Spreydon/Heathcote Community Board

Agenda

 

 

Notice of Meeting:

An ordinary meeting of the Spreydon/Heathcote Community Board will be held on:

 

Date:                                     Friday 17 June 2016

Time:                                    8.00am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Membership

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

14 June 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

Note:  The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted.  If you require further information relating to any reports, please contact the person named on the report.
To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 


Spreydon/Heathcote Community Board

17 June 2016

 

 

 

Spreydon / Heathcote Community Board

Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho

 

   Vision:

To be an active, visible, accessible, responsive, and imaginative Board that works with individuals and our communities for the common good.

 

Objectives:

 

1.  Te Poari Hapori o Te Waimōkihi rāua ko Opāwaho (the Spreydon/Heathcote Community Board) honours the Treaty, the partnership it represents by the Crown and Tangata whenua / Maori and its inherent commitment to loyally and cooperatively act reasonably in the utmost good faith with one another.

 

2.  Actively engage and partner with ward communities to advocate for the protection and promotion of social, economic, environmental, and cultural wellbeing.

 

3.  Encourage greater community participation and awareness of the heritage, ecological values, and recreational opportunities of the ward, which includes the Opāwaho/Heathcote River, Port Hills, parks, and reserves.

 

4.  Encourage the ward-wide participation of individuals and all communities, including majority and minority ethnicities, older and younger people, and people with disabilities in public and neighbourhood life.

 

5.  Promote and encourage participation in healthy lifestyles by providing opportunities for sport and recreational activities.

 

6.  Build safer, more robust communities by promoting and facilitating the development of positive neighbourhood identities and social connectedness.

 

To practice and support partnership with the community, good governance, and participation in local body planning and processes.


Spreydon/Heathcote Community Board

17 June 2016

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

TABLE OF CONTENTS

 

C       1.       Apologies.......................................................................................................................... 4

B       2.       Declarations of Interest................................................................................................... 4

C       3.       Confirmation of Previous Minutes................................................................................. 4

B       4.       Deputations by Appointment........................................................................................ 4

B       5.       Presentation of Petitions................................................................................................ 4  

C       6.       Staff Briefings................................................................................................................... 9

C       7.       Spreydon/Heathcote Community Board 2015 16 Discetionary Fund - Port Hills Park Trust Board..................................................................................................................... 11

C       8.       Appointment of Community Representatives to the Spreydon/Heathcote Small Grants Fund Assessment Committee........................................................................................ 15

C       9.       Spreydon/Heathcote Discretionary Response Fund 2015/16 Applications - Rowley Resource Centre and Waltham Out of School Hours................................................. 17

C       10.     Spreydon/Heathcote Community Board Area Report............................................... 21

B       11.     Elected Member Information Exchange...................................................................... 24

B       12.     Question Under Standing Orders................................................................................. 24 

 

 


Spreydon/Heathcote Community Board

17 June 2016

 

 

1.   Apologies

At the close of the agenda no apologies had been received.

2.   Declarations of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

3.   Confirmation of Previous Minutes

That the minutes of the Spreydon/Heathcote Community Board meeting held on Wednesday, 8 June 2016 be confirmed (refer page 5).

4.   Deputations by Appointment

4.1

Keith Land, Head of Canterbury Land Settlement, will speak on behalf of the Earthquake Commission (EQC) regarding Increased Liquefaction Vulnerability.

 

5.   Presentation of Petitions

There were no petitions received at the time the agenda was prepared.  


Spreydon/Heathcote Community Board

17 June 2016

 

 

 

Spreydon/Heathcote Community Board

Open Minutes

 

 

Date:                                     Wednesday 8 June 2016

Time:                                    8.01am

Venue:                                 Boardroom, Beckenham Service Centre,
66 Colombo Street, Beckenham

 

 

Present

Chairperson

Deputy Chairperson

Members

Karolin Potter

Melanie Coker

Phil Clearwater

Helene Mautner

Tim Scandrett

Rik Tindall

 

 

3 June 2016

 

 

 

 

 

Faye Collins

Community Board Advisor

941 5108

faye.collins@ccc.govt.nz

www.ccc.govt.nz

To view copies of Agendas and Minutes, visit:
www.ccc.govt.nz/Council/meetingminutes/agendas/index

 

Part A        Matters Requiring a Council Decision

Part B         Reports for Information

Part C         Decisions Under Delegation

 

 

 

The agenda was dealt with in the following order.

1.   Apologies

Part C

There were no apologies.

 

Member Tindall arrived at 8.02am.

2.   Declarations of Interest

Part B

There were no declarations of interest recorded.

