalism that is not occurring to the other boundary treatments in the walkway.  It is not established why this should be.  However, theory suggests possible answers.  The palings are topped by mesh, which was erected by the previous property owners, perhaps in an attempt to stop people climbing over the fence, or to stop rubbish being dumped on the property.  This type of response is termed "target hardening", i.e. an attempt to stop unwanted activity by increasing the difficulty of gaining entry.  Research shows that an unintended consequence of target hardening can be an escalation of unwanted activity, when the security measure is seen as a challenge by the offenders, or as evidence of higher value property behind the barrier.

5.18    This fence is visibly older and some palings have split and twisted.  This makes them easier to remove forcibly.  Broken Windows Theory suggests that damage and degradation of the physical environment triggers further, escalating damage.  The fence is effectively a "soft target" when compared to the other boundary treatments in the walkway.  It continues to attract vandalism when the iron fence, the hedge and the new paling fence are more resistant.

5.19    The discussion with residents included the possibility of the residents taking greater ownership of the walkway to signal that bad behaviour will not be accepted.  We talked about a range of possibilities, including cleaning up the rubbish and weeds, trimming the hedges, and a community design painted over the graffiti on the ground.  The group were enthusiastic about these ideas and when I returned for the second site assessment two days later, the entire walkway had been completely cleared of rubbish and weeds.  The clean-up and the new light cover have significantly improved the walkway's appearance.

5.20    The walkway appears to be an important pedestrian link for Onawe Place residents and there are signs that they will strongly support the walkway remaining open and take an active part in improving and maintaining it.

5.21    A light coloured fence will reflect significant light into the walkway and improve the feeling of safety and ownership.   The local Graffiti Volunteer can be provided with extra paint in this colour by the Council's Graffiti Programme to ensure that any future remediation doesn't detract from the refreshed environment.

5.22    Shirley Community Trust are interested in supporting a community project to improve the walkway.

5.23    The cost of working collaboratively with the community to enhance the safety and appearance of the walkway have been estimated as follows:

·        $3500 for paint and associated equipment to paint the fence and for the Neighbourhood Art Project.  The cost estimate has been based on a recent community art project.

·        $500 to replace the most damaged of the fence palings, based on a verbal estimate from City Care.

·        $1000 to provide a venue for a community design workshop, catering for painting days and to celebrate the project.

5.24    The Council's Lighting Maintenance Team will investigate the installation of a new streetlight near the Hills Road entrance to be completed within the next financial year.

5.25    City Care have been asked to consider the inclusion of a one-off hedge trimming in their Reactive Maintenance Programme and this work may be completed in May.

5.26    The CPTED advisor will discuss an upgrade of the Hills Road bus stop with the Council's Passenger Transport Engineer.

5.27         A temporary CCTV camera has been installed to monitor activity in the walkway.  This may provide information that will assist with greater understanding of the issues. 

5.28         It is understood that the Council has no obligation to maintain the fencing or hedges that border the walkway as it is designated as a public roadway.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sue Ramsay

Metropolitan Community Advisor NGO

Approved By

Jenny Hughey

Mary Richardson

Head of Community Support, Governance & Partnerships

General Manager Customer & Community

  


Shirley/Papanui Community Board

01 June 2016

 

 

9.        Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Develpment Fund - Jarvis Hans Leslie Hansen,  Jayda Stewart, Katherine Helen Shirley Ellis, Brittany Zita Terrey

Reference:

16/561906

Contact:

Helen Miles

Helen.miles@ccc.govt.nz

9418999

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Shirley Papanui Community board to consider four applications received for the Board's 2015/16 Positive Youth Development Fund.

1.2       There is currently a zero balance in this fund.

Origin of Report

1.3       This report is to assist the Community Board consider an application for funding from Jarvis Hansen, Jayda Stewart, Katherine Ellis and Brittany Terrey.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Jarvis Hans Leslie Hansen towards representing New Zealand at the Junior World Athletic Championships in Poland which are being held from 2 - 27 July 2016.

2.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Brittany Zita Terrey towards representing New Zealand at the Softball Friendship games in Sydney which are being held from 1 - 9 July 2016.

3.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Katherine Helen Shirley Ellis towards competing at the U.S Outdoor Archery Nationals in Alabama USA which are being held from 13 July - 17 July 2016.

4.         Approves a grant of $500 from its 2015/16 Youth Development Fund to Jayda Stewart towards representing New Zealand at the Secondary Schools Girls Football U15 development tour  in Sydney which is being held from 17 - 23  July 2016.

5.         Approves the transfer of $2,000 from the Board’s 2015/16 Discretionary Response Fund to the Board’s 2015/16 Positive Youth Development Scheme to fund the above grants.

 

 

4.   Applicant 1 - Jarvis Hans Leslie Hansen

4.1       The applicant, Jarvis Hans Leslie Hansen is seeking financial support in assisting with the costs of attending the Junior World Athletic Championships in Poland to represent New Zealand in the 4x100 metre relay team. 

