Spreydon/Heathcote Community Board

Open Minutes



Date:                                     Friday 17 June 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham





Deputy Chairperson


Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall



15 June 2016






Faye Collins

Community Board Advisor

941 5108



To view copies of Agendas and Minutes, visit:


Spreydon/Heathcote Community Board

17 June 2016


Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation




The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

3.   Confirmation of Previous Minutes


Community Board Resolved SHCB/2016/00061

Part C

That the minutes of the Spreydon/Heathcote Community Board meeting held on Wednesday 8 June 2016, be confirmed.

Tim Scandrett/Melanie Coker                                                                                                                                Carried


         Rik Tindall arrived at the meeting at 8.03am.

4.   Deputations by Appointment


4.1       Canterbury Land Settlement - Earthquake Commission

Part B

Keith Land, Head of Canterbury Land Settlement , Earthquake Commission (EQC) spoke to the Board regarding settlement of claims for Increased Liquefaction Vulnerability as a result of the series of earthquakes.   Increased Land Vulnerability reflects the future vulnerability of the affected properties, and is not about the current integrity of the land.

 Approximately one third of those with increased vulnerability will be able to effect repair to the land to deal with this and where this is the case the Commission will work with owners on a repair strategy. Where repair is not considered an option settlement of claims will be via a diminished value payment.  It is expected that all Increased Liquefaction Vulnerability claims will be settled by the end of the year.

Following questions from members, the Chairperson thanked Mr Land for his deputation.




The Board agreed to accept the following deputation.


4.2       Trevor McLardy and Mike Beresford – Christchurch Squash Club Courts Update

Mr Trevor McLardy,  Executive member of the Cashmere Club, and Mr Mike Beresford, President of the Christchurch Squash Club, updated the Board on progress with the proposal to build new Christchurch Squash Club courts at the Cashmere Club. 

Resource consent has been obtained and pricing is pending.

Following questions from members, the Chairperson thanked Messrs McLardy and Beresford for their deputation.

Community Board Resolved SHCB/2016/00062

Part B

That the Board decided to note that it :

a.              welcomes the proposed move of the Christchurch Squash Club to the Cashmere Club grounds,

b.             the benefits that will accrue to the community as a result of the club’s presence, and

c.              looks forward to an ongoing relationship with the clubs.

Tim Scandrett/Helene Mautner                                                                                                                            Carried


5.   Presentation of Petitions

Part B

There was no presentation of petitions.   

6.   Staff Briefings


Sarah Numan, Head of Customer Services, and Teresa McCallum, Programme Manager, briefed the Board on the Citizen Hub Strategy.

The Strategy, which was endorsed by the Council on 30 November 2015, aims to deliver a better and more consistent experience for citizens, simplifying things, and improving the ease and choices citizens have in the way they interact with the Council.


The Board noted the information received in the briefing.


7.   Spreydon/Heathcote Community Board 2015/16 Discretionary Fund - Application - Port Hills Park Trust Board


The Board noted that this application had been withdrawn as the funding is no longer required due to the rates and penalties having been remitted by the Council.

The Board expressed its gratitude to staff for the advice and assistance given.



13. Resolution to Exclude the Public

        Community Board Resolved SHCB/2016/00063

          Part C

          That at 9.50am, the Spreydon/Heathcote Community Board adopted the resolution, as distributed to      members and available to the public at the meeting, to exclude the public so as to enable the Board           to consider Item 8 of the agenda (Spreydon/Heathcote Small Grants Fund Assessment Committee -           Appointment of Community Representatives.)        

Karolin Potter/Rik Tindall                                                                                                                                            Carried


The public were re-admitted to the meeting at 9.52am.


9.   Spreydon/Heathcote Community Board 2015/16 Discretionary Response Fund  - Applications - Rowley Resource Centre and Waltham Out of School Hours




Staff Recommendations

That the Spreydon/Heathcote Community Board resolves to:

1.         Approve the making of a grant of $10,000 to Rowley Resource Centre towards the Front Boundary Fence project costs.

2.         Approve the making of a grant of $2,500 to Waltham Out Of School Hours towards Camps for Children and Uniform Replacement project costs.


Board Consideration

The Board noted staff advice that the Rowley Resource Centre has indicated changes in its proposal that may necessitate a change or withdrawal of the application.

The Board agreed to let this application lie on the table until the next meeting on 5 July 2016.

The Board discussed the application from Waltham Out Of School Hours.  It was noted that the staff recommendation was for a grant $2,500  but that the amount applied for to cover costs was $2,770.


Community Board Resolved SHCB/2016/00064

Tim Scandrett moved by way of amendment:

That the Spreydon/Heathcote Community Board resolves to approve the making of a grant of $2,770 to Waltham Out Of School Hours towards Camps for Children and Uniform Replacement project costs.

The amendment was seconded by Phil Clearwater and on being put to the meeting, was declared carried.

Tim Scandrett/Phil Clearwater                                                                                                                               Carried




10. Spreydon/Heathcote Community Board Area Report


Community Board Resolved SHCB/2016/00066

Part B

That the Spreydon/Heathcote Community Board decided to receive the Spreydon/Heathcote Community Board Area Report, including information on:

·           Board and community activities

·           Consultation calendar

·           Funding update

·           Community Governance Team Update

·           Purchase of items for community use

·           Finalisation of matrices for Strengthening Communities Fund

Helene Mautner/Melanie Coker                                                                                                                          Carried


10.1    Transfer and Carry Forward of 2015/16 Unallocated Funds

Community Board Resolved SHCB/2016/00067

Part C

That the Spreydon/Heathcote Community Board resolves to:


10.1.1 Transfer all unallocated funds remaining in the Board’s 2015/16 Communicating with the Community, Youth Achievement and Development Fund and Off the Ground Fund as at 30 June 2016 to the Board’s 2015/16 Discretionary Response Fund; and

10.1.2 Carry forward all unallocated funds remaining in the Board’s 2015/16 Discretionary Response Fund as at 30 June 2016 to its 2016/17 Discretionary Response Fund.

Helene Mautner/Melanie Coker                                                                                                                          Carried



10.2    Speed Limit Review 2016

Community Board Resolved SHCB/2016/00068

Part B

That the Spreydon/Heathcote Community Board decided to delegate to the Board Chairperson  and Deputy Chairperson,  the authority to finalise and lodge a submission on the speed limit review by the closing date of 21 June 2016 after prior circulation to members of the draft submission prepared.

Rik Tindall/Helene Mautner                                                                                                                                    Carried



Tim Scandrett left the meeting at 10:29 am.

11. Elected Member Information Exchange

Part B

The Board received information on the following:

·      Christchurch Adventure Park

·      Quarryman’s Cycle Trail

·      Land Drainage Recovery

Phil Clearwater left the meeting at 10:05 am.

·      The opening of 90 Hoon Hay Road

·      Drainage issue near Sign of Takahe 

·      Older Person’s “Winter Warmer 2016” event

12. Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.




Meeting concluded at 10.42am.




Karolin Potter