 

The Chairperson pointed out that the proposal for lights at the Cashmere Tennis Club that has been consulted on, will be coming to the Board for consideration in the near future and she cautioned members about potential conflicts of interest with regard to this matter.

3.   Confirmation of Previous Minutes

Part C

Community Board Resolved SHCB/2016/00056

Community Board Decision

That the minutes of the Spreydon/Heathcote Community Board meeting held on Friday 20 May 2016, be confirmed.

Member Mautner/Member Coker                                                                                                                     Carried

 

4.   Deputations by Appointment

Part B

The Board decided to accept the following deputation.

4.1       Janette Sprott, Jo Sprott and Linda Kendrew – Christchurch Community Response Team

 

Ms Janette Sprott, along with Ms Jo Sprott and Ms Linda Kendrew, updated the Board on the door knocking programmes undertaken by the Christchurch Community Response Team.

The team receives requests from agencies to undertake a door knocking campaign to gather information about residents’ wellbeing. The door knocking is carried out by a group of volunteers.

The representatives said that the information collected shows that the main issues people are dealing with still continue to be earthquake related, including a range  of anxiety issues. 

Following questions from members, the Chairperson thanked  Ms Sprott, Ms Kendrew and Ms Sprott  for their deputation.

 

5.   Presentation of Petitions

Part B

There was no presentation of petitions.    

6.   Spreydon/Heathcote Community Board Area Report

 

Community Board Resolved SHCB/2016/00057

Part B

That the Board decided to receive the Spreydon/Heathcote Community Board Area Report, including information on:

·      Board and community activities

·      Consultation calendar

·      Funding update

·      Community Governance Team Update

·      Advice on Public Transport (Bus Stop) Update.

Member Scandrett/Member Mautner                                                                                                              Carried

 

7.   Elected Member Information Exchange

The Board received information from members on the following:

7.1       Risingholme

             The homestead has recently been damaged by fire

Community Board Resolved SHCB/2016/00058

Part B

             That the Spreydon/Heathcote Community Board supports the Risingholme management in requesting urgent advice from Council staff on the status of the repair/rebuild of the Risingholme homestead following the recent fire.

Chairperson Potter/Member Scandrett                                                                                                            Carried

 

 

7.2       St Mary's Church Square Speed Zone

             There continues to be concern among Addington residents about the speed of vehicles in Addington, and damage caused by these vehicles, particularly in the vicinity of St Mary's Church.

             The Board noted that this concern was first raised about 18 months ago and a request made for investigation of a 30 Kilometre speed zone but this speed limit was not recommended by staff at that time. Since then, a 30 kilometre speed limit has been introduced in the inner city.

Community Board Resolved SHCB/2016/00059

Part B

That the  Spreydon/Heathcote Community Board decided to request that staff provide a report on the introduction of a 30 kilometre per hour speed limit around St Mary's Church Addington and in wider Addington between Selwyn Street and Spencer Street, including the latter but not the former, and from Brougham Street to Lincoln Road.

 

Chairperson Potter/Member Mautner                                                                                                              Carried

 

7.3       Pan Pacific  Cycleways Congress will be coming to Christchurch

7.4       90 Hoon Hay Road - building will open at 2pm on 2 July 2016

7.5       A residential development of 331 dwellings is underway in Waltham

7.6       Samoan Language Week event at Rowley School

7.7       Sydenham Church site is expected to be cleared by Christmas 2016. 

7.8       Chairperson’s meeting with the CEO.

 

8.   Questions Under Standing Orders

Part B

There were no questions under Standing Orders at this meeting.

 

9.   Resolution to Exclude the Public

 

Community Board Resolved SHCB/2016/00060

Part C

That at 8.28am the resolution to exclude the public set out on pages 16 to 17 of the agenda, be adopted.

Chairperson Potter/Member Coker                                                                                                                      Carried

 

The public were re-admitted to the meeting at 8.29am.

Meeting concluded at 9.21am.

 

CONFIRMED THIS 17TH DAY OF JULY 2016

Karolin Potter

Chairperson

  


Spreydon/Heathcote Community Board

17 June 2016

 

 

6.        Staff Briefings

Reference:

16/672788

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose of Report

The Board will be briefed on the following:

Subject

Presenter(s)

Unit/Organisation

Citizen Hub- Customer Services at CCC

Sarah Numan, Theresa McCallum

Customer Services

 

 

2.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Notes the information supplied during the Staff Briefings.

 

 

Attachments

There are no attachments to this report.