4.2       Jarvis is a seventeen year old from Redwood who works at Party warehouse fulltime.  Jarvis has been involved in athletics since he was 4 years old and currently belongs to Papanui TocH.  Jarvis has recently competed in Perth at the Australia Nationals and Tahiti at the Oceania's.  Currently Jarvis spends fourteen hours a week training, his goal was to gain a place to represent New Zealand at the Junior Worlds.  

4.3       Seventeen athletes are heading off to the championships, and there will be one hundred and twenty-seven countries competing at the event.  The team will have a pre-camp in Germany and Poland before entering the competition village.  This event is often seen as the pathway for young athletes to work towards competing at the Olympics.

4.4       Jarvis other interests include playing rugby and part time coaching at St Andrews school during the athletics season.  Jarvis would eventually like a job where he could work with youth.

4.5       Jarvis has been busy fundraising selling raffles, running a quiz night and seeking sponsorship, his family are extremely supportive; however any financial assistance will be greatly appreciated

4.6       The following table provides a breakdown of the costs for Jarvis Hans Leslie Hansen:

EXPENSES

Cost ($)

Flights & travel Insurance

3985

Uniforms

750

Team entry, management and accommodation pre-camp and the World Athletic Championships

3690

 

 

 

 

                                                                                                 Total

$8425

 

4.7    This is the first time the applicant has applied for funding.

5.   Applicant 2 - Brittany Zita Terrey

5.1       The applicant, Brittany Zita Terrey is seeking financial support in assisting with the costs of attending the Friendship games in Sydney to represent New Zealand as part of the emerging Black Sox (softball) team.

5.2       Britany is a sixteen year old from Redwood and currently attends Papanui High School in year twelve.  Britany has being playing softball since she was 4 ½ years old.  She currently plays for Papanui Softball.  Overall Britany spends 9 hours a week training.  Brittany's goals for attending this tournament are to develop her skills especially her pitching and to cement a place in the World Series Junior White Sox team which will travel to Florida next year. 

5.3       The Friendship games will be hosted by Australia at Sydney's Olympic softball arena.  There will be 9 teams representing New Zealand, Australia, USA and Japan and other pacific countries.  The games are seen as a development tournament for the Junior Worlds.

5.4       Britany's other interest include interest includes Netball.  She currently plays for the school A‑team. 

5.5       Brittany has been fundraising with a part time job, sausage sizzles, hypnotism evening and selling raffles; her family are extremely supportive however any financial assistance will be greatly appreciated.

5.6       The following table provides a breakdown of the costs for Brittany Zita Terrey:

EXPENSES

Cost ($)

Flights

611

Uniform

310

Event costs

1729

 

 

 

 

                                                                                                 Total

$2650

 

        5.7     This is the first time the applicant has applied for funding.

 

6.   Applicant 3 - Katherine Helen Shirley Ellis

6.1       The applicant, Katherine Helen Shirley Ellis is seeking financial support in assisting with the costs of attending the US Outdoor Archery Nationals in Alabama USA to represent New Zealand from 13th - 17th July.

6.2       Katherine is a fifteen year old from Casebrook and currently attends St Margaret's as a year eleven student.  Katherine started archery in 2014 and competes for the AimTru Club.  Katherine has medalled at both South Island and National championships and recently made the New Zealand development squad.  Katherine currently trains about ten hours a week. Katherine's goal for attending this competition is further develop her skills in order to enhance her chances of being selected for the World Youth Olympics which will be held in Argentina in 2018.

6.3       The US Outdoor Archery Nationals will be hosted at Decatur, Alabama.  Athletes from forty-five states and 7 countries will compete over 5 days.  Katherine will compete in the Cadet Grade and will be competing against sixty-one archers

6.4       Katherine's other interest include Girl Guiding.  Katherine is an assistant leader with the Kendall guides.  She has recently also taken up the role as an Ambassador for the Forward Foundation which seeking to increase participation of young females in sport.  

6.5       Katherine has been fundraising with a sausage sizzles, chocolate sales and helping a local company relocate; her family are extremely supportive however any financial assistance will be greatly appreciated.

6.6       The following table provides a breakdown of the costs for Katherine Helen Shirley Ellis:

EXPENSES

Cost ($)

Airfares

2,200

Event costs

1,800

 

 

 

 

                                                                                                 Total

$4000

 

6.7       This is the second time the applicant has applied for funding.

 

7.   Applicant 3 - Jayda Stewart

7.1       The applicant, Jayda Stewart is seeking financial support in assisting with the costs of attending the New Zealand Secondary School Development tour as part of the New Zealand Secondary School girls U15 team in Sydney  from 17 – 23 July.  

7.2       Jayda is a fourteen year old from Northwood and currently attends Christchurch Girls High school as a year ten student.  Jayda started football when she was 8 years old and currently plays for FC21.  Last year Jayda made the Canterbury U 13 team and is part of the national federated talent centre. Jayda currently trains about ten hours a week.  Jayda's goal for attending this development tour is further develop her skills in order to enhance her chances of being selected for the New Zealand U 17 team.