  


Spreydon/Heathcote Community Board

17 June 2016

 

 

7.        Spreydon/Heathcote Community Board 2015 16 Discetionary Fund - Port Hills Park Trust Board

Reference:

16/229093

Contact:

Sol Smith

Sol.smith@ccc.govt.nz

941 6634

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for Spreydon/Heathcote Community Board to consider an application for funding from their 2015/16 Discretionary Response Fund from the organisation(s) listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00054427

Port Hills Trust Board

Payment of Rates at 74 Albert Terrace

$1000

 

Origin of Report

1.2       This report is to assist the Community Board consider an application for funding from The Port Hills Park Trust Board.

2.   Significance

2.1       The decision(s) in this report is of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Declines a grant of $1000 towards the Payment of Rates at 74 Albert Terrace.

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$97,700

$62,100

$35,600

$35,600

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is not eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

Spreydon Heathcote Community Board 2015 16 Discretionary Response Fund Application - Payment of Rates at 74 Albert Terrace

13

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Sol Smith

Community Development Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

17 June 2016

 

PDF Creator

 

 


Spreydon/Heathcote Community Board

17 June 2016

 

 

8.        Appointment of Community Representatives to the Spreydon/Heathcote Small Grants Fund Assessment Committee

Reference:

16/673028

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Purpose and Origin of Report

Purpose of Report

 

1.1       The purpose of this report is to present nominations received for additional community representatives to be appointed to the Spreydon/Heathcote Small Grants Fund Assessment Committee.

Origin of Report

1.2       This report is being provided to fulfil Spreydon/Heathcote Community Board resolution SHCB/2016/00020 to advertise for expressions of interest for community representatives to be considered for appointment to the Spreydon/Heathcote Community Board’s Small Grants Assessment Committee.

Background

1.3       At its meeting on 18 July 2014 The Board resolved to establish the Spreydon/Heathcote Small Grants Assessment Committee for the 2014/15, 2015/16, 2016/17 funding years and to appoint the Board members and a minimum of two and up to four community representatives as members of the Committee.

1.4       After consideration of the nominations for community representatives the Board resolved to appoint two nominees Joan Blatchford and Roy Kenneally as committee members.

1.5       The Spreydon/ Heathcote Small Grants Assessment Committee met in 2014 but in February 2015 a Working Party was established to review the Council's community funding schemes for the 2015/16 year.  It was subsequently decided that there would be no Small Grants Fund and that all funding requests would be considered from the Strengthening Communities Fund.  As a result the Committee did not meet in 2015. Following a further review of funding in February 2016 the Small Grants Fund has been reinstated for the 2016/17 year. 

1.6       Currently two community representatives have been appointed to the Committee and in terms of the Board’s resolution establishing the committee a further two representatives could be appointed. Advertisements seeking nominations have been placed. T

                                     

 

 

 

 

2.   Staff Recommendations

             That the Spreydon/Heathcote Community Board considers appointment of community representatives as members of the Spreydon/Heathcote Small Grants Fund Assessment Committee for the 2016/17 funding round.

 

            

 

 

 

 

Attachments

There are no attachments to this report.

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Faye Collins

Community Board Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

17 June 2016

 

 

9.        Spreydon/Heathcote Discretionary Response Fund 2015/16 Applications - Rowley Resource Centre and Waltham Out of School Hours

Reference:

16/614897

Contact:

Jay Sepie

Jay.sepie@ccc.govt.nz

9415102

 

 

1.   Purpose and Origin of Report

Purpose of Report

1.1       The purpose of this report is for the Spreydon/Heathcote Community Board to consider applications for funding from their 2015/16 Discretionary Response Fund from the organisations listed below.

Funding Request Number

Organisation

Project Name

Amount Requested

00055536

 

0005547

Rowley Resource Centre

Waltham Out Of School Hours

Front Boundary Fence

 

Camps for Children and Uniform Replacement

 $11,385

 

$2,770

 

Origin of Report

1.2       This report is to assist the Community Board consider applications for funding from The Rowley Resource Centre Incorporated Society and the Waltham Out Of School Hours Incorporated Society.

2.   Significance

2.1       The decisions in this report are of low significance in relation to the Christchurch City Council’s Significance and Engagement Policy.

2.1.1   The level of significance was determined by the number of people affected and/or with an interest.

2.1.2   Due to the assessment of low significance, no further community engagement and consultation is required.

 

3.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.         Approves a grant of $10,000 to Rowley Resource Centre towards the Front Boundary Fence project costs.

2.         Approves a grant of $2,500 to Waltham Out Of School Hours towards Camps for Children and Uniform Replacement project costs

 

 

4.   Key Points

4.1       At the time of writing, the balance of the Discretionary Response Fund is as detailed below.

Total Budget 2015/16

Granted To Date

Available for allocation

Balance If Staff Recommendation adopted

$138,047

$99,700

$38,347

$15,847

 

4.2       Based on the current Discretionary Response Fund criteria, the application listed above is eligible for funding.

4.3       The attached Decision Matrix provides detailed information for the application.  This includes organisational details, project details, financial information and a staff assessment.

 

Attachments

No.

Title

Page

a

55536 - Rowley Resource Centre Fence DRF Decision Matrix for 17 June CB Meeting 20160527

19

b

55547 - WOOSH DRF Decision Matrix for 17 June CB Meeting 20160527

20

 

 

Confirmation of Statutory Compliance

Compliance with Statutory Decision-making Requirements (ss 76 - 81 Local Government Act 2002).

(a) This report contains:

(i)  sufficient information about all reasonably practicable options identified and assessed in terms of their advantages and disadvantages; and

(ii) adequate consideration of the views and preferences of affected and interested persons bearing in mind any proposed or previous community engagement.

(b) The information reflects the level of significance of the matters covered by the report, as determined in accordance with the Council's significance and engagement policy.

 

Signatories

Author

Jay Sepie

Community Development Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

17 June 2016

 

PDF Creator


Spreydon/Heathcote Community Board

17 June 2016

 

PDF Creator


Spreydon/Heathcote Community Board

17 June 2016

 

 

10.    Spreydon/Heathcote Community Board Area Report

Reference:

16/644084

Contact:

Faye Collins

Faye.collins@ccc.govt.nz

941 5108

 

 

1.   Board and Community Activities

 

1.1       Older Adults Network meeting, 22 June 2016, 1:30pm.

1.2       Spreydon/Heathcote Community Board Strengthening Communities Fund Workshop, 27 June 2016, 2pm.

1.3       Spreydon/Heathcote Community Board Community Service Youth Awards ceremony, 28 June 2016, Cashmere Club, 5pm.

1.4       Child and Youth Workers Network meeting, 29 June 2016, 10:30 am

1.5       Sydenham Addington Waltham Network meeting, Tuesday 5 July 2016, 3pm

1.6       Spreydon/Heathcote Community Board meeting, Tuesday 5 July 2016, 5pm.

 

2.  Consultation Calendar

 

2.1       Speed Limit Review - The Council is requesting feedback on proposed changes to speed limits on 31 streets. The Closing date for submissions is 21 June 2016.

 

3.  Funding Update

3.1          The monthly status update of the Board’s 2015/16 funding is attached for information.

3.2          The 2015 /16 funding year ends on 30 June 2016. Consideration should be given moneys remaining in the Board’s funds as unspent money in the Board’s 2015/16 Discretionary Response Fund as at 30 June 2016 is able to be carried forward  into the 2016/17 Discretionary Response Fund.

 

Staff Recommendation

That the Spreydon/Heathcote Community Board resolves to:

1.         Transfer all unallocated moneys remaining in the Board’s 2015/16 Communicating with the Community, Youth Achievement and Development Fund and Off the Ground Fund as at 30 June 2016 to  the Board’s 2015/16 Discretionary Response Fund; and

2.         Carry forward all unallocated moneys remaining in the Board’s 2015/16 Discretionary Response Fund as at 30 June 2016 to its 2016/17 Discretionary Response Fund.

 

5.  Community Governance Team Updates.

a.         Local staff will provide updates on ward projects and activities.

 

6.   Staff Recommendations

That the Spreydon/Heathcote Community Board:

1.            Receives the report.

 

 

Attachments

No.

Title

Page

a

Funding Attachment

23

 

 

Signatories

Author

Faye Collins

Community Board Advisor

Approved By

Arohanui Grace

Manager Community Governance - Spreydon/Heathcote

  


Spreydon/Heathcote Community Board

17 June 2016

 

PDF Creator

 


Spreydon/Heathcote Community Board

17 June 2016

 

 

11.  Elected Member Information Exchange

 

This item provides an opportunity for Board Members to update each other on recent events and/or issues of relevance and interest to the Board.

 

 

 

12.  Question Under Standing Orders

 

Any member of the local authority may at any meeting of the local authority at the appointed time, put a question to the Chairperson, or through the Chairperson of the local authority to the Chairperson of any standing or special committee, or to any officer of the local authority concerning any matter relevant to the role or functions of the local authority concerning any matter that does not appear on the agenda, nor arises from any committee report or recommendation submitted to that meeting.

 

Wherever applicable, such questions shall be in writing and handed to the Chairperson prior to the commencement of the meeting at which they are to be asked.