7.3       The development tour will be based in Sydney where they will be participating in a football tournament.  This is the first time Jayda has been overseas representing her country so she is looking forward to playing other athletes who have different styles and a higher skill level.  

7.4       Jayda's other interest include touch, athletics and volleyball. 

7.5       Jayda has been fundraising with raffles and seeking sponsorship; her family are extremely supportive however any financial assistance will be greatly appreciated.

7.6       The following table provides a breakdown of the costs for Jayda Stewart:

EXPENSES

Cost ($)

Event costs

3,500

 

 

 

 

 

 

                                                                                                 Total

$3,500

 

7.7       This is the first time the applicant has applied for funding.

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles

Community Recreation Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Shirley/Papanui Community Board

01 June 2016

 

 

10.    Application to the Shirley/Papanui Community Board's 2015/16 Discretionary Response Fund - Edgeware Croquet Club

Reference:

16/567908

Contact:

Helen Miles

helen.miles@ccc.govt.nz

9415409

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Shirley/Papanui to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00055492

Edgeware Croquet Club

Equipment and Maintenance

$2988.00

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding from Edgeware Croquet Club.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Approves a grant of $2000 to the Edgeware Croquet Club towards repairs and maintenance.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$130,000

$106,981

$23,019

$21,019

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix (refer Attachment A) provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a  

Decision Matrix - 00055492 - Edgeware Croquet Club DRF 2015-16

33

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Helen Miles

Community Recreation Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Shirley/Papanui Community Board

01 June 2016

 


Shirley/Papanui Community Board

01 June 2016

 

 

11.    Shirley/Papanui Community Board Area Update

Reference:

16/570608

Contact:

Judith Pascoe

Judith.pascoe

941 5414

 

 

1.   Board and Community Activities

1.1       Public Information Session re the new St Albans Community Centre – 11am, Wednesday 8 June 2016 at the St Albans Community Centre, 1049 Colombo Street.

1.2       Public Information Session re the new St Albans Community Centre – 6pm, Thursday 16 June 2016 at the St Albans Community Centre, 1049 Colombo Street.

2.   Upcoming Community Events

2.1       Shirley Inter-Agency Community Network Meeting - 10.30am, Friday 10 June 2016 at the North Avon Baptist Church.

2.2       Papanui Inter-Agency Community Network Meeting - 10.30am, Tuesday 21 June 2016 at the Papanui Service Centre (please note the change of date).

2.3       Spencerville Residents Association AGM - 7.30pm, Monday 30 May 2016 at The Lodge, Spencer Park Holiday Park, Heyders Road, Spencerville.

3.   Community Board Advisor's Update

3.1       Information sent to the Board recently included:

·        Speed Limit Review Outcomes

·        Start Work notice – Repair of English Park stadium and grandstand

·        Knowles Street proposed parking changes

·        Harewood Road proposed parking changes

·        Overview – St Asaph Street, Ferry Road to Antigua Street

·        Hills Road physical road surfacing  and cycle lane markings

 

3.2       Business Improvement District Policy Submission

No changes were made to the submission previously circulated. The Chair has approved in line with the resolution from the meeting of 4 May 2016 and the submission has been lodged.  Refer Attachment A.

3.3       Mediation re Additional Residential Housing Medium Density Proposal

The Chair attended the mediation session on Monday 23 May to present the Board’s views.

3.4       Request for Barrier Arms on the Radcliffe Road rail crossing

Kiwirail has advised that they see this as a Council responsibility and Council staff are working on this statement. An ALCAM assessment that focusses on the safety risk and optimum safety improvements for this crossing will need to be done and this will include current and future projections of likely traffic and pedestrian movements. Funding will also need to be considered.


 

 

3.5       Speed Limit Review Outcomes

A memo from the Senior Traffic Engineer has been sent to members and this includes a list of recommendations that will be consulted on in due course. A report will then be prepared for the respective Community Boards for a recommendation to the Council for a final decision.

3.6       Withers Family Park signage

To be finalised prior to September. The sign is either to be installed in the garden adjacent to the Parks sign or on the fence near the cherry tree. Still awaiting photographs.

4.   Funding Update

4.1       Refer to Attachment B.

 

 

5.   Staff Recommendations

That the Shirley/Papanui Community Board:

1.         Receive the report.

 

 

Attachments

No.

Title

Page

a  

Shirley Papanui Community Board - 18 May 2016 - Board Submission on the Business Improvement District Policy

37

b  

Shirley Papanui Community Board PYDS and DRF Scheme Tracker 2015-16 as at 19 May 2016.XLS

38

 

 

Signatories

Author

Judith Pascoe

Community Board Advisor

Approved By

Jenny Hughey

Head of Community Support, Governance & Partnerships

  


Shirley/Papanui Community Board

01 June 2016

 


Shirley/Papanui Community Board

01 June 2016

 


 

 


Shirley/Papanui Community Board

01 June 2016

 

 

12.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

13.